Table of
Contents
E
XECUTIVE
SUMMARY
–
T
AB
1
City Manager’s Budget Message .............................................................................................................. 1-1
B
UDGET
O
VERVIEW
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T
AB
2
Budget Overview ..................................................................................................................................... 2-1
Budget Process ....................................................................................................................................... 2-10
Budget Calendar .................................................................................................................................... 2-12
Financial Policies .................................................................................................................................... 2-12
Fund Structure ........................................................................................................................................ 2-22
Basis of Budgeting .................................................................................................................................. 2-24
Basis of Accounting ................................................................................................................................. 2-24
Capital Improvements Program ............................................................................................................... 2-25
Organizational Diagram ........................................................................................................................... 2-28
F
INANCIAL
S
UMMARIES
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T
AB
3
Summary of Revenue – All Funds ........................................................................................................... 3-1
Summary of Entity Positions .................................................................................................................... 3-12
Fund Balance/Net Assets Schedule – All Funds ...................................................................................... 3-14
Rate Change Table ................................................................................................................................. 3-15
City Indebtedness ................................................................................................................................... 3-18
Computation of Legal Debt Margin .......................................................................................................... 3-20
G
ENERAL
F
UND
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AB
4
Revenue Summary – General Fund ........................................................................................................ 4-1
Revenue Narrative – General Fund ......................................................................................................... 4-8
General Fund Revenue (Graph) .............................................................................................................. 4-18
General Fund Local Revenue (Graph) .................................................................................................... 4-19
Expenditure Summary – General ............................................................................................................ 4-20
Expenditure Narrative – General Fund .................................................................................................... 4-21
General Fund Expenditures by Business Center (Graph) ........................................................................ 4-26
G
ENERAL
G
OVERNMENT
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T
AB
5
Business Center Index ............................................................................................................................ 5-1
Business Center Organization Chart ....................................................................................................... 5-2
Business Center Summary ...................................................................................................................... 5-4
City Council ............................................................................................................................................. 5-6
City Clerk ................................................................................................................................................ 5-7
City Manager ........................................................................................................................................... 5-8
Management and Legislative Affairs ........................................................................................................ 5-9
Registrar ................................................................................................................................................. 5-10
City Attorney............................................................................................................................................ 5-11
Human Resource Management .............................................................................................................. 5-12
Civil Service Commission ....................................................................................................................... 5-13
Commissioner of Revenue ...................................................................................................................... 5-14
City Assessor .......................................................................................................................................... 5-15
City Treasurer ......................................................................................................................................... 5-16
Finance and Budget ................................................................................................................................ 5-17
Finance and Budget - ......................................................................................................... 5-18
Finance and Budget - Health Insurance Fund .......................................................................................... 5-19
Information Technology ........................................................................................................................... 5-20
Information Technology - Telecommunications ........................................................................................ 5-21
Marketing and Communications .............................................................................................................. 5-22
Finance and Budget - Risk Management Fund ........................................................................................ 5-23
City Auditor ............................................................................................................................................. 5-24
N
ON
-
DEPARTMENTAL
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T
AB
6
Business Center Index ............................................................................................................................ 6-1
Organizational Chart ............................................................................................................................... 6-2
Business Center Summary ...................................................................................................................... 6-3
Non-Departmental ................................................................................................................................... 6-4
Transfers and Contingencies ................................................................................................................... 6-5
Public Transportation .............................................................................................................................. 6-6
Debt Service............................................................................................................................................ 6-7
Support to Civic and Cultural Organizations ............................................................................................ 6-8
Table of
Contents
J
UDICIAL
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AB
7
Business Center Index ............................................................................................................................ 7-1
Organizational Chart ............................................................................................................................... 7-2
Business Center Summary ................................................................................................................... 7-3
Circuit Court Judges .............................................................................................................................. 7-4
Circuit Court Clerk ................................................................................................................................... 7-5
Magistrate .............................................................................................................................................. 7-6
General District Court .............................................................................................................................. 7-7
Juvenile and Domestic Relations Court ................................................................................................... 7-8
Juvenile Court Serv
Commonwealth Attorney ......................................................................................................................... 7-10
Sheriff ..................................................................................................................................................... 7-11
P
UBLIC
S
AFETY
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T
AB
8
Business Center Index ............................................................................................................................ 8-1
Organizational Chart .............................................................................................................................. 8-2
Business Center Summary ..................................................................................................................... 8-3
Police Department ................................................................................................................................... 8-4
E-911 ...................................................................................................................................................... 8-5
Fire, Rescue and Emergency ................................................................................................................. 8-6
P
UBLIC
W
ORKS
/G
ENERAL
S
ERVICES
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T
AB
9
Business Center Index ............................................................................................................................ 9-1
Organizational Chart ............................................................................................................................... 9-2
Business Center Summary .................................................................................................................... 9-3
Streets and Highways ............................................................................................................................. 9-4
Storm Water Management Fund.............................................................................................................. 9-5
Mosquito Control ..................................................................................................................................... 9-6
Engineering ............................................................................................................................................. 9-7
Traffic Engineering ................................................................................................................................ 9-8
Parking Authority Fund .......................................................................................................................... 9-9
Property Management ............................................................................................................................. 9-10
Utilities .................................................................................................................................................... 9-11
Rental of Land ....................................................................................................................................... 9-12
Waste Management Fund ....................................................................................................................... 9-13
City Garage Fund .................................................................................................................................... 9-14
Cemetery Perpetual Care Fund ............................................................................................................... 9-15
Public Utilities Fund ................................................................................................................................. 9-16
Harbor Center Pavilion ............................................................................................................................ 9-17
P
UBLIC HEALTH
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AB
10
Business Center Index ............................................................................................................................ 10-1
Organizational Chart ............................................................................................................................... 10-2
Business Center Summary ...................................................................................................................... 10-3
Public Health Department ........................................................................................................................ 10-4
Behavioral Healthcare Services Fund ...................................................................................................... 10-5
Social Services Fund............................................................................................................................... 10-6
CSA Fund ............................................................................................................................................... 10-7
P
ARKS
,
R
ECREATION AND
C
ULTURAL
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AB
11
Business Center Index ........................................................................................................................... 11-1
Organizational Chart ............................................................................................................................... 11-2
Business Center Summary ...................................................................................................................... 11-3
Museums ................................................................................................................................................ 11-4
Public Library .......................................................................................................................................... 11-5
Law Library Fund..................................................................................................................................... 11-6
Golf Fund .................................................................................................................................. 11-7
Parks, Recreation and Leisure Services - Administration ......................................................................... 11-8
Parks, Recreation and Leisure Services - Parks ...................................................................................... 11-9
Parks, Recreation and Leisure Services - Recreation .............................................................................. 11-10
Recreation Fund ...................................................................................................................................... 11-11
Table of
Contents
C
OMMUNITY AND
E
CONOMIC
D
EVELOPMENT
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T
AB
12
Business Center Index ............................................................................................................................ 12-1
Organizational Chart ............................................................................................................................... 12-2
Business Center Summary ...................................................................................................................... 12-3
Permits and Inspections .......................................................................................................................... 12-4
Economic Development ........................................................................................................................... 12-5
Planning .................................................................................................................................................. 12-6
Community Planning and Development Program .................................................................................... 12-8
New Port Community Development Authority .......................................................................................... 12-9
E
DUCATION
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13
Business Center Index ............................................................................................................................ 13-1
Business Center Summary ...................................................................................................................... 13-2
Public Education ..................................................................................................................................... 13-3
C
APITAL
I
MPROVEMENT
P
ROGRAM
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AB
14
Business Center Index ............................................................................................................................ 14-1
Business Center Summary ...................................................................................................................... 14-2
Appropriation Plan Summary ................................................................................................................... 14-6
Sewer ...................................................................................................................................................... 14-7
Drainage and Street Improvements ......................................................................................................... 14-23
Education ................................................................................................................................................ 14-36
Industrial and Economic Development..................................................................................................... 14-39
Leisure Services ...................................................................................................................................... 14-42
Municipal Facilities .................................................................................................................................. 14-46
Parking Authority CIP .............................................................................................................................. 14-65
S
UPPLEMENTAL
I
NFORMATION
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15
........................................................................................... 15-1
O
RDINANCES
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16
........................................................................................................................... 16-1
G
LOSSARY
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17 .........................................................................................................
17-1
A
PPENDIX
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T
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18
Proposed Expenditure Detail Budget – All Funds .................................................................................... 18-1
2-1
Budget Overview
Introduction
The City of Portsmouth was settled in 1752 and incorporated by the Virginia General
Assembly in 1858. The City lies in Hampton Roads, one of the world’s great natural harbors,
situated at the confluence of the James and Elizabeth Rivers where they empty into the
Chesapeake Bay. The City is located in the center of the Hampton Roads region, bordered by
the cities of Suffolk, and Chesapeake, respectively to the West and south, and Norfolk lies
across the Elizabeth River to the East. The City’s land area of approximately 33 square miles is
mostly developed, with an estimated population of 95,388 in 2011.
With 78.5 miles of shoreline at the zero mile post of the Intercoastal Waterway, which
runs from Boston to Florida, Portsmouth’s location on navigable waterways has proven a
dominant force in the City’s history and economy. Its location on the 40 plus foot deep Hampton
Roads shipping channel, and the presence of both the CSX and Norfolk Southern Railroads
supports the national and international port commerce activities and military presence in the
region. Portsmouth is home to the Norfolk Naval Shipyard, a government facility with
approximately 9,000 employees, the U.S. Coast Guard Fifth District Headquarters with
approximately 2,500 employees, and the Naval Regional Medical Center (U.S. Naval Hospital)
with approximately 7,000 employees. Although economic activity in the City has been
historically associated with the port and military activities in the region, Portsmouth’s economy
has diversified in recent years with increasing employment in the service, manufacturing and
professional sectors.
Portsmouth is an independent, full-service city with sole local governmental taxing power
within its boundaries. It derives its governing authority from a charter granted by the General
Assembly of the Commonwealth of Virginia. The governing body of the City is the City Council,
which formulates policies for the administration of the City. The current charter provides for a
council-Manager form of government.
Overview of Government Organization
Portsmouth operates under the Council – Manager form of government, with the City
Council consisting of a mayor and six other council members. The mayor is elected directly by
the voters on an at-large, nonpartisan basis, as are the remaining members of the City Council.
The City Council is the legislative policy-making body, and the City Manager, who is appointed
2-2
by the City Council, serves as the City’s chief executive officer. The City Manager reports
directly to the City Council, appoints department heads, conducts the financial business of the
City, and performs other duties as required by the governing body.
The operation of public schools in Portsmouth is the responsibility of the School Board,
consisting of nine members elected by the citizens at-large for four-year terms. By State law,
the School Board operates independently from City Council, but is fiscally dependent on it. The
School Board sets policies, hires the School Superintendent, and determines the use of its
funds subject to legal restrictions. The City Council appropriates an annual sum for education,
which may be appropriated by category; however, the School Board determines how the funds
are spent. Taxing and appropriation authority remain with the City Council.
Overview of Governmental Services and Selected Functions
The City provides general governmental services to meet the needs of its citizens,
including police and fire protection, collection and disposal of refuse, water and sewer services,
parks and recreation, libraries and cultural resources, health and social services, and street and
highway maintenance. Other services provided by the City that receive partial funding from the
Commonwealth include public education in Kindergarten through grade 12, and certain
technical and special education, mental health assistance, and judicial assistance.
The City’s main municipal complex includes the City Hall Building which houses nearly
all of the City’s operational departments, the Civic Center which includes the City Jail and Police
Headquarters and the recently renovated and expanded Judicial Center. The City has eight fire
stations, one central library with three neighborhood branch libraries, 52 City Parks totaling over
402 acres, seven community centers, two municipal golf courses and 25 public education
facilities located throughout Portsmouth.
Portsmouth Public Schools
The Portsmouth Public Schools program is designed to provide quality instruction to all children
who enroll. The School System employs 2,469 people, including 1,112 teachers and 1,357
support staff and administrative staff. The system operates 25 public education facilities as
described in the following table and during the 2012 academic year had an average daily
membership of 14,256. The City’s three high schools are operated as magnet schools with
each focusing on one of the following areas: math, science and technology; performing arts; and
international studies. In fiscal years 2012 and 2013, the school system occupied 26 total
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education and operation related facilities; 3 preschools (solely dedicated), 1 elementary and
Pre-K school (combination) 12 elementary schools, 3 middle schools, 3 high schools and 3
centers (DAC, Instruction Resource, and S. H. Clarke) and 1 bus garage.
Public Safety
The Police Department is responsible for enforcing the law, maintaining public order,
protecting the constitutional rights of individuals, and providing a wide variety of public services
in partnership with the community. The Police Department currently consists of 263 sworn
officers. Uniform Patrol is deployed on a 24/7 basis and provides the immediate response to
the daily calls for police services in the City. These officers handle a wide variety of service
requests in both emergency and routine categories. Command personnel are charged to
closely evaluate changing conditions on the street and deploy personnel in an effective manner
in order to maintain public order. In addition, the Police Department has a number of support
positions filled by both sworn and civilian personnel who are assigned various tasks that include
animal control, security guards, communications dispatchers, administrative, and
property/evidence personnel. These support functions play a major role in providing effective
police services to the community.
The Police Department has implemented a Community Policing Program, which includes
initiatives such as the Police Service Areas that coincide with the neighborhoods in the City of
Portsmouth. Neighborhood Impact Officers work with the community stakeholders throughout
the city in order to improve the quality of life of residents, business owners and visitors.
The Police Department has also implemented a School Resource Officer program which
assigns police officers to specific schools in order to: (1) provide a positive role model for the
students, (2) build strong working relationships with the faculty and administration; and (3)
investigate criminal activity occurring on school grounds. Additionally, the Police Department
staffs a number of highly trained and qualified individuals who are responsible to conduct
criminal investigations, narcotics enforcement, traffic enforcement and emergency response
services.
The Portsmouth Department of Fire, Rescue and Emergency Services provides fire
protection, emergency medical care, hazardous materials response, disaster preparedness
services, arson investigation, fire prevention, inspection and training for the citizens and
businesses of Portsmouth. The Department currently has authorized 227 sworn firefighters
2-4
serving the City from 8 stations. The Department also operates five ambulances. The
Department currently has 18 non-sworn and part-time members who provide administrative
clerical and support duties.
Public Works
The Department of Public Works provides various services related to the operation and
maintenance of the City’s infrastructure. The Public Works Department, staffed by 40 full-time
employees, repairs and maintains the approximate 395 miles of primary and secondary streets
in Portsmouth. Additionally, the Department is responsible for operation of the City’s
stormwater management and mosquito control programs.
Social Services
The Department of Social Services, staffed by 209 full-time employees, carries out
responsibility for the administration of federal and state mandated human services programs for
the City including Child and Family Services (Child Protective Services, Foster Care, Adoption
Services, Adult Services, Adult Protective Services and Generic Service Intake) and Financial
Services Administration including initial and on-going case management for Temporary
Assistance to Needy Families (TANF), Medicaid, Food Stamps, Energy Assistance Program
(EAP), Virginia Independence Program (VIP), and Virginia’s Initiative for Employment not
Welfare (VIEW). Additionally, the Department is responsible for eligibility determination for the
Tax Relief and Tax Assistance Program.
Department of Public Utilities
The Portsmouth Department of Public Utilities (“DPU”) operates the City-owned water
and wastewater utilities, distributing water to over 120,000 customers in Portsmouth,
Chesapeake and Suffolk. DPU also provides sewage collection and conveyance services to
approximately 100,000 customers in Portsmouth and part of Chesapeake. DPU is responsible
for the installation, operation, and maintenance of the water and sewerage systems as well as
billing and collection. In carrying out these responsibilities, DPU employs 139 full-time
personnel, distributed among its three major operating divisions: Administration and Fiscal,
Water Treatment and Operations.
The water system includes approximately 3,300 acres of land including four
interconnected reservoirs and five deep wells located in the City of Suffolk. In addition, the
2-5
water system includes a water filtration plant, raw water and finished water pumping stations,
elevated and ground storage tanks, and distribution systems with associated appurtenances
and meters. The lakes and wells provide a total safe yield of 29.6 million gallons per day
(“mgd”) of water. Present consumption is estimated at 18 mgd. The water is treated in a single
treatment plant located in Suffolk with a 33 mgd capacity and is then pumped approximately 18
miles through underground pipes to storage areas in Portsmouth which are capable of storing
nine million gallons. The treatment plant facilities have undergone several modernizations and
upgrades, the last having been completed in November 2011.
Independent Commissions and Authorities
A number of independent commissions and authorities participate in the performance of
various governmental functions in Portsmouth, including housing and economic development.
Selected entities are described below.
Portsmouth Redevelopment and Housing Authority
The Portsmouth Redevelopment and Housing Authority consist of seven commissioners
appointed by City Council for a four-year term. This semi-independent agency has
responsibility for administration of 3 public housing projects, 13 redevelopment projects, 3 tax
credit developments, a City-wide conservation program and physical improvements funded by
the Community Development Block Grant Program.
The Authority has 92 employees. The Authority was established in 1938 primarily to
oversee the housing parks then under construction. Since 1960, under the former Urban
Renewal Program, 13 separate redevelopment projects have been undertaken. Since 1975, the
Authority has carried out for the City similar activities under the Community Development Block
Grant Program.
Since 1972, as a result of redevelopment projects, the City and the Authority have
helped obtain more than $350 million in private funds or commitments, in addition to nearly
$200 million in Federal and state funds. The Authority has received two HOPE VI Revitalization
Grants since 1997 totaling $45 million. In four of the City’s historic districts, these activities have
concentrated on rehabilitation of existing residential structures. Other projects have included
clearance of blighted structures to make land available for new residential, commercial,
industrial or mixed use development.
2-6
Economic Development Authority
The Economic Development Authority of the City of Portsmouth (“EDA”) is a public body
existing under the laws of the Commonwealth of Virginia. The EDA was created on December
20, 1968, by an ordinance adopted by the City Council. The EDA is governed by a board of
seven directors, appointed by the City Council and functions in a dual capacity as
landholder/marketing agent for various publicly owned lands throughout the City. The EDA is
directly involved with many of the economic development and redevelopment activities within
the City.
Portsmouth Parking Authority
The Portsmouth Parking Authority was established in 1964 by the General Assembly of
Virginia for the purpose of providing and operating parking facilities within the corporate limits of
the City. The Parking Authority currently owns and operates four parking garages and eight
surface parking lots. These combined facilities provide 1,981 parking spaces for rental on a
monthly basis. In addition, there are 426 on street parking meters and 153 meters in off-street
lots operated and maintained by the Authority, 238 spaces in Olde Towne parking lots and an
additional 678 spaces on the street including handicapped parking spaces. The construction of
the Renaissance Hotel and the adjoining public parking garage structure on the City’s waterfront
provide approximately 250 additional public parking spaces and 200 additional private parking
spaces. All parking facilities and parking meters are located in the City’s downtown business
district.
2-7
Economic and Demographic Factors
Population
Calendar
Year
Population
Percent
Change
2011 95,388 -0.15%
2010 95,535 -3.81%
2009 99,321 -0.22%
2008 99,542 -1.81%
2007 101,377 -0.95%
2006 102,346 1.55%
2005 100,783 1.00%
2004 99,785 0.33%
2003 99,459 -0.11%
2002 99,569 -0.17%
Source: 2000-2010 – U.S. Census Bureau; 2011 – U.S. Bureau of Economic Analysis.
Note: The decline in population for 2010 is in large part due to the 2010 census results, which found that
the 2000 censes overstated the City’s population.
Income
The following table shows the per capita income in the City. Wealth levels in the City are
impacted by the high proportion of military-related incomes which are characterized by low
absolute levels of salaries and wages, but offset by comprehensive benefits.
Calendar
Year
Per Capita
Income
Percent
Change
2009 $33,637 -1.36%
2008 $34,102 6.00%
2007 $32,167 5.70%
2006 $30,421 4.10%
2005 $29,231 3.40%
2004 $28,273 3.70%
2003 $27.272 6.70%
2002 $25,567 7.80%
2001 $23,721 9.90%
2000 $21,579 5.40%
Source: Bureau of Economic Analysis, U.S. Department of Commerce;
2-8
Commercial and Residential Construction
The following table shows the trend in commercial and residential construction in the City for the
last ten fiscal years.
Commercial
Construction
Residential
Construction
Total
Fiscal
Year
Value of
Permit
Percent
Change
Value of
Permit
Percent
Change
Value of
Permit
Percent
Change
2011 $43,929,362 16 $37,731,565 8 $81,660,927 12
2010 $37,737,447 1492 $34,945,155 32 $72,682,602 151
2009 $2,370,831 -84 $26,563,508 11 $28,934,339 -25
2008 $14,595,206 -64 $23,840,334 -49 $38,435,540 -56
2007 $40,828,022 -6 $46,822,980 -66 $87,651,002 23
2006 $43,299,556 -59 $28,174,419 74 $71,473,975 -42
2005 $106,824,400 737 $16,165,160 -26 $122,989,560 256
2004 $12,763,280 21 $21,806,840 147 $34,570,120 78
2003 $10,559,050 -57 $8,826,338 -49 $19,385,388 -54
2002 $24,509,700 124 $17,394,714 121 $41,904,414 123
Source: Department of Permits and Inspections
Employment
Historically, the employment base in Portsmouth has been composed of federal government
positions related to the local military presence. The largest employer in Portsmouth is the
Norfolk Naval Shipyard, a government facility with approximately 9,000 employees. Other major
federal employers in the City include the United States Coast Guard Fifth District Headquarters
with approximately 2,500 employees and the Naval Regional Medical Center (U.S. Naval
Hospital) with approximately 7,000 employees.
2-9
The following table shows the distribution of these positions by sector:
2011 Annual Quarterly Census of Employment
Industry
Average
Employment
Number of
Establishments
Manufacturing 10,343 64
Health Care and Social Assistance 7,990 288
Public Administration 3,851 39
Educational Services 3,118 19
Retail Trade 3,064 243
Administrative Support and Waste Management 2,629 127
Accommodation and Food Services 2,215 145
Construction 2,101 172
Other Services (except Public Administration) 1,806 193
Transportation and Warehousing 1,757 72
Professional, Scientific & Technical Services 1,737 178
Wholesale Trade 651 67
Arts, Entertainment and Recreation 564 18
Finance and Insurance 553 82
Real Estate and Rental & Leasing 399 80
Utilities 369 7
Information 338 19
Management of Companies and Enterprises 68 9
TOTAL
43,553 1,822
Source: Virginia Workforce Connection, Second Quarter 2011
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Principal Employers
2012 2003
Employer
# of
Employees
Rank
% of Total
City
Employment
# of
Employees
Rank
% of Total
City
Employment
Norfolk Naval Shipyard 9,200 1 19.95% 7,400 1 17.07%
Norfolk Medical Center, Portsmouth 7,000 2 15.18% 5,487 2 12.66%
US 5
th
Dist. Coast Guard Command 2,500 3 5.42% 1,900 6 4.38%
City of Portsmouth 2,445 4 5.30% 2,400 4 5.54%
Portsmouth Public Schools 2,148 5 4.66% 2,665 3 6.15%
BonSecours Maryview Medical Center 2,000 6 4.34% 2,200 5 5.07%
General Dynamics NASSCO-Earl
Industries
900 7 1.95% 450 10 1.04%
Tidewater Community College 425 8 0.92%
Gwaltney of Smithfield 350 9 0.76% 504 8 1.16%
Wal-Mart Supercenter 300 10 0.65%
Alternative Behavior Services (FHC) 800 7 1.85%
Southeastern Public Service Authority 450 9 1.04%
TOTAL
27,268 59.14% 24,256 55.95%
Source: Portsmouth Comprehensive Annual Financial Report, June 30, 2012
Budget Process
Formulation of the City Manager’s Proposed Budget
According to the City Charter, the City Manager is required to prepare and submit to the
City Council an annual budget. The annual budget process begins in the fall of the preceding
fiscal year. In November, the department heads and the City Manager meet to discuss the
upcoming year’s priorities. The year’s priorities and budget calendar are developed at this time.
The calendar establishes the budget development schedule and the formal schedule for City
Manager’s presentations to City Council during public work sessions, for public hearings, and
the budget adoption.
Departmental requests are developed based on projected needs and must be related to
the organization’s program objectives. These requests are received and compiled by the
budget staff. The City Manager prioritizes requests and recommends a Proposed Budget to
City Council based on available resources.
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City Manager’s Authorization
By City Code, during the course of the fiscal year, provided there is no increase in
expense, the City Manager is authorized to effect office consolidations or make other changes
for the City’s betterment. Also, at any time during the fiscal year, the City Manager may
transfer, within the same fund, any unencumbered appropriations less than $100,000 from one
department, project, or purpose to another department, project, or purpose.
Budget Implementation
Once the budget is adopted for the fiscal year, on July 1, it becomes each department’s
financial legal basis. No department or other City government agency may spend in excess of
approved and appropriated amounts. To ensure conformity with the adopted budget, financial
and programmatic monitoring of departmental activities occurs throughout the year. Copies of
the Adopted Budget can be found in the Library and all City offices. A copy may be obtained
from the Department of Finance (budget@portsmouthva.gov), or accessed on the Web at
www.portsmouthva.gov/Finance/2013AdoptedBudget/
Amendment of the Budget
As prescribed by Section 15.2-2507 of the Code of Virginia (1997), amendments to the
final adopted budget must follow the legal process. Any such amendment which exceeds one
percent (1%) of the total revenue shown in the currently adopted budget must be preceded with
a published notice of a meeting and a public hearing. The newspaper must have a general
circulation in the locality and must be circulated seven days prior to the meeting date. The
notice must state Portsmouth’s intent to amend the budget and include a brief synopsis of the
proposed budget amendment. After first providing a public hearing, the amendment may be
adopted at the advertised meeting.
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Budget Calendar
Departments submitted FY2014 Operating Budget
requests, including capital requirements, to the Finance
Department.
November – December, 2012
City Manager presents FY2014 Operating Budget and
Capital Improvement Program to City Council
April 2, 2013
Council and Citizen Work Sessions for FY2014
Operating Budget and Capital Improvement Program
April and May 2013
Public Hearings – FY2014 Operating Budget and
Capital Improvement Program including Tax and
Fee Rate Changes
April 9 and 23, 2013
Adoption of FY2014 Operating Budget and Capital
Improvement Program including Tax Ordinances and
Appropriation Ordinances
May 14, 2013
Financial Policies – Recommended Changes are Highlighted
Policy Purpose
The financial integrity of our City government is of utmost importance. To that end, the
establishment of appropriate financial management, debt administration, budget and capital
plan development, and long-range planning policies (“Financial Policies”) promote the fiscal
health of Portsmouth, as well as the cost-effective and efficient delivery of services to our
citizens.
2-13
Written, adopted financial policies have many benefits, such as assisting the elected
officials and staff in the financial management of the City, saving time and energy when
discussing financial matters, engendering public confidence, and providing continuity over time
as elected officials and staff members change. These policies are reviewed annually and
reaffirmed by City Council at least once every three years.
Financial Policy Linkages
The City has developed these Financial Policies, with input from its Financial Advisor,
based upon municipal finance “Best Practices” as promulgated by the Government Finance
Officers Association and the National Advisory Council on State and Local Budgeting. The City
and its agents will regularly monitor the evolution of such “Best Practices” and update these
Financial Policies and the City’s operating practices accordingly.
General Financial Principles
The City will continuously evaluate programs and operating practices as a means of
ensuring the City’s residents an efficient and highly effective local government.
The City will strive to utilize technological advances as a means of increasing employee
productivity and reducing the need for new positions.
The City will allocate new dollars (after meeting fixed commitments such as debt service
requirements and benefits changes) to the key priority areas as established by Council.
The City will attempt to utilize benefits of new economic development successes as a
means of maintaining an adequate tax rate for services rendered to our residents coupled with
our ability to manage expectations with the long term operational needs of the City.
REVENUES
Revenue Diversification
The City will strive to maintain diversified and stable revenue streams to protect the
government from problematic fluctuations in any single revenue source and provide stability to
ongoing services.
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Fees and Charges
All fees established by the City for licenses, permits, fines, services, applications and
other miscellaneous charges shall be set to recover all or a portion of the City’s expense in
providing the attendant service. Fees and charges will be reviewed annually in connection with
the development of the operating budget.
Use of One-Time Revenues
The City will not utilize one-time revenues for recurring operating expenditures. One-
time revenues include, but are not limited to: proceeds from the sale of land or surplus
equipment, legal settlements, or revenue windfalls (i.e.; unusually large building permits, etc.).
Conservative Estimation
Revenues will be budgeted conservatively so as not to introduce regular shortfalls in
individual revenue accounts. Revenue estimates shall be reviewed and validated, whenever
possible, by an independent outside professional engaged by the City. The Budget Officer shall
utilize appropriate collection percentages in estimating revenues for each account or class of
accounts based upon historical collection patterns. Unusual economic circumstances shall
require adjustments to collection assumptions.
BUDGET
Balanced Budget
The City’s budgetary policies are based upon guidelines and restrictions established by
State and City Codes and Generally Accepted Accounting Principles for Governmental entities.
These provisions set forth the City’s fiscal year, public hearing and advertising requirements,
restrictions on taxation, and also stipulate that the City must maintain a balanced budget.
The City will annually adopt and execute a biennial budget for such funds as may be
required by law or by sound financial practices and generally accepted accounting principles.
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The budget shall control the levy of taxes and the expenditure of money for all City purposes
during the ensuing fiscal year.
The City’s budget may be considered balanced if estimated revenues meet planned
expenditures.
Contingency Appropriation
The budget shall strive to include in the annual budget a contingency appropriation of at
least 0.5% of budgeted expenditures. The contingency appropriation is designed to meet
unanticipated revenue shortfalls or emergency expenditures.
Use of Fund Balance
While accumulated fund balance in the General Fund may legally be used as revenue to
support the budget, the City’s intention is not to use fund balance to fund recurring operating
expenditures. Accumulated fund balance over and above the City’s fund balance target may be
considered for funding one-time expenditures.
Quarterly Budget Monitoring
Staff will provide City Council with a quarterly update of actual revenues and
expenditures for the Fiscal Year and comparisons will be made in such report to: (1) the
adopted budget, and (2) revenues and expenditures through the same period of the immediately
prior Fiscal Year. Tabular presentations will be supplemented by sufficient narrative to explain
material variances from budget and the prior year. These reports are intended to provide
sufficient information to City Council to allow for mid-year budget adjustments necessary to
avoid operating budget shortfalls. As appropriate, Staff will provide recommendations for
amendments to the budget to ensure budgetary balance.
2-16
FUND BALANCE
Policy Minimum
The City will maintain an Unrestricted, Unassigned General Fund Balance equal to 15%
of General Fund revenues.
If the Unrestricted, Unassigned General Fund Balance falls below the minimum level
described above, Staff will submit a detailed plan (“Staff Plan”) to City Council that proposes
actions necessary to return the fund balance to the policy minimum over not more than two
succeeding Fiscal Years. City Council shall act upon the Staff Plan by taking the actions
necessary to implement same or substituting alternatives that achieve the same objective.
If, upon the effective date of these Financial Policies, the City is not in compliance with
this Fund Balance Policy Minimum, the City Staff will prepare a Staff Plan to restore the fund
balance to the policy level and such plan will be presented within not more than three (3)
months from the effective date.
DEBT MANAGEMENT PRINCIPLES
All long-term financings shall comply with Federal, State, and City Charter requirements.
Accompanying each long-term financial obligation will be a cost benefit analysis, the
identification of the funding source, an assessment of the ability to repay the obligation, the
impact on the current budget, commitments to the future budgets, maintenance and operational
impact of the facility or asset and the impact on the City’s credit rating.
The project should be incorporated into the City’s multi-year capital and equipment
improvement plan.
The term of the long-term obligation for the acquisition, replacement or expansion of
physical assets, will not exceed the useful life or the average life of the project or projects being
financed.
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Long-term financial obligations will not be used to meet current operations, or for
recurring purposes.
Variable rate obligations shall not exceed 15% of the City’s outstanding long-term
obligations and must be approved by the Chief Financial Officer.
The City Council may consider conduit financing on behalf of the EDA, PRHA, and PPIC
upon recommendation of the Debt Advisory Committee. Initial contact will be directed to the
Chief Financial Officer. Council will consider whether the conduit is feasible, financially and
economically prudent, coincides with the City’s objectives, and does not impair the City’s
creditworthiness (All expenses related to the conduit financing will be borne by the applicants).
Except as noted below, long-term obligations issued through the City must qualify for an
underlying (i.e.; rated on the basis of the security for the loan) investment grade rating by one of
the nationally recognized rating agencies or qualify for alternative credit enhancement. An
exception to this requirement would be debt issued via the Virginia Resources Authority, a
political subdivision of the Commonwealth of Virginia. In the case of long-term obligations that
are privately placed as bank qualified investments by the City, such obligations would not be
required to qualify for an investment grade rating.
The City shall encourage and maintain good relations with credit rating agencies,
investors in the City’s long-term financial obligations, and those in the financial community who
participate in the issuance and sale of our long-term obligations. A policy of full and open
disclosure on every financial report and long-term obligation transaction will be enforced and
credit rating agency presentations/updates shall be conducted at least annually.
The City shall comply with all on-going disclosure requirements and shall file such
documents in a timely manner.
The City shall monitor earnings on bond proceeds and rebate excess earnings as
required to the U.S. Treasury to avoid the loss of tax-exempt status.
The City will enforce filing notices of completion on all projects within five years of their
financing.
2-18
The City shall continually review outstanding obligations and aggressively initiate
refinancings when economically feasible and advantageous.
The Chief Financial Officer will periodically report unspent capital project funds to the
City Manager and City Council not less than annually.
Debt Administration
The City shall comply with the Internal Revenue Code Section 148 — Arbitrage Regulations
for all tax-exempt debt issued. An annual estimate of arbitrage liabilities shall be obtained by the
City and recorded on the financial statements.
A good faith deposit of 2.0% of the par amount of the bond sale shall be presented by the
underwriter in the form of a check or surety acceptable to the City and Bond Counsel prior to the
approval of the bonds by the Mayor and City Council.
The City shall use a competitive bidding process in the sale of debt unless the use of a
negotiated process is warranted due to market timing requirements (refunding), or a unique
pledge or debt structure. The City will award competitively issued debt on a true interest cost
(TIC) basis.
The City welcomes ideas and proposals from investment bankers and will seek to give first
consideration to those firms that submit unique and innovative ideas that benefit the City.
Unsolicited proposals should be submitted to the City’s Chief Financial Officer.
The selection of an underwriter or group of underwriters for a negotiated sale shall be based
on the following factors:
• Participation in the City’s competitive sales;
• Submission of unique or creative proposals;
• Qualifications of firm;
• Size and geographic distribution of their sales staff.
2-19
All professional service providers selected in connection with the City’s debt issuance
and management program shall be chosen through a competitive process such as request for
proposals (RFP’s) on an as needed basis.
The use of reimbursement resolutions shall be encouraged as a cash management tool
for debt funded projects. Reimbursement resolutions may be used for any project that has been
approved in the City’s Capital Budget. Reimbursement resolutions may be used for other
projects if the projects are revenue supported or fund within departments’ operating budget.
The City shall obtain a clear opinion from qualified legal counsel that the City is not liable for
the payment of principal and/or interest in the event of default by a conduit borrower. If no such
opinion can be obtained, the conduit borrower will be required to purchase insurance or a letter
of credit in the City’s name in the event of default. Examples of a conduit issuer are special
authorities, tax-increment financing districts, public improvement districts, or industrial
development issuers.
Debt Capacity and Affordability
A long-term debt capacity and affordability analysis will be completed on an annual basis as
a means of ensuring that the City does not exceed its ability to service current and future debt
requirements. This analysis will verify that the City is maintaining the following ratios and will be
performed in conjunction with the City’s Capital Improvement Program (CIP) process. The
guidelines that are utilized for direct City debt are as follows:
1. The ratio of All Net Tax-Supported Debt Service to Total Combined General Fund and
School Revenues should not exceed 10% 12%, within the six-year CIP projection;
2. The ratio of Net Tax-Supported Debt Service to Market Value should not exceed four percent
(4%), within the six-year CIP projection;
3. The 10 Year Debt Payout Ratio of Net Tax-Supported Debt Service Should Be Greater Than
or Equal To 50%.
2-20
Utility Fund Debt
The City will adopt annual water and sewer rates that will generate sufficient revenues to
meet the legal requirements of Enterprise Fund bond covenants. These rates will also allow for
adequate capital replacement in water and sewer systems.
Refunding Bonds
The City, with the assistance of its Financial Advisor, shall monitor the City’s debt
portfolio on a regular basis for refunding opportunities. When contemplating a refunding, the
City will have a minimum of 3.0% economic savings (as expressed on a net present value
basis) as a benchmark to proceed with a refunding. This policy is not intended to preclude the
possibility of refunding one or more maturities of existing debt that generate a lesser amount of
net present value savings if conditions warrant, but it is the intention to generate overall net
present value savings equal to at least 3.0% of refunded par amount on any given transaction.
The City may from time to time consider a restructuring of its existing debt. Such
restructurings are not subject to the net present value savings threshold identified above, but
should be undertaken only rarely and the rationale and possible ramifications explained fully to
the City Council.
CAPITAL IMPROVEMENT PROGRAM GUIDELINES
The City will develop a Five-Year Capital Improvement Program annually. The first year
of this plan will be approved and appropriated by the City Council after legal advertising and
public hearing requirements have been met.
The City will continue to enhance the level of pay-as-you-go funding in the annual
Capital budget as a means of reducing reliance on debt financing for capital projects.
The City will maintain its physical assets at a level adequate to protect the City’s capital
investment and minimize future maintenance and replacement costs. The operating budget will
provide for the adequate maintenance of these facilities and infrastructure.
2-21
RETIREMENT SYSTEM FUNDING
The City will use an actuarially-accepted method of funding its City managed pension
systems to achieve a fully-funded status and will continually strive to attain fully-funded
pensions.
OTHER POST-EMPLOYMENT BENEFITS (OPEB) FUNDING
The City will implement the accounting precepts of the Governmental Accounting
Standards Board’s Statement #45 and, if required, Statement #43. A funding strategy will be
developed that sets aside resources to pre-fund OPEB liabilities on an actuarially sound basis
over time, although as of the effective date of these Financial Policies, the City has no plans to
establish an irrevocable trust fund to accumulate assets. In light of ongoing discussions
regarding national health care, the City will determine the utility of a trust fund at a later date and
amend these Financial Policies as necessary once a final decision regarding the establishment
of a trust fund is made.
INVESTMENT POLICY
By State statute, the City Treasurer is responsible for the investment of the City’s
operating and bond funds consistent with the Code of Virginia. The Treasurer operates under a
written investment policy that provides policy guidance on the placement of investments.
In addition to the functions of the City Treasurer, City Staff will annually review the
investment program of the City. The City’s Financial Advisor shall prepare, in consultation with
Staff, an “Annual Investment of City Funds” report to be delivered within three months of the
close of the Fiscal Year. This report will analyze, amongst other items:
1. Compliance with adopted investment policy guidelines;
2. Diversification of investments;
3. Concentration of trades with broker-dealers; and
4. Benchmarking of investment return performance against relevant peer comparisons.
2-22
SPECIAL REVENUE / ENTERPRISE FUNDS
It is the general policy of the City to avoid designation of discretionary funds in order to
maintain maximum financial flexibility. The City may, however, create dedicated funding sources
when there are compelling reasons based on state law or policy objectives. Polices will be
developed for the use of each fund.
OVERSIGHT
Independent Audit
The City will be audited annually by an independent external auditing firm that
specializes in independent financial and compliance auditing services. The audit will comply
fully with the Code of Virginia, Generally Accepted Accounting Principles (“GAAP”), and federal
requirements for “Single Audit.”
The City will competitively procure external auditing services rotate external auditing
firms not less than once every five (5) years.
Fund Structure
Governmental Fund Types
Municipal functions are financed through the use of governmental funds. The
municipality’s acquisition, use, and balance of expendable financial resources and related
liabilities are accounted for through governmental funds. This excludes proprietary funds and
similar trust funds. The municipality budgets the following major governmental funds:
General Fund - The General Fund is the municipality’s general operating fund. With the
exception of financial resources required to be accounted for in another fund, the General Fund
is used to account for all financial resources.
2-23
Capital Projects Fund (Capital Improvement Fund) – With the exception of capital improvements
financed by proprietary funds, the Capital Improvement Fund accounts for major capital facility
acquisition or construction financial resources.
The City budgets the following minor governmental funds:
Special Revenue Funds - Special revenue funds are used as legally restrictive revenue sources
for expenditures having specified purposes.
Capital Projects Fund (Community Development Fund) – Pursuant to the 1974 Housing and
Community Development Act, the Community Development Fund is used to implement various
capital project programs.
Permanent Fund (Cemetery Fund) – Cemetery Fund revenues are derived from the sale of
cemetery lots, perpetual care payments, donations and legacies. These funds are designated
for the care of cemetery lots. The principal of such funds shall not be expended for any other
purpose.
The City budgets the following major proprietary funds:
Enterprise Funds - Enterprise funds are used to account for operations financed and operated in
a manner similar to private business enterprises. Upon providing goods or services to the
general public on a continual basis, the governing body intent is to recover expenses, including
depreciation, through user charges where the governing body has decided periodic
determination of revenues earned, expenses incurred, and/or net income is appropriate for
capital maintenance, public policy, management control, accountability, or other purposes. The
City budgets the following minor proprietary funds:
Enterprise Fund (Port Facility and Economic Development Fund) – The Port Facility and
Economic Development Fund is used to account for the lease to a marine terminal facility and
lease-purchase land sale to the Virginia Port Authority.
Internal Service Funds - Internal Service Funds are used to account for the financing of goods
or services provided by one department to other departments, City agencies, or some agencies
external to the City on a cost-reimbursement basis. The City has three internal service funds:
City Garage Fund, Computer Services Fund and Risk Management and Insurance Fund.
2-24
Fiduciary Fund Types
When the City holds assets in a trustee capacity or as an agent for individuals, private
organizations, other governmental units, and/or other funds, fiduciary funds are used to account
for the assets. The City maintains pension trust and agency funds. The Pension Trust Funds
account for the City's retirement plan assets. Agency funds are custodial in nature (assets
equal liabilities) and do not involve operational measurement results. Fiduciary funds are minor
funds and are not included in the government-wide financial statements.
Basis of Budgeting
The budgets of the Governmental funds (for example, the General Fund, Enterprise
Funds, Internal Service Funds) are prepared on a modified accrual basis. The
expenditures/obligations of the City (purchase orders, direct payment, etc.) are budgeted as
expenditures; however, revenues are recognized when they can be measured and are
available.
In cases where goods and services are not received by year end, encumbrances are
reviewed for valid year end adjustment entries. Based on the date of the purchase order for
contractual services, encumbrances are carried over into the next fiscal year.
Basis of Accounting
The Comprehensive Annual Financial Reports (CAFR) displays the City’s expenses and
revenues according to General Accepted Accounting Principles (GAAP). This also conforms to
the methodology in which the City prepares the annual budget.
Exceptions are identified below:
• Principal payments on long-term debt are applied to the outstanding liability on a GAAP
basis, as opposed to being expended on a budgetary basis.
• Capital Outlay within the Enterprise Funds is recorded as assets on a GAAP basis as
opposed to being expended on a budgetary basis.
• Depreciation expense is recorded on a GAAP basis only.
• Governments typically liquidate their accrued liabilities with expendable available financial
resources. Accordingly, an expenditure is normally recognized in a governmental fund at
the same time that a liability is incurred. Such is not the case with compensated absences.
2-25
Under modified accrual accounting, these expenditures and liabilities are recognized when
they mature (when due).
• The accrual basis of accounting is used to determine the amount of the liability related to
compensated absences that should be presented on the balance sheet of a proprietary
fund. In determining the amount, the total amount of the estimated debt should is presented
as a liability (not just the portion of the debt that will use expendable financial resources).
Capital Improvements Program
The City’s Capital Improvements Program (CIP) is a five-year plan which addresses both repair
and replacement of existing infrastructure as well as the construction or acquisition of new
facilities and equipment to accommodate current and future demands for service.
Capital expenditures are accounted for in their respective funds, including the General Fund, the
capital improvements funds, the internal service funds and the enterprise funds. The General
Fund contains projects related to general governmental services in areas such as general
administration, facilities maintenance, public safety and parks and recreation. Vehicle
maintenance is accounted for in an internal service fund. Its customers are user departments of
the City and these projects are funded primarily from user charges. Solid waste, water and
sewer projects may be found in the Enterprise Funds section.
Financing of the CIP is provided on a pay-as-you-go basis or through debt issuance. Pay-as-
you-go funding is provided from several sources including current tax revenues, interest
earnings, revenue from other governmental agencies and user fees. Debt funding may include
general obligation bonds, revenue bonds or lease financing.
Prioritization of the City’s capital needs is essential in the development of the City’s CIP. The
City created the CIP Development Team in order to review and analyze existing and future
capital projects as well as potential funding strategies and options which must align with City
Council’s prioritization and with the City’s vision. This team utilizes benchmarked evaluation
criteria to prioritize and recommend the capital budget and the five-year CIP.
Year one of the five-year CIP is the Capital Budget for FY2014. Some projects are multi-year
projects and will be carried over from prior years. The CIP categories of Drainage and Street
Improvements, Education, Industrial and Economic Development, Leisure Services, Municipal
Facilities and Parking Authority primarily reflect projects being sustained from prior fiscal years.
2-26
These projects are all vital to the continuing quality of life enjoyed by the citizens of the City of
Portsmouth.
The availability of funding limits the number of new projects; however, certain asset investments
are essential to continue operating actives of certain departments and divisions. Some new
projects included in this budget are highlighted:
• School Bus Fleet Replacement - the rotation of aged buses out of the fleet and replacement
of the same provides for the transportation of school aged citizens to and from their
respective learning institutions. This bus fleet also supports the transportation of students to
off campus sporting events, educational field trip destinations and to the Portsmouth
Campus of Tidewater Community College where students engage in higher education
studies.
• Computer Aided Dispatch (CAD) and Crime Analysis Systems – these two new systems,
utilized by law enforcement, will contribute to the preservation of safe neighborhoods and
business districts throughout the City. These systems will function independently and
collectively. The CAD system tracks information from emergency callers and aids
deployment of the appropriate personal and equipment required to address the emergency.
The Crime Analysis System will support the rapid assessment and dissemination of key
information to law enforcement.
• Case Management System – this system will support the workflow activities of the
Commonwealth Attorney’s Office, as it replaces a system that is being retired by the state. It
will track all cases activities from inception to their final disposition.
• Revenue System – the offices of the City Treasurer and the Commissioner of Revenue are
in need of a system that excesses all revenue collection information via a single point of
origin. This new system provides for a more efficient and effective manner of operation and
customer service.
• Behavioral Health Building – this new facility will consolidate the primary operating staff and
activities of the department. It will occupy property owned by the city adjacent to the Social
Services building. This location is an essential node of activity connecting the Downtown
and Midtown districts of the City. It is projected; the construction of the approximate 30,000
+ square foot facility will be completed in FY14. Bond proceeds from prior years’ debt
issues are available for project design and construction.
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
100 General Fund
Taxes
91,378,811 90,077,053 88,373,826Real Property
23,261,445 23,591,878 23,774,403Personal Property
2,938,517 3,152,761 2,874,798Other General Proper
35,064,983 35,408,941 35,423,744Other Local Taxes
7,418,448 7,774,362 7,319,890Utility Tax Revenue
160,062,205 160,004,995 157,766,661
Intergovernmental Revenue
10,259,882 10,434,392 10,558,590State Non-Categorical Aid
8,761,483 8,951,230 9,317,876State Shared Expenses
17,087,348 16,758,928 18,754,033State Categorical Aid
36,108,714 36,144,550 38,630,499
Charges For Services
3,828,869 3,220,010 4,138,558Charges for Services
11,293,779 1,618,164 1,425,455Miscellaneous Revenue
15,122,649 4,838,174 5,564,013
Revenue from Use of Money
9,922 10,230 16,631Investment Income
Fines and Forfeitures
853,101 758,565 1,089,732Fines and Forfeiture
Miscellaneous Revenue
- - 1,500
8,269 56,265 74,851Miscellaneous Revenue
8,269 56,265 76,351
Other Financing Sources
83,229 250,000 541,726Other Financing Sources
Recovered Costs
3,708,284 4,084,459 3,662,828Total Recovered Cost
Licenses And Permits
883,022 1,113,051 851,152Licenses and Permits
Use Of Property
1,726,267 1,904,767 1,771,036Use of Property
Payment In Lieu Of Taxes
1,931,982 1,971,321 2,019,122Payment in Lieu of Taxes
Operating Transfers In
9,327,745 9,669,682 13,708,689Transfers In
Bond Proceeds
33,412,885 - -
Fund Balance
- 2,419,041 5,687,371Fund Balance
263,238,272 223,225,100 231,385,811
Total General Fund
Fiscal Year 2014 Summary Reports 13 -
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
300 Capital Improvements Fund
Taxes
- 141,500 -Bond Proceeds
Intergovernmental Revenue
- - -State Categorical Aid
Charges For Services
- 50,000 50,000Charges for Services
Miscellaneous Revenue
- 2,336,000 -Miscellaneous Revenue
Other Financing Sources
- 2,053,877 -Other Financing Sources
Operating Transfers In
- 5,584,659 9,891,534Transfers In
Bond Proceeds
- 8,142,301 14,039,289Bond Proceeds
Fund Balance
- - 560,000Fund Balance
- 18,308,337 24,540,823
Total Capital Improvements Fund
400 Behavioral Healthcare Svc Fund
Intergovernmental Revenue
- - 75,000
78,658 37,500 78,500N/A
134,504 134,504 134,504State Non-Categorical Aid
8,220,053 8,333,972 9,090,538State Categorical Aid
1,402,445 1,601,428 1,450,614Federal Revenue
9,835,660 10,107,404 10,829,156
Charges For Services
28,368 3,000 45,000Charges for Services
3,917 250,000 250,000Miscellaneous Revenue
32,285 253,000 295,000
Revenue from Use of Money
439 - -Investment Income
Operating Transfers In
365,988 595,734 692,413Transfers In
10,234,372 10,956,138 11,816,569
Total Behavioral Healthcare Svc Fund
405 Public Law Library Fund
Charges For Services
31,734 31,026 31,026Charges for Services
31,734 31,026 31,026
Total Public Law Library Fund
Fiscal Year 2014 Summary Reports 23 -
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
410 Social Services Fund
Intergovernmental Revenue
15,495,485 19,706,648 18,696,717State Categorical Aid
9,831 25,000 25,000Federal Revenue
15,505,316 19,731,648 18,721,717
Charges For Services
14,803 196,981 196,981Miscellaneous Revenue
Miscellaneous Revenue
72,737 250,000 250,000Miscellaneous Revenue
Recovered Costs
71,421 85,000 85,000Total Recovered Cost
Operating Transfers In
5,042,639 4,772,167 4,772,167Transfers In
20,706,916 25,035,796 24,025,865
Total Social Services Fund
415 Community Services Fund
Intergovernmental Revenue
2,472,835 4,902,374 3,772,950State Categorical Aid
Operating Transfers In
911,667 2,764,093 1,529,079Transfers In
3,384,502 7,666,467 5,302,029
Total Community Services Fund
420 Stormwater Management Fund
Charges For Services
6,623,560 7,511,148 7,511,148Charges for Services
18,561 - -Miscellaneous Revenue
6,642,121 7,511,148 7,511,148
Revenue from Use of Money
827 - -Investment Income
Fund Balance
- - 1,000,000Fund Balance
6,642,948 7,511,148 8,511,148
Total Stormwater Management Fund
435 Willett Hall Fund
Charges For Services
15,765 30,000 20,000Charges for Services
- 1,866 1,866Miscellaneous Revenue
15,765 31,866 21,866
Revenue from Use of Money
72 - -Investment Income
Recovered Costs
107,747 250,000 125,000Total Recovered Cost
Use Of Property
63,596 105,000 70,000Use of Property
Operating Transfers In
2,683 - 92,812Transfers In
189,863 386,866 309,678
Total Willett Hall Fund
Fiscal Year 2014 Summary Reports 33 -
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
440 Recreation Fund
Charges For Services
625,384 600,000 640,437Charges for Services
Revenue from Use of Money
41 - -Investment Income
625,425 600,000 640,437
Total Recreation Fund
500 Cemetery Fund
Charges For Services
- 50,000 50,000Charges for Services
Revenue from Use of Money
- 50,000 50,000Investment Income
- 100,000 100,000
Total Cemetery Fund
630 New Port Community Development Authority
Charges For Services
1,022,550 1,022,642 1,019,903Charges for Services
1,022,550 1,022,642 1,019,903
Total New Port Community Development Authority
700 Public Utility Fund
Charges For Services
39,284,993 42,487,761 41,667,794Charges for Services
298,500 291,000 326,000Miscellaneous Revenue
39,583,494 42,778,761 41,993,794
Revenue from Use of Money
6,320 - -Investment Income
Other Financing Sources
37,008 - -Investment Income
9,484 - 477,050Other Financing Sources
46,492 - 477,050
Recovered Costs
86,413 168,700 161,000Total Recovered Cost
Licenses And Permits
8,994 7,000 7,000Licenses and Permits
Use Of Property
52,058 58,192 58,192Use of Property
Bond Proceeds
341 - -
Fund Balance
- 2,013,075 1,000,000Fund Balance
39,784,111 45,025,728 43,697,036
Total Public Utility Fund
Fiscal Year 2014 Summary Reports 43 -
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
710 Public Utility CIP
Taxes
- 2,000,000 900,000Bond Proceeds
Operating Transfers In
- 5,000,000 2,883,816Transfers In
Bond Proceeds
- 13,200,000 30,473,284Bond Proceeds
- 20,200,000 34,257,100
Total Public Utility CIP
720 Golf Fund
Charges For Services
1,099,335 1,042,250 958,206Charges for Services
Recovered Costs
2,405 - -Total Recovered Cost
Use Of Property
406,703 411,842 394,050Use of Property
Operating Transfers In
611,460 1,116,739 1,271,332Transfers In
2,119,903 2,570,831 2,623,588
Total Golf Fund
740 Waste Management Fund
Intergovernmental Revenue
680,000 280,000 -State Categorical Aid
Charges For Services
12,799,822 11,890,742 12,000,000Charges for Services
-41,730 16,050 4,800Miscellaneous Revenue
12,758,092 11,906,792 12,004,800
Revenue from Use of Money
1,321 - -Investment Income
Operating Transfers In
- 400,000 280,000Transfers In
13,439,413 12,586,792 12,284,800
Total Waste Management Fund
750 Portsmouth Parking Authority
Charges For Services
386,592 407,525 368,076Charges for Services
3,968 800 800Miscellaneous Revenue
390,560 408,325 368,876
Revenue from Use of Money
- 1,650 1,650Investment Income
Fines and Forfeitures
261,279 259,896 232,133Fines and Forfeiture
Use Of Property
725,279 755,170 818,970Use of Property
Operating Transfers In
124,238 261,475 64,397Transfers In
1,501,356 1,686,516 1,486,026
Total Portsmouth Parking Authority
Fiscal Year 2014 Summary Reports 53 -
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
800 City Garage Fund
Charges For Services
8,495,689 8,274,499 8,274,499Charges for Services
68,973 - -Miscellaneous Revenue
8,564,663 8,274,499 8,274,499
Revenue from Use of Money
489 - -Investment Income
Miscellaneous Revenue
457 - -
Operating Transfers In
- - 44,000Transfers In
Fund Balance
- 485,806 1,614,249Fund Balance
8,565,609 8,760,305 9,932,748
Total City Garage Fund
810 Information Technology Fund
Charges For Services
4,965,034 5,082,219 5,025,310Charges for Services
24,330 34,375 30,000Miscellaneous Revenue
4,989,364 5,116,594 5,055,310
Revenue from Use of Money
254 10,000 5,000Investment Income
4,989,618 5,126,594 5,060,310
Total Information Technology Fund
820 Risk Management Fund
Charges For Services
5,658,241 5,685,363 5,768,536Charges for Services
Revenue from Use of Money
2,448 - -Investment Income
Recovered Costs
357,801 50,000 50,000Total Recovered Cost
6,018,490 5,735,363 5,818,536
Total Risk Management Fund
830 Health Insurance Fund
Charges For Services
16,013,280 19,865,296 22,031,363Charges for Services
148 - -Miscellaneous Revenue
16,013,428 19,865,296 22,031,363
Revenue from Use of Money
641 - -Investment Income
Miscellaneous Revenue
399,605 - -
16,413,674 19,865,296 22,031,363
Total Health Insurance Fund
Fiscal Year 2014 Summary Reports 63 -
City of Portsmouth
Fiscal Year 2014 Preliminary Budget Revenue Summary
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Funding Sources
900 Portsmouth City Public Schools
Recovered Costs
- 8,304,000 -Total Recovered Cost
Schools
- 156,336,714 -Schools
- 164,640,714 -
Total Portsmouth City Public Schools
910 Community Development
Intergovernmental Revenue
- 1,958,877 1,432,498Federal Revenue
- 1,958,877 1,432,498
Total Community Development
Total Funding Sources
446,307,294
398,908,755
583,000,536
Fiscal Year 2014 Summary Reports 73 -
Fiscal Year 2014 Preliminary Budget Fund Summary
City of Portsmouth
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Business Units
100 General Fund
General Government
280,954 320,245 328,497City Council
308,291 313,121 320,013City Clerk
712,990 966,284 868,629City Manager
339,771 404,312 400,036Management and Legislative Affairs
518,961 567,575 556,573Registrar
2,002,994 1,375,839 1,470,889City Attorney
854,213 1,060,685 1,130,171Human Resource Management
33,046 86,680 97,180Civil Service Commission
1,409,605 1,430,469 1,645,115Commissioner of the Revenue
734,222 803,351 841,142City Assessor
1,756,414 1,778,015 1,894,172City Treasurer
1,742,949 1,799,965 1,889,501Finance and Budget
949,850 1,076,753 1,116,988Finance and Budget - Procurement
1,566,907 1,665,697 1,639,793Marketing and Communications
- - 121,698City Auditor
13,211,167 13,648,991 14,320,397
Non-Departmental
11,158,205 11,580,306 13,603,643Non-Departmental
60,956,148 58,905,968 59,608,736Transfers and Contingencies
1,677,597 2,773,549 3,047,838Public Transportation
56,279,695 22,947,841 25,600,108Debt Service
329,428 328,024 415,926Support to Civic & Cultural Organizations
130,401,073 96,535,688 102,276,251
Judicial
554,440 624,228 554,989Circuit Court Judges
1,418,160 1,461,522 1,565,365Circuit Court Clerk
8,061 10,127 11,743Magistrate
41,092 71,631 50,905General District Court
19,312 48,123 29,963Juvenile And Domestic Relations Court
922,109 1,198,656 1,180,891Juvenile Court Services
2,484,332 2,564,102 2,980,477Commonwealth Attorney
11,636,707 12,696,823 12,993,041Sheriff
17,084,213 18,675,212 19,367,374
Public Safety
32,062,060 33,961,284 34,196,570Police Department
1,899,699 2,100,189 2,008,489E-911
26,838,201 26,671,721 27,118,514Fire, Rescue And Emergency
60,799,959 62,733,194 63,323,573
Public Works/General Services
3,288,463 3,240,320 3,493,214Streets And Highways
301,921 442,107 484,794Mosquito Control
1,140,105 1,420,171 1,361,549Engineering
2,468,994 2,721,208 2,716,606Traffic Engineering
3,249,325 3,756,159 3,746,899Property Management
2,261,358 2,174,500 2,699,500Utilities
823,152 804,072 654,757Rental Of Land
398,208 352,780 350,135Harbor Center Pavilion
13,931,526 14,911,317 15,507,454
Fiscal Year 2014 Summary Reports 83 -
Fiscal Year 2014 Preliminary Budget Fund Summary
City of Portsmouth
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Business Units
100 General Fund
Public Health
1,185,960 1,186,217 1,187,134Public Health Department
Parks, Recreation, and Cultural
1,853,599 1,774,178 1,764,811Museums
2,095,724 2,284,466 2,209,126Public Library
3,597,911 4,042,235 4,069,853Parks, Recreation and Leisure Services - Administration
1,573,874 1,953,354 2,096,514Parks, Recreation and Leisure Services - Parks
253,316 359,460 359,460Parks, Recreation and Leisure Services - Recreation
9,374,424 10,413,693 10,499,764
Community and Economic Development
2,307,488 2,505,798 2,399,958Permits and Inspections
701,960 923,623 885,291Economic Development
1,491,845 1,691,367 1,618,615Planning
4,501,292 5,120,788 4,903,864
250,489,614 223,225,100 231,385,811
Total General Fund
300 Capital Improvements Fund
Capital Improvements
- 4,604,253 5,724,492Drainage and Street Improvements
- 1,375,000 1,560,000Education
- 4,060,973 50,000Industrial and Economic Development
- 281,216 325,000Leisure Services
- 5,458,045 16,656,331Municipal Facilities
- 2,053,877 -Fleet Management
- 17,833,364 24,315,823
- 17,833,364 24,315,823
Total Capital Improvements Fund
400 Behavioral Healthcare Svc Fund
Public Health
9,684,567 10,956,138 11,816,569Behavioral Healthcare Services Fund
9,684,567 10,956,138 11,816,569
Total Behavioral Healthcare Svc Fund
405 Public Law Library Fund
Parks, Recreation, and Cultural
26,411 31,026 31,026Law Library Fund
26,411 31,026 31,026
Total Public Law Library Fund
410 Social Services Fund
Public Health
20,954,596 25,035,796 24,025,865Social Services Fund
20,954,596 25,035,796 24,025,865
Total Social Services Fund
415 Community Services Fund
Public Health
3,384,502 7,666,467 5,302,029CSA Fund
3,384,502 7,666,467 5,302,029
Total Community Services Fund
Fiscal Year 2014 Summary Reports 93 -
Fiscal Year 2014 Preliminary Budget Fund Summary
City of Portsmouth
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Business Units
420 Stormwater Management Fund
Public Works/General Services
5,256,873 7,511,148 8,511,148Storm Water Management Fund
5,256,873 7,511,148 8,511,148
Total Stormwater Management Fund
435 Willett Hall Fund
Community and Economic Development
224,040 386,866 309,678Willett Hall
224,040 386,866 309,678
Total Willett Hall Fund
440 Recreation Fund
Parks, Recreation, and Cultural
657,495 600,000 640,437Recreation Fund
657,495 600,000 640,437
Total Recreation Fund
500 Cemetery Fund
Public Works/General Services
- 100,000 100,000Cemetery Perpetual Care Fund
- 100,000 100,000
Total Cemetery Fund
630 New Port Community Development Authority
Community and Economic Development
1,242,976 1,022,642 1,019,903New Port Community Development Authority
1,242,976 1,022,642 1,019,903
Total New Port Community Development Authority
700 Public Utility Fund
Public Works/General Services
37,184,443 45,025,728 43,697,036Public Utilities Fund
37,184,443 45,025,728 43,697,036
Total Public Utility Fund
710 Public Utility CIP
Capital Improvements
- 8,600,000 11,157,100Sewer
- 11,600,000 23,100,000Water
- 20,200,000 34,257,100
- 20,200,000 34,257,100
Total Public Utility CIP
720 Golf Fund
Parks, Recreation, and Cultural
2,218,730 2,570,831 2,623,588Golf Services Fund
2,218,730 2,570,831 2,623,588
Total Golf Fund
740 Waste Management Fund
Public Works/General Services
11,771,163 12,586,792 12,284,800Waste Management Fund
11,771,163 12,586,792 12,284,800
Total Waste Management Fund
Fiscal Year 2014 Summary Reports 103 -
Fiscal Year 2014 Preliminary Budget Fund Summary
City of Portsmouth
FY 2014FY 2012 FY 2013
Actual Adopted
Preliminary
Business Units
750 Portsmouth Parking Authority
Public Works/General Services
1,539,839 1,686,516 1,486,026Parking Authority Fund
1,539,839 1,686,516 1,486,026
Total Portsmouth Parking Authority
760 Portsmouth Pkg Authority CIP
Capital Improvements
- 474,973 225,000Parking Authority CIP
- 474,973 225,000
Total Portsmouth Pkg Authority CIP
800 City Garage Fund
Public Works/General Services
9,260,420 8,760,305 9,932,748City Garage Fund
9,260,420 8,760,305 9,932,748
Total City Garage Fund
810 Information Technology Fund
General Government
4,427,093 3,963,104 3,933,498Information Technology
1,011,227 1,163,490 1,126,812Information Technology - Telecommunications
5,438,321 5,126,594 5,060,310
5,438,321 5,126,594 5,060,310
Total Information Technology Fund
820 Risk Management Fund
General Government
5,289,434 5,735,363 5,818,536Finance and Budget - Risk Management Fund
5,289,434 5,735,363 5,818,536
Total Risk Management Fund
830 Health Insurance Fund
General Government
17,943,717 19,865,296 22,031,363Finance and Budget - Health Insurance Fund
17,943,717 19,865,296 22,031,363
Total Health Insurance Fund
900 Portsmouth City Public Schools
Education
- 164,640,714 -Public Education
- 164,640,714 -
Total Portsmouth City Public Schools
910 Community Development
Community and Economic Development
- 1,958,877 1,432,498Community Planning and Development Program
- 1,958,877 1,432,498
Total Community Development
City Total Budget
446,307,294 382,567,141 583,000,536
Fiscal Year 2014 Summary Reports 113 -
City of Portsmouth
Fiscal year 2014 Position Summary
FY 2013 FY 2014
Amended Preliminary
Full Time Full Time
FTE = 1 FTE = 1
General Government
City Council 7 7
City Clerk 4 4
City Manager 7 7
Office of Management Services 2 2
Registrar 4 4
City Attorney 11 11
Department of Human Resource Management 9 9
Commissioner of the Revenue 21 21
City Assessor 9 9
City Treasurer 24 24
Department of Finance 19 19
Procurement and Risk Management 5 5
Information Technology 26 26
Telecommunications 7 7
Office of Marketing and Communications 9 7
Risk Management Fund 3 3
City Auditor 1 1
Total General Government 168 166
Judicial
Circuit Court Judges 8 8
Circuit Court Clerk 24 24
Commonwealth's Attorney 32 32
Sheriff 189 189
Total Judicial
253 253
Public Safety
Police Department 348 348
E-911 32 32
Department of Fire, Rescue and Emergency 245 245
Total Public Safety 625 625
3-12
City of Portsmouth
Fiscal year 2014 Position Summary
FY 2013 FY 2014
Amended Preliminary
Full Time Full Time
FTE = 1 FTE = 1
Public Works
Streets and Highways 15 15
Stormwater Management Fund 27 27
Mosquito Control 4 4
Engineering 16 16
Traffic Engineering 9 9
Parking Authority Fund 6 6
Property Management 40 40
Waste Management Fund 62 62
City Garage Fund 35 35
Public Utilities Fund 139 139
Harbor Center Pavilion 2 2
Total Public Works
355 355
Public Health
Behavioral Healthcare Services Fund 120 120
Social Services Fund 249 249
Total Public Health
369 369
Parks, Recreation, and Cultural
Department of Museums 25 25
Department of Public Library 29 29
Golf Services Fund 17 17
Recreation Fund 0 0
Parks, Recreation and Leisure Services 53 53
Total Parks, Recreation, and Cultural
124 124
Community and Economic Development
Permits and Inspections 33 29
Department of Economic Development 6 6
Willett Hall Fund 2 2
Department of Planning 12 12
Total Community and Economic Development 53 49
Total City Positions 1947 1941
3-13
FUND BALANCE/NET ASSETS SCHEDULE - ALL FUNDS
3-14
General Fund
Special Revenue
Funds
Capital
Improvements
Fund Permanent Fund
Total
Governmental
Funds Enterprise Funds
Internal Service
Funds
Total Primary
Government
Audited Fund Balance/Net Assets at 6/30/2012
(1)
53,631,444$
(278,692)$
(13,273,192)$ 1,499,083$ 41,578,643$ 44,824,028$
16,887,456$
103,290,127$
Projected FY2013 revenues:
Local 184,411,509 18,468,657 221,459,497 100,000 424,439,663 59,576,792 39,001,702 523,018,157
Intergovernmental 36,144,550 36,700,303 - - 72,844,853 280,000 - 73,124,853
Other Sources
(2)
250,000 - - - 250,000 2,013,075 485,806 2,748,881
Total available funds 274,437,503 54,890,268 208,186,305 1,599,083 539,113,159 44,824,028 56,374,964 702,182,018
Projected FY2013 expenditures:
223,225,100 55,168,960 221,459,497 100,000 499,953,557 61,869,867 39,487,558 601,310,982
Projected Fund Balance/Net Assets at 6/30/2013 51,212,403 (278,692) (13,273,192) 1,499,083 39,159,602 44,824,028 16,887,406 100,871,036
Projected FY2014 revenues:
Local 186,526,215 17,332,832 58,797,923 100,000 262,756,970 59,091,450 41,228,708 363,077,128
Intergovernmental 39,172,225 34,756,321 - - 73,928,546 - - 73,928,546
Other Sources
(3)
5,687,371 1,000,000 - - 6,687,371 1,000,000 1,614,249 9,301,620
Total available funds 282,598,214 52,810,461 45,524,731 1,599,083 382,532,489 104,915,478 59,730,363 547,178,330
Proposed FY2014 expenditures
231,385,811 53,089,153
58,797,923 100,000 343,372,887 60,091,450 42,842,957 446,307,294
Projected Fund Balance/Net Assets at 6/30/2014 51,212,403$ (278,692)$ (13,273,192)$
1,499,083$
39,159,602$ 44,824,028$ 16,887,406$
100,871,036$
Fund Balance Policy requires FB to equal or
exceed 15% of budgeted General Fund Revenue.
↗
.
$231,385,811 * 15% = $34,707,872 therefore the
policy has been met.
↑
(1)
Source: Unassigned Fund Balances and/or
Unrestricted Net Assets per the FY2012 CAFR
(2)
Included use of prior year fund balance
(3)
Proposes using prior year fund balance
Governmental Funds
Policy requires that total net assets of the Utility Fund equal or exceed 15% of
the budgeted revenue for the Utility Fund. Of the Projected Net Assets at
June 30, 2014 for all Enterprise Funds, $10,098,397 represents the Net
Assets projected for Utility Funds. Budgeted revenue for the Utility fund for
FY2014 is projected at $43,697,036 an 15% of this amount equals
$6,554,555. Therefore the policy has been met.
Description FY 2013 Adopted FY 2014 Proposed
$ or % Change
Admissions and Amusement Tax 10% 10% 0%
Cable Franchise Fee 5% of gross receipts 5% of gross receipts 0%
Cigarette Tax $0.60 per pack $0.60 per pack 0%
City Garage Fees:
Basic Tow Fee $105 $105 $0.00
Storage Fees $20 per day $20 per day $0.00
Winching Fees $85/hr $85/hr $0.00
Guest Lodging Tax 8% 8% 0%
Machinery and Tool Tax
$3.00 per $100 of original cost at 50% value
$3.00 per $100 of original cost at 50% value
$0.00
Motor Vehicle License Fees:
Motorcyle $24.00 $24.00 $0.00
Automobile:
Vehicles up to 4,000 pounds $25.00 $25.00 $0.00
Vehicles over 4,000 pounds $30.00 $30.00 $0.00
Personal Property Tax $5.00 per $100 of assessed value $5.00 per $100 of assessed value $0.00
Personal Property Tax-Boats $.50 per $100 of assessed value $.50 per $100 of assessed value $0.00
Real Property Tax $1.27 per $100 of assessed value $1.27 per $100 of assessed value $0.00
Residential Sewer Charges $3.72 per 1,000 gallons $3.72 per 1,000 gallons $0.00
Sewer Flat Rate (per month) $18.59 $18.59 $0.00
.
Residential Solid Waste Fee $33.36 per month 33.36 per month $0.00
Residential Water Charges $4.75 per 1,000 gallons $4.75 per 1,000 gallons $0.00
Restaurant Food Tax 6.5% 6.5% 0%
Stormwater Fees:
Commercial $9.25 per equivalent residential unit $9.25 per equivalent residential unit $0.00
Residential $9.25 per equivalent residential unit $9.25 per equivalent residential unit $0.00
Utility Taxes:
Commercial:
Cable 20% of first $2,000 20% of first $2,000 0%
Electricity 20% of first $2,000 20% of first $2,000 0%
Gas 20% of first $2,000 20% of first $2,000 0%
Residential:
Electricity $3.40 $3.40 $0.00
Gas $3.00 $3.00 $0.00
Rate Change Table
3-15
Description FY 2013 Adopted FY 2014 Proposed
$ or % Change
Permits
Permit Type:
Building Permit $50.00 $50.00 $0%
Plumbing Permit $50.00 $50.00 $0%
Mechanical Permit $50.00 $50.00 $0%
Electrical Permit $50.00 $50.00 $0%
Valuation Fees $50.00 $50.00 $0%
Tents, Mobile Homes and
Other Temporary Structures
Tents $50.00 $50.00 $0%
New Mobile Home $50.00 $50.00 $0%
Replacement Mobile Home $50.00 $50.00 $0%
Plan Review $0%
1 & 2 Family<2000sq.ft. $50.00 $50.00 $0%
1 & 2 Family>2000sq.ft. $80.00 $80.00 $0%
PR-Other Structures
<2500 sq.ft. $80.00 $80.00 $0%
2500 sq.ft. to 4,999 sq.ft. $120.00 $120.00 $0%
5,000 sq.ft. to 9,999 sq.ft. $160.00 $160.00 $0%
10,000 sq.ft. to 74,999 sq.ft. $200.00 $200.00 $0%
75,000 sq.ft. and up $240.00 $240.00 $0%
Commercial Inspection Fees $100.00 $100.00 $0%
Demolition Permit Fees
S/F Res $50.00 $50.00 $0%
All Other $150.00 $150.00 $0%
Sign Permit $50.00 $50.00 $0%
Pool Inspection, grounding $50.00 $50.00 $0%
Inspect for temporary release $50.00 $50.00 $0%
Planning
Administrative Adjustment/Variance $50.00 $50.00 $0.00
Buildable Lot $25.00 $25.00 $0.00
Chesapeake Bay Administrative Exception $25,$150-after the fact $25,$150-after the fact $0.00
Chesapeake Bay Exception $275,$500 after the fact $275,$500 after the fact $0.00
Site plan-Type II Plan Review $350.00 $350.00 $0.00
Text Amendment $880 if other than City $880 if other than City $0.00
Temporary use permit $30.00 $30.00 $0.00
Engineering
Erosion and Sediment Control
Inspection Fees
Initial inspections $50.00 per inspection $50.00 per inspection $0%
Applicant-requested, $0%
non-routine inspections $25.00 per inspection $25.00 per inspection $0%
Enforcement Inspections: $0%
Notice to Comply $50.00 per inspection $50.00 per inspection $0%
Stop Work Order $100.00 per inspection $100.00 per inspection $0%
Civil Penalties $0%
Violations $100.00 per day $100.00 per day $0%
No Plan $1,000.00 per day $1,000.00 per day $0%
Hauling Permit Fees $0%
Oversize loads(single trip) $50.00 per trip $50.00 per trip $0%
Code Section 22-266.1 (b)(1) $0%
Annual blanket permits $0%
First Unit $200.00 per vehicle/year $200.00 per vehicle/year $0%
Code Section 22-266.1 (b)(3) $0%
Each Additional Unit $200.00 per vehicle/year $200.00 per vehicle/year $0%
Code Section 22-266.1 (b)(3) $0%
Mobile Crane $200.00 per vehicle/year $200.00 per vehicle/year $0%
Code Section 22-266.1 (b)(3)c $0%
Fire
Fire Service Charges and Fees:
ALS 1 Emergency $375.00 $511.19 $136.19
ALS 2 Transport $568.00 $739.88 $171.88
BLS Emergency $328.00 $430.88 $102.88
Mileage $7.00 $8.79 $1.79
Business Inspections $10.00 $10.00 $0%
Charge for 3rd False Alarm $0%
Call in a two-week period $20.00 $20.00 $0%
Plans Review $10.00 $10.00 $0%
3-16
Description FY 2013 Adopted FY 2014 Proposed
$ or % Change
Parks and Recreation
Recreation Fees:
Summer Galaxy Program $250.00 per 9 week program $250.00 per 9 week program
Pokey Smokey 11 $2 per ride $2 per ride $0.00
Splash Park $2 per visit $2 per visit $0.00
6 TO SIX (Before/After Care Program)
Before Care $120.00 $140.00 $20.00
After Care $170.00 $190.00 $20.00
Registration Fee $25.00 $25.00 $0.00
Golf Seasonal Fees: Periods Periods
Summer Rates April-October April-October $0.00
Winter Rates November-March November-March $0.00
Children's Museum of Virginia
Under 2 Free Free $0.00
Portsmouth Public School Field Trips Free Free $0.00
Ages 2-17 $10.00 $10.00 $0.00
Adults $11.00 $11.00 $0.00
Military and Senior Citizen $10.00 $10.00 $0.00
Planetarium $4.00 $4.00 $0.00
Group Rate-Self Guided Tour $0.00 $7.00 $7.00
with Focus Program or Planetarium $0.00 $1.00 $1.00
with Focus Program and Planetarium $0.00 $2.00 $2.00
Discount for AAA Members, Military and Seniors -$1.00 -$1.00
Portsmouth Naval Shipyard Museum/
Lightship Portsmouth.
Under 2 Free Free
Ages 2-17 $2.00 $2.00 $0.00
Adults $4.00 $4.00 $0.00
Seniors, Military and AAA $3.00 $3.00 $0.00
Key Pass without Planetarium
Under 2 Free Free
Ages 2-17 $12.00 $12.00 $0.00
Adults $14.00 $14.00 $0.00
Seniors, Military and AAA $12.00 $12.00 $0.00
Parking
Parking meter rate Crawford Street $1.25 $1.25 $0.00
Parking meter rate Civic Center Parking Lot $1.25 $1.25 $0.00
Library
Non-resident Library Fee $20.00 $20.00 $0.00
Police Department
Concealed Carry Permits
$0.00 $35.00 $35.00
3-17
City
Indebtedness
3-18
The Virginia Constitution authorizes Virginia cities to issue general obligation bonds, secured
by a pledge of full faith and credit. For the payment of such bonds, the city’s governing body
is required to levy, if necessary, an ad valorem tax on all property subject to local taxation.
General obligation bond issuance is subject to a 10 percent limitation of the assessed value
of taxable real property in the City. The City has a self-imposed debt service limit of 12% of
general fund revenues.
In determining the debt limitation, certain classes of indebtedness may be excluded, including
revenue anticipation notes maturing in one year or less, referendum approved general
obligation bonds payable from a specified revenue producing undertaking (as long as the
undertaking is self-supporting), and revenue bonds. The City’s Public Utility bonded debt is a
self-supporting referendum-approved general obligation and excluded from the City’s legal
debt limit. In addition, the City’s lease-purchase obligations which are subject to annual
appropriation are excluded from the City’s legal debt limit.
The following table shows the Legal Debt Margins for five Fiscal Years ending June 30.
Taxable Debt Limit: Legal Margin
Real Property 10% of Debt Applicable for Additional
As of
Assessed Value Assessed Value to Debt Limit Debt
July 1, 2013*
$7,429,040,898 $742,904,040 $325,403,631 $417,500,459
July 1, 2012
$7,435,030,374 $743,503,037 $317,519,371 $425,983,666
July 1, 2011
$7,333,064,000 $733,306,400 $327,654,197 $405,652,203
July 1, 2010
$7,677,617,651 $767,761,765 $308,220,824 $459,540,941
July 1, 2009
$7,591,663,330 $759,166,333 $241,689,840 $517,476,493
* Estimated
Overlapping or Underlying Debt
The City of Portsmouth is autonomous and entirely independent of any county or other
political subdivision. It is not subject to taxation by any county or school district, nor is it liable
for any county or school district indebtedness.
The City Council authorized the creation of the New Port Community Development Authority
(the “New Port CDA”) in August 2005 to finance certain infrastructure improvements,
including road improvements, signage, updated and relocated utilities, lighting, fencing,
sidewalks and streetscapes (the “Improvements”), related to the construction of a high-quality
planned residential community. To fund the Improvements, the New Port CDA issued
$16,240,000 in revenue bonds in May 2006 (the “CDA Bonds”), which mature September 1,
2036. The CDA Bonds are secured by and payable from special assessments (the “Special
Assessments”) to be levied by the City on the taxable parcels within the New Port CDA
District (the “District”). The CDA Bonds are also secured by funds held pursuant to an
Indenture of Trust dated May 1, 2006, between the New Port CDA and Manufacturers and
Traders Trust Company, as trustee. Pursuant to a Special Assessment Agreement dated
February 15, 2006, the City is obligated, subject to appropriation, to pay over to the New Port
CDA those Special Assessments collected by the City. However, such obligations do not
constitute a general obligation of the City or a pledge of the City’s full faith and credit. The
City is not responsible for paying the debt service on the CDA Bonds.
Statement of No Past Default
The City has never defaulted on any debt payment of either principal or interest.
Outstanding Debt
The City’s bonded debt consists almost entirely of general obligation bonds which are
supported by City general revenues. For the Golf Fund, the outstanding debt is secured
solely by a general obligation pledge – the full faith and credit of the City. The proprietary
fund debt, consisting of the Public Utility, Parking Fund, City Garage, Waste Management,
City
Indebtedness
3-19
and the Information Technology debt is expected to be paid from the revenues of the
respective enterprise and internal service funds.
Debt Ratios
The following table shows the General Debt to Property Value ratios for the fiscal years
ended 2009 through 2013. The City’s real estate assessed values are determined as of
January 1, and those values are effective for taxation as of July 1. The ratio is determined by
dividing the total sales by the total of all assessed values after the annual assessment is
completed. The calculations include all City debt excluding proprietary fund debt which is
recorded as debt of the respective proprietary funds.
As of
Outstanding
General
Debt
General Debt as a
% of Assessed
Real Property
Value
General Debt as % of
Assessed Real and
Personal Property Value
July 1, 2013* $325,403,633 4.4% 3.9%
July 1, 2012 $316,766,745 4.3% 4.2%
July 1, 2011 $339,973,662 4.6% 3.8%
July 1, 2010 $315,012,373 4.1% 3.1%
July 1, 2009 $252,185,712 3.3% 3.2%
*Estimated/unaudited
Public Utility Debt
All outstanding Public Utility bonds are general obligations of the City; however, as a
matter of practice, the City pays such bonds from its Public Utilities Fund. This is a
self-supporting Enterprise Fund. The revenues include water and sewer system fees.
In the event Public Utilities Fund fees are not sufficient to pay the debt service on
public utility bonds, the City is obligated to pay the debt service from the General
Fund or other available revenues. Public Utility bond debt service coverage by net
system revenues are shown in the following table.
Fiscal
Year
Available for
Debt Service
Principal
Interest
Total
Coverage
June 30, 2013* $22,613,704 $4,581,180 $5,972,508 $10,553,688 2.14x
June 30, 2012 $22,628,617 $4,393,905 $4,533,913 8,927,818 2.54x
June 30, 2011 $24,809,389 $4,120,281 $1,519,110 5,639,391 4.40x
June 30, 2010 $20,097,417 $4,065,176 $1,977,430 6,042,606 3.33x
June 30, 2009 $19,275,292 $3,941,977 $2,461,135 6,403,112 3.01x
*Estimated/unaudited
Impact of Capital Budget on Debt
The Constitution of the Commonwealth of Virginia and related laws dictate the legal
limits of debt for political subdivisions. As such, the City’s only legal limit of debt is
10% of taxable real estate assessed value. The City has a debt service policy limit
of 12% of general fund budgeted revenue.
City
Indebtedness
3-20
Computation of Legal Debt Margin
CITY OF PORTSMOUTH, VIRGINIA
Computation of Legal Debt Margin
June 30, 2013
Taxable real estate assessed value - July 1, 2013 (estimated) 7,429,040,898$
Debt limit - 10 percent of assessed value (1) 742,904,090
Total debt - June 30, 2013 (estimated) (2) 501,831,371
Less amounts exempt from debt limit:
Enterprise debt:
Public Utility bonds outstanding 154,125,437
Golf bonds outstanding 6,550,000
Parking bonds outstanding 5,445,204
Capital leases subject to appropriation:
Waste Management equipment and vehicle 2,029,874
City Garage equipment and vehicles 8,277,225
Total exempt debt 176,427,740
Debt applicable to debt limit 325,403,631
Legal margin for additional debt 417,500,459$
Notes:
(1)
(2)
The legal debt limit is established by State law as 10 percent of taxable real
estate assessed value.
Includes general obligation bonds and notes, school literary loans and
obligations under capital leases. Excludes compensated absenses, net
pension obligation, other post employment obligations and landfill closure
and post-closure care liability.
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
31 Taxes
01 Real Property
100-00-000-0000-000000-000 General Fund
88,202,215 85,343,430 84,889,109 84,889,109 0 0 0 85,343,430411111 Taxes-Real Property-Current
1,411,580 3,301,423 1,678,227 1,678,227 0 0 0 3,301,423411112 Taxes-Real Property-Delinquent
1,765,016 1,432,200 1,806,490 1,806,490 0 0 0 1,432,200411113 Taxes-Real Property-Public Svc
91,378,811 90,077,053 88,373,826 88,373,826 0 0 0
Org Code 100-00-000-0000-000000-000
90,077,053
01 Real Property 91,378,811 90,077,053 88,373,826 88,373,826 0 0 0 90,077,053
03 Personal Property
100-00-000-0000-000000-000 General Fund
17,762,821 17,050,000 18,225,532 18,225,532 0 0 0 17,050,000411121 Taxes-Personal Property-Curr
1,922,012 2,500,000 1,922,012 1,922,012 0 0 0 2,500,000411122 Taxes-Personal
Prop-DelUnd5yrs
3,541,662 3,985,016 3,596,796 3,596,796 0 0 0 3,985,016411123 Taxes-Personal Property-Public
34,950 56,862 30,063 30,063 0 0 0 56,862411124 Taxes-PersonalProp-DelOver5
23,261,445 23,591,878 23,774,403 23,774,403 0 0 0
Org Code 100-00-000-0000-000000-000
23,591,878
03 Personal Property 23,261,445 23,591,878 23,774,403 23,774,403 0 0 0 23,591,878
05 Other General Proper
100-00-000-0000-000000-000 General Fund
1,305,940 1,115,070 1,115,070 1,115,070 0 0 0 1,115,070411131 Taxes-Machine and Tool Tax
413,918 605,491 541,069 541,069 0 0 0 605,491411181 Taxes-Interest on Taxes
1,218,659 1,432,200 1,218,659 1,218,659 0 0 0 1,432,200411191 Taxes-Penalties and Other Chgs
2,938,517 3,152,761 2,874,798 2,874,798 0 0 0
Org Code 100-00-000-0000-000000-000
3,152,761
05 Other General Proper 2,938,517 3,152,761 2,874,798 2,874,798 0 0 0 3,152,761
07 Other Local Taxes
100-00-000-0000-000000-000 General Fund
360,492 268,035 241,101 241,101 0 0 0 268,035411201 Taxes-Admission & Amusemnt
Tax
355,202 516,615 355,202 355,202 0 0 0 516,615411202 Taxes-Bank Franchise Tax
5,778,760 5,800,000 5,858,000 5,858,000 0 0 0 5,800,000411203 Taxes-Bus & Occupational Lic
2,948,418 2,813,250 2,900,000 2,900,000 0 0 0 2,813,250411204 Taxes-Cigarette Tax
957 5,599 1,000 1,000 0 0 0 5,599411205 Taxes-Decal Tax
1,668,587 1,636,800 1,636,800 1,636,800 0 0 0 1,636,800411207 Taxes-Licensing Fees-Current
382,697 487,298 457,734 457,734 0 0 0 487,298411208 Taxes-Licensing Fees-Delinq
694,341 792,825 716,851 716,851 0 0 0 792,825411209 Taxes-Lodging Tax
811,014 800,000 663,733 663,733 0 0 0 800,000411210 Taxes-Recordation Tax
6,616,261 6,300,000 7,029,436 7,029,436 0 0 0 6,300,000411211 Taxes-Restaurant Food Tax
6,935,550 6,450,000 7,057,447 7,057,447 0 0 0 6,450,000411212 Taxes-Sales and Use Tax
22,457 38,519 34,998 34,998 0 0 0 38,519411213 Taxes-Short Term Rental Tax
2,135 0 4,075 4,075 0 0 0 0411215 Taxes-Licensing Fees-Del Over
5
8,488,113 9,500,000 8,467,367 8,467,367 0 0 0 9,500,000411340 Taxes-Telecommunication
35,064,983 35,408,941 35,423,744 35,423,744 0 0 0
Org Code 100-00-000-0000-000000-000
35,408,941
07 Other Local Taxes 35,064,983 35,408,941 35,423,744 35,423,744 0 0 0 35,408,941
4-1
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
31 Taxes
09 Utility Tax Revenue
100-00-000-0000-000000-000 General Fund
3,978,526 4,200,000 3,608,681 3,608,681 0 0 0 4,200,000411305 Taxes-Electricity Tax
1,304,219 1,507,902 1,382,719 1,382,719 0 0 0 1,507,902411325 Taxes-Gas Tax
2,135,704 2,066,460 2,328,490 2,328,490 0 0 0 2,066,460411330 Taxes-Water Tax
7,418,448 7,774,362 7,319,890 7,319,890 0 0 0
Org Code 100-00-000-0000-000000-000
7,774,362
09 Utility Tax Revenue 7,418,448 7,774,362 7,319,890 7,319,890 0 0 0 7,774,362
160,062,205 160,004,995 157,766,661 157,766,661 0 0 0
31 Taxes
160,004,995
32 Intergovernmental Revenue
11 State Non-Categorical Aid
100-00-000-0000-000000-000 General Fund
803 0 0 0 0 0 0 0421110 St-Mobile Home Sales Tax
163,665 407,750 294,185 294,185 0 0 0 407,750421115 St-Recordation Tax
34,368 35,805 34,368 34,368 0 0 0 35,805421120 St-Rolling Stock Taxes
198,085 127,875 367,075 367,075 0 0 0 127,875421125 St-Vehicle Rental Tax
7,954,585 7,954,585 7,954,585 7,954,585 0 0 0 7,954,585421210 St-PPTRA Current
1,908,377 1,908,377 1,908,377 1,908,377 0 0 0 1,908,377421215 St-PPTRA Delinquent
10,259,882 10,434,392 10,558,590 10,558,590 0 0 0
Org Code 100-00-000-0000-000000-000
10,434,392
11 State Non-Categorical Aid 10,259,882 10,434,392 10,558,590 10,558,590 0 0 0 10,434,392
12 State Shared Expenses
100-00-000-0000-000000-000 General Fund
888,046 872,395 897,274 897,274 0 0 0 872,395422100 St-Circuit Court Clerk
77,095 41,873 40,932 40,932 0 0 0 41,873422105 St-City Registrar
5,706,741 5,770,041 5,942,019 5,942,019 0 0 0 5,770,041422110 St-City Sheriff
262,483 267,089 290,025 290,025 0 0 0 267,089422115 St-City Treasurer
225,857 248,124 257,932 257,932 0 0 0 248,124422120 St-Commissioner of Revenue
1,531,893 1,700,558 1,820,570 1,820,570 0 0 0 1,700,558422125 St-Commonwealth's Attorney
69,369 51,150 69,124 69,124 0 0 0 51,150422135 St-DMV Select
8,761,483 8,951,230 9,317,876 9,317,876 0 0 0
Org Code 100-00-000-0000-000000-000
8,951,230
12 State Shared Expenses 8,761,483 8,951,230 9,317,876 9,317,876 0 0 0 8,951,230
13 State Categorical Aid
100-00-000-0000-000000-000 General Fund
0 0 500,000 500,000 0 0 0 0422145 St-VA Sports Hall of Fame
10,377,153 9,811,600 11,083,972 11,083,972 0 0 0 9,811,600423205 St-VDOT
152,786 214,830 152,577 152,577 0 0 0 214,830423207 St-Library Funds-Books
770,741 946,275 1,230,817 1,230,817 0 0 0 946,275423209 St-Correctional Fac Block Gr
5,786,668 5,786,223 5,786,667 5,786,667 0 0 0 5,786,223423210 St-Law Enforcement
17,087,348 16,758,928 18,754,033 18,754,033 0 0 0
Org Code 100-00-000-0000-000000-000
16,758,928
13 State Categorical Aid 17,087,348 16,758,928 18,754,033 18,754,033 0 0 0 16,758,928
36,108,714 36,144,550 38,630,499 38,630,499 0 0 0
32 Intergovernmental Revenue
36,144,550
4-2
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
33 Charges For Services
19 Charges for Services
100-00-000-0000-000000-000 General Fund
1,789,800 1,377,851 2,260,000 2,260,000 0 0 0 1,377,851413030 Fees-Ambulance
0 1,023 0 0 0 0 0 1,023413035 Fees-Animal Crematory
10,613 15,345 8,689 8,689 0 0 0 15,345413045 Fees-Circuit Court Clerk
17,697 19,437 17,697 17,697 0 0 0 19,437413050 Fees-City Sheriff
13,716 14,322 17,680 17,680 0 0 0 14,322413055 Fees-Concession
66,426 56,265 56,815 56,815 0 0 0 56,265413060 Fees-Courthouse Maintenance
91,422 0 69,131 69,131 0 0 0 0413061 Fees-Courthouse Replacement
140,106 0 50,000 50,000 0 0 0 0413070 Fees-Delinq EMS Billing Coll
0 14,322 0 0 0 0 0 14,322413075 Fees-Delinq Library Fee Coll
618 1,023 825 825 0 0 0 1,023413080 Fees-DNA Sample
0 1,023 0 0 0 0 0 1,023413087 Fees-Engineering Inspection
25,090 29,667 21,218 21,218 0 0 0 29,667413095 Fees-False Alarm
4,925 15,345 0 0 0 0 0 15,345413100 Fees-Fire & EMS Attendance
970 2,046 1,125 1,125 0 0 0 2,046413110 Fees-Fire Report
35,957 59,000 31,800 31,800 0 0 0 59,000413130 Fees-Library Fines
1,102,536 900,000 1,031,006 1,031,006 0 0 0 900,000413140 Fees-Museum Admission
0 204,600 0 0 0 0 0 204,600413155 Fees-Police Attendance
35,909 30,690 44,091 44,091 0 0 0 30,690413160 Fees-Police Record
75 0 0 0 0 0 0 0413161 Fees-Bicycle Storage
162,631 154,741 176,242 176,242 0 0 0 154,741413175 Fees-Recreation Activity
56,500 60,000 55,103 55,103 0 0 0 60,000413190 Fees-Rental Inspection
110 1,023 0 0 0 0 0 1,023413245 Fees-Street Closure Applic
1,846 0 0 0 0 0 0 0413250 Fees-Swimming
0 13,200 4,000 4,000 0 0 0 13,200413251 Fees-Splash Park
0 18,000 0 0 0 0 0 18,000413252 Fees-Pokey Smokey 11
4,865 512 5,437 5,437 0 0 0 512413263 Fees-Vacant Structure Reg
1,871 5,000 1,261 1,261 0 0 0 5,000413295 Fees-Merchandise Commissions
41,473 40,000 37,162 37,162 0 0 0 40,000413300 Fees-Inspections
2,653 10,000 3,585 3,585 0 0 0 10,000413315 Fees- Plans and Specs
92,054 25,575 98,295 98,295 0 0 0 25,575413320 Fees-PEG
129,005 150,000 147,396 147,396 0 0 0 150,000413335 Erosion & Sediment Control
3,828,869 3,220,010 4,138,558 4,138,558 0 0 0
Org Code 100-00-000-0000-000000-000
3,220,010
19 Charges for Services 3,828,869 3,220,010 4,138,558 4,138,558 0 0 0 3,220,010
31 Miscellaneous Revenue
100-00-000-0000-000000-000 General Fund
0 512 0 0 0 0 0 512418101 Community Share-Incentive
Fund
930 1,330 810 810 0 0 0 1,330418203 Fees-Admin Fee State Inc Tax
354,904 419,430 402,138 402,138 0 0 0 419,430418204 Fees-Admin Fee RE
890,558 997,425 932,505 932,505 0 0 0 997,425418205 Fees-Admin Fee PP
56,723 86,955 45,698 45,698 0 0 0 86,955418206 Fees-Admin Fee Parking
12,950 12,000 19,304 19,304 0 0 0 12,000418207 Fees-Admin Fee EMS
120 512 0 0 0 0 0 512418208 Fees-Admin Fees General Bills
17 0 0 0 0 0 0 0418901 Cash Over/Under
9,977,577 100,000 25,000 25,000 0 0 0 100,000418999 Miscellaneous Revenue
11,293,779 1,618,164 1,425,455 1,425,455 0 0 0
Org Code 100-00-000-0000-000000-000
1,618,164
31 Miscellaneous Revenue 11,293,779 1,618,164 1,425,455 1,425,455 0 0 0 1,618,164
4-3
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
34 Revenue from Use of Money
21 Investment Income
100-00-000-0000-000000-000 General Fund
9,922 10,230 16,631 16,631 0 0 0 10,230417100 Investment Income-Realized
9,922 10,230 16,631 16,631 0 0 0
Org Code 100-00-000-0000-000000-000
10,230
21 Investment Income 9,922 10,230 16,631 16,631 0 0 0 10,230
35 Fines and Forfeitures
25 Fines and Forfeiture
100-00-000-0000-000000-000 General Fund
12,128 11,253 16,717 16,717 0 0 0 11,253415100 Fines-Circuit Court
190,277 143,220 155,855 155,855 0 0 0 143,220415105 Fines-Conviction
648,169 600,000 914,678 914,678 0 0 0 600,000415110 Fines-General District Court
2,527 3,069 2,482 2,482 0 0 0 3,069415115 Fines-Juvenile Court
0 1,023 0 0 0 0 0 1,023415120 Fines-Overweight Vehicles
853,101 758,565 1,089,732 1,089,732 0 0 0
Org Code 100-00-000-0000-000000-000
758,565
25 Fines and Forfeiture 853,101 758,565 1,089,732 1,089,732 0 0 0 758,565
36 Miscellaneous Revenue
100-00-000-0000-000000-000 General Fund
0 0 1,500 1,500 0 0 0 0418710 Video Visitation-Sheriff
0 0 1,500 1,500 0 0 0
Org Code 100-00-000-0000-000000-000
0
31 Miscellaneous Revenue
100-00-000-0000-000000-000 General Fund
5,296 0 4,461 4,461 0 0 0 0418301 Vending Machine Commissions
2,842 5,115 1,686 1,686 0 0 0 5,115418703 Sale of Abandoned Property
132 51,150 68,704 68,704 0 0 0 51,150418920 Unclaimed Real Property
8,269 56,265 74,851 74,851 0 0 0
Org Code 100-00-000-0000-000000-000
56,265
31 Miscellaneous Revenue 8,269 56,265 74,851 74,851 0 0 0 56,265
38 Other Financing Sources
35 Other Financing Sources
100-00-000-0000-000000-000 General Fund
83,229 0 0 0 0 0 0 0417112 Unrealized Gain or Loss
0 8,309,207 5,687,371 1,062,782 0 0 0 2,419,041418902 Plan Use of Fund Balance
0 250,000 0 0 0 0 0 250,000419222 Proc-COI
0 0 541,726 541,726 0 0 0 0419250 Build America Bonds Subsidy
83,229 8,559,207 6,229,097 1,604,508 0 0 0
Org Code 100-00-000-0000-000000-000
2,669,041
35 Other Financing Sources 83,229 8,559,207 6,229,097 1,604,508 0 0 0 2,669,041
4-4
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
40 Recovered Costs
23 Total Recovered Cost
100-00-000-0000-000000-000 General Fund
351,582 351,582 310,952 310,952 0 0 0 351,582414100 RC-BHS
486,282 486,341 567,264 567,264 0 0 0 486,341414105 RC-Garage
85,166 85,165 106,047 106,047 0 0 0 85,165414110 RC-Golf Fund
11,276 11,276 3,352 3,352 0 0 0 11,276414115 RC-Health Insurance Fund
280,938 280,938 286,557 286,557 0 0 0 280,938414120 RC-I.T.
1,640 1,640 3,659 3,659 0 0 0 1,640414125 RC-Law Library
86,284 86,285 45,484 45,484 0 0 0 86,285414130 RC-Parking Authority
757,047 757,047 689,358 689,358 0 0 0 757,047414135 RC-Public Utilities Fund
23,252 23,251 4,849 4,849 0 0 0 23,251414140 RC-Risk Management Fund
243,901 476,630 513,774 513,774 0 0 0 476,630414145 RC-Social Services Fund
76,534 76,533 56,678 56,678 0 0 0 76,533414150 RC-Stormwater Mgmt Fund
198,298 198,297 181,638 181,638 0 0 0 198,297414155 RC-Waste Mgmt Fund
887 1,330 1,357 1,357 0 0 0 1,330414210 RC-Court Appointed Attorneys
41,456 0 55,982 55,982 0 0 0 0414215 RC-DEA
72,309 58,311 59,477 59,477 0 0 0 58,311414225 RC-Health Dept
3,364 0 0 0 0 0 0 0414235 RC-Insurance Recoveries
9,000 12,677 9,180 9,180 0 0 0 12,677414245 RC-Jail Social Security
4,794 0 0 0 0 0 0 0414250 RC-Jail Weekend
31,713 0 32,347 32,347 0 0 0 0414265 RC-Prisoner Upkeep Fees
25,000 50,127 51,130 51,130 0 0 0 50,127414270 RC-Training Academy Fees
0 20,460 0 0 0 0 0 20,460414275 RC-VDOT Salaried Deputies
50,000 51,150 0 0 0 0 0 51,150414280 RC-School Board Salaries
351,211 426,819 335,653 335,653 0 0 0 426,819414300 RC-Postage
109,303 250,000 111,489 111,489 0 0 0 250,000414310 RC-Citywide Telephone Charges
2,955 0 50,566 50,566 0 0 0 0414325 RC-Fire Watch/EMS
9,216 0 9,704 9,704 0 0 0 0414330 RC-Fed Prisioner Transport
67,874 174,000 69,231 69,231 0 0 0 174,000414335 RC-CITYWIDE CELL PHONE
1,524 0 0 0 0 0 0 0414340 RC-ATF
325,479 204,600 107,100 107,100 0 0 0 204,600414999 RC- Other Recovered Costs
3,708,284 4,084,459 3,662,828 3,662,828 0 0 0
Org Code 100-00-000-0000-000000-000
4,084,459
23 Total Recovered Cost 3,708,284 4,084,459 3,662,828 3,662,828 0 0 0 4,084,459
4-5
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
50 Licenses And Permits
27 Licenses and Permits
100-00-000-0000-000000-000 General Fund
376 1,023 335 335 0 0 0 1,023416100 Permits-Bicycle
30,730 25,575 23,253 23,253 0 0 0 25,575416105 Permits-Building Plan Review
7,035 6,854 6,826 6,826 0 0 0 6,854416110 Permits-Building Reinspection
311,354 373,395 270,935 270,935 0 0 0 373,395416115 Permits-Building Structure
1,440 3,069 1,026 1,026 0 0 0 3,069416120 Permits-Dog Impounding
28,673 32,225 29,809 29,809 0 0 0 32,225416125 Permits-Dog Licenses
88,909 100,254 76,617 76,617 0 0 0 100,254416130 Permits-Electrical
24,316 15,345 29,674 29,674 0 0 0 15,345416135 Permits-Electrical Inspection
0 3,683 3,683 3,683 0 0 0 3,683416140 Permits-Elevator Inspection
77,510 86,955 69,390 69,390 0 0 0 86,955416150 Permits-Hauling & Permits
2,465 2,455 2,593 2,593 0 0 0 2,455416155 Permits-License Transfer
105,501 132,990 115,344 115,344 0 0 0 132,990416160 Permits-Mechanical
1,360 3,376 1,935 1,935 0 0 0 3,376416165 Permits-Mechanical Inspection
37,453 76,725 56,760 56,760 0 0 0 76,725416170 Permits-Penalties on Licenses
52,236 66,495 46,792 46,792 0 0 0 66,495416175 Permits-Plumbing
120 614 100 100 0 0 0 614416180 Permits-Plumbing Inspection
3,608 3,785 3,774 3,774 0 0 0 3,785416185 Permits-Restricted Parking
62,922 92,070 42,289 42,289 0 0 0 92,070416190 Permits-Right of Way
4,160 10,230 10,754 10,754 0 0 0 10,230416195 Permits-Right of Way Driveway
5,715 4,399 3,741 3,741 0 0 0 4,399416200 Permits-Signs
3,930 11,969 7,027 7,027 0 0 0 11,969416205 Permits-Site Plan Review
-3,105 2,967 2,000 2,000 0 0 0 2,967416210 Permits-State Surcharge
1,645 1,841 2,433 2,433 0 0 0 1,841416215 Permits-Taxi Operators
3,775 3,990 2,944 2,944 0 0 0 3,990416220 Permits-Yard Sale
16,354 15,345 23,932 23,932 0 0 0 15,345416225 Permits-Zoning & Plat Fees
505 742 631 631 0 0 0 742416230 Permits-Zoning Letters
14,035 34,680 14,455 14,455 0 0 0 34,680416235 Permits-Miscellaneous
0 0 2,100 2,100 0 0 0 0416240 Permits-PRHA
883,022 1,113,051 851,152 851,152 0 0 0
Org Code 100-00-000-0000-000000-000
1,113,051
27 Licenses and Permits 883,022 1,113,051 851,152 851,152 0 0 0 1,113,051
60 Use Of Property
29 Use of Property
100-00-000-0000-000000-000 General Fund
76,017 86,955 112,827 112,827 0 0 0 86,955417801 Rental-Antenna Sites
1,620,876 1,778,938 1,634,813 1,634,813 0 0 0 1,778,938417806 Rental-General Properties
29,373 38,874 23,396 23,396 0 0 0 38,874417810 Rental-Recreation Facilities
1,726,267 1,904,767 1,771,036 1,771,036 0 0 0
Org Code 100-00-000-0000-000000-000
1,904,767
29 Use of Property 1,726,267 1,904,767 1,771,036 1,771,036 0 0 0 1,904,767
1,726,267 1,904,767 1,771,036 1,771,036 0 0 0
60 Use Of Property
1,904,767
4-6
Revenue Description Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Account Major, Account Minor
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
80 Payment In Lieu Of Taxes
24 Payment in Lieu of Taxes
100-00-000-0000-000000-000 General Fund
0 26,598 47,189 47,189 0 0 0 26,598418801 PILOT-PRHA
1,020,000 1,043,460 1,067,460 1,067,460 0 0 0 1,043,460418802 PILOT-Public Utilities
512,728 517,638 505,219 505,219 0 0 0 517,638418803 PILOT-Regional Jail
399,254 383,625 399,254 399,254 0 0 0 383,625418805 Pilot-VPA
1,931,982 1,971,321 2,019,122 2,019,122 0 0 0
Org Code 100-00-000-0000-000000-000
1,971,321
24 Payment in Lieu of Taxes 1,931,982 1,971,321 2,019,122 2,019,122 0 0 0 1,971,321
80 Payment In Lieu Of
90 Operating Transfers In
33 Transfers In
100-00-000-0000-000000-000 General Fund
125,000 125,000 125,000 125,000 0 0 0 125,000498900 Trans Fr EDA
297,195 200,000 3,400,000 200,000 0 0 0 200,000498950 Trans Fr Schools Operating
0 560,000 560,000 560,000 0 0 0 560,000499300 Trans Fr CIP
338,000 338,000 338,000 338,000 0 0 0 338,000499400 Trans Fr BHS
282,550 375,557 410,689 410,689 0 0 0 375,557499420 Trans Fr Stormwater Mgmt Fund
7,875,000 7,875,000 8,875,000 8,875,000 0 0 0 7,875,000499700 Trans Fr Public Utility Oper
0 196,125 0 0 0 0 0 196,125499750 Trans Fr Parking Auth Oper
410,000 0 0 0 0 0 0 0499820 Trans Fr Risk Management
Fund
9,327,745 9,669,682 13,708,689 10,508,689 0 0 0
Org Code 100-00-000-0000-000000-000
9,669,682
33 Transfers In 9,327,745 9,669,682 13,708,689 10,508,689 0 0 0 9,669,682
91 Bond Proceeds
100-00-000-0000-000000-000 General Fund
24,480,000 0 0 0 0 0 0 0419233 Bond Proceeds-2012 A
1,962,885 0 0 0 0 0 0 0419236 Bond Premiums-Premium 2012
A
6,970,000 0 0 0 0 0 0 0419238 Bond Proceeds-2012 B
33,412,885 0 0 0 0 0 0
Org Code 100-00-000-0000-000000-000
0
33,412,885 0 0 0 0 0 0
91 Bond Proceeds
0
Report Grand Total
263,238,272 229,115,266 231,385,811 223,225,100
4-7
4-8
GENERAL FUND REVENUE
Revenue Projections
General Fund revenue projections for FY2014 are formulated using a combination of forecasting
techniques, regional economic data and local government operational experience. In early December,
six months prior to the new fiscal year, the City’s annual financial audit is usually complete. The
success of the previous year’s revenue forecasts are compared and cross checked against the actual
audited financial statements to determine if any refinement needs to be made to the model. Should any
changes be required, they are made and refined forecasts are run for the upcoming fiscal year. These
revised estimates are cross checked a second time against a variety of forecasted economic data with
special emphasis on: consumer and wholesale prices, local population, retail sales, building and
construction activity data, employment, wages, interest rates and federal/state funding to ensure the
forecast is still consistent with future economic expectations. Continuing refinements are made as
required, up until March, or about four months prior to the beginning of the new fiscal year.
Economy
Portsmouth’s economic base, consistent with the State and National trends, was impacted by the
severe recession. Recovery is evolving slowly. The local economy is heavily impacted by federal
spending levels as several of the major employers, such as the Norfolk Naval Shipyard, the Naval
Medical Center, and other naval repair facilities (public or private) receive significant federal dollars. As
a result of the economic downturn, some local businesses have closed or are closing, including the
former Pet Dairy facility and Gwaltney of Smithfield’s meat processing facility. The City’s population
declined during the recession, further dampening local business revenue. There are positive signs,
however, that the City’s economy may be turning around. Recent economic development activity
includes a new Harris Teeter grocery store and Kroger Super Center. The City is hopeful that
continued economic development will grow the City’s revenue base.
Revenue Assumptions
Total estimated General Fund revenue for FY2014, including transfers from other funds, is
$231,385,811 an increase of $8.16 million, or 3.66% more than the FY2013 adopted budget including a
use of $5.69 million of prior year Fund Balance, primarily for one-time non-recurring items. For
analytical reasons, General Fund Total Revenues are categorized into four broad categories: Local Tax
Revenue, Other Local Revenue, State Revenue and Non Revenue/Transfers. The table below
summarizes General Fund revenue by category. Following is a brief discussion of the revenue
4-9
components in each of the categories, including graphs depicting the historical trends of these revenue
sources as compared with future projections.
LOCAL TAX REVENUE
General Property Taxes
The majority, 73%, of the $157.8 million in Local Tax revenues is derived from General Property Tax
revenues (including public service corporations).
The City levies real estate taxes on all real estate within its boundaries, except that exempted by
statute, each year as of July 1, based on the estimated market value of the property, with quarterly
payments due September 30, December 31, March 31 and June 30. All real estate is assessed
annually. Real Property Taxes are estimated to generate $88.37 million or 38% of the City's total
General Fund revenue in FY2014. Included within this total is revenue derived from delinquent real
estate taxes and real estate taxes paid by public service corporations. The FY2014 revenue is
calculated with a tax rate of $1.27 per $100 of assessed value reflecting no change in the tax rate from
FY2013.
The City levies personal property taxes on motor vehicles and tangible personal business property.
These levies are made each year as of June 30, with annual payments due June 5. Personal Property
Taxes are levied on the tangible property of individuals and businesses. For individuals, this tax is
primarily on automobiles and recreational vehicles. Business personal property includes motor
vehicles, machines, furniture, computers, fixtures and tools. The projection maintains the following
Personal Property Tax rates: $5.00 per $100 of assessed value for tangible personal property; $3.00
per $100 of assessed value for machinery and tools; $0.50 per $100 of assessed value on boats.
The Personal Property Tax Relief Act (PPTRA) was initially enacted by the General Assembly in 1998,
and actual reimbursements to localities were capped by the State in the 2004 legislative session.
Although the City now receives the same fixed dollar amount of relief each year, due to the State’s
payment cap the amount of tax relief will vary by year as a percentage of the total tax. Portsmouth's
payment from the State will remain constant, so as personal property values increase over time, the
actual percentage of State reimbursement will continue to decrease. Personal Property Tax revenue is
estimated at $23.8 million for FY2014 and is expected to increase only slightly from the FY2013 levels.
This revenue source represents 10% of total General Fund revenue. This revenue includes taxes from
current and delinquent personal property and taxes on personal property owned by public service
corporations.
4-10
General Property Taxes
FY2013
FY2014 Dollar
Percent
Funding Source Adopted
Proposed
Change
Change
Real property tax
90,077,053
$
88,373,563
$
(1,703,490)$
-2%
Personal property tax 23,591,878
23,774,403
182,525
1%
Other general property taxes
3,152,761
2,874,798
(277,963)
-9%
Total
116,821,692$
115,022,764
$
(1,798,928)
$
-2%
FY2014 Budget Comments
The real property tax revenue projected for FY2014 is a decline of $1.8 million or 2% from the current
fiscal year due primarily to a decline in the assessed value of residential property, particularly in
condominiums.
Other Local Taxes
Other Local Taxes includes funds received for local sales tax, admission and amusement tax, bank
franchise tax, business and professional licenses, licensing fees tax, lodging tax cigarette tax,
recordation taxes, restaurant food tax, short term rental tax, franchise tax.
Local Sales Tax revenue is considered an elastic revenue source because it is responsive to changes
in the economy. Virginia’s Sales Tax rate was increased to 5.0 % during FY2005. The Virginia
General Assembly approved the increase in May 2004 and dedicated the proceeds to local education.
With the increase the State retains 4.0 % and returns 1.0 % as unrestricted revenue to the locality
where the funds were collected.
Business & Professional License (BPOL) Taxes are levied on businesses operating in the City.
Lodging Taxes under the Code of Virginia are defined as “transient occupancy taxes.” These taxes are
similar to the Sales Tax in that they are based on the value of a purchase, which in this case is a motel
or hotel room. The Lodging Tax rate in Portsmouth is 8.0 %.
Restaurant Food Tax is assessed on the sale of prepared food and beverages sold at food
establishments in the City. The tax rate is 6.5% plus the 5 % sales tax for a total of rate of 11.5%.
4-11
Other Local Taxes
FY2013
FY2014 Dollar
Percent
Funding Source
Adopted Proposed
Change
Change
Admission and amusement taxes 268,035$
241,101
$
(26,934)
$
-10%
Bank franchise taxes
516,615
355,202
(161,413)
-31%
Business and occupational license taxes 5,800,000
5,858,000
58,000
1%
Cigarette tax
2,813,250
2,900,000
86,750 3%
Licensing fees - current 1,636,800
1,636,800
- 0%
Licensing fees - delinquent 487,298
461,809 (25,489) -5%
Lodging taxes
792,825 716,851 (75,974)
-10%
Motor vehicle license fee
5,599 1,000
(4,599)
-82%
Recordation taxes 800,000 663,733
(136,267)
-17%
Restaurant food taxes 6,300,000
7,029,436
729,436
12%
Sales and use taxes - local 6,450,000
7,057,447
607,447 9%
Short term rental taxes 38,519
34,998
(3,521)
-9%
Total
25,908,941
$
26,956,377
$
1,047,436$
FY2014 Budget Comments
Local Sales Tax revenue is projected to generate $7.06 million in FY2014, an increase of $607,447
(9%) from the current fiscal year budget, and 2.8% over the FY 2013 expected receipts. Restaurant
food taxes are expected to generate 7.03 million in FY2014, an increase of 12% from the current fiscal
year budget and 3.6% from FY 2013 expected actual levels. Both increases are indicative of a modest
recovery from the recession in the retail sector, and include the estimated impacts of new development.
Utility Taxes
Utility taxes are applied to water, gas and electric service recipients residing within the City. In addition
the City collects a Telecommunications tax on cellular telephones within the City.
Utility Taxes
FY2013 FY2014 Dollar Percent
Funding Source Adopted Proposed Change Change
Electricity taxes 4,200,000$ 3,608,681$ (591,319)$ -14%
Telecommunications tax 9,500,000 8,467,367 (1,032,633) -11%
Gas taxes 1,507,902 1,382,719 (125,183) -8%
Water taxes 2,066,460
2,328,490
262,030
13%
Total local tax revenue 17,274,362$
15,787,257$
(1,487,105)
-9%
FY2014 Budget Comments
Revenues from the utility taxes are expected to fall by $1.49 million in FY2014. The decline can be
attributed to over budgeting in 2013 and state withholding of Portsmouth’s E911 telecommunication tax
as part of a statewide “true-up” calculation.
4-12
OTHER LOCAL REVENUE
This category includes all other local revenue not included above; specifically, Charges for Services,
Other Financing Sources, Licenses and Permits, Use of Property and Miscellaneous. This category
represents 7% of total local General Fund revenue or $14.9 million. This is a decrease of 13% from
FY2013. Listed below are descriptions of the large revenues in this category.
Charges for Services
Charges for Services are revenues paid by users of various City services including participation fees for
Recreation Activities, Ambulance fees, and Museum admissions.
Charges for Services
FY2013 FY2014 Dollar
Percent
Funding Source
Adopted Proposed Change
Change
Ambulance fees 1,377,851$
2,260,000$ 882,149$
64%
Excess Clerk of Court Fees
15,345
8,689
(6,656)
-43%
City Sheriff Fees 19,437
17,697
(1,740)
-9%
Concession fees
14,322
17,680
3,358
23%
Courthouse maintenance fees 56,265
56,815
550
1%
Museum admission fees 900,000
1,031,006
131,006
15%
Recreation activity fees 154,741
176,242
21,501
14%
Erosion and sediment control fees
150,000
147,396
(2,604)
-2%
Other miscellaneous fees 532,049
423,033
(109,016)
-20%
Total 3,220,010$
4,138,558$
918,548$
29%
FY2014 Budget Comments
Charges for Services are projected to be $4.1 million in FY2014. This represents an increase of
$918,548, or 29%, when compared to FY2013. Most of the increase can be attributed to the change to
a new third party biller for ambulance fees, as well as a proposed increase in Ambulance rates.
Recovered Costs
Recovered Costs include costs recovered by the General Fund from the Utility Fund, Risk Management
Fund, Social Services Fund, Stormwater Management Fund and Waste Management and various other
smaller items and includes $3.7 million estimated revenue in FY2014.
4-13
Recovered Costs
FY2013 FY2014 Dollar Percent
Funding Source Adopted Proposed Change Change
Recovered Costs 4,084,459$
3,662,828$
(421,631)$
-10%
FY2014 Budget Comments
The decline is due to a reduction in City spending over the past several years, which in turn reduced
the allocation of recoverable costs.
Fines and Forfeitures
The City imposes fines on individuals charged with violations of City ordinances. These include court
and parking fines and court assessments.
Fines and Forfeitures
FY2013 FY2014 Dollar
Percent
Funding Source Adopted
Proposed
Change Change
Fines and forfeitures
758,565
$
1,089,731
$
331,166
$
44%
FY2014 Budget Comments
The increase in fines in primarily the result of positive revenue trends since the opening of the new
Court Facility, primarily in the General District Court line item.
Licenses, Permits and Inspection Fees
Licenses and Permits category includes Dog licenses, Plan review, Re-inspection fees, Right-of-way
permits, and all building, electrical, plumbing and heating permit fee revenue. Building Inspection Fees
are based on the determined or calculated “value” of construction.
Licenses, Permits and Inspection Fees
Funding Source Adopted Proposed Change
Change
Licenses, Permits & Inspection fees 1,113,051$ 851,152$ (261,899) -24%
FY2014 Budget Comments
Licenses and Permits are projected to total $849,168 which is a decrease of 24% from the FY2013
budgeted amount of $1,113,051. A decrease in Building Structure permits, which is an elastic revenue
accounts for 32% of this revenue category account for most of the projected decline.
4-14
Use of Money and Property
Use of Money (Investment income) is the interest earned on the investment of temporarily idle funds in
repurchase agreements and other instruments secured or collateralized by government securities.
Use of Property includes rental of City property and rental of Antenna Sites and Recreational Facilities.
Use of Money and Property
FY2013 FY2014 Dollar
Percent
Funding Source Adopted
Proposed
Change Change
Investment income
10,230$
16,631
$
6,401
$
63%
Use of property
1,904,767
1,771,036
(133,731)
-7%
Total 1,914,997
$
1,787,667
$
(127,330)$
FY2014 Budget Comments
The decline in this revenue source is largely due to a correction of over budgeting in the previous fiscal
year.
Miscellaneous Revenue
Miscellaneous Revenue includes donations and contributions made to the City along with other non-
recurring revenue. In addition, Payments in Lieu of Taxes (PILOTs) are budgeted in the Miscellaneous
Category. PILOTs are revenue received in lieu of taxes, often from another government entity under a
contractual agreement. The City receives PILOT revenue from the Portsmouth Redevelopment
Authority, Public Utilities, Regional Jail, and the Virginia Ports Authority.
Miscellaneous Revenue
FY2013 FY2014 Dollar Percent
Funding Source Adopted Proposed Change Change
Miscellaneous revenue 1,674,426$ 1,501,808$ (172,618)$ -10%
PILOT revenue 1,971,324
2,019,122 47,798
2%
Total 3,645,750$
3,520,930$
(124,820)$
FY2014 Budget Comments
Projections for the miscellaneous revenue line items are lowered to reflect actual trends.
STATE/FEDERAL REVENUE
Payments from the Commonwealth of Virginia are divided into three functional categories: (1) State
Non-Categorical Aid. (2) State Shared Expenses and (3) State Categorical Aid. State Revenue is
estimated at $38.6 million in FY14 and the City is budgeting approximately $600,000 from the Federal
4-15
government. Together this represents 18% of General Fund revenue. These types of revenue are
described below.
State Non-Categorical Aid
The State provides general support to municipalities through a variety of revenue generating
mechanisms. The City receives a 3% tax on mobile home title filing and 50% of the revenue collected
by the Clerk of the Circuit Court for the filing of deeds on property. In lieu of personal property tax
revenue, the City receives a 4% daily rental tax on vehicles rented within the City.
This category also includes reimbursements from the State for implementation of the personal property
tax reduction on private vehicles. The 2004 General Assembly changed this program, by adopting a
$950 million statewide cap on reimbursements starting in 2006. FY07 was the first full fiscal year with
this cap in place. The amount of revenue to be disbursed to Portsmouth will be the same each year:
$9.9 million (PPTRA).
State Non-Categorical Aid
FY2013 FY2014 Dollar Percent
Funding Source Adopted Proposed Change Change
Recordation tax 407,750$ 294,185$ (113,565)$ -28%
Rolling stock tax
35,805 34,368 (1,437) -4%
Vehicle rental tax 127,875 367,075 239,200 187%
PPTRA 9,862,962 9,862,962 - 0%
Total State Non-Categorical Aid 10,434,392$ 10,558,590$ 124,198$ 1%
State Shared Expenses
The Commonwealth provides partial operating support through the State Compensation Board for
offices established in the State Constitution. This category includes anticipated receipts from the State
to assist in defraying costs associated with the operation of these agencies, these revenues sources
are frequently affected by the State Compensation Board and Virginia General Assembly decisions
regarding appropriate levels of aid to localities. The Compensation Board adopts its official allocation
budget following the adoption of the City budget.
4-16
State Shared Expenses
FY2013 FY2014
Dollar
Percent
Funding Source
Adopted
Proposed Change
Change
Circuit Court Clerk 872,395
$
897,274
$
24,879
$
3%
City Registrar
41,873
40,932
(941)
-2%
City Sheriff 5,770,041
5,942,019
171,978
3%
City Treasurer
267,089
290,025
22,936
9%
Commissioner of Revenue 248,124
257,932
9,808
4%
Commonwealth's Attorney 1,700,558
1,820,570
120,012
7%
DMV Select
51,150
69,124
17,974
35%
Total State Shared Expenses
8,951,230
$
9,317,876$
366,646$
4%
State Categorical Aid
The City receives a variety of other revenues that have been designated for a specific purpose.
State Categorical Aid
FY2013 FY2014
Dollar Percent
Funding Source Adopted
Proposed Change Change
VDOT 9,811,600
$ 11,083,972
$
1,272,372$
13%
Library Funds - Books 214,830
152,577
(62,253)
-29%
Virginia Sports Hall of Fame
-
500,000
500,000
n/a
Correctional Facilities Block Grant 946,275
1,230,817
284,542
30%
Law Enforcement
5,786,223
5,786,667
444
0%
Total State Categorical Aid 16,758,928$
18,754,033$
1,995,105$
12%
FY2014 Budget Comments
The increased revenue is primarily from a $500,000 State grant for the Virginia Sports Hall of Fame, as
well as increased reimbursements from the State Compensation Board to support a 3% raise for State
approved Constitutional Officer positions.
Federal Revenue
The City expects to recognize $541,726 in revenue from Federal Build America Bonds during FY2014.
This amount has been reduced 8.7% from the expected amount by the IRS due to the federal
sequestration cuts.
4-17
TRANSFERS FROM OTHER FUNDS
Transfers to the General Fund are made from Economic Development Authority (EDA), School
Operating Fund, BHS, Law Library Fund, Donations Fund, Willet Hall Fund, Public Utility Operating
Fund, Port Fund, Parking Authority Fund, and the Risk Management Fund to cover the related
administration and overhead cost of these functions.
Transfers from Other Funds
FY2014 Budget Comments
Transfers from other funds reflect an estimated $3.4 million return of unspent FY 2012-13 local funds
from the Portsmouth Public Schools, as well as an increase of $1 million in transfer from the Public
Utilities fund.
FY2013 FY2014 Dollar Percent
Funding Source Adopted Proposed Change Change
From EDA 125,000$ 125,000$ -$ 0%
From School Operating 200,000 3,400,000 3,200,000 1600%
From BHS 338,000 338,000 - 0%
From Public Utility Operations 7,875,000 8,875,000 1,000,000 13%
From Parking Authority Operations 196,125 - (196,125) -100%
From CIP 560,000 560,000 - 0%
From Stormwater Management 375,557
410,689
35,132
9%
Total transfers into General Fund 9,669,682
13,708,689
4,039,007$
42%
GENERAL FUND REVENUES
FY2014 - BY SOURCE
4-18
Local Revenue 81% 186,526,215
State 17% 38,630,499
Other Sources 1% 6,229,097
231,385,811
FY2013 FY2014 Dollar
Source Original
Proposed Change
Local Revenue 184,411,509$ 186,526,215$ 2,114,706$
State Revenue 36,144,550 38,630,499 2,485,949
Other Revenue 2,669,041 6,229,097 3,560,056
223,225,100$ 231,385,811$ 8,160,711$
Local Revenue, 81%
State, 17%
Other Sources, 2%
GENERAL FUND LOCAL REVENUES
FY2014 - BY SOURCE
Property Tax 62% 115,023,027
Other Local Tax 23% 42,743,634
Other Local Revenue 15% 28,759,554
100% 186,526,215
FY2013 FY2014 Dollar
Source Original Proposed Change
Property Tax 116,821,692$ 115,023,027$ (1,798,665)$
Other Local Tax 43,183,303 42,743,634 (439,669)
Other Local Revenue 24,406,514 28,759,554 4,353,040
184,411,509$ 186,526,215$ 2,114,706$
Property Tax, 62%
Other Local Tax,
23%
Other Local
Revenue, 15%
4-19
Budget
FY 2014
City of Portsmouth Fiscal Year 2014
Amended
FY 2012
Actual
Adopted
FY 2013
Business Center Expenditure Budget Summary Report grouped by Fund
FY 2013
100 General Fund
01 General Government
13,211,167 13,648,991 13,948,991 14,320,397 14,272,884 0 0 0
02 Non-Departmental
130,401,073 96,535,688 102,063,129 102,276,251 98,668,401 0 0 0
03 Judicial
17,084,213 18,675,212 18,675,212 19,367,374 19,199,928 0 0 0
04 Public Safety
60,799,959 62,733,194 62,733,194 63,323,573 62,735,367 0 0 0
05 Public Works/General Services
13,931,526 14,911,317 14,911,317 15,507,454 15,537,792 0 0 0
06 Public Health
1,185,960 1,186,217 1,186,217 1,187,134 1,187,134 0 0 0
07 Parks, Recreation, and Cultural
9,374,424 10,413,693 10,413,693 10,499,764 10,499,014 0 0 0
08 Community and Economic
4,501,292 5,120,788 5,248,688 4,903,864 4,903,864 0 0 0
100 General Fund
0 250,489,614 229,180,441 0 0 227,004,384 231,385,811 223,225,100
Report Total
250,489,614 223,225,100 229,180,441 227,004,384 0 0 0 231,385,811
4-20
4-21
GENERAL FUND EXPENDITURES
The General Fund, by definition, is the City’s main operating fund. Authoritative accounting
standards define the General Fund as the fund used by default “to account for and report all
financial resources not accounted for and reported in another fund.” Many of the primary
functions of the City along with administration are accounted for within the General Fund.
Following is a brief discussion of each business center in the General Fund.
General Government
General Government includes the departments that provide the overall general administration of
the City including the City Council, City Clerk, City Manager, Management and Legislative
Affairs, Marketing and Communications, City Attorney, Human Resource Management, Civil
Service Commission, City Registrar, Commissioner of the Revenue, City Assessor, City
Treasurer, Finance and Budget, Procurement, Information Technology, and
Telecommunications and the City Internal Auditor.
FY2014 Budget Comments
General Government expenditures reflect the addition of a City Internal Audit department,
elimination of previously budgeted vacancy savings for departments/offices that do not tend to
generate such savings, and an increase in the City’s Annual Required Contribution (ARC) for its
two closed retirement plans. The budget also provides funds for additional staffing for the
Treasurer and Commissioner of Revenue in order to increase revenue assessment and
collection. This cost is offset by additional expected revenue.
Non-Departmental
Non-Departmental accounts for services and costs not related to other departments or
agencies. Included in this section are allocations for contractual obligations or community
services supported by the City, tax relief to the Elderly and Disabled citizens (Senior Citizen Tax
Relief), local funding for the Portsmouth Public Schools, and Debt Service.
In each of the past four years the City has been mandated to make annual payments to the
State to help balance the Commonwealth’s budget. This “Aid to the Commonwealth” has been
eliminated for FY2014.
FY2013
Adopted
FY2014
Proposed
Dollar
Change
Percent
Change
Expenditures 13,648,991
$
14,320,397
$
671,406
$
5%
4-22
FY2013 Adopted FY2014 Proposed Dollar Change
Percent
Change
Expenditures 96,535,688
$
102,276,251
$
5,740,563
$
6%
FY2014 Budget Comments
The Non-Departmental category reflects a $2.6 million increase in the City’s General Obligation
debt service. Also included is a lump sum amount for a 3% raise for general employees and
constitutional offices, as well as step increases for sworn Police and Fire employees. If
approved by City Council, the cost of these increases will be distributed to department budgets.
The pass-through of a $500,000 State grant for the Virginia Sports Hall of Fame is also reflected
in the increase. Portsmouth’s share of bus service provided by Hampton Roads Transit is
estimated to increase by $274,000. The City contribution to the cost of retiree health insurance
also contributes to the increased expenditure level. General Fund subsidies to City enterprise
funds that are not fully self-supporting (Golf, Willett Hall and the Parking Authority) are budgeted
in this department as well, and increase by a net of $51,000. Support for Civic organizations is
budgeted to rise by $88,000. These increases are partially offset by the elimination of the State
reductions in aid to localities.
Judicial
This business center includes civil and criminal agencies pertaining to the prosecution and
adjudication including the Circuit Court Judges, Circuit Court Clerk, Magistrate, General District
Court, Juvenile and Domestic Relations Court, Juvenile Court Services, the Sheriff and the
Commonwealth Attorney. Services provided include the provision of a judicial procedure for the
enforcement of State laws and City ordinances; assisting the Circuit Court Judges; maintaining
and preserving documents; hearing criminal; traffic and civil cases; and protecting the welfare of
children and families. Prevention and reduction of juvenile delinquency and the provision of
constitutional and municipal services for the City of Portsmouth is also included.
FY2013 Adopted FY2014 Proposed Dollar Change
Percent
Change
Expenditures 18,675,212$
19,367,374$
692,162$
4%
FY2014 Budget Comments
Most of the increase in this category results from increased ARC for the City retirement plans
and the elimination of vacancy savings. Additional funds are included for salary supplements
for the Commonwealth Attorney’s office so that he can be competitive in recruiting for attorneys.
4-23
Public Safety
This business center includes the departments of Police, E-911, and Fire, Rescue and
Emergency Services which address citizenry protection. Services include the protection and
security of all citizens to include community-policing efforts, the provision of efficient fire
prevention, fire suppression, emergency medical care, hazardous material response and
disaster preparedness services for the citizens of Portsmouth.
FY2013 Adopted
FY2014 Proposed
Dollar Change
Percent
Change
Expenditures 62,733,194
$
63,323,573
$
590,379
$
1%
FY2014 Budget Comments
The Public Safety departments increase by 1%. The increase relates to the increased ARC for
the Fire & Police retirement plan.
4-24
Public Works/General Services
Public Works/General Services consists of the divisions of Mosquito Control, Stormwater
Management, Streets and Highways, Engineering, Traffic Engineering, Properties Management,
and Cemetery Perpetual Care. Services provided include integrated Mosquito Control Program,
maintenance of city streets and alleys, management of construction and other infrastructure
projects, cleaning and maintenance of city stormwater drainage system and management of
facilities and properties in the City. The Stormwater Management Division also provides
inspection programs for construction and other activities, and administers the City’s
Comprehensive Stormwater Management Plan to protect the environment and ensure
compliance with state and federal environmental requirements.
FY2013 Adopted FY2014 Proposed Dollar Change
Percent
Change
Expenditures 14,911,317$ 15,507,454$ 596,137$ 4%
FY2014 Budget Comments
This budget area includes $250,000 in additional paving funds to address potholes and other
road improvements. An additional $98,000 is budgeted for chemicals used by Mosquito
Control.
Public Health
This business center includes the departments of Public Health, Behavioral Healthcare
Services, Social Services and the Office of Comprehensive Services. These departments are
dedicated to promoting, protecting and preserving a health and safe community, provide Mental
Health Intellectual Disabilities, Substance Abuse and Prevention Services to the citizens of
Portsmouth and enhance the quality of life by promoting safety and self-sufficiency through
agency programs and community partnerships. The General Fund appropriation in Public
Health represents the City’s contribution to these organizations.
FY2013 Adopted FY2014 Proposed Dollar Change
Percent
Change
Expenditures 1,186,217$
1,187,134$
917
$
0%
FY2014 Budget Comments
No change is anticipated in the City’s overall funding level.
4-25
Parks, Recreation and Cultural
The Parks, Recreation and Cultural business center includes City’s parks, museums, and
libraries. A separate fund accounts for the activities of the City’s two golf courses.
FY2013 Adopted FY2014 Proposed Dollar Change
Percent
Change
Expenditures 10,413,693
$
10,499,764
$
86,071
$
1%
FY2014 Budget Comments
This budget category includes funds to maintain the newly opened Paradise Creek Nature Park.
Community and Economic Development
This business center includes the departments of Economic Development, Permits and
Inspections and City Planning which address the City’s overall development, marketing and
planning needs. Services provided include the enforcement of the Commonwealth of Virginia’s
Building codes and assigned local regulations, coordination of new programs to promote new
business development and the maintenance of existing businesses, and the provision of support
for programs and activities related to the physical development and use of land in the City.
FY2013 Adopted
FY2014 Proposed Dollar Change
Percent
Change
Expenditures 5,120,788
$
4,903,864
$
(216,924)
$
-4%
FY2014 Budget Comments
The decrease in this area results from the elimination of 4 vacant Combination Inspector
positions that are no longer needed.
GENERAL FUND EXPENDITURES
FY2014 - BY BUSINESS CENTER
Public Health 1% 1,187,134 1,187,134
Community & Economic Development 2% 4,903,864 5,117,411
Parks, Recreation & Cultural 5% 10,499,764 10,608,652
General Government 6% 14,320,397 14,484,595
Public Works/General Services 7% 15,507,454 15,399,090
Judicial 8% 19,367,374 19,540,999
Public Safety 28% 63,323,573 63,564,650
Non-Departmental 43% 102,276,251 99,266,285
100% 231,385,811 229,168,816
FY2013 FY2014 Dollar
Business Center Original Proposed Change
General Government 13,648,991$ 14,320,397$ 671,406$
Non-Departmental 96,535,688 102,276,251 5,740,563
Judicial 18,675,212 19,367,374 692,162
Public Safety 62,733,194 63,323,573 590,379
Public Works/General Services 14,911,317 15,507,454 596,137
Public Health 1,186,217 1,187,134 917
Parks, Recreation & Cultural 10,413,693 10,499,764 86,071
Community Economic Development 5,120,788 4,903,864 (216,924)
223,225,100$ 231,385,811$ 8,160,711$
1%
2%
5%
6%
7%
8%
28%
43%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
Public Health
Community & Economic Development
Parks, Recreation & Cultural
General Government
Public Works/General Services
Judicial
Public Safety
Non-Departmental
4-26
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Business Center Index
2Organizational Chart 5 -
4Business Center Summary 5 -
6City Council 5 -
7City Clerk 5 -
8City Manager 5 -
9Management Services and Legislative Services 5 -
10Registrar 5 -
11City Attorney 5 -
12Human Resource Management 5 -
13Civil Service Commission 5 -
14Commissioner Of Revenue 5 -
15City Assessor 5 -
16City Treasurer 5 -
17Finance and Budget 5 -
18Finance and Budget - Procurement 5 -
19Finance and Budget - Health Insurance Fund 5 -
20Information Technology 5 -
21Information Technology - Telecommunications 5 -
22Marketing and Communications 5 -
23Finance and Budget - Risk Management Fund 5 -
24City Auditor 5 -
Fiscal Year 2014 15 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Positions =
Total Permanent Positions
Business Center Organizational Chart
166
City Council
Positions =
7
City Clerk
Positions =
4
City Manager
Positions =
7
Management and Legislative Affairs
Positions =
2
Registrar
Positions =
4
City Attorney
Positions =
11
Human Resource Management
Positions =
9
Commissioner of the Revenue
Positions =
21
City Assessor
Positions =
9
City Treasurer
Positions =
24
Finance and Budget
Positions =
19
Finance and Budget - Procurement
Positions =
5
Information Technology
Positions =
26
Information Technology - Telecommunications
Positions =
7
Marketing and Communications
Positions =
7
Finance and Budget - Risk Management Fund
Positions =
3
Fiscal Year 2014 25 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Positions =
Total Permanent Positions
Business Center Organizational Chart
166
1
Positions =
City Auditor
Fiscal Year 2014 35 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
This business center includes the departments that provide the overall general administration of the City including:
* City Council - serves, by law, as the governing body of the City of Portsmouth.
* City Clerk - serves as the City's historian for filing and preservation of all books, records, official bond documents and papers.
* City Manager - executes policies established by the City Council.
* Management and Legislative Services - provides staff support for the Office of the City Manager and the Executive
Management Team.
* Registrar - responsible for providing the means by which qualified residents of the City can register and vote in accordance
with state law.
* City Attorney - provides full-time legal services on civil matters for the City.
* Human Resource Management - responsible for maintenance and enforcement of all personnel policies and procedures,
employee relations, administration of employee compensation and benefits, employment and recruitment, and employee
training.
* Civil Service Commission - responsible for administering entry-level and promotional exams to fire and police candidates in
accordance with the needs of the departments and as provided by the Civil Service Commission.
* Commissioner of Revenue - responsible for accurately identifying and assessing all sources of revenue to which the City is
entitled by law, which is the basis for the Treasurer's tax bill mailings.
* City Assessor - responsible for assessing all real property located in the City and providing the Commissioner of the Revenue
with information necessary for billing.
* City Treasurer - responsible for collecting, depositing, and investing all of the City's local, state, and federal revenue.
* Finance and Budget - responsible for the financial and technical functions that provide accurate and timely information and
services to citizens, other Departments and outside agencies.
* Finance and Budget - Procurement - responsible for monitoring procurement processes to ensure compliance with state and
local procurement laws and regulations.
* Finance and Budget - Health Insurance Fund - accounts for the revenues and expenditures and reserve balances relating to
the health insurance offered to the City employees.
* Information Technology - provides technology and support for the centralized computer systems and supports the data
processing needs of other divisions and agencies.
* Information Technology - Telecommunications - responsible for the implementation and support of voice, data, wireless, radio
and E911 communication systems.
* Marketing and Communications - communicates information about the City to the community, the news media, and the staff of
the City of Portsmouth.
* Finance and Budget - Risk Management Fund - provides risk management and safety guidance to departments; pursues and
collects reinsurance claims; manages OSHA compliance; and provides workers' compensation oversight.
* City Auditor - reviews internal and management controls, and performs other tasks as directed by City Council.
Description of Services Provided
Fiscal Year 2014 45 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
City Assessor 841,142 803,351 803,351 734,222
City Attorney 1,470,889 1,375,839 1,375,839 2,002,994
City Auditor 121,698 - - -
City Clerk 320,013 313,121 313,121 308,291
City Council 328,497 420,245 320,245 280,954
City Manager 868,629 966,284 966,284 712,990
City Treasurer 1,894,172 1,778,015 1,778,015 1,756,414
Civil Service Commission 97,180 86,680 86,680 33,046
Commissioner of the Revenue 1,645,115 1,430,469 1,430,469 1,409,605
Finance and Budget 1,889,501 1,799,965 1,799,965 1,742,949
Finance and Budget - Health Insurance Fund 22,031,363 19,865,296 19,865,296 17,943,717
Finance and Budget - Procurement 1,116,988 1,076,753 1,076,753 949,850
Finance and Budget - Risk Management Fund 5,818,536 5,735,363 5,735,363 5,289,434
Human Resource Management 1,130,171 1,260,685 1,060,685 854,213
Information Technology 3,933,498 3,963,104 3,963,104 4,427,093
Information Technology - Telecommunications 1,126,812 1,163,490 1,163,490 1,011,227
Management and Legislative Affairs 400,036 404,312 404,312 339,771
Marketing and Communications 1,639,793 1,665,697 1,665,697 1,566,907
Registrar 556,573 567,575 567,575 518,961
Total Budget
47,230,606 44,676,244 41,882,639 44,376,244
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
14,320,397 13,948,991 13,211,167 13,648,991100 General Fund
5,060,310 5,126,594 5,438,321 5,126,594810 Information Technology Fund
5,818,536 5,735,363 5,289,434 5,735,363820 Risk Management Fund
22,031,363 19,865,296 17,943,717 19,865,296830 Health Insurance Fund
Total Funding
47,230,606 44,676,244 41,882,639 44,376,244
Fiscal Year 2014 55 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Council
Business Unit Mission Statement
Vision Principles for the Year 2030 - Portsmouth City Council envisions a community and a government having the qualities set
forth in these vision principles. City Council makes a commitment that it will strive to achieve this vision through its various
official actions and decisions.
* Change and New Directions
* A Robust Economy for Working Men and Women
* Leading Maritime Center
* Lifelong Learning Community
* Neighborhoods and a Sense of Community
* Quality of Life
* Efficient, Responsive Government
* A Proud Military Community
* Pride of Past
* Portsmouth's City Council is the City government's legislative body responsible for policy-making and general oversight of the
City's governmental operations.
* Council adopts ordinances, resolutions, and laws to ensure the health, safety, and welfare of the City's citizens.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
163,000 254,850 154,850 163,628
Benefits
66,476 66,425 66,425 51,772
Other Operating Expenses
93,825 93,825 93,825 60,379
Internal Service Charges
5,196 5,145 5,145 5,175
280,954 320,245 328,497 420,245
Net Budget
Total Budget
328,497 420,245 280,954 320,245
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
328,497 420,245 280,954 320,245100 General Fund
Total Funding
328,497 420,245 280,954 320,245
* Provide strategic and policy direction
* Engage community in City planning and programs
* Ensure that the City is financially sustainable
Strategic Goals
* Maintained City's AA GO Bond Credit Rating
* Ensured compliance with Council's Financial Policies
* Reassessed and updated the City's long-term vision statements
Outcomes and Accomplishments
Fiscal Year 2014 65 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Clerk
Business Unit Mission Statement
The Mission of the City Clerk is to maintain the Vision of City Council by providing an avenue that permits an accessible and
accurate library of official public records, past and present.
* The City Clerk is appointed by the City Council and serves at their pleasure.
* The office acts as the City's historian for filing and preservation of all books, records, official bond documents, and papers.
These records are available for public review and inspection.
* The Clerk is the custodian of the City's corporate seal and is the officer authorized to use and authenticate the seal.
The City Clerk's Office provides such services as:
* the preparation of the City Council meeting agenda;
* coordination of the daily activities and events of the City Council; City departments and citizen support; and
* provision of records management for City contracts, ordinances and resolutions.
* The City Clerk's Office also serves as the coordinator and manager of the City Council Boards and Commissions' process and
implementation.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
185,663 176,878 176,878 183,647
Benefits
76,289 76,214 76,214 76,387
Other Operating Expenses
29,806 29,806 29,806 19,192
Internal Service Charges
28,255 30,223 30,223 29,065
308,291 313,121 320,013 313,121
Net Budget
Total Budget
320,013 313,121 308,291 313,121
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
320,013 313,121 308,291 313,121100 General Fund
Total Funding
320,013 313,121 308,291 313,121
* To maintain the Vision of City Council by providing an avenue that permits an accessable and accurate library of official public
records, past and present.
Strategic Goals
* Provided a professional link between the citizens of Portsmouth and the decision makers for the City.
Outcomes and Accomplishments
Fiscal Year 2014 75 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Manager
Business Unit Mission Statement
The City Manager provides the framework and leadership in developing a high performance organization of public service
providers.
* The City Manager is the City's Chief Administrative and Executive Officer responsible for the management of daily service
delivery and the implementation and administration of Council policies and ordinances.
* In accordance with the policies established by Council, the City Manager is responsible for the efficient administration of all
City affairs.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
531,781 554,336 554,336 428,090
Allowances
9,600 30,400 30,400 27,406
Benefits
173,849 216,429 216,429 167,772
Other Operating Expenses
123,824 124,987 124,987 63,549
Internal Service Charges
29,575 40,132 40,132 26,173
712,990 966,284 868,629 966,284
Net Budget
Total Budget
868,629 966,284 712,990 966,284
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
868,629 966,284 712,990 966,284100 General Fund
Total Funding
868,629 966,284 712,990 966,284
* Submit a structurally balanced budget to City Council
* Promote economic and community development
Strategic Goals
* Engaged community stakeholders in public policy development
* Proposed a Parks, Recreation & Leisure Services Master Plan in June 2012, which was adopted by City Council.
Outcomes and Accomplishments
Fiscal Year 2014 85 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Management and Legislative Affairs
* The Office of Management Services serves as staff support for the Office of the City Manager and the Executive Management
Team.
* The office maintains responsibility for coordinating and administering intergovernmental operations, which includes
developing, coordinating, implementing, monitoring and advocating the state and federal legislative programs.
* The staff is responsible for providing expert research on various subject matters and high-level analysis services for the City's
special projects.
* Management Services' staff monitors and participates on various local, regional and statewide boards, commissions and
special committees.
* The Management Services' staff also provides support services to City Council Members as requested.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
133,956 133,280 133,280 99,489
Benefits
39,615 46,829 46,829 29,457
Other Operating Expenses
207,886 206,783 206,783 193,516
Internal Service Charges
18,579 17,420 17,420 17,309
339,771 404,312 400,036 404,312
Net Budget
Total Budget
400,036 404,312 339,771 404,312
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
400,036 404,312 339,771 404,312100 General Fund
Total Funding
400,036 404,312 339,771 404,312
* Monitor all Federal and State legislative activities to address those that will impact the city and it citizens;
provide informational support to the City Manager
* Preparation of legislative letters and other materials to ensure the city is in position to benefit from federal and
state legislation
* Preparation of any defensive materials needed to oppose legislation that may be detrimental to the city and its
citizens
* Continue the coordination and generation of grants for the city and work to enhance the pursuit of grant
supplement strategic project and activities.
Strategic Goals
* Drafted and implemented the City's 2013 State Legislative Package
* Drafted and implemented the City's 2013 Fiscal Legislative Package
Outcomes and Accomplishments
Fiscal Year 2014 95 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Registrar
Business Unit Mission Statement
To provide the means by which qualified residents of the City can register and vote in accordance with state law. In addition the
office has primary responsibility for protecting the integrity of the electoral process, improving voter registration and promoting
voter education and participation.
The General Registrar's Office provides the following services:
* Voter Registration - Offered during normal business hours in City Hall and at the Division of Motor Vehicles
located in the Churchland section. Annual registration drives are conducted in the Portsmouth’s public high
schools. There are 70 city locations where voter registration applications may be obtained, including libraries,
schools, recreation centers, post offices, grocery stores, and businesses.
* Public outreach - Documents and vothing demonstrations including election information and information regarding candidates
and elected officials are provided regularly to citizens, civic leagues, clubs, and organizations and the public schools.
* Maintaining campaign finance reports, election results, and other public-election documents and making them available for
public inspection upon request.
* Election Officer Training - Prior to every election, officers of election are trained on the current election procedures and laws
that guide them throughout election day.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
354,488 360,217 360,217 316,381
Allowances
17,982 17,982 17,982 17,982
Benefits
55,683 66,605 66,605 69,399
Other Operating Expenses
92,144 103,741 103,741 89,939
Internal Service Charges
36,276 19,030 19,030 25,261
518,961 567,575 556,573 567,575
Net Budget
Total Budget
556,573 567,575 518,961 567,575
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
556,573 567,575 518,961 567,575100 General Fund
Total Funding
556,573 567,575 518,961 567,575
* To protect the integrity of the electoral process.
* To Improve voter regitration and the electoral process for Portsmouth residents.
* To promote voter participation among Portsmouth residents.
* To promote voter education among Portsmouth residents.
* To promote voter education in our schools.
Strategic Goals
* As of December 13, 2012, the number of registered voters is 65,096. Portsmouth had a 72% voter turnout for
the November 6, 2012, General and Special Elections.
Outcomes and Accomplishments
Since Fiscal Year 2014 will not include a presidential election, the budget requests for part-time Salaries, Contractual-Security,
Advertising, Rental-Land and Buildings, and Supplies - Office and Printing have been reduced by a combined $28,124.
Major Budget Variances
Fiscal Year 2014 105 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Attorney
Business Unit Mission Statement
The Mission of the City Attorney's Office is to provide the highest quality legal advice and representation to City Council, the City
Manager, and all City departments, boards and commissions, and agencies. The City Attorney's Office will work to facilitate
achievement of City Council's Vision Statement and all other City goals through the development and use of efficient, effective,
and creative legal strategies.
* The City Attorney's Office advises the City Council on all legal matters, drafts Council ordinances and resolutions, and serves
as the legal advisor to City staff and to City Boards and Commissions.
* The Office asserts and defends the City's interests in civil litigation and enforcement of the City Code, collects City debts,
assists in responding to Freedom of Information Act requests, drafts and reviews contracts, and prepares deeds and other legal
documents necessary to the conduct of public business.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
939,437 858,592 858,592 901,423
Allowances
19,320 24,944 24,944 10,320
Benefits
273,587 261,780 261,780 260,994
Other Operating Expenses
203,115 203,115 203,115 792,006
Internal Service Charges
35,430 27,408 27,408 38,251
2,002,994 1,375,839 1,470,889 1,375,839
Net Budget
Total Budget
1,470,889 1,375,839 2,002,994 1,375,839
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,470,889 1,375,839 2,002,994 1,375,839100 General Fund
Total Funding
1,470,889 1,375,839 2,002,994 1,375,839
* Provide legal advice and counsel to City officers and employees
Strategic Goals
* Successfully defended the City in a number of legal issues.
Outcomes and Accomplishments
The trend most impacting the City Attorney's Office is the difficulty in providing sufficient legal services on a day-to-day basis in
light of required budget reductions. This need, together with the continuing emphasis on environmental codes enforcement and
the defense needs generated by general liability claims, particularly employment law and claims against police officers, will
continue to require the retention of outside legal counsel.
Major Budget Variances
Fiscal Year 2014 115 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Human Resource Management
Business Unit Mission Statement
To provide and assist departments with maintaining a highly motivated work force equipped with the skills required to promote a
high performance organization in order to deliver high quality and cost effective services to the citizens of Portsmouth.
We are committed to serve as a role model, by delivering quality Human Resource Management services in an environment that
exemplifies competence, growth, equity, flexibility, diversity and accountability while recognizing that City employees are our
number one priority. Based on these initiatives, we will contribute and enhance the quality of life of our residents while improving
the community as a whole.
The Department of Human Resource Management provides a centralized, full-service human resource function for
approximately 95,500 citizens, 30 departments and over 2,500 full-time, part-time and Constitutional Office employees and 1,500
retirees including Employee Relations, Benefits Administration, Recruitment and Employment, HR Administration of laws and
policies, Pay and Classification, Training and Development, Civil Service Commission, and Citywide Programs.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
465,870 456,104 456,104 375,112
Benefits
139,739 132,727 132,727 118,184
Other Operating Expenses
434,761 584,761 384,761 275,530
Internal Service Charges
89,801 87,093 87,093 85,388
854,213 1,060,685 1,130,171 1,260,685
Net Budget
Total Budget
1,130,171 1,260,685 854,213 1,060,685
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,130,171 1,260,685 854,213 1,060,685100 General Fund
Total Funding
1,130,171 1,260,685 854,213 1,060,685
* The Department will advance recruitment efforts utilizing innovative services to assist City departments in attracting
well-qualified applicants, while continuing to train, develop and grow existing employees.
* The Department will continue to build our human capacity by investing in our employees, realizing that City employees are a
priority, through enhanced training programs to further develop and maintain energetic, highly skilled and productive employees.
* The Department will continue to preserve and promote the strategic leadership of Human Resource Management through
innovative business and people strategies.
Strategic Goals
* Our recruitment efforts have resulted in receiving over 4,500 applications, hiring approximately 400 employees and promoting
nearly 100 current employees.
* Processed benefit paperwork internally and externally with vendors submitted for new hires, status changes and terminations
for approximately 1,700 full-time employees, to include Constitutional Office employees.
* Consulted with employees and Department Heads on employee relations matters dealing with Standards of Conduct,
Grievance Procedure, Equal Employment Opportunity and the Americans with Disabilities Act, which encompasses
approximately 40% of our workload.
Outcomes and Accomplishments
Fiscal Year 2014 125 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Civil Service Commission
Business Unit Mission Statement
The Civil Service Commission is appointed by the judges of the Circuit Court of the City of Portsmouth and provides oversight of
the Civil Service Commission. The Department of Human Resource Management provides professional staff support to the
Commission in all areas of its operation.
The Department of Human Resource Management serves as the liaison to the Civil Service Commission for the Fire and Police
Departments regarding the administration of Civil Service Rules, recruitment, testing, promotion and appeals for eligibility,
discipline and other employment related matters of the protective service employees and applicants.
* Administer entry-level and promotional exams to fire and police candidates in accordance with the needs of the departments
and as approved by the Civil Service Commission.
* Provide timely processing and resolution of question, inquiries and concerns from protective service employees and
candidates.
* Provide timely response and explanation of hiring procedures and all Civil Service Rules to applicants, employees and
management staff of the Fire and Police Department.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
97,180 86,680 86,680 33,046
33,046 86,680 97,180 86,680
Net Budget
Total Budget
97,180 86,680 33,046 86,680
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
97,180 86,680 33,046 86,680100 General Fund
Total Funding
97,180 86,680 33,046 86,680
During the budget year, the Department of Human Resource Management will assist the Civil Service Commission in
undertaking the goals and initiatives that relate directly to the Department's mission and City Council's Vision Principles of
Neighborhoods and a Sense of Community, Quality of Life, Efficient and Responsive Government, Lifelong Learning Community
and Change and New Directions.
Strategic Goals
* Administered the application process for Police Officer to over 580 applicants and administered the entry-level exam to nearly
400 candidates.
* Continued administration of the hiring process for Firefighter from the last entry-level exam with nearly 700 applicants.
* Coordinated 4 Quarterly Meetings and prepared meeting documents for each member of the Commission.
* Prepared and submitted required documentation for reappointment of 2 Commissioners and new appointment for 1
Commissioner.
* Since 2007, continued coordination with the City Attorney's Office and the Fire Department regarding the Department of
Justice matters.
* Continued preparations for biennial Civil Service Promotional Exam to test over 400 eligible candidates in April 2013.
Outcomes and Accomplishments
Fiscal Year 2014 135 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Commissioner of the Revenue
Business Unit Mission Statement
The Commissioner of the Revenue is a Constitutional Officer elected by the citizens for a four-year term. The Office of the
Commissioner of the Revenue is the chief tax assessor, both individual and commercial, for the City of Portsmouth. The Mission
of the Office of the Commissioner of the Revenue is to ensure equitable assessment and proper compliance of all state and local
tax codes as they pertain to personal property, state income, business licenses, food, alcohol, lodging, amusement and short
term rental taxes. As a Constitutional Officer, elected by the people, we value accuracy, helpfulness, courtesy, respect, integrity
and fairness to the public.
We provide these services for the Citizens of Portsmouth and to aid in the continued growth of our community.
The Commissioner of the Revenue provides services through the following units: Business License Unit, Business Personal
Property Unit, Personal Property Unit, State Income Tax Unit, Fiduciary Tax Unit, Audit Service Unit, Tax Relief Unit, and the
Compliance Unit.
*DMV Select is a taxpayer outreach service that provides titles, registrations, and a limited number of other DMV services.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
847,457 751,980 751,980 832,808
Allowances
34,391 34,392 34,392 31,070
Benefits
261,817 259,205 259,205 237,227
Other Operating Expenses
255,583 169,983 169,983 98,155
Internal Service Charges
245,867 214,909 214,909 210,345
1,409,605 1,430,469 1,645,115 1,430,469
Net Budget
Total Budget
1,645,115 1,430,469 1,409,605 1,430,469
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,645,115 1,430,469 1,409,605 1,430,469100 General Fund
Total Funding
1,645,115 1,430,469 1,409,605 1,430,469
* Continued lifelong education of citizens about the existing tax system and serving as a resource to local and state officials.
* Delivering fair and reasonable assessments of personal property and treating all individuals and businesses,
regardless of their size or status, as equal in the eyes of the law.
* Maximizing the collection of taxes and fees so new revenue sources do not have to be established, or
current sources to support the General Fund and Council's Vision of Bold New Leadership.
* Promoting professionalism through rigorous certification programs available resulting in improved operating results and
increased productivity.
Strategic Goals
* Sixth year of successful operation of the Portsmouth DMV Select office with over 142,814 transactions to date
* Formalized corporate communications with new and proposed businesses to gather early revenue data needed to begin the
process of realizing future return on investment funds associated with the City's economic development projects
* Processed over 12,000 state income tax and estimated returns
Outcomes and Accomplishments
Fiscal Year 2014 145 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Assessor
Business Unit Mission Statement
The mission of the City Assessor's Office is to annually appraise all real property throughout the city, in a fair and equitable
manner as mandated in accordance with the Code of Virginia and the professional guidelines set forth by the International
Association of Assessing Officers. The office will carry out it's mission in a courteous, efficient and professional manner with a
well trained staff dedicated to the service of the citizens of the City of Portsmouth..
In addition to determining property values, the Assessor's Office aso handles the following:
* Maintains property ownership changes
* Keeps an updated record of building descriptions and property characteristics
* Retains and updates maps of parcel boundaries within the jurisdiction
* Tracks properties eligible for exemption
* Analyzes trends in property sales, home prices, construction and renovation costs, and rents on commercial and industrial
properties.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
418,428 390,006 390,006 366,013
Benefits
169,537 175,649 175,649 151,776
Other Operating Expenses
44,900 37,861 37,861 32,767
Internal Service Charges
208,277 199,835 199,835 183,666
734,222 803,351 841,142 803,351
Net Budget
Total Budget
841,142 803,351 734,222 803,351
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
841,142 803,351 734,222 803,351100 General Fund
Total Funding
841,142 803,351 734,222 803,351
To fairly and equitably appraise all real property in Portsmouth with the following goals in mind:
* Maintaining a highly motivated staff of competent, professional appraisers who are receptive to citizen's concerns and willing to
participate in continuing professional training opportunities.
* Maintaining taxpayer confidence in the assessment process through fair, open and efficient administration of the assessment
function and encouraging citizen participation in the process.
* Maintaining open lines of communication with City Management and providing timely and accurate information when
requested.
* Maintaining a database which provides accurate, up to date data on every individual parcel in the City and making said
database available to the general public.
Strategic Goals
* During the past fiscal year, appraised 36,124 parcels: 32,657 Residential; 3,345 Commercial; and 122 Industrial
* The addition of numerous commercial assessments, including Hamilton Place Phase 2, CVS, Harris Teeter and the new
Jordan Bridge.
* Additional residential assessments include, but not limited to, continued growth at Seaboard Square, Westbury, New Port and
First Watch.
* Further redefined and expanded the assessor neighborhoods to ensure fairness and equitability in assessments in the specific
market areas/neighborhoods.
Outcomes and Accomplishments
Fiscal Year 2014 155 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Treasurer
Business Unit Mission Statement
The City Treasurer is a Constitutional Officer, elected by the citizens for a four-year term. The Treasurer is responsible for the
receipt and collection of all revenues due the City; the safekeeping of those revenues; investment of excess funds; and the
appropriate disbursement of funds. The Treasurer is also responsible for the collection of State Income Taxes, State Estimated
Income Taxes, as well as the proper safekeeping, accounting and timely deposit of these funds in the Depository of the
Commonwealth of Virginia.
The Office of the City Treasurer serves the public and all City departments as the central location for the collection, safekeeping,
and accounting distribution of all revenues including Real Estate Taxes, Personal Property Taxes, License Tax, Permit Fees,
State Income Taxes, Court, Sheriff and Clerk Fees, Food and Beverage Taxes, and Leisure Services Fees, Dog License,
Bicycle License, Emergency Medical Services(EMS) Parking Violations and Library Fees. The Office also receives the funds for
various programs and grants from the State and Federal levels of government. The Treasurer is responsible for the investment
management of general funds and the maintenance of financial records in cooperation with the Chief Financial Officer.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
889,314 839,310 839,310 819,361
Allowances
91,692 94,786 94,786 97,060
Benefits
303,121 295,140 295,140 290,969
Other Operating Expenses
243,061 228,570 228,570 224,358
Internal Service Charges
366,984 320,209 320,209 324,665
1,756,414 1,778,015 1,894,172 1,778,015
Net Budget
Total Budget
1,894,172 1,778,015 1,756,414 1,778,015
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,894,172 1,778,015 1,756,414 1,778,015100 General Fund
Total Funding
1,894,172 1,778,015 1,756,414 1,778,015
* Provide excellent customer service to all citizens in a courteous, professional and compassionate manner.
* Utilize all resources and available collection options authorized by the Code of Virginia and the Portsmouth City Code to
effectively collect revenues due the City of Portsmouth in a timely manner.
* Maintain a professional and competent staff by offering continuing educational opportunities through the Treasurers
Association of Virginia Career Development Program.
* Maintain the performance standards of accountabilities that results in the Treasurers of Association "Award of Accreditation."
* Maintain a collection rate for the 12 month period immediately following the tax due date of not less than 95% for Real Estate
and not less than 90% for Personal Property.
Strategic Goals
* The Office of the City Treasurer has received the Award of Accreditation from the Treasurers' Association of Virginia for Fiscal
Year ended June 30, 2012. This award is based upon the attainment and compliance with standards of excellence in performing
the duties of the Office of the Treasurer.
* Fifteen Deputy Treasurers have attained "Master Deputy Treasurer" certification from the Treasurers' Association of Virginia in
cooperation with the University of Virginia's Weldon Cooper Center for Public Service.
* The Treasurer has maintained the designation of "Master Governmental Treasurer" as awarded by the University of Virginia's
Weldon Cooper Center for Public Service.
* Enhanced the collection of all revenues due the City by adding the use of all major credit cards at both the City Hall Office and
the Churchland Branch of the Treasurer's Office.
Outcomes and Accomplishments
Fiscal Year 2014 165 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Finance and Budget
Business Unit Mission Statement
The mission of the Finance Department is to provide excellent stewardship of City of Portsmouth’s resources, to promote fiscal
accountability, and to provide financial expertise and quality information to city council, city administration, and citizens in
compliance with legal requirements, generally accepted accounting principles and city policies.
* Finance has responsibility and administration of four major areas: accounting and disbursements, budget, city retirement
systems, and debt.
* Finance monitors and complies with pronouncements issued by Governmental Accounting Standards Board (GASB) which
dictates the technical accounting standards that government must follow in preparing its financial statements.
* Grants received by the City from grantors such as federal, state, and private foundations normally include provisions pertaining
to financial and programmatic reporting in which Finance is integrally involved.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,038,410 847,696 962,696 888,068
Benefits
314,288 350,604 350,604 289,495
Other Operating Expenses
234,970 331,685 216,685 272,235
Internal Service Charges
301,833 269,980 269,980 293,151
1,742,949 1,799,965 1,889,501 1,799,965
Net Budget
Total Budget
1,889,501 1,799,965 1,742,949 1,799,965
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,889,501 1,799,965 1,742,949 1,799,965100 General Fund
Total Funding
1,889,501 1,799,965 1,742,949 1,799,965
* Provide long-term financial stability to the City through effective expenditure control, revenue monitoring, responsible
purchasing, and accounting and pension administration practices.
* Recommend strategies to ensure the financial sustainability of the City's pension plans.
Strategic Goals
The City of Portsmouth is the recipient of the Excellence in Financial Reporting Award (2011 CAFR) as well as the Distinguished
Biennial Budget Presentation Award (2012/2013) from the Government Finance Officers Association (GFOA). These prestigious
and coveted national awards are a testimony to the dedication and competence of the Finance Department’s employees and
leadership.
Finance partnered with Scott & Stringfellow/New York Life (S&S/NYL) in order to provide its active and retired members of the
PSRS and F&P retirement systems access to interactive voice response and secure internet information pertaining to the
member’s account information. S&S/NYL also provides actuarial services. Most importantly, S&S/NYL manages the pensions’
assets in accordance with the Board’s direction.
Outcomes and Accomplishments
Fiscal Year 2014 175 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Finance and Budget - Procurement
Business Unit Mission Statement
The mission of the of Procurement Division of Finance is to promote and enhance relationships between the City of Portsmouth
and vendors, as well as provide all services necessary to maintain a high quality of life of Portsmouth citizens and employees.
* Maintain successful business relatonships between the City and vendors who proivde the government with goods and
services, particularly emphasizing partnerships with Small, Women, and Minority (SWAM) businesses;
* Monitor procurement processes to ensure compliance with state and local procurement laws and regulations;
* Ensure timely responses to departmental procurement needs;
* Provide mailroom services for internal and USPS mail pieces.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
226,438 213,728 213,728 222,480
Benefits
70,872 79,053 79,053 67,724
Other Operating Expenses
752,500 702,500 702,500 571,559
Internal Service Charges
67,178 81,472 81,472 88,087
949,850 1,076,753 1,116,988 1,076,753
Net Budget
Total Budget
1,116,988 1,076,753 949,850 1,076,753
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,116,988 1,076,753 949,850 1,076,753100 General Fund
Total Funding
1,116,988 1,076,753 949,850 1,076,753
* Analyze and implement offsite record storage for various departments
* Complete the examination of MUNIS modules for full implementation or abandonment
* Supplement and enhance team’s procurement knowledge, bid and contract writing skills
* Complete cross-training of procurement related duties and responsibilities
* Establish a contract tracking and monitoring system
* Complete the examination of offsite mailing handling for possible implementation
* Continue the coordination of the generation of grant for the city and work to enhance the pursuit of grants supplement strategic
project and activities
* Continue the implementation of Finance Directives to establish written policies and guidelines
* Support the city departments through the preparation of RFPs, RFIs and Bids
Strategic Goals
* The division was successful in its fiscal year activities by procuring and delivering goods and services to the respective City
user departments without incurring any formal challenges to its processes and procedures.
* Additional enhancements to the procurement process were made as multiple accounts at a variety of retailers were
terminated.
* Expanded use of purchase cards was implemented to accommodate the daily small purchases essential to the City's
operation.
Outcomes and Accomplishments
Fiscal Year 2014 185 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Finance and Budget - Health Insurance Fund
Business Unit Mission Statement
Health Insurance Fund - To provide adequate health and dental insurance coverage to City employees and eligible retirees at a
reasonable cost to both parties.
OPEB - To adequately fund liabilities associated with Other Post Employment Benefits(OPEB) in accordance with Governmental
Accounting Standards Board (GASB) Statement 45 requirements.
Health Insurance Fund - This fund is designed to pool the city's employer contributions, retiree, and city employee medical and
dental health contributions for the purpose of administering the City's self funded health insurance program.
OPEB Fund - The City complies with financial accounting and reporting requirements as it pertains to the liability associated with
promised health care benefits. GASB 45 requires governments to report the total liability associated with OPEB as determined
on a biennial basis by an actuary. However, GASB 45 does not require governments to fully fund the Annual Required
Contribution (ARC).
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
22,031,363 19,865,296 19,865,296 17,943,717
17,943,717 19,865,296 22,031,363 19,865,296
Net Budget
Total Budget
22,031,363 19,865,296 17,943,717 19,865,296
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
22,031,363 19,865,296 17,943,717 19,865,296830 Health Insurance Fund
Total Funding
22,031,363 19,865,296 17,943,717 19,865,296
* Continue to provide health care coverage to employees and retirees in the most cost effective way possible.
* Partner with Portsmouth Public Schools to explore combining insurance plans to minimize the overall cost to taxpayers.
* Implement the provisions of the Federal Healthcare Reform Act.
Strategic Goals
* 91% of enrolled employees and retirees have elected HMO plan, which seeks to contain costs through preventive care.
Outcomes and Accomplishments
Fiscal Year 2014 195 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Information Technology
Business Unit Mission Statement
The Department of Information Technology is an internal service agency responsible for planning, development, implementation
and support of computer technology, information systems, and telecommunications for City Departments and agencies. The
department provides technology related resources to our customers and strives to provide a reliable network, dependable
computing infrastructure, responsive help desk services and information systems to enhance productivity. Our primary goal is to
deploy solutions for our customers to improve their efficiency and effectiveness in serving the citizens of Portsmouth.
* Strategic Technology Planning
* Computer Equipment Installation and Support
* Software Development and Acquisition
* Database and System Administration
* Geographic Information Systems
* Computer Operations
* Helpdesk/Microcomputer Support
* Local Area Data Networks (LANs)
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,577,248 1,527,195 1,527,195 1,549,646
Benefits
744,201 705,121 705,121 860,398
Other Operating Expenses
1,406,198 1,403,937 1,403,937 1,256,252
Internal Service Charges
3,851 3,851 3,851 -
Capital Outlay
202,000 323,000 323,000 760,797
4,427,093 3,963,104 3,933,498 3,963,104
Net Budget
Total Budget
3,933,498 3,963,104 4,427,093 3,963,104
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
3,933,498 3,963,104 4,427,093 3,963,104810 Information Technology Fund
Total Funding
3,933,498 3,963,104 4,427,093 3,963,104
* Technology solutions to improve efficiency.
* Software automation of city services.
* Reliable and responsive computing and networking services.
* Timely, cost-effective help desk services and support.
* Customer friendly E-Gov services.
* Dependable real-time databases meeting information needs.
* GIS applications and services supporting land based decision makers.
* Productive computer operations meeting task schedules.
Strategic Goals
* Consolidated servers with Virtual machine software (VMware).
* Started implementation of a disaster recovery and backup site.
* Implemented an electronic medical records system.
* Installed a recreation managment system.
* Upgraded the city and school financial systems.
* Started the implementation of a new computer mass appraisal system.
* Implemented eConnect for Internet access to Permits.
* Hosted the city website in cloud technology.
* Opened the new courthouse with advanced technology.
Outcomes and Accomplishments
Fiscal Year 2014 205 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Information Technology - Telecommunications
Business Unit Mission Statement
Telecommunications is a division of the Department of Information Technology and is responsible for implementation and
support of voice, data, wireless, radio, and E911 communication systems. The primary function of the department is to develop
an electronic communication infrastructure between facilities, departments, employees and citizens. We strive to provide
reliable and effective communications technology to make information available to those who need it, when they need it and
where they need it. We believe timely communication is the cornerstone to developing a responsive and knowledge-based
organization that works to meet the needs of its citizens.
* Voice Telecommunications
* Data, Voice and Video Networking
* Wireless Communications
* Radio 700MHz Communications
* E911 Technology
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
304,876 305,646 305,646 284,394
Allowances
1,080 4,317 4,317 1,176
Benefits
98,426 116,887 116,887 96,547
Other Operating Expenses
367,630 361,140 361,140 304,118
Capital Outlay
354,800 375,500 375,500 324,993
1,011,227 1,163,490 1,126,812 1,163,490
Net Budget
Total Budget
1,126,812 1,163,490 1,011,227 1,163,490
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,126,812 1,163,490 1,011,227 1,163,490810 Information Technology Fund
Total Funding
1,126,812 1,163,490 1,011,227 1,163,490
* Dependable and clear radio communications.
* Interoperability with multi-jurisdictions and agencies.
* Responsive and reliable 911 emergency communications technology.
* Network response times of less than three seconds on major applications.
* Network availability of 99.9% during business hours.
* Voice communication systems satisfying customer needs.
* Cost effective voice communication services.
Strategic Goals
* Upgraded the city network to MetroE for increased bandwith capacity.
* Completed the second phase of the FCC Rebanding program.
* Developed a radio system upgrade plan.
* Expanded the implementation of wireless networking technology.
* Replaced and upgraded core network equipment.
Outcomes and Accomplishments
Fiscal Year 2014 215 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Marketing and Communications
Business Unit Mission Statement
Marketing and Communications promotres strategic, creative and innovative communications solutions that align with
Destination Portsmouth and Council’s Economic Development initiative and build integrity with all of our constituents with a focus
on our assets in a cost-effective and sustainable manner.
* Serves as brand stewards in an effort to manage compliance and image consistency
* Provides a full line of marketing and communications solutions through a cost-effective media mix
* Formulates plans to increase image and create top-of-mind awareness of Portsmouth’s marketable products
* Provides creative design, media placement and public/media relations, and serves as a clearinghouse for brand compliance
* Uses electonic communications/relations: social, web design/interactive media, media relations, eblasts
* Uses electronic media: Portsmouth Community Television (PCTV) to produce programming and communicate
to the citizens of Portsmouth and the Hampton Roads region
* Represents City at meetings in an effort to collaborate with community leaders and regional efforts
* Collaborates with Economic Development and assists with business retention efforts
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
466,099 456,303 556,303 494,246
Benefits
134,866 173,782 173,782 142,746
Other Operating Expenses
930,309 930,309 830,309 833,924
Internal Service Charges
33,519 30,303 30,303 29,901
Capital Outlay
75,000 75,000 75,000 66,091
1,566,907 1,665,697 1,639,793 1,665,697
Net Budget
Total Budget
1,639,793 1,665,697 1,566,907 1,665,697
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,639,793 1,665,697 1,566,907 1,665,697100 General Fund
Total Funding
1,639,793 1,665,697 1,566,907 1,665,697
* Unified & Consistent Voice: Enhance marketing and communications in an effort to project a clear and unified
voice accoss all functional areas using a multi-media strategy.
* Return-On-Investment (ROI): Maximize the potential of business and community relationships and partnerships
to increase the value of media buy and top-of-mind awareness.
* Position and Placement: Expand branding and marketing strategies to enhance and improve Portsmouth’s
position and product placement in the Hampton Roads marketplace.
* Marketable Assets: Brand and cultivate interest in marketable products on a consistent basis by using an
integrated marketing approach to create impact.
* Economic Development: Build synergy and enhance image internally and externally in an effort to retain
business, foster an environment that is conducive to effective cultivation of business development, enhance our
image, and change perceptions.
* Destination Portsmouth: Support planning initiatives in an effort to improve and enhance Portsmouth as a
sense of place/destination within the heart of Hampton Roads.
* PCTV: Reorganize, realign, and rebrand the City’s municipal channel as a primary marketing and
communications tool to reach the citizens of Portsmouth and Hampton Roads (i.e. Verizon FiOS subscribers)
Strategic Goals
* Completed the 2012 Customer Satisfaction Citizen Survey
* Collaborated with PortsEvents to promote and produce the Concerts in the Courtyard Music Series at PACC
* Collaborated with Olde Towne Business Association to promote the Annual Arts & Antiques Open House
* Coordinated, produced and promoted the Grand Opening for the Portsmouth Judicial Center
Outcomes and Accomplishments
Fiscal Year 2014 225 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
Finance and Budget - Risk Management Fund
Business Unit Mission Statement
The mission of the Risk Management Division of Finance is to actively protect the present and future assets of the City of
Portsmouth, thereby helping ensure its financial integrity and enhancing its ability to provide the services needed to maintain a
high quality of life for its employees, citizens and visitors.
Provide risk management and safety guidance to departments; pursue and collect reinsurance claims; provide annual safety and
wellness programs; manage OSHA compliance; and provide workers compensation oversight.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
229,496 149,206 204,206 226,576
Benefits
53,528 50,305 50,305 110,727
Other Operating Expenses
5,535,512 5,535,852 5,480,852 4,542,131
Transfers
- - - 410,000
5,289,434 5,735,363 5,818,536 5,735,363
Net Budget
Total Budget
5,818,536 5,735,363 5,289,434 5,735,363
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
5,818,536 5,735,363 5,289,434 5,735,363820 Risk Management Fund
Total Funding
5,818,536 5,735,363 5,289,434 5,735,363
* To institute and implement a work culture of safety for both the City and the Schools.
* To reduce the Workers’ Compensation and Liability claims by 15% and strive to increase all insurance claim recoveries.
* To maintain timely reporting to federal, state and local agencies.
* Complete OSHA/VOSH inspections to ensure compliance per agency guidelines.
* Implement a citywide safety program.
Strategic Goals
* Implementation of the Certificate of Insurance module for the CSS Stars risk management software.
* Met Federal and State reporting guidelines.
* Audited all Workers’ Compensation and Liability claims for compliance with the Workers’ Compensation Act and Insurance
industry best practice guidelines.
* Successfully accomplished insurance renewals for the city and the schools.
* Assisted all city departments and schools inquiries regarding all Workers’ Compensation, Liability claims and Safety concerns.
Outcomes and Accomplishments
Fiscal Year 2014 235 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
General Government
City Auditor
Business Unit Mission Statement
The Office of the City Auditor provides assistance to management in monitoring the design and proper functioning of internal
control policies and procedures.
* Reviews expenditures of City funds
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
90,000 - - -
Benefits
25,698 - - -
Other Operating Expenses
6,000 - - -
- - 121,698 -
Net Budget
Total Budget
121,698 - - -
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
121,698 - - -100 General Fund
Total Funding
121,698 - - -
* To provide assistance to management in monitoring the design and proper functioning of internal control policies and
procedures.
Strategic Goals
Fiscal Year 2014 245 - General Government
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Business Center Index
2Organizational Chart 6 -
3Business Center Summary 6 -
4Non-departmental 6 -
5Transfers and Contingencies 6 -
6Public Transportation 6 -
7Debt Service 6 -
8Support to Civic & Cultural Organizations 6 -
Fiscal Year 2014 16 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Positions =
Total Permanent Positions
Business Center Organizational Chart
0
-
Positions =
Non-Departmental
Fiscal Year 2014 26 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
This business center includes non-specific departmental functions including Public Transportation (HRT), Virginia Sports Hall of
Fame, Hampton Roads Planning District Commission and the Military and Federal Facilities Alliance. The Transfers and
Contingencies section contains transfers from the General Fund to other operating funds. Also included in this business center
is the transfer of local tax support to the School's operating fund totaling $46 million, as well as the City's support to Civic
Organizations.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Debt Service 25,600,108 22,947,841 22,947,841 56,279,695
Non-Departmental 13,603,643 11,907,747 11,580,306 11,158,205
Public Transportation 3,047,838 2,773,549 2,773,549 1,677,597
Support to Civic & Cultural Organizations 415,926 328,024 328,024 329,428
Transfers and Contingencies 59,608,736 64,105,968 58,905,968 60,956,148
Total Budget
102,276,251 102,063,129 130,401,073 96,535,688
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
102,276,251 102,063,129 130,401,073 96,535,688100 General Fund
Total Funding
102,276,251 102,063,129 130,401,073 96,535,688
Fiscal Year 2014 36 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Non-Departmental
Business Unit Mission Statement
The Non-Departmental section accounts for services and costs not related to specific departments or agencies.
Included in this section are allocations for contractual obligations or community services supported by the City. Reflected in
FY2014 is $2 million in tax relief for the Elderly and Disabled citizens ( Senior Citizen Tax Relief). For FY, this budget includes
the cost of a 3% raise for general employees, continuing the step pay plan for sworn Police and Fire personnel, the City's share
of retiree medical costs. Jail per-diem cost increases are also reflected.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries - -22,500 -22,500 1,613,282
Benefits 813,508 893,601 893,601 1,995,669
3,553,860 3,924,630 4,275,063 3,989,806Contractual-Jail Per Diem
9,004 - - -Contractual-Other
298,440 298,440 298,440 298,440Util-Water Hydrant Chgs
507,989 621,500 621,500 621,500Tele-Telephone
73,278 180,000 180,000 180,000Tele-Telephone Cellular
- 10,000 10,000 10,000Training-Department Head
100,836 - - -Purchase Card
- - - 100,473Contingency-Public Health Dept
612,840 - - -RETIREE BONUS
134,339 295,000 295,000 295,000Line of Duty for Public Safety
45,000 45,000 45,000 45,000Civ Orgs-Eastern VA Med School
183,894 183,757 183,757 183,757Civ Orgs-HR Planning District
550,000 350,000 850,000 350,000Civ Orgs-Sports Hall of Fame
49,257 49,257 49,257 49,257Civ Orgs-Milit/Fed Fac Allianc
76,198 76,198 76,198 76,198Civ Orgs-Comm. Health Center
25,000 25,000 25,000 25,000Civ Orgs-Portsmouth Partnersh
8,743 7,816 7,816 7,816Civ Orgs-Natl League Cities
- 10,000 10,000 10,000PA-Hospitalization of Indigent
1,982,641 2,500,000 2,000,000 2,500,000Sr Citizen Tax Relief
73,750 - - -Business Retention
- - - 161,792Outside Agency-CCDI
- - 40,000 -Enterprise Zone Rebates
1,123,481 1,124,384 - 1,124,384State Aid Budget Reductions
- 50,000 50,000 50,000Emergency Drought Funding-Golf
58,152 - - -Recreation Initiatives
-69,401 - - -Bad Debt Expense
Internal Service Charges 947,396 958,223 958,223 977,661
11,158,205 11,580,306 13,603,643 11,907,747
Net Budget
Total Budget
13,603,643 11,907,747 11,158,205 11,580,306
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
13,603,643 11,907,747 11,158,205 11,580,306100 General Fund
Total Funding
13,603,643 11,907,747 11,158,205 11,580,306
Fiscal Year 2014 46 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Transfers and Contingencies
Business Unit Mission Statement
This section of the budget acts as a financial transaction conduit between the General Fund and other funds.
In order to provide for the City's share of funding for certain programs, the Transfers and Contingencies section contains
transfers from the General Fund to other funds such as Behavioral Healthcare, Social Services, Comprehensive Services, the
Capital Improvement Program, and the largest contribution to Portsmouth Public Schools for the City's local share committment
for public education.
To provide for the necessary resources to pay for the costs of goods and services not contemplated during the budget
preparation, a General Fund budget contingency is also included in this section
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
8,664 477,231 390,497 477,231Contingency-Other Operating
8,664 477,231 390,497 477,231
Net Budget
49,571,413 48,871,532 46,000,000 53,771,532Trans to Public Schools Oper
2,495,000 - 4,516,039 300,000Trans to CIP Fund
1,818,803 - - -Transfer to Courts Cap Reserve
365,988 595,731 692,413 595,731Trans to BHS Fund
5,042,639 4,772,167 4,772,167 4,772,167Trans to Social Services Fund
911,667 2,764,093 1,529,079 2,764,093Trans to Community Services
3,593 - - -Trans to Grants Fund
- 47,000 - 47,000Trans to Donations Fund
2,683 - 92,812 -Trans to Willett Hall Fund
611,460 1,116,739 1,271,332 1,116,739Trans to Golf Fund
- - 280,000 -Trans to Waste Management Fund
124,238 261,475 64,397 261,475Trans to Parking Authority
Total Budget
59,608,736 64,105,968 60,956,148 58,905,968
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
59,608,736 64,105,968 60,956,148 58,905,968100 General Fund
Total Funding
59,608,736 64,105,968 60,956,148 58,905,968
Fiscal Year 2014 56 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Public Transportation
Business Unit Mission Statement
HRT's mission is to be an innovative regional provider of inter-modal transportation opportunities at a high level of quality, safety,
and efficiency.
The City contracts public transportation services with the Transportation District Commission of Hampton Roads (TDCHR).
TDCHR, operating as Hampton Roads Transit (HRT), provides public transportation in the cities of Chesapeake, Norfolk, Suffolk,
Virginia Beach, Hampton, Newport News and Portsmouth. Each city has two TDCHR Board seats. At the request of the City,
the Commission provides Portsmouth residents various transportation systems and services. First, operating in the City and
connecting with Norfolk and the Peninsula, HRT provides a public bus route mix; ferry services connecting Portsmouth and
Norfolk; vanpools operated by commuters; disabled transit services; children safety and senior transit programs; tours and
downtown circulation services; neighborhood van services; and carpooling and ridesharing information services. Federal and
state funds provide for approximately one third of the total HRT costs and are generally used for capital equipment purchases
and special operations such as express bus service and handicap service. The passenger “Fare Box” receipts cover about one
third of the total service cost leaving the City of Portsmouth to pay the remaining third of the costs incurred within Portsmouth.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,677,597 2,773,549 3,047,838 2,773,549Civ Orgs-HRT
1,677,597 2,773,549 3,047,838 2,773,549
Net Budget
Total Budget
3,047,838 2,773,549 1,677,597 2,773,549
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
3,047,838 2,773,549 1,677,597 2,773,549100 General Fund
Total Funding
3,047,838 2,773,549 1,677,597 2,773,549
* Analyze ridership to determine which routes are being inefficiently utilized and which need improvement.
* Incorporate extended services from the traditional 6:00 - 6:30 p.m. to 7:30 p.m.
Strategic Goals
Fiscal Year 2014 66 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Debt Service
Business Unit Mission Statement
In order to meet the City's goals as presented in the Operating budget and the Capital Improvement Program (CIP), the Finance
Department plans for long term financing arrangements.
The Finance Department manages and processes all outstanding debt service payments, acquires bonding sources, and
recommends restructuring debt to best accommodate the city's needs in accordance with its financial policies.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
33,175,221 - - -DS-Pymt to Escrow Agent
33,175,221 - - -
Net Budget
7,446,233 7,751,658 10,068,559 7,751,658DS-Bond Principal
576,149 985,540 996,009 985,540DS-VPSA Principal
- 145,000 150,000 145,000DS-BHS Bldg Principal
476,812 - - -DS-Lease Purchase Principal
375,000 250,000 250,000 250,000DS-Literary Loan Principal
601,985 52,897 52,897 52,897DS-QZAB Principal
599,140 651,713 708,899 651,713DS-Human Svcs Bldg Principal
10,485,986 9,819,935 10,439,396 9,819,935DS-Bond Interest
317,101 296,211 274,241 296,211DS-VPSA Interest
181,291 178,392 172,492 178,392DS-BHS Bldg Interest
5,838 - - -DS-Lease Purchase Interest
37,500 30,000 25,000 30,000DS-Literary Loan Interest
711,100 1,621,100 1,621,100 1,621,100DS-Note Payable Interest
982,709 907,895 826,515 907,895DS-Human Svcs Bldg Interest
293,291 250,000 - 250,000DS-Cost of Issuance
14,338 7,500 15,000 7,500Fiscal Charges
Total Budget
25,600,108 22,947,841 56,279,695 22,947,841
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
25,600,108 22,947,841 56,279,695 22,947,841100 General Fund
Total Funding
25,600,108 22,947,841 56,279,695 22,947,841
N/A
Strategic Goals
* The City refunded (refinanced) prior year debt, producing ongoing debt service savings.
Outcomes and Accomplishments
Fiscal Year 2014 76 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Non-Departmental
Support to Civic & Cultural Organizations
Business Unit Mission Statement
Support to Civic Organizations is funded for the purpose of awarding incentive grants to qualified nonprofit agencies and
organizations. The grants are given to encourage the recipient nonprofits to provide services that affect the welfare and improve
the quality of life of Portsmouth citizens.
The City of Portsmouth recognizes that non-profit organizations fill an important role in improving the quality of life for our
community. The City developed a systematic, impartial, and informed process through which nonprofit organizations may
request funding from the City. The recipient organizations are expected to provide:
1. Services that are easily accessible to Portsmouth's citizens at a cost that can be quantified and documented.
2. Services that meet specific needs of Portsmouth's citizens and support City Council's Vision Principles.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
-2,900 - - -Contractual-Other
14,000 - - -Civ Orgs-Community Concerts
24,030 24,030 24,030 24,030Civ Orgs-Portsmouth Homeless
37,500 77,858 125,000 77,858Civ Orgs-Museum & Fine Arts
12,108 - - -Civ Orgs-Virginia Arts Fest
10,000 - - -Civ Orgs-Virginia Symphony
1,184 - - -Civ Orgs-WHRO
10,680 10,680 10,680 10,680Civ Orgs-Food Bank
23,140 23,140 23,140 23,140Civ Orgs-Friends of the J&D Ct
21,360 14,240 15,000 14,240Civ Orgs-American Red Cross
1,750 - - -Civ Orgs-Tidewater Winds
- - 15,000 -Civ Orgs-CHKD
39,160 39,160 39,160 39,160Civ Orgs-HER Shelter
92,916 92,916 92,916 92,916Civ Orgs-Parc
2,500 2,500 2,500 2,500Civ Orgs-Flag Associates
17,000 17,000 17,000 17,000Oasis Shelter
- 1,500 1,500 1,500Civ Orgs-National Night Out
5,000 5,000 5,000 5,000Civ Orgs-Westmoreland Athletics
10,000 10,000 10,000 10,000Civ Orgs-Portsmouth Schools
10,000 10,000 10,000 10,000Civ Orgs-Starbase Victory
- - 25,000 -Civ Orgs - Planning Council for the Healing Place
329,428 328,024 415,926 328,024
Net Budget
Total Budget
415,926 328,024 329,428 328,024
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
415,926 328,024 329,428 328,024100 General Fund
Total Funding
415,926 328,024 329,428 328,024
* Increase the number of non-profit organizations that provide direct services to Portsmouth citizens.
* Increase the number of directly provided services and/or programs that meet specific needs of Portsmouth citizens.
* Increase the number of services and/or programs that help support City Council’s Vision Principles.
Strategic Goals
*
*
*
Outcomes and Accomplishments
Fiscal Year 2014 86 - Non-Departmental
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Business Center Index
2Organizational Chart 7 -
3Business Center Summary 7 -
4Circuit Court Judges 7 -
5Circuit Court Clerk 7 -
6Magistrate 7 -
7General District Court 7 -
8Juvenile And Domestic Relations Court 7 -
9Juvenile Court Services 7 -
10Commonwealth Attorney 7 -
11Sheriff 7 -
Fiscal Year 2014 17 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Positions =
Total Permanent Positions
Business Center Organizational Chart
253
Circuit Court Judges
Positions =
8
Circuit Court Clerk
Positions =
24
Commonwealth Attorney
Positions =
32
189
Positions =
Sheriff
Fiscal Year 2014 27 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
This business center includes civil and criminal agencies pertaining to the prosecution and adjudication including:
* Circuit Court Judges - The Circuit Court is the Court of record for the City of Portsmouth with jurisdiction of proceedings
pursuant to Virginia Code Section 17.1-513.
* Circuit Court Clerk - serves as custodian of all permanent records for the citizens of the City of Portsmouth.
* Magistrate - judicial officers of the Commonwealth of Virginia whose function is to provide an independent, unbiased review of
complaints brought to the office by police officers, sheriff's deputied, and citizens.
* General District Court - responsible for the processing and management of traffic, criminal, and civil cases.
* Juvenile and Domestic Relations Court - responsible to protect the confidentiality and privacy of juveniles coming vefore the
Court and in their commitment to rehabilitate those who come before the Court, in addition to protecting the public and holding
juvenile offenders accountable for their actions.
* Juvenile Court Services - consists of several programs whos goal is to provide community-based alternatives for youth
referred by the Portsmouth Juvenile and Domestic Relations Court.
* Sheriff - responsible for the incarceration of adult offenders in the City Jail; serves all civil process for the General district,
Juvenile, and Circuit Courts, and every other state court within the Commonwealth for persons residing within the City of
Portsmouth; provides security for the courthouse, individual courtrooms, and monitors the court holding areas, and other
designated areas.
* Commonwealth Attorney - responsible for prosecuting all felonies, misdemeanor appeals and certain misdemeanor and
criminal forfeiture cases originating in the City of Portsmouth. The Commonwealth's Attorney also advises law enforcement
personnel regarding criminal law and procedure; renders advisory opinions to local officials regarding conflicts of interest, and
responds to citizen's inquiries regarding State law, local ordinances and the criminal justice system.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Circuit Court Clerk 1,565,365 1,461,522 1,461,522 1,418,160
Circuit Court Judges 554,989 624,228 624,228 554,440
Commonwealth Attorney 2,980,477 2,564,102 2,564,102 2,484,332
General District Court 50,905 71,631 71,631 41,092
Juvenile And Domestic Relations Court 29,963 48,123 48,123 19,312
Juvenile Court Services 1,180,891 1,198,656 1,198,656 922,109
Magistrate 11,743 10,127 10,127 8,061
Sheriff 12,993,041 12,696,823 12,696,823 11,636,707
Total Budget
19,367,374 18,675,212 17,084,213 18,675,212
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
19,367,374 18,675,212 17,084,213 18,675,212100 General Fund
Total Funding
19,367,374 18,675,212 17,084,213 18,675,212
Fiscal Year 2014 37 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Circuit Court Judges
Business Unit Mission Statement
The Circuit Court will maintain and improve the quality of justice for all city citizens, emphasize efficiency, effectiveness and
fairness, and value and respect the individual.
• Trial of Appeals from the General District Court and Juvenile and Domestic Relations Court.
• Set bonds in criminal cases.
• Trial of Appeals of grievability relative to City employees' grievances.
• Hear certain appeals for Virginia Employment Commission.
• Issue Capias' (Warrants) for those persons failing to appear for court hearing dates.
• Trial Support and Custody matters relative to divorce actions and on appeal from Juvenile and Domestic Relations Court.
• Prepare Venire Facias (list of potential jurors) on a monthly basis.
• Preside over Grand Jury which meets monthly.
• Hear Mental/Incompetence Petitions (appoints guardians, etc.).
• Appoint and Swear-In Magistrate, Probation Officers and Special Police Officers.
• Appoint members of the Board of Zoning Appeals, Equalization Board, Chesapeake Bay Bridge Tunnel Commission
and Electoral Board.
• Appoint Judges and substitute Judges of the General District Court and the Juvenile and Domestic Relations Court when a
vacancy occurs and the Legislature is not in session.
• Appoint Marriage Commissioners.
• Appoint Commissioners in Chancery to hear evidence and report finding to the Court in divorce cases.
• Appoint Trustees of religious congregations.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
364,570 351,210 351,210 367,991
Benefits
112,348 177,644 177,644 122,097
Other Operating Expenses
58,074 58,074 58,074 46,779
Internal Service Charges
19,997 37,300 37,300 17,572
554,440 624,228 554,989 624,228
Net Budget
Total Budget
554,989 624,228 554,440 624,228
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
554,989 624,228 554,440 624,228100 General Fund
Total Funding
554,989 624,228 554,440 624,228
* To hear and decide promptly matters brought before the court, without bias or prejudice, remaining faithful to the law, and not
be swayed by partisan interests, public clamor or fear of criticism.
* To require order, decorum, and civility in proceedings before the court.
* To require staff, court officials, and others subject to the curt's control to refrain from bias or prejudice and employ courtesy
and decorum in the performance of their duties.
* To exercise the power of appointment impartially and on the basis of merit.
Strategic Goals
* Successful move into the new Judicial Center offices.
Outcomes and Accomplishments
Fiscal Year 2014 47 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Circuit Court Clerk
Business Unit Mission Statement
To provide excellent services to the general public in an accurate, courteous , timely, and professional manner, in accordance
with the laws and Constitution of the Commonwealth of Virginia.
The Clerk of Circuit Court is a constitutional officer elected for a term of eight years. This office is responsible for assisting the
four Circuit Court Judges as well as maintaining and preserving all court documents. All pleadings and orders relating to civil
claims, criminal cases, and appeals are filed with the Clerk of Circuit Court. Land records, judgments, gun permits, UCC
financial statements, fictitious names, bonds, marriage licenses, military discharges, registration of ministers, oaths of office,
notaries, elections and referenda are recorded in this office. The Clerk of Circuit Court is responsible for processing all probate
and estate records as well as issues relating to the appointment of guardians and conservators.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
895,517 832,372 832,372 853,044
Allowances
39,282 37,000 37,000 36,463
Benefits
363,805 382,480 382,480 371,094
Other Operating Expenses
206,474 140,074 140,074 110,139
Internal Service Charges
60,287 69,596 69,596 47,421
1,418,160 1,461,522 1,565,365 1,461,522
Net Budget
Total Budget
1,565,365 1,461,522 1,418,160 1,461,522
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,565,365 1,461,522 1,418,160 1,461,522100 General Fund
Total Funding
1,565,365 1,461,522 1,418,160 1,461,522
• To preserve the historical records.
• To eliminate paper files for court cases.
• To provide remote access to case files for Officers of the Court (OCRA).
Strategic Goals
• Improving the storage of records by converting documents to digital format.
• Maintaining historical documents in acid free preservation boxes.
• Improving customer service by installing a user friendly computer system.
• Informing the community of probate process by conducting workshops.
• Providing notary service to the general public at no cost.
• Providing assistance with Restoration of Rights Workshop for the public.
Outcomes and Accomplishments
Fiscal Year 2014 57 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Magistrate
Business Unit Mission Statement
The Office of the Magistrate traces its development through centuries of English and American history in the Commonwealth of
Virginia. The magistrates are part of the Judicial System and act as a buffer between law enforcement and society. Magistrates
are independent judicial officers of the Commonwealth of Virginia whose function is to provide an independent, unbiased review
of complaints brought to the office by police officers, sheriff's deputies, and civilians. They are specially trained to determine
probable cause, issue warrants, temporary detention orders, subpoenas, arrest warrants, summonses, set bail, and commit
persons to jail.
The primary goal for the Office of the Magistrate is to provide courteous, efficient, unbiased professional services to
law-enforcement officers, mental health professionals, medical doctors and citizens. The Magistrate's Office is open seven days
a week, twenty-four hours a day. Daily functions include: the issuance of warrants of arrest; search warrants; summonses;
subpoenas; bail bond; civil and criminal temporary detention orders; medical temporary detention orders; and emergency
protective orders.
When a person is arrested in this jurisdiction, they are either admitted to bail or committed to jail. The Magistrate's Office takes
guilty pleas and prepayments of traffic infractions and Class 4 misdemeanors.The Magistrate's Office serves the Portsmouth City
Jail and the Hampton Roads Regional Jail, which houses inmates for the Hampton Roads area.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
5,239 5,239 5,239 3,163
Internal Service Charges
6,504 4,888 4,888 4,898
8,061 10,127 11,743 10,127
Net Budget
Total Budget
11,743 10,127 8,061 10,127
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
11,743 10,127 8,061 10,127100 General Fund
Total Funding
11,743 10,127 8,061 10,127
Fiscal Year 2014 67 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
General District Court
Business Unit Mission Statement
The Portsmouth General District Court has primary responsibility for hearing criminal, traffic and civil cases within the Third
Judicial District of Virginia. The General District Court does not conduct jury trials. A judge hears all cases in this court. Fines
collected for violations of City ordinances are paid to the City Treasurer. All fines collected for violation of State law are paid to
the State Treasury. Court costs are set by the State Legislature. The court cannot suspend or waive costs.
CIVIL CASES: The General District Court decides civil suits involving amounts of money up to $15,000. A suit is begun by filing
a civil warrant or motion for judgement with the clerk of the court and paying a fee. Small claims are those civil suits involving
amounts of money of $1,000 or less and are within the exclusive jurisdiction of this court.
CRIMINAL CASES: The General District Court decides cases in which a person is charged with a misdemeanor. A
misdemeanor is any charge which carries a penalty of no more than one year in jail or a fine of up to $2,500 or both.
The General District Court holds preliminary hearings in felony cases. Any charge which may be punishable by more than one
year in jail is a felony. Preliminary hearings are held to determine whether there is enough evidence to justify holding the
defendant for a grand jury hearing. The grand jury determines whether the accused will be indicted and held for trial by the
Circuit Court.
Each defendant in a criminal case is presumed innocent until proven guilty beyond a reasonable doubt. Upon consideration of
evidence, the judge decides the question of guilt or innocence and on the finding of guilt determines which penalty, if any, is
proper and lawful.
TRAFFIC CASES: The General District Court hears cases in which a person is charged with a traffic offense. Most traffic
offenses are infractions, which are punishable by a fine but no jail penalty. (Cases involving awards to individuals for damages in
connection with traffic violations are civil in nature.) If a traffic violator is convicted of certain traffic violations, the Virginia Division
of Motor Vehicles will assess points against their driver's license. This is an administrative action by DMV and is in addition to
any sentence imposed by the judge.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
41,057 41,057 41,057 32,612
Internal Service Charges
9,848 30,574 30,574 8,480
41,092 71,631 50,905 71,631
Net Budget
Total Budget
50,905 71,631 41,092 71,631
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
50,905 71,631 41,092 71,631100 General Fund
Total Funding
50,905 71,631 41,092 71,631
* Fully implement video arraignment
* Fully implement Case Imaging for Criminal, Traffic and Civil cases reducing the flow of paper.
Strategic Goals
* Successful move into the new Judicial Center Offices.
Outcomes and Accomplishments
Fiscal Year 2014 77 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Juvenile And Domestic Relations Court
Business Unit Mission Statement
The Juvenile and Domestic Relations District Court is a component of the unified court system of the Commonwealth of Virginia
subordinate to the Supreme Court and subject to the administrative supervision of the Chief Justice of the Supreme Court in
accordance with Chapter 4.1 of Title 16.1 Code of Virginia. The purpose of the Juvenile and Domestic Relations District Court is
to protect the welfare of the child and family. This court provides impartial and timely services to litigants and the paramount
concern is the protection of victims' rights and liberties in accordance with the Code of Virginia.
The goal of the Juvenile and Domestic Relations District Court is to protect the welfare of children and families. The court does
this by exercising exclusive original jurisdiction over cases involving the following:
* Delinquent juveniles and juveniles charged with trafic infractions and violations.
* Children in need of services and supervision and children who have been subjected to abuse and/or neglect.
* Family or household members who have been subjected to abuse.
* Adults accused of child abuse or neglect , or of offinses againse any child, except for certain labor violations, or in which
members of their families ar victims.
* Adults accused of abuse of a spouse, ex-spouse, person with whom they have a child in common, or family or household
member.
* Parentage determinations.
* Foster care and entrustment agreements and the execution of consent in certain adoption cases.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
20,325 20,325 20,325 11,718
Internal Service Charges
9,638 27,798 27,798 7,594
19,312 48,123 29,963 48,123
Net Budget
Total Budget
29,963 48,123 19,312 48,123
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
29,963 48,123 19,312 48,123100 General Fund
Total Funding
29,963 48,123 19,312 48,123
• Clients receive a speedy and fair trial
• Cases are timely
• Excellent customer service
Strategic Goals
* Successful move into the new Judicial Center Offices.
Outcomes and Accomplishments
Fiscal Year 2014 87 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Juvenile Court Services
Business Unit Mission Statement
The Department of Juvenile Justice's core function is to protect the public through a balanced approach of comprehensive
services that prevent and reduce juvenile delinquency through partnerships with families, schools, communities, law
enforcement and other state agencies, while providing the opportunity for delinquent youth to develop into responsible and
productive citizens. Third District Juvenile Court Services (Portsmouth Court Services) is a sub-organizational community entity
within the Commonwealth of Virginia's Department of Juvenile Justice (1 of 31 throughout the Commonwealth) and serves the
City of Portsmouth and the Portsmouth Juvenile and Domestic Relations Court.
The Juvenile Court Services Unit utilizes pre-dispositional and post-dispositional programs/services, which are obtained through
"alternative to secure detention" referrals to the Tidewater Youth Services (TYS; formerly named Tidewater Regional Group
Home) and secure detention placements in Chesapeake Juvenile Services (formerly named the Tidewater Detention Home). All
of these programs/services/placements complement the intake, probation, parole and social history services provided to the
Portsmouth Juvenile and Domestic Relations Court by the Third District Court Service Unit. The secure detention placements at
Chesapeake Juvenile Services are critical to public safety, the safety of the youths and when the court deems necessary the
assurance that a youth will appear in juvenile court, as prescribed in the Code of Virginia. The TYS "alternative to secure
detention" referrals provide critical alternatives to secure detention referrals at a substantial cost savings.
Juvenile Court Services include:
* Intake processing of juvenile and domestic relations matters for the Court that includes the use of diversionary alternatives to
court and the processing of matters referred to the Portsmouth Juvenile and Domestic Relations docket.
* Court ordered pre-dispositional investigations and recommendations to assist the Portsmouth Juvenile and Domestic
Relations Court in making final dispositions which includes the use of Tidewater Youth Services residential and non-residential
services.
* Probation supervision
* Parole supervision
* Special services/placement referrals to the Tidewater Youth Services and other entities to support Portsmouth Juvenile and
Domestic Relations Court dispositions, including referrals to enhance probation and parole supervision.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
1,176,913 1,176,913 1,176,913 918,488
Internal Service Charges
3,978 21,743 21,743 3,621
922,109 1,198,656 1,180,891 1,198,656
Net Budget
Total Budget
1,180,891 1,198,656 922,109 1,198,656
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,180,891 1,198,656 922,109 1,198,656100 General Fund
Total Funding
1,180,891 1,198,656 922,109 1,198,656
To achieve appropriate public safety recommendations and referrals for juveniles, which include the following:
* Pre-disposition secure detention placement
* Appropriate alternative and less expensive services and programs
Strategic Goals
Positive outcomes are impacted by the availability of the graduated sanctions and services purchased via the referrals to
Chesapeake Juvenile Services (secure detention) and the Tidewater Youth Services detention alternative programming. It has
been demonstrated that the services provided by these referrals contribute significantly to a reduction in delinquency and
recidivism.
Outcomes and Accomplishments
Fiscal Year 2014 97 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Commonwealth Attorney
Business Unit Mission Statement
In affiliation with Local, State and Federal Law Enforcement Authorities, the Commonwealth Attorney is a constitutional officer
elected for a term of four year. The mission of this office is to courageously, aggressively and expeditiously challenge individual
criminal activity; to oppose crime and promote justice without fear of personal, professional, or political consequences; to
execute justice without regard to race, religion, gender, political affiliation or socio-economic status; to employ all the
department’s resources objectively fostering a crime free community while nurturing strong moral development and personal
responsibility; and finally to earn the citizenry’s trust and respect in which we are honored to serve within Portsmouth and
throughout the Commonwealth of Virginia.
The Commonwealth Attorneys Office is responsible for prosecuting the City of Portsmouth's criminal offenders. This office
prosecutes felony and most misdemeanor cases including Driving Under the Influence and Domestic Violence cases. This office
also is responsible for fielding questions from the citizens of Portsmouth on criminal issues. The Office of the Commonwealth
Attorney administers one grant program, the Victim/Witness program which provides direct service for criminal victims and
witnesses. This grant provides funding for six full-time appointees. One attorney is dedicated to the prosecution of violent
crimes against women.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,758,302 1,510,580 1,550,680 1,458,085
Allowances
484,252 387,970 367,970 367,957
Benefits
543,701 470,461 470,461 513,204
Other Operating Expenses
92,350 89,260 69,160 66,579
Internal Service Charges
101,872 105,831 105,831 78,506
2,484,332 2,564,102 2,980,477 2,564,102
Net Budget
Total Budget
2,980,477 2,564,102 2,484,332 2,564,102
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,980,477 2,564,102 2,484,332 2,564,102100 General Fund
Total Funding
2,980,477 2,564,102 2,484,332 2,564,102
* To effectively, aggressively, and expeditiously prosecute the City of Portsmouth’s criminal purveyors ultimately fostering a
crime free community.
* To stem the rising tide of violent crime in the City of Portsmouth by building solid relationships with the police department and
other law enforcement agencies.
* To reach out to the Portsmouth citizens through civic leagues and other community outreach programs such as the Victim
Witness Program.
* To counsel the citizens about the department’s activities and cooperative citizenry efforts to reduce violent crime in their
community.
* To continue to build Federal Authority relationships in an effort to more aggressively fight the City’s ever pervasive drug
problem.
* Dedication of an attorney to concentrate on the prosecutions of crimes involving gang members
Strategic Goals
Recognizing the direct impact the illegal drug trade has on violent crime and quality of life issues, this office has implemented a
specialized illegal drug prosecution unit. Sentences for successful drug trafficking offense now equal or exceed federal
sentences for like offenses.
Outcomes and Accomplishments
Fiscal Year 2014 107 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Judicial
Sheriff
Business Unit Mission Statement
The Sheriff is a constitutional officer elected for a term of four years. The mission of the Portsmouth Sheriff's Office is to serve
and protect the citizens of Portsmouth with compassion, understanding, unquestionable integrity, total dedication, and genuine
pride in our community and ourselves.
The Portsmouth Sheriff's Office provides incarceration of adult offenders utilizing methods that protect public safety. It provides
services and programs for inmates seeking assistance with the intent to reduce recidivism.
The Sheriff's Office provides a safe and secure environment for the Circuit Courts and the District Courts of the City of
Portsmouth, ensuring that order and decorum is maintained during all court proceedings, and also provides timely service of all
process received by the Portsmouth Sheriff's Office.
Other services provided are Ident-A-Kid, Kidwatch, TRIAD, Elder Watch, Project Lifesaver, Honor Guard, C.E.R.T., and a
nationally recognized Scared Straight Program.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
6,666,017 6,475,007 6,475,007 5,772,476
Allowances
546,705 536,702 536,702 435,216
Benefits
2,334,451 2,293,227 2,293,227 2,002,972
Other Operating Expenses
2,398,427 2,323,331 2,323,331 2,212,934
Internal Service Charges
1,047,441 1,068,556 1,068,556 1,213,109
11,636,707 12,696,823 12,993,041 12,696,823
Net Budget
Total Budget
12,993,041 12,696,823 11,636,707 12,696,823
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
12,993,041 12,696,823 11,636,707 12,696,823100 General Fund
Total Funding
12,993,041 12,696,823 11,636,707 12,696,823
* The City Jail will be operated in a safe, efficient and humane manner providing a safe custodial environment for those who are
incarcerated.
* The Sheriff and his deputies will continue to provide services to the City in an effort to advance the quality of life in the City of
Portsmouth.
* To work in conjunction with City Management to develop new programs and methodologies to improve the standard of living
and reduce the tax burden on the citizens of Portsmouth.
Strategic Goals
* With limited resources and funding, and an aged Jail facility, which protects an average of over 400 inmates per day, the
Sheriff's office has achieved an overall compliance rating of 100% from the Department of Corrections. In addition, the
Portsmouth Sheriff's Office received a 100% compliance from the National Commission on Correctional Health Care for medical
services supplied to the inmates.
* The Sheriff's Office assists the City of Portsmouth by providing inmate work crews to help keep the City clean, which results in
a substantial savings in tax dollars to residents and the City. The Sheriff's Office also provides inmates to work in various
departments throughout the City, which also results in significant savings to the City. The inmates are non-paid workers.
* The Portsmouth Sheriff's Office also assists with Project Lifesaver. The average recovery time in finding these individuals is
less than 20 minutes.
Outcomes and Accomplishments
Fiscal Year 2014 117 - Judicial
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Safety
Business Center Index
2Organizational Chart 8 -
3Business Center Summary 8 -
4Police Department 8 -
5E-911 8 -
6Fire, Rescue And Emergency 8 -
Fiscal Year 2014 18 - Public Safety
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Safety
Positions =
Total Permanent Positions
Business Center Organizational Chart
625
Police Department
Positions =
348
E-911
Positions =
32
245
Positions =
Fire, Rescue And Emergency
Fiscal Year 2014 28 - Public Safety
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Safety
This business center includes the departments of Police, E-911, Animal Control and Fire, Rescue and Emergency Services
which addresses citizenry protection. Services include the protection and security of all citizens to include community-policing
efforts, the provision of efficient fire prevention, fire suppression, emergency medical care, hazardous material response and
disaster preparedness services for the citizens of Portsmouth.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
E-911 2,008,489 2,100,189 2,100,189 1,899,699
Fire, Rescue And Emergency 27,118,514 26,671,721 26,671,721 26,838,201
Police Department 34,196,570 33,961,284 33,961,284 32,062,060
Total Budget
63,323,573 62,733,194 60,799,959 62,733,194
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
63,323,573 62,733,194 60,799,959 62,733,194100 General Fund
Total Funding
63,323,573 62,733,194 60,799,959 62,733,194
Fiscal Year 2014 38 - Public Safety
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Safety
Police Department
Business Unit Mission Statement
The Portsmouth Police Department is dedicated to the protection and security of all people and, in partnership with our
community, to providing quality public safety services while affording dignity and respect to every individual.
The Portsmouth Police Department’s authorized personnel strength consists of 263 sworn Police Officers, 25 Auxiliary Police
Officers and 105 civilian employees who work diligently and conscientiously to provide extraordinary public safety services.
*Answer calls for law enforcement services, respond to reports of criminal and non-criminal incidences, prevent, detect and deter
crime. Arrest criminal offenders.
*Maintain records of – personnel, arrest, criminal and non-criminal incidences.
*Conduct criminal investigations.
*Provide for traffic safety.
*Provide and coordinate basic training – coordinate all training for new recruits and continued certification. Identify and provide
for continued & remedial training needs.
*Provide animal control services.
*Enforce all local and state ordinances related to animal control and protection.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
16,464,445 16,516,418 16,534,418 15,767,384
Allowances
181,300 191,903 191,903 167,061
Benefits
11,856,606 11,682,965 11,682,965 10,688,213
Other Operating Expenses
1,548,861 1,434,914 1,416,914 1,245,519
Internal Service Charges
4,145,358 4,135,084 4,135,084 4,193,883
32,062,060 33,961,284 34,196,570 33,961,284
Net Budget
Total Budget
34,196,570 33,961,284 32,062,060 33,961,284
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
34,196,570 33,961,284 32,062,060 33,961,284100 General Fund
Total Funding
34,196,570 33,961,284 32,062,060 33,961,284
* Public Safety
* Community Partnerships
* Personnel Development
* Resource Management
* Technological Advancement
Strategic Goals
The Department began the process of seeking accreditation through the Commission on Law Enforcement Accreditation for Law
Enforcement Agencies (CALEA). Department members, in conjunction with a consultant, began this process by reviewing and
updating all 136 existing polices and procedures. An inspection of all of the police facilities was conducted to include Property
and Evidence Unit, the Forensic Services Unit, Police Dispatch, all holding areas and processing rooms, etc., for compliance
with CALEA Standards. The Department’s efforts to achieve national accreditation will continue into FY14.
A Video Journal of PPD Recruits outlining the training phase until the release from the Police Academy was developed and is
used for recruiting purposes.
Outcomes and Accomplishments
Fiscal Year 2014 48 - Public Safety
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Safety
E-911
Business Unit Mission Statement
The Portsmouth Police Department is dedicated to the protection and security of all people and, in partnership with our
community, to providing quality public safety services while affording dignity and respect to every individual.
The E-911 Communications Center plays a vital role in the protection and preservation of lives and property in the City of
Portsmouth through the rapid and coordinated deployment of emergency service units. This center is responsible for the
planning, management, dispatching and control of radio communications for the Police Department, Fire Department, and
Emergency Medical Services. The communication dispatchers are highly trained to handle requests for emergency services
received from the citizens through the Emergency 911 telephone system.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,041,262 1,102,355 1,102,355 1,004,960
Benefits
430,847 455,540 455,540 399,210
Other Operating Expenses
31,766 31,766 31,766 9,563
Internal Service Charges
504,614 510,528 510,528 485,966
1,899,699 2,100,189 2,008,489 2,100,189
Net Budget
Total Budget
2,008,489 2,100,189 1,899,699 2,100,189
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,008,489 2,100,189 1,899,699 2,100,189100 General Fund
Total Funding
2,008,489 2,100,189 1,899,699 2,100,189
* Public Safety
* Community Partnerships
* Personnel Development
* Resource Management
* Technological Advancement
Strategic Goals
* Improve and expand marketing efforts and branding of the department
* Broaden and augment training opportunities to enhance professional development, competency, and capability
* Expand recruiting efforts to maintain hiring of a qualified diverse workforce
* Enhance Police communications effectiveness
Outcomes and Accomplishments
Fiscal Year 2014 58 - Public Safety
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Safety
Fire, Rescue And Emergency
Business Unit Mission Statement
The Mission of Portsmouth Fire, Rescue and Emergency Services is to proactively protect the lives and property of the citizens
and visitors of the City of Portsmouth against fire, sudden medical emergencies, and natural or man-made disasters.
The Portsmouth Fire Department provides a wide range of comprehensive emergency services including fire prevention and
suppression, emergency medical services, hazardous materials response and mitigation, heavy and technical rescue, maritime
incident response, emergency management and disaster planning, arson and environmental crime investigation and public
education. The department is divided into 5 divisions to include Administration, Support Services, Operations, Emergency
Medical Services, and Emergency Management. Together these divisions work diligently to provide safe, effective, caring
services to the citizens of Portsmouth and its visitors.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
13,272,611 13,352,492 13,352,492 14,320,264
Allowances
138,900 189,202 189,202 140,880
Benefits
11,150,518 10,780,184 10,780,184 10,029,761
Other Operating Expenses
721,474 519,308 519,308 520,243
Internal Service Charges
1,835,011 1,830,535 1,830,535 1,827,052
26,838,201 26,671,721 27,118,514 26,671,721
Net Budget
Total Budget
27,118,514 26,671,721 26,838,201 26,671,721
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
27,118,514 26,671,721 26,838,201 26,671,721100 General Fund
Total Funding
27,118,514 26,671,721 26,838,201 26,671,721
During Fiscal Year 2014, the Portsmouth Fire, Rescue and Emergency will focus on five Strategic Categories: Communication,
Health and Safety, Training, Technology and Organization Planning and Practices. Each category is significant to the strategic
progression of the organization.
* Communication: Communication addresses all aspects by which information is obtained, processed and utilized within the
Portsmouth, Fire, Rescue and Emergency Services including internal and external sources.
* Health and Safety: Health and Safety is to protect against risks to health or safety arising out of work related activities.
* Training: Training is actions taken to enhance knowledge, skills and abilities to sustain optimal measureable performance.
* Technology: Technology applies resources to improve and enhance service delivery.
* Organization Planning & Practices: Identifies areas of quality management to enhance productivity through improved work
procedures, practices, communications and accountability.
Strategic Goals
* Through a proactive approach to Fire Prevention, the Department achieved a rating of Zero Fire Deaths for FY2012.
* Our Citizens' Fire Academy offered citizens with the opportunity to gain an inside look into their Fire Department. The
participants experienced hands-on Firefighter training during their two-day training.
* Students of the Youth Fire and EMS Academy enjoyed two weeks of fun filled hands-on fire and EMS training through
sponsorship of Portsmouth Public Schools. The training was held at St. Julien's Creek and classroom sessions were at
Churchland High School. Our main goal was to educate the group on Fire prevention and Recruitment.
Outcomes and Accomplishments
Fiscal Year 2014 68 - Public Safety
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Business Center Index
2Organizational Chart 9 -
3Business Center Summary 9 -
4Streets And Highways 9 -
5Storm Water Management Fund 9 -
6Mosquito Control 9 -
7Engineering 9 -
8Traffic Engineering 9 -
9Parking Authority Fund 9 -
10Property Management 9 -
11Utilities 9 -
12Rental Of Land 9 -
13Waste Management Fund 9 -
14City Garage Fund 9 -
15Cemetery Perpetual Care Fund 9 -
16Public Utilities Fund 9 -
17Harbor Center Pavilion 9 -
Fiscal Year 2014 19 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Positions =
Total Permanent Positions
Business Center Organizational Chart
355
Streets And Highways
Positions =
15
Storm Water Management Fund
Positions =
27
Mosquito Control
Positions =
4
Engineering
Positions =
16
Traffic Engineering
Positions =
9
Parking Authority Fund
Positions =
6
Property Management
Positions =
40
Waste Management Fund
Positions =
62
City Garage Fund
Positions =
35
Public Utilities Fund
Positions =
139
2
Positions =
Harbor Center Pavilion
Fiscal Year 2014 29 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Public Works consists of the divisions of Mosquito Control, Stormwater Management, Streets and Highways, Engineering, Traffic
Engineering, Properties Management, Cemetery Perpetual Care and Public Utilities. Services provided include Integrated
Mosquito Control Program, maintenance of city streets and alleys, management of construction and other infrastructure projects,
cleaning and maintenance of city stormwater drainage system and management of facilities and properties in the City. The
Stormwater Management Division also provides inspection programs for construction and other activities, and administers the
city's Comprehensive Stormwater Management Plan to protect the environment and ensure compliance with state and federal
environmental requirements.
Also included within Public Works is the Parking Authority, services provided include maintenance of various parking garages
and meters; Waste Management, collection and disposal of waste and bulk materials as well as city sweeping; City Garage,
coordination of the purchase and maintenance of vehicles and construction equipment; provision of maintenance and upkeep for
the Harbor Center Pavilion; and the Cemetery Fund, provision of care for cemetery lots.
Public Utilities is responsible for Water Treatment & Distribution; Wastewater Collection and Conveyance and the Financial and
Engineering Administration of these functions within Portsmouth and areas of Suffolk and Chesapeake. Public Utilities functions
as an Enterprise Fund, solely supported through user charges, and absorbs all costs associated with its operations, including
debt service, payments in lieu of taxes and return on investment to the City.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Cemetery Perpetual Care Fund 100,000 100,000 100,000 -
City Garage Fund 9,932,748 8,760,305 8,760,305 9,260,420
Engineering 1,361,549 1,420,171 1,420,171 1,140,105
Harbor Center Pavilion 350,135 352,780 352,780 398,208
Mosquito Control 484,794 442,107 442,107 301,921
Parking Authority Fund 1,486,026 1,686,516 1,686,516 1,539,839
Property Management 3,746,899 3,756,159 3,756,159 3,249,325
Public Utilities Fund 43,697,036 45,025,728 45,025,728 37,184,443
Rental Of Land 654,757 804,072 804,072 823,152
Storm Water Management Fund 8,511,148 7,511,148 7,511,148 5,256,873
Streets And Highways 3,493,214 3,240,320 3,240,320 3,288,463
Traffic Engineering 2,716,606 2,721,208 2,721,208 2,468,994
Utilities 2,699,500 2,174,500 2,174,500 2,261,358
Waste Management Fund 12,284,800 12,586,792 12,586,792 11,771,163
Total Budget
91,519,212 90,581,806 78,944,263 90,581,806
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
15,507,454 14,911,317 13,931,526 14,911,317100 General Fund
8,511,148 7,511,148 5,256,873 7,511,148420 Stormwater Management Fund
100,000 100,000 - 100,000500 Cemetery Fund
43,697,036 45,025,728 37,184,443 45,025,728700 Public Utility Fund
12,284,800 12,586,792 11,771,163 12,586,792740 Waste Management Fund
1,486,026 1,686,516 1,539,839 1,686,516750 Portsmouth Parking Authority
9,932,748 8,760,305 9,260,420 8,760,305800 City Garage Fund
Total Funding
91,519,212 90,581,806 78,944,263 90,581,806
Fiscal Year 2014 39 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Streets And Highways
Business Unit Mission Statement
To enhance the quality of life and protect the public interest by effectively maintaining the City's streets and alleys to ensure safe
passage for vehicular and pedestrian traffic in the City of Portsmouth.
The Streets and Highways Division performs and coordinates maintenance activities within the City's rights of way. Services
provided are:
* Maintenance of pavement
* Shoulder and alley maintenance
* Maintenance of concrete infrastructure
* Emergency operations
* Administration services.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
479,191 480,124 480,124 359,250
Allowances
2,160 3,238 3,238 1,579
Benefits
283,863 283,704 283,704 226,969
Other Operating Expenses
2,092,078 1,842,078 1,842,078 2,140,297
Internal Service Charges
635,922 631,176 631,176 560,369
3,288,463 3,240,320 3,493,214 3,240,320
Net Budget
Total Budget
3,493,214 3,240,320 3,288,463 3,240,320
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
3,493,214 3,240,320 3,288,463 3,240,320100 General Fund
Total Funding
3,493,214 3,240,320 3,288,463 3,240,320
* Develop a highly trained and safety-conscious workforce
* Maintain working knowledge of current industry, work zone and safety standards and protocols
* Keep appraised of new trends and methodologies and maintain certifications
* Actively participate in efforts for citywide safety program and develop division specfic safety program to address daily
operations
* Systematic approach to maintenance activities to ensure quality customer service
* Utilize routine maintenance activities to identify and develop plans for long-term solutions to infrastructure problems
* Promote increased coordination of projects and maintenance activities in the right of way to gain efficiencies and minimize
interruptions.
Strategic Goals
* Paving schedule which included several major roads throughout the City.
* Concrete improvements to include curbs, gutters, sidewalks, and handicapped ramps.
* Maintain historic areas' brick sidewalks and seawall.
Outcomes and Accomplishments
Fiscal Year 2014 49 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Storm Water Management Fund
Business Unit Mission Statement
The mission of Public Works is to enhance the quality of life and protect the public interest by following sound environmental
policies, ensuring applicable code compliance and effectively maintaining the City's infrastructure. The Stormwater Division is
responsible for implementing the regulations of the Environmental Protection Agency (EPA) under the 1998 Amendments to the
Clean Water Act which requires localities to develop and implement Stormwater Management and Erosion and Sediment
Control Programs.
* Maintenance of Stormwater Infrastructure
* Cave-in Repair Program
* Storm Drain Rehabilitation
* Ditch/Outfall Maintenance Program
* Regulatory activities
* Emergency Operations
* Lake and Pond Management Program
* Erosion and Sediment Control Program
* Stormwater Management Program
* Enforcement of Stormwater Ordinance
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
818,502 681,853 681,853 583,513
Allowances
6,480 10,796 10,796 6,397
Benefits
484,711 390,911 390,911 307,222
Other Operating Expenses
655,269 628,994 628,994 429,512
Internal Service Charges
265,002 280,978 280,978 330,227
Capital Outlay
451,000 532,400 532,400 -
Transfers
5,830,184 4,985,216 4,985,216 3,600,001
5,256,873 7,511,148 8,511,148 7,511,148
Net Budget
Total Budget
8,511,148 7,511,148 5,256,873 7,511,148
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
8,511,148 7,511,148 5,256,873 7,511,148420 Stormwater Management Fund
Total Funding
8,511,148 7,511,148 5,256,873 7,511,148
* Safely and efficiently control runoff
* Systematic approach to maintenance activities to ensure quality customer service
* Perform routine maintenance activities to identify and develop plans for long-term solutions to infrastructure problems
* Develop a highly trained and safety-conscious workforce
* Implement and support activities and programs to ensure compliance with Stormwater Permit and other regulatory
requirements
* Protect and enhance water quality in streams, ditches and stormwater lakes/ponds throughout the City.
* Educate and involve the public.
Strategic Goals
* Obtained permits from Army Corps of Engineers allowing clean-up of approximately 50 outfalls in wetlands throughout the City.
* Developing proactive approach to deal with maintenance of stormwater lakes and ponds.
* Last year reached 45,168 residents with stormwater and pollution prevention education materials.
* Continued comprehensive process to ensure City compliance with Chesapeake Bay TMDLs, new stormwater regulations and
other mandates.
Outcomes and Accomplishments
Fiscal Year 2014 59 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Mosquito Control
Business Unit Mission Statement
To use Integrated Pest Management techniques to monitor and control mosquito populations in the City of Portsmouth.
The division's core services are trapping and identifying mosquitoes, conducting larval inspections and treatments, and truck
fogging city streets. Major services include monitoring mosquito populations and treating their breeding habitat. Treatments
directly impact the quality of life of citizens. The division is also tasked with responding to public health emergencies related to
mosquito transmitted diseases.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
157,735 157,995 157,995 104,041
Benefits
71,002 71,391 71,391 52,519
Other Operating Expenses
193,975 152,618 152,618 94,258
Internal Service Charges
62,082 60,103 60,103 51,103
301,921 442,107 484,794 442,107
Net Budget
Total Budget
484,794 442,107 301,921 442,107
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
484,794 442,107 301,921 442,107100 General Fund
Total Funding
484,794 442,107 301,921 442,107
• Work to develop sustainable mosquito control practices.
• Reestablish a proactive surveillance driven control program.
• Find innovative solutions to eliminate or control mosquito breeding habitats.
• Reduce the need for adult aerial and truck pesticide applications.
Long Term:
• Develop prescriptive larval control actions based on rain fall, time of the year, and type of mosquito breeding habitat.
Short Term:
• Continue working with our federal partners (Army Corps of Engineers, Navy) in reducing mosquitoes around Craney Island.
Strategic Goals
FY13 was an above average year for mosquito activity starting with a mild winter, above average rain fall, staff vacancies, above
average mosquito virus activity including two human cases of mosquito transmitted disease (one Eastern Equine Encephalitis
and one West Nile Virus). Truck fogged over 100,000 acres and aerial sprayed over 5,000 acres.
Outcomes and Accomplishments
Fiscal Year 2014 69 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Engineering
Business Unit Mission Statement
The mission of the Department of Engineering and Technical Services is to enhance public safety and maintain/improve the City
of Portsmouth’s infrastructure by providing economical, responsive and effective engineering, surveying and project
management support to city departments, developers, civic organizations and citizens.
The Department of Engineering manages City roadways and building construction projects, reviews private development and
subdivision site plans, investigates citizen concerns and provides various other technical services to both internal and external
customers.
The City Surveyor handles Title and Deed research for property acquisition, preparation of plats and easements for City projects,
and coordinates support for the City’s mapping, aerial photography, survey control, and GIS system. In addition, the surveyor
crew assists with construction projects.
Other responsibilities of the department involve the inspection of City projects, Rights-of-Way, and private development
construction. The inspectors' work scope has expanded to include stormwater and erosion and sedimenation control
inspections.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
803,112 865,384 865,384 701,684
Benefits
353,989 356,984 356,984 283,166
Other Operating Expenses
47,360 47,360 47,360 23,998
Internal Service Charges
157,088 150,443 150,443 131,257
1,140,105 1,420,171 1,361,549 1,420,171
Net Budget
Total Budget
1,361,549 1,420,171 1,140,105 1,420,171
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,361,549 1,420,171 1,140,105 1,420,171100 General Fund
Total Funding
1,361,549 1,420,171 1,140,105 1,420,171
* Manage design and construction of the new Behavioral Health Services building.
* Replace the portion of the Churchland Bridge carrying westbound lanes of High Street with a structure meeting
current federal and VDOT standards and provides adequate bicycle and pedestrian accommodations.
* Work with the Stormwater Division of the Department of Public Works to implement the new State Stormwater
Program.
Strategic Goals
* Completion of the new Portwmouth Judicial Facility.
* Completion of renovations to the Children's Museum of Virginia.
* Established land boundaries of approximately 475 acres of water-shed properties adjacent to Lake Cohoon.
Outcomes and Accomplishments
Fiscal Year 2014 79 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Traffic Engineering
Business Unit Mission Statement
The primary mission of the Traffic Engineering Department is to provide effective and efficient traffic control systems and devices
that maximize safety, quality, reliability, comfort and understandability, and minimize travel time, inconvenience, and expense for
the traveling public and the taxpayers. We deliver quality customer service with a highly qualified and responsive team of
professionals.
* Operation and maintenance of 120 signalized intersections.
* Timing and optimization of signals through a central computer system and upgrade intersections. These
upgrades have resulted in lower energy consumption, improved signal head visibility and better intersection
operation.
* Maintain an inventory of approximately 28,000 signs and over 870 miles of lane markings.
* Utilize labor from the Prison Work Release program.
* Fabricate, install, and maintain all signs in the City right-of-way, maintain pavement markings, manage
temporary traffic controls for work in the right-of-way and collect traffic counts as needed.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
355,445 364,608 364,608 335,219
Allowances
5,400 9,711 9,711 6,194
Benefits
226,888 219,851 219,851 228,311
Other Operating Expenses
1,923,738 1,920,738 1,920,738 1,711,273
Internal Service Charges
205,135 206,300 206,300 187,998
2,468,994 2,721,208 2,716,606 2,721,208
Net Budget
Total Budget
2,716,606 2,721,208 2,468,994 2,721,208
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,716,606 2,721,208 2,468,994 2,721,208100 General Fund
Total Funding
2,716,606 2,721,208 2,468,994 2,721,208
* Implement a traffic sign and pavement marking retroreflectivity management system and bring the city into
compliance with federally mandated requirements through planned sign replacements and pavement remarking.
* Modernize and standardize the City’s traffic signal system for its 120 signalized intersections through a series
of federal/state funded projects supported by the Hampton Roads Planning District Commission.
* Pursue federal/state funding for road safety improvement projects through the submission of Highway Safety
Improvement Program (HSIP) grant applications.
* Pursue federal/state funding to resynchronize the City's traffic signal system along various major corridors to
minimize travel times on a three year cycle.
Strategic Goals
* Using non-City funding, we have upgraded our central signal system along with remote communications to 30
intersections, deployed safety improvements at an additional 20 locations to include pedestrian
enhancements, retimed more than 90 intersections, and replaced traffic signal lights with energy efficient LED
bulbs.
* Highway Safety Improvement Program (HSIP) Phase I (8 Locations) - Completed.
* Signal System Phase I - Completed.
Outcomes and Accomplishments
Fiscal Year 2014 89 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Parking Authority Fund
Business Unit Mission Statement
The Parking Authority will provide safe, efficient and attractive parking at reasonable rates for long-term, short-term, and special
event parking in the Downtown Portsmouth Business District.
The Portsmouth Parking Authority is responsible for the operation and maintenance of six parking garages, eight surface lots,
and approximately 490 parking meters. The following services are provided:
* Daily garage ticket sales
* Supplementary parking enforcement in the Downtown Portsmouth area.
* Special event parking, including concert events held at the Harbor Center Pavilion.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
358,959 363,294 363,294 283,945
Allowances
2,160 4,318 4,318 2,160
Benefits
97,828 94,319 94,319 132,281
Other Operating Expenses
393,926 397,112 397,112 343,007
Internal Service Charges
55,883 54,322 54,322 59,349
Debt Service
577,270 773,151 773,151 254,583
Capital Outlay
- - - 464,515
1,539,839 1,686,516 1,486,026 1,686,516
Net Budget
Total Budget
1,486,026 1,686,516 1,539,839 1,686,516
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,486,026 1,686,516 1,539,839 1,686,516750 Portsmouth Parking Authority
Total Funding
1,486,026 1,686,516 1,539,839 1,686,516
* Implementation of the Downtown Parking Master Plan.
* Evaluate the existing parking decks and surface lots.
* Provide support for certain City sponsored events.
Strategic Goals
* Installation of pay stations and signage in the new Judicial Facility parking lot.
* Structural assessment of county street, City Hall and Harbor Street garages.
* Completing 70% of the recommendation of the Downtown Parking Master Plan.
Outcomes and Accomplishments
Fiscal Year 2014 99 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Property Management
Business Unit Mission Statement
To provide the best municipal facilities for citizens to utilize at a cost that is competitive with the "best practice" private sector
properties management firms.
To provide building maintenance services and replacement to include, electrical, HVAC, plumbing, carpentry, painting and
janitorial services. The division also operates a storeroom that provides janitorial supplies and other items used by City
departments. The division primarily serves internal customers; however, external customers also benefit from these services.
Logistical support is also provided for special events.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,291,588 1,391,642 1,391,642 1,294,301
Allowances
9,720 12,948 12,948 9,720
Benefits
579,086 602,399 602,399 530,850
Other Operating Expenses
1,510,200 1,404,170 1,404,170 1,089,316
Internal Service Charges
356,305 345,000 345,000 325,138
3,249,325 3,756,159 3,746,899 3,756,159
Net Budget
Total Budget
3,746,899 3,756,159 3,249,325 3,756,159
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
3,746,899 3,756,159 3,249,325 3,756,159100 General Fund
Total Funding
3,746,899 3,756,159 3,249,325 3,756,159
* Continue work on Life Cycle Costing
* Develop an improved training plan that addresses new opportunities to improve efficiencies
* Update the division Facility Study to more accurately project future replacement needs.
Strategic Goals
* Continuosly improving efficiencies in custodial service
* Implemented a new work management/asset management software system
* Succesfully opened the new Portsmouth Judicial Center
Outcomes and Accomplishments
The opening of the new Portsmouth Judicial Center has caused Property Management Budget to increase slightly because the
FY- 13 budget reflected a partial year of operation. In addition, the one year warranty on certain building systems will expire
during the FY-14 budget year creating expenses that were not included in FY-13 due to warranties being in effect.
Major Budget Variances
Fiscal Year 2014 109 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Utilities
Business Unit Mission Statement
To provide our customers with facilities that are energy efficient and environmentally friendly through a proactive effort by
utilizing energy saving materials and technology whenever possible.
The Utilities Division provides funding to cover the cost of electricity, natural gas, fuel oil, water service, sewage treatment and
stormwater management for the City's municipal buildings and exterior facilities.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
2,699,500 2,174,500 2,174,500 2,261,358
2,261,358 2,174,500 2,699,500 2,174,500
Net Budget
Total Budget
2,699,500 2,174,500 2,261,358 2,174,500
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,699,500 2,174,500 2,261,358 2,174,500100 General Fund
Total Funding
2,699,500 2,174,500 2,261,358 2,174,500
* Focus attention on educating City employees and the public about energy conservation
.
* Continue a program to upgrade lighting systems to energy efficient lamps and ballast.
Strategic Goals
Decreased the overall cost per square foot for Utilities.
Outcomes and Accomplishments
Fiscal Year 2014 119 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Rental Of Land
Business Unit Mission Statement
To negotiate and manage leases that provide quality office space at the most reasonable cost. To ensure that property owners
adhere to the contents of the lease and provide services that are comparable to customers occupying City owned space.
Management of leases to provide quality and efficient office space for city services.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
654,757 804,072 804,072 823,152
823,152 804,072 654,757 804,072
Net Budget
Total Budget
654,757 804,072 823,152 804,072
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
654,757 804,072 823,152 804,072100 General Fund
Total Funding
654,757 804,072 823,152 804,072
* Insure owners are accountable for upholding the contents of the lease.
* Renew all leases at least six months prior to the expiration date.
* Insure payment of no higher than market rate for office space.
* Minimize leased space by maximizing the use of City owned facilities
Strategic Goals
* Successfully re-negotiated all leases due for renewal.
Outcomes and Accomplishments
Fiscal Year 2014 129 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Waste Management Fund
Business Unit Mission Statement
To provide efficient and environmentally friendly waste removal and disposal using the most economical process available.
To collect and dispose of household waste and bulk material for approximately 33,000 customers.
Sanitation: This work group provides once weekly collection to approximately 80% of the City's residential households based on
an automated waste colleciton program. The remaining 20% are serviced through a semi-automated system. Yard waste is
collected once weekly and disposed in the City owned and operated landfill. This unit also provides commercial waste collection
in the Downtown Commercial District six days per week. An average of 56,000 tons of solid waste is collected and disposed of
per year at the Southeastern Public Service Authority (SPSA) . This work group also provides collection service to senior and
disabled citizens as mandated by the Americans with Disabilities Act and special pickups are provided for move-ins and
move-outs.
Bulk Refuse: Provide once weekly collection for 65,800 cubic yards of bulk material which is collected and disposed at the City
owned Craney Island Landfill. In addition, for special clean-up projects, roll-off boxes are provided to City departments and civic
groups for special and neighborhood clean-ups. In accordance with Federal mandates, prior to disposal, In addition to these
services, to coordinate drop off recycling services, this unit collaborates with Tidewater Fiber and containers are pulled and
dumped approximately 460 times. In FY-12, the citizens of Portsmouth recycled 520 tons of materials.
Landfill: Operation of the landfill for construction debris disposal, yard waste, tree limbs, and other bulk refuse. The landfill is
only authorized for City collection crews and City approved construction project usage. An average of 76,000 cubic yards of
debris was deposited at the landfill.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
2,156,871 2,275,628 2,275,628 2,060,276
Benefits
1,387,515 1,325,062 1,325,062 1,519,062
Other Operating Expenses
5,777,697 6,444,288 6,444,288 5,879,962
Internal Service Charges
1,526,141 1,580,594 1,580,594 1,559,663
Debt Service
729,296 961,220 961,220 47,664
Capital Outlay
707,280 - - 704,536
11,771,163 12,586,792 12,284,800 12,586,792
Net Budget
Total Budget
12,284,800 12,586,792 11,771,163 12,586,792
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
12,284,800 12,586,792 11,771,163 12,586,792740 Waste Management Fund
Total Funding
12,284,800 12,586,792 11,771,163 12,586,792
* Develop and implement a curbside recycling program.
* Maximize the life expectancy of the Craney Island Landfill.
* Recycle 50% of all bulk waste collected.
Strategic Goals
* Consolidated all code enforcement with Neighborhood Quality Inspectors to improve enforcement.
* Moved Street Sweeping Operations to the Stormwater Division to improve efficiency.
* Created a comprehensive Request For Proposals to implement a full service recycling program
* Reorganized existing staff to create a Recycling Coordinator.
* Reorganized existing staff to create a Special Projects Coordinator who works with inmate work crews to ehance areas
typically prone to illegal dumping.
Outcomes and Accomplishments
Fiscal Year 2014 139 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
City Garage Fund
Business Unit Mission Statement
The Fleet Management Division is dedicated to providing efficient and quality services to our customers. We strive to provide
the best vehicles and equipment for specific needs while seeking to protect the environment and minimize fuel cost.
The City Garage provides routine maintenance and repair to all vehicles within the City. The City Garage also manages the
operation of the City Impound and collects all fees associated with towing, storage and adminstration of the impound. The City
Garage also provides maintenance and repair to vehicles belonging to the Hampton Roads Regional Jail and the Portsmouth
Redevelopement and Housing Authority.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,369,260 1,392,120 1,392,120 1,211,455
Allowances
10,800 32,384 32,384 13,293
Benefits
582,689 576,173 576,173 647,746
Other Operating Expenses
4,514,496 4,380,181 4,424,523 5,172,227
Debt Service
2,327,060 2,335,105 2,335,105 238,845
Capital Outlay
1,128,443 44,342 - 1,976,854
9,260,420 8,760,305 9,932,748 8,760,305
Net Budget
Total Budget
9,932,748 8,760,305 9,260,420 8,760,305
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
9,932,748 8,760,305 9,260,420 8,760,305800 City Garage Fund
Total Funding
9,932,748 8,760,305 9,260,420 8,760,305
* Continue the Vehicle Replacement Plan in order to minimize repair cost and increase reliability
* Utilize technology to decrease parts inventory while increasing parts available to mechanics
* Study alternative fuels and begin work on a long range plan to develop a "Green Fleet"
* Come to an agreement with the School Board to provide maintenance and repair to both the yellow and white fleet.
* Develop and implement a comprehensive training plan for employees
Strategic Goals
* Decreased parts inventory by 25%
* Received Emergency Vehicle Technician certification for two employees who work on Fire and EMS equipment.
* Improved working conditions for employees by creating a lunch/break room in the shop.
Outcomes and Accomplishments
The FY-14 budget reflects an increase in parts due to aging equipment that was not replaced during FY-13.
Major Budget Variances
Fiscal Year 2014 149 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Cemetery Perpetual Care Fund
Business Unit Mission Statement
The Cemetery Perpetual Care Fund is a permanent fund for the care of City owned cemeteries. Funding is provided for
cemetery capital improvements from interest earnings and from burial fees collected during the fiscal year.
The Cemetery Perpetual Care Fund is a permanent fund for the care of cemetery lots. It is used to account for cemetery lot
sales, perpetual care payments and cemetery improvements. Per the City Code, a $1 million reserve is required within the fund
to support long-term care. Available funds are used for services including, but not limited to, drainage, lighting, fencing, signage,
landscaping, roads and monument repair.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
100,000 100,000 100,000 -
- 100,000 100,000 100,000
Net Budget
Total Budget
100,000 100,000 - 100,000
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
100,000 100,000 - 100,000500 Cemetery Fund
Total Funding
100,000 100,000 - 100,000
Implementation of the Cemetery Perpetual Care Master Plan for City owned Cemeteries to include Cedar Grove, Oak Grove and
Olive Branch.
Strategic Goals
The perpetual care fund had no projects last year.
Outcomes and Accomplishments
Fiscal Year 2014 159 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Public Utilities Fund
Business Unit Mission Statement
The Department of Public Utilities functions as the responsible steward of Portsmouth’s water and wastewater assets. The
Department plans, manages and operates a customer focused, efficient, safe and reliable water supply and wastewater
collection system.
The Department of Public Utilities is responsible for treating drinking water and maintaining the lines that deliver this water to
Portsmouth and certain areas of Suffolk and Chesapeake. Public Utilities also maintains the sanitary sewer lines and sewage
pumping stations which carry wastewater away from Portsmouth homes and businesses.
Programs/Services:
* Water Treatment
* Water Distribution
* Wastewater Conveyance
* Maintenance of Water/Wastewater System
* Billings and Collections
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
5,007,104 4,718,651 4,838,651 4,133,042
Allowances
158,465 166,018 166,018 133,491
Benefits
2,280,140 2,125,977 2,125,977 2,505,358
Other Operating Expenses
12,259,461 13,373,821 13,253,821 9,362,913
Internal Service Charges
1,062,277 951,446 951,446 1,061,139
Debt Service
10,886,273 10,746,815 10,746,815 2,902,160
Capital Outlay
284,500 68,000 68,000 4,211,339
Transfers
11,758,816 12,875,000 12,875,000 12,875,000
37,184,443 45,025,728 43,697,036 45,025,728
Net Budget
Total Budget
43,697,036 45,025,728 37,184,443 45,025,728
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
43,697,036 45,025,728 37,184,443 45,025,728700 Public Utility Fund
Total Funding
43,697,036 45,025,728 37,184,443 45,025,728
* Maintain compliance with State and Federal Drinking Water Standards
* Maintain fiscally prudent water and wastewater charges to insure a self-sustaining operation and meet all financial obligations.
* Maintain unaccounted for water below the American Water Works Association's acceptable range of 10-15% of finished water
production.
* Pursue replacement of all water system meters with advance metering technology to improve efficiency and lower operating
expenses.
* Comply effectively and timely with the terms and conditions of the EPA's Regional Sanitary Sewer Overflow Consent Order.
* Increase the pace of rehabilitating or replacing aging utility infrastructure in order to lower asset age, reduce maintenance and
repair expense, and improve customer services.
* Render billings in an accurate and timely manner.
Strategic Goals
*Department continues to meet the deadlines set forth in the Regional Consent Order to eliminate sanitary sewer overflows
(SSO).
*SSO Find and Fix Program - department identified and completed 40 projects in FY2012 identified as priorities found during the
Sewer System Evaluation Study.
*A new $5.1 million raw water pump station at the Lake Kilby Water Treatment was placed in service on January 9, 2012.
Outcomes and Accomplishments
Fiscal Year 2014 169 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Works/General Services
Harbor Center Pavilion
Business Unit Mission Statement
To insure that the Harbor Center Pavilion is the destination of choice for all concert-goers in the region.
Provide maintenance and upkeep services to include lawn maintenance, after show cleanups, parking attendants and any other
necessary services to ensure that the Harbon Center Pavilion remains a first class entertainmment venue.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
65,673 63,467 63,467 68,787
Benefits
17,787 22,463 22,463 19,554
Other Operating Expenses
237,500 237,700 237,700 280,568
Internal Service Charges
29,175 29,150 29,150 29,299
398,208 352,780 350,135 352,780
Net Budget
Total Budget
350,135 352,780 398,208 352,780
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
350,135 352,780 398,208 352,780100 General Fund
Total Funding
350,135 352,780 398,208 352,780
* To improve the overall image of the facility and make the Harbor Center Pavilion a destination of choice for concert goers.
* To develop a replacement reserve fund for capital inventory replacement
* To improve the winterization process to minimize the effects of inclement weather on the facility.
Strategic Goals
* Remodeled the kitchen and dining area
* Upgraded the VIP area to include remodeling the VIP concession area.
Outcomes and Accomplishments
Fiscal Year 2014 179 - Public Works/General Services
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
Business Center Index
2Organizational Chart 10 -
3Business Center Summary 10 -
4Public Health Department 10 -
5Behavioral Healthcare Services Fund 10 -
6Social Services Fund 10 -
7CSA Fund 10 -
Fiscal Year 2014 110 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
Positions =
Total Permanent Positions
Business Center Organizational Chart
369
Behavioral Healthcare Services Fund
Positions =
120
249
Positions =
Social Services Fund
Fiscal Year 2014 210 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
This business center includes the departments of Public Health, Behavioral Healthcare Services, Social Services and the Office
of Comprehensive Services. These departments are dedicated to promoting, protecting and preserving a healthy and safe
community, provide Mental Health, Mental Retardation, Substance Abuse and Prevention Services to the citizens of Portsmouth
and enhance the quality of life by promoting safety and self-sufficiency through agency programs and community partnerships.
* Public Health - the Portsmouth Health Department provides health care services to the citizens of the City of Portsmouth.
* Behavioral Health Services - a Community Services Board that provides community based mental health, intellectual disability,
substance abuse and prevention programming to the residents of the City of Portsmouth.
* Social Services Fund - promotes self-sufficiency, self-support, and self-esteem through financial assistance programs, intake
services, child and family services, adult services employment services and volunteer services.
* CSA Fund - Comprehensive Services for At-Risk Youth and Families is a locally administered state mandated program
established provide and design services in response to the unique needs of youth and families and to increase interagency
collaboration and family involvement in service delivery and management.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Behavioral Healthcare Services Fund 11,816,569 10,970,798 10,956,138 9,684,567
CSA Fund 5,302,029 7,666,467 7,666,467 3,384,502
Public Health Department 1,187,134 1,186,217 1,186,217 1,185,960
Social Services Fund 24,025,865 25,035,796 25,035,796 20,954,596
Total Budget
42,331,597 44,859,278 35,209,625 44,844,618
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,187,134 1,186,217 1,185,960 1,186,217100 General Fund
11,816,569 10,970,798 9,684,567 10,956,138400 Behavioral Healthcare Svc Fund
24,025,865 25,035,796 20,954,596 25,035,796410 Social Services Fund
5,302,029 7,666,467 3,384,502 7,666,467415 Community Services Fund
Total Funding
42,331,597 44,859,278 35,209,625 44,844,618
Fiscal Year 2014 310 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
Public Health Department
Business Unit Mission Statement
The Portsmouth Health Department is dedicated to promoting, protecting and preserving a healthy and safe community.
* The Portsmouth Health Department (PHD) delivers critical and quality services to citizens throughout their lives. * PHD
provides preventive, acute and chronic health services to pregnant women, to infants, teenagers, adults and geriatric
populations.
* PHD strives to keep food, water and other environmental conditions safe for Portsmouth citizens and visitors.
* When public health emergencies arise -natural or man-made- PHD is well prepared to lead or to partner with public and
private organizations to respond quickly and effectively.
PHD provides services at our 1701 High Street location and throughout the City reaching more than 19,000 individuals and
engaging in 1,000 community-based services annually. Pursuant to statutory authority, PHD is a state agency, which operates in
close partnership with the City of Portsmouth through a cooperative agreement delineating the basic public health services and
any additional services based on identified challenges and available funds.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
1,174,979 1,174,979 1,174,979 1,174,979
Internal Service Charges
12,155 11,238 11,238 10,981
1,185,960 1,186,217 1,187,134 1,186,217
Net Budget
Total Budget
1,187,134 1,186,217 1,185,960 1,186,217
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,187,134 1,186,217 1,185,960 1,186,217100 General Fund
Total Funding
1,187,134 1,186,217 1,185,960 1,186,217
* Decrease the incidence of communicable disease and health hazards in Portsmouth
* Monitor our community environment for the development of significant public health threats and investigate/respond to such
events on a timely manner.
* Respond in a timely manner to any emergency impacting public health through preparation, collaboration, education and rapid
intervention.
* Provide effective leadership and support to all of Portsmouth’s stakeholders and public health service providers.
* Create a culture of preparedness among all Portsmouth residents, businesses and stakeholders in order to ensure an optimal
response to any nature or man-made health threat to our community.
Strategic Goals
* Increased the number of women enrolled in WIC during the first trimester by 10% from 20 to 22.
* Decreased the number of overweight children on the WIC program from by 5% from 163 to 154.
* Increase the pregnant women on WIC by 5%, from 426 to 447.
* Increase the number of breastfeeding infants on WIC by 8%, from 39 to 42.
Outcomes and Accomplishments
Fiscal Year 2014 410 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
Behavioral Healthcare Services Fund
Business Unit Mission Statement
The mission of the Portsmouth Department of Behavioral Healthcare Services is to promote independence, recovery, and
positive human outcomes for those we serve, through excellence in the delivery of integrated Mental Health, Intellectual
Disabilities, and Substance Abuse and Prevention services.
The Portsmouth Department of Behavioral Healthcare Services (BHS) is a Community Services Board that provides mental
health, intellectual disabilities, substance abuse, and prevention programming to residents of the City of Portsmouth within their
communities. The department provides a comprehensive array of services (screening/evaluation, emergency services, case
management, outpatient, day support, competency restoration, rehabilitation, opioid replacement, residential, early intervention,
prevention) to approximately 4,000 individuals a year. The department is experiencing an increased demand for services in light
of the current economy.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
5,115,816 4,938,960 4,938,960 4,111,000
Benefits
1,915,934 1,742,837 1,742,837 1,436,636
Other Operating Expenses
3,890,006 3,539,676 3,525,016 3,296,946
Internal Service Charges
419,463 393,975 393,975 466,317
Capital Outlay
120,000 - - 18,318
Transfers
355,350 355,350 355,350 355,350
9,684,567 10,956,138 11,816,569 10,970,798
Net Budget
Total Budget
11,816,569 10,970,798 9,684,567 10,956,138
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
11,816,569 10,970,798 9,684,567 10,956,138400 Behavioral Healthcare Svc Fund
Total Funding
11,816,569 10,970,798 9,684,567 10,956,138
* Measure and guide the agency’s delivery of services to persons with co-occurring disorders within the framework of the
Recovery System of Care measure.
* Continue to work with community partners to develop a system of service that values recovery and the principles of
self-determination.
* Use a strategic planning approach to identify and pursue opportunities to improve effectiveness and efficiency, decrease
costs, and increase revenue.
* Increase satisfaction from participants, businesses and stakeholders.
* Increase record documentation compliance through implementation of an Electronic Health Record and systematic auditing,
training and in-service courses.
* Implement State core values of recovery, resilience, and self determination by increasing consumers’ participation in treatment
planning.
Strategic Goals
* Successfully researched, purchased and implemented the Credible Electronic Health Record software program. This has
resulted in BHS re-assuming billing and accounting responsibilities from the contracted billing company utilized since 2002 at
considerable savings and much more functional clinical care documentation, record reviews, employee productivity and medical
record management.
* Collaborated with the Chesapeake Community Services Board and Bon Secours Maryview Medical Center in writing and being
awarded a grant from the Department of Behavioral Health and Developmental Services to provide a sub-regional Drop Off
Center at Maryview for CIT police to bring consumers for mental health services.
Outcomes and Accomplishments
Fiscal Year 2014 510 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
Social Services Fund
Business Unit Mission Statement
The Department of Human Services is committed to enhance the quality of life by strengthening families and individuals through
comprehensive programs and community partnerships.
The Department of Social Services (DSS) is a versatile agency that touches the lives of all citizens by providing programs and
services that ensure the health and welfare of our citizens. The department provides services to individuals and families that
enable them to be empowered, self-sufficient and gain the economic independence they deserve. With collaborative efforts of
community and other organizations, comprehensive services are accessible to individuals and families in need.
Specific services include benefit assistance and programs, case management, childcare assistance, labor force and youth
development. In addition to services listed above, this agency provides, adoption services, adult and child protective services,
custodial and non-custodial foster care, transitional support and utility assistance.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
8,629,934 8,449,122 8,449,122 7,250,908
Allowances
16,200 39,941 39,941 16,836
Benefits
4,219,880 3,904,993 3,904,993 3,280,328
Other Operating Expenses
10,408,991 11,843,411 11,893,411 9,683,156
Internal Service Charges
682,538 680,007 680,007 723,369
Capital Outlay
68,322 118,322 68,322 -
20,954,596 25,035,796 24,025,865 25,035,796
Net Budget
Total Budget
24,025,865 25,035,796 20,954,596 25,035,796
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
24,025,865 25,035,796 20,954,596 25,035,796410 Social Services Fund
Total Funding
24,025,865 25,035,796 20,954,596 25,035,796
* Ensure Portsmouth citizens have their basic human needs met timely and accurately.
* Assure that citizens receiving services contribute to their family’s economic independence.
* Provide protective and preventative support to individuals and families who are at risk of violence and dependence.
* Encourage and advocate programs and services to enhance the quality of life and to protect those citizens that are not
self-sufficient.
* Improve accuracy and timeliness of data entry and fiscal reporting.
* Develop and increase a quality workforce by promoting employment training and professional growth.
Strategic Goals
* Adult Services Program - hosted several events to raise awareness of abused, neglected individuals as well as exploited
elderly and disabled individuals in our community.
* Benefits Programs (Eligibility) - approved over 1200 elderly/disabled homeowners for real estate tax relief exemption plus 440
homeowners approved for real estate tax freeze.
* Child Care Program - Childcare Subsidy Program enabled 400 families to work or attend school to promote self sufficiency.
* Employment Services - Department of Social Services hosted a job fair that consisted of 39 employers and over 740 jobs
applicants who were pursuing employment; agency effectively assisted clients in obtaining social security disability due to
physical and mental barriers.
* Foster Care - closure provided to 41 foster care cases due to reunification and emancipation.
* Services Intake - provided utility and rent/mortgage assistance to 40 clients totaling $9,831 via Emergency Food.
* Shelter program grant - served over 2700 residents of Portsmouth via Medication Access Program.
Outcomes and Accomplishments
Fiscal Year 2014 610 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Public Health
CSA Fund
Business Unit Mission Statement
To manage a system of services which provides activities targeted for special education youth, foster care prevention and
residential special education programs.
The Comprehensive Services Program for At-Risk Youth and Families (CSA) is a locally administered state mandated program
established to ensure preservation of families and provide appropriate services in the least restrictive environment. The purpose
of this program is to provide and design services in response to the unique needs of youth and families and to increase
interagency collaboration and family involvement in service delivery and management. The coordination of services provides
communities flexibility in the use of funds as well as authority for program and fiscal decision making.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
5,302,029 7,666,467 7,666,467 3,384,502
3,384,502 7,666,467 5,302,029 7,666,467
Net Budget
Total Budget
5,302,029 7,666,467 3,384,502 7,666,467
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
5,302,029 7,666,467 3,384,502 7,666,467415 Community Services Fund
Total Funding
5,302,029 7,666,467 3,384,502 7,666,467
* To keep families together and to provide services within the community whenever possible.
* Children and youth served will be placed in the least restrictive environment while providing high quality, cost effective
services.
* To increase family involvement in child-centered service delivery and management while raising the percentage of families
reporting satisfaction with the services.
Strategic Goals
* There were 227 individuals/families who received CSA funded services.
* CSA expenditures totaled $4.18 million for services provided to children and families.
* Average cost per child was $18,409.
Best practices in child welfare dictate that no more than 10% of foster care placements should be made into congregate care.
Most youth benefit from being part of a family environment close to their home community. Portsmouth averaged only 4.1%
congregate care placements during FY2012, well below the national average of 18% and the state average of 14.75%, reflecting
the efforts to place children in the more beneficial family environments.
Outcomes and Accomplishments
Fiscal Year 2014 710 - Public Health
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Business Center Index
2Organizational Chart 11 -
3Business Center Summary 11 -
4Museums 11 -
5Public Library 11 -
6Law Library Fund 11 -
7Golf Services Fund 11 -
8Parks, Recreation and Leisure Services - Administration 11 -
9Parks, Recreation and Leisure Services - Parks 11 -
10Parks, Recreation and Leisure Services - Recreation 11 -
11Recreation Fund 11 -
Fiscal Year 2014 111 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Positions =
Total Permanent Positions
Business Center Organizational Chart
124
Museums
Positions =
25
Public Library
Positions =
29
Golf Services Fund
Positions =
17
Parks, Recreation and Leisure Services - Administration
Positions =
53
-
Positions =
Recreation Fund
Fiscal Year 2014 211 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
The Parks, Recreation and Cultural business center includes the departments of Parks, Recreation and Leisure Services,
Museums, Golf and the Public Library (to include the Law Library) which addresses the City's recreational, educational and
cultural needs. Services provided include educational exhibits, access to a comprehensive collection of library materials,
excellent golf facilities and coordinated programs, and high quality recreation programs and facilities for use by the citizens of
Portsmouth.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Golf Services Fund 2,623,588 2,570,831 2,570,831 2,218,730
Law Library Fund 31,026 31,026 31,026 26,411
Museums 1,764,811 1,774,178 1,774,178 1,853,599
Parks, Recreation and Leisure Services - Administration 4,069,853 4,042,235 4,042,235 3,597,911
Parks, Recreation and Leisure Services - Parks 2,096,514 1,953,354 1,953,354 1,573,874
Parks, Recreation and Leisure Services - Recreation 359,460 359,460 359,460 253,316
Public Library 2,209,126 2,284,466 2,284,466 2,095,724
Recreation Fund 640,437 600,000 600,000 657,495
Total Budget
13,794,815 13,615,550 12,277,060 13,615,550
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
10,499,764 10,413,693 9,374,424 10,413,693100 General Fund
31,026 31,026 26,411 31,026405 Public Law Library Fund
640,437 600,000 657,495 600,000440 Recreation Fund
2,623,588 2,570,831 2,218,730 2,570,831720 Golf Fund
Total Funding
13,794,815 13,615,550 12,277,060 13,615,550
Fiscal Year 2014 311 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Museums
Business Unit Mission Statement
To provide the citizens of Portsmouth, Hampton Roads, the Commonwealth of Virginia, and beyond, high quality educational and
cultural experiences in the arts, humanities, and the sciences.
The Department of Museums provides high quality educational and cultural experiences in the arts and humanities through
exhibitions, programs, events and the collections. The Department:
* manages four museums: Children’s Museum of Virginia, Portsmouth Art and Cultural Center,
Portsmouth Naval Shipyard Museum and the Lightship PORTSMOUTH Museum.
* works collaboratively with the Portsmouth Public Schools to operate the Beazley Planetarium
and provides planetarium programming and focused based programs for Portsmouth Public
School students grades K-6. Programming is also provided for other regional schools and the general
public.
* oversees the preservation and restoration of the city’s monuments.
* operates three museum shops which help support museum operations.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,081,326 1,097,160 1,097,160 1,090,387
Benefits
338,030 355,004 355,004 353,964
Other Operating Expenses
246,174 246,174 246,174 319,946
Internal Service Charges
99,281 75,840 75,840 89,302
1,853,599 1,774,178 1,764,811 1,774,178
Net Budget
Total Budget
1,764,811 1,774,178 1,853,599 1,774,178
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,764,811 1,774,178 1,853,599 1,774,178100 General Fund
Total Funding
1,764,811 1,774,178 1,853,599 1,774,178
* To provide environmentally correct, properly documented and informative presentation of all collections-permanent and
loaned-in accordance with the American Alliance of Museums’ standards.
* To engage the visitors in learning by presenting educational and cultural programs that enriches their knowledge of the arts,
science and history.
* To create and offer quality permanent and changing exhibitions, which support the educational and cultural mission of the
Department of Museums.
* To provide a friendly, safe and appealing environment that will create an informative and memorable experience for the visitors
to the Portsmouth Museums.
* To position the Portsmouth Museums as a destination of choice.
* To provide appropriate measures to ensure the safety and security of the people, collections, and facilities. To provide an
effective program for the care and long-term maintenance of the sites.
* To be good stewards of the museums resources and committed to public accountability and transparency.
Strategic Goals
* The Portsmouth Naval Shipyard Museum received a grant from the Institute of Museum & Library Services for the Purchase of
customized shelving for a portion of their collection
* The Beazley Planetarium re-opened in October 2011 after an upgrade to its systems which was generously made possible by
the Beazley Foundation.
* After re-opening the Children's Museum in May 2011, memberships increased 500%.
Outcomes and Accomplishments
Fiscal Year 2014 411 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Public Library
Business Unit Mission Statement
To offer access to a comprehensive collection of materials, in a safe and appealing environment, to encourage social, economic,
cultural, and intellectual growth and through the careful use of resources and a knowledgeable staff, the Library will contribute to
the overall quality of life and meet the ever-changing needs of the citizens of Portsmouth. The Portsmouth Public Library will
accomplish this by encouraging an atmosphere of lifelong learning through traditional library services and emerging
technologies, and will continue to be a relevant part of our community.
Portsmouth Public Library has a knowledgeable, well-trained, courteous and highly qualified staff to serve and assist patrons in
the use of library resources and technology. The Library provides the following core services that meet the needs and desires of
our citizens: access to media; basic literacy; commons area & leisure services; community referral & government information;
early literacy; local history & genealogy; and the law library.
Serving our community with access to media in a variety of formats including print, audio, video, and electronic. The Library
houses a comprehensive collection of materials, downloadable eBooks, free programming for all ages, in addition to computer
and Internet access.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,236,174 1,246,105 1,246,105 1,129,143
Benefits
480,902 499,910 499,910 457,100
Other Operating Expenses
367,256 367,256 367,256 329,329
Internal Service Charges
124,794 171,195 171,195 180,152
2,095,724 2,284,466 2,209,126 2,284,466
Net Budget
Total Budget
2,209,126 2,284,466 2,095,724 2,284,466
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,209,126 2,284,466 2,095,724 2,284,466100 General Fund
Total Funding
2,209,126 2,284,466 2,095,724 2,284,466
* Provide library facilities that meet or exceed the information needs and desires or our citizens.
* Explore and implement new technologies that follow Bold New Directions in providing information to the citizens of Portsmouth.
* Provide a current, balanced, and culturally diverse collection of materials and information in various formats, periodically
surveying patrons about their wants and needs.
* Offer a level of customer service that meets or exceeds the Library's Customer Service Policy.
* Provide programs to challenge the minds and imaginations of young people and adults and inspire them to develop the skills,
passions, and interests that will help them succeed in school and the world of work.
Strategic Goals
* Re-opened the newly renovated and refurbished Main Library in June 2012 after it had been destroyed by intentional fire.
* Hosted theVLA Conference for the second consecutive year, enjoying higher participation from the previous year with over 500
library professionals and para-professionals in attendance.
* Installed RFID (Radio Frequency IDentification) technology at the Main Library, completing the Library's goal of bringing
improved service delivery in the circulation of materials and the collecton of fines and fees.
Outcomes and Accomplishments
Fiscal Year 2014 511 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Law Library Fund
Business Unit Mission Statement
To ensure that current and accurate legal resources are accessible to the general public, local business owners, members of the
legal profession and the courts, for the research and practice of law.
The Law Library maintains the City, State and Federal Code publications, along with specialized state resources which assist
patrons with individual research of legal matters. The Law Library offers Westlaw Patron Access Online Services and Nolo
self-help publications.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
31,026 31,026 31,026 26,411
26,411 31,026 31,026 31,026
Net Budget
Total Budget
31,026 31,026 26,411 31,026
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
31,026 31,026 26,411 31,026405 Public Law Library Fund
Total Funding
31,026 31,026 26,411 31,026
* To provide more access to these specialized resources to the patrons who need them.
Strategic Goals
The law library has been relocated within the renovated part of Main Library, providing better access throughout operating hours.
Outcomes and Accomplishments
Fiscal Year 2014 611 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Golf Services Fund
Business Unit Mission Statement
For all citizens and golf course patrons, the City is committed to providing excellent golf facilities and a comprehensive,
coordinated golf program. This includes course access, instruction, education, and competition. The mission will be
accomplished within the established economic guidelines and City of Portsmouth constraints.
The Golf Fund provides overall policy management of the golf course, tournament bookings, interpretation of golf rules for
tournament players, monitoring of the food service contracts for all course operations, oversight of the maintenance, upkeep and
improvements to both The Links at City Park and Bide-A-Wee Golf Course, and assures proper revenue collection and
accountability.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
637,948 634,692 634,692 567,825
Benefits
283,383 245,128 245,128 309,904
Other Operating Expenses
943,953 943,953 943,953 837,265
Internal Service Charges
77,341 74,441 74,441 76,525
Debt Service
680,963 672,617 672,617 281,642
Capital Outlay
- - - 145,569
2,218,730 2,570,831 2,623,588 2,570,831
Net Budget
Total Budget
2,623,588 2,570,831 2,218,730 2,570,831
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,623,588 2,570,831 2,218,730 2,570,831720 Golf Fund
Total Funding
2,623,588 2,570,831 2,218,730 2,570,831
* Maintain the condition of the golf course at a 4 1/2 Star rating within the constraints of the approved budget.
* Maintain an up-to-date e-mail list of local golfers to better communicate golf tournaments and specials.
* Increase the number of rounds played by increasing the number of golf tournaments booked at our courses.
* Improve advertisement to the public about the availability of the Pavilion for weddings, parties, etc.
Strategic Goals
* Jr. Golf program with over 250 youth learning the basics of golf and golf etiquette
* Hosted over 140 golf outing including the Bon Secours Maryview Foundation tournament that raised over
$50,000 for the Foundation.
* Hosted the oldest continuously run tournament in the U.S. - the 85th Annual Portsmouth City Amateur - rated
the best tournament in the state.
* Hosted the 5th Annual "Local Legends on the Links: tournament sponsored by B. J. & Justin Upton. They collected thousands
of dollars for charity.
Outcomes and Accomplishments
Fiscal Year 2014 711 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Parks, Recreation and Leisure Services - Administration
Business Unit Mission Statement
To enhance the quality of life of the community by providing attractive parks and open spaces that foster community pride and
enjoyment; well-balanced recreation opportunities that encourage an active lifestyle; and community focused programs that
contribute to the positive development of youth, adults and families through involvement, partnership and collaboration with
citizens and community organizations. Our vision for the City is that it ibecomes the healthiest place to live in Hampton Roads.
The Administrative Division is responsible for support of all operational divisions of the department. This includes overseeing the
operating budget, accounts receivable, accounts payable, payroll, coordinating capital improvement projects, personnel
management, grant administration and policy development.
This Administration Division Business Unit also includes:
* Full and part-time salaries for all Administrative, Recreation and Parks Divison staff
* Special events supported by the Department including the UMOJA Festival, Olde Towne Holiday Music
Festival, Seawalll Music Festival, the Cock Island Race, July 4th Fireworks, and Memorial Day Parade.
* Annual contributions to the Hoffler Creek Wildlife Foundation and the Portsmouth Invitational Tournament.
* Administration of Parks incentive fund grants as approved by the Parks & Recreation Commission
* Oversight of the Virginia Cooperative Extension Services contract. The Virginia Cooperative Extension is a
collaborative agreement between the City of Portsmouth and Virginia Tech to provide horticultural education
programs; food, nutrition and health educational programs and 4-H/youth development programs.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
2,359,304 2,321,201 2,321,201 2,095,057
Allowances
3,240 3,236 3,236 3,240
Benefits
1,018,724 1,029,515 1,029,515 908,773
Other Operating Expenses
407,777 407,777 407,777 311,344
Internal Service Charges
280,808 280,506 280,506 279,497
3,597,911 4,042,235 4,069,853 4,042,235
Net Budget
Total Budget
4,069,853 4,042,235 3,597,911 4,042,235
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
4,069,853 4,042,235 3,597,911 4,042,235100 General Fund
Total Funding
4,069,853 4,042,235 3,597,911 4,042,235
To provide proactive leadership that partners with community user groups and community organizations to enhance and develop
new amenities in parks and open space. To partner with the Parks and Recreation Commission on the implementation of
Incentive Fund projects to help community groups make improvements to parks and open spaces across the City. Also, to
maintain a strong relationship with Virginia Tech and the Virginia Cooperative Extension Service, and provide operational and
fiscal oversight to the Department of Parks, Recreation and Leisure Services.
Strategic Goals
* Publication of a Department Newsletter instead of a brochure to provide the same information but at a lower
cost.
* 5 full-time staff attended the Tri-State Camp Conference to obtain the skills and training to conduct camp
training for all Spring Break & Summer Camps.
* The date change for the Umoja Festival from September to Memorial Day Weekend, record numbers in
attendance.
Outcomes and Accomplishments
Fiscal Year 2014 811 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Parks, Recreation and Leisure Services - Parks
Business Unit Mission Statement
To enhance the appearance and livability of the City by providing opportunities for citizens and visitors to enjoy safe and
attractive parks, playgrounds, athletic facilities, street and park trees, special events, school and public grounds, and gateway
corridors. The Parks Division also provides comprehensive logistical support for special programs and events and enhances
community quality and livability by the encouragement of programs to clean up and beautify neighborhoods and gateways
throughout the City.
Core services for the Parks Division include mowing and grounds care, landscape maintenance, tree care services, athletics and
recreation maintenance, recreation and special event support, emergency snow and ice removal, accounting and budget, and
contract administration.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
14,280 14,280 14,280 18,507
Benefits
- - - 870
Other Operating Expenses
1,519,707 1,370,320 1,370,320 1,027,763
Internal Service Charges
562,527 568,754 568,754 526,734
1,573,874 1,953,354 2,096,514 1,953,354
Net Budget
Total Budget
2,096,514 1,953,354 1,573,874 1,953,354
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,096,514 1,953,354 1,573,874 1,953,354100 General Fund
Total Funding
2,096,514 1,953,354 1,573,874 1,953,354
To maintain high quality parks, recreation amenities, athletic facilities and open space, as well as improve the appearance of
public grounds and gateway corridors, and provide coordinated comprehensive and efficient logistical support for City-wide
events. The Parks Division partners with the Engineering and Public Works Departments to implement innovative ways to
protect trees and to reduce the number of live trees that need to be removed for infrastructure repairs.
Long term goals for the Parks Division include developing a balanced system of parks, recreation amenities, athletic facilities
and open space to meet the needs of the community, as well as empowering and educating citizens to improve the quality and
livability of the City of Portsmouth.
Strategic Goals
* The return of Pokey Smokey II train at City park - back on track.
* Opening of the Westbury Splash Park
* Opening of Phase I of Paradise Creek Park
Outcomes and Accomplishments
Fiscal Year 2014 911 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Parks, Recreation and Leisure Services - Recreation
Business Unit Mission Statement
To provide well-balanced recreation opportunities that encourage an active lifestyle; and community focused programs that
contribute to the positive development of youth and families through involvement, partnership and collaboration with citizens and
community organizations.
The Recreation Division is responsible for the operation and programming of six Recreation Centers, the Senior Station, City
Park and the Cavalier Manor Swimming Pool. Recreation also coordinates programming at the City's numerous athletic fields.
The division provides programs and activities in youth and adult athletics, aquatics, youth after-school programs, therapeutic
recreation programs, senior citizens programs, special events, youth summer programs and a variety of other activities for
citizens of all ages.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
17,746 17,746 17,746 -
Other Operating Expenses
295,507 295,507 295,507 215,312
Internal Service Charges
46,207 46,207 46,207 38,004
253,316 359,460 359,460 359,460
Net Budget
Total Budget
359,460 359,460 253,316 359,460
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
359,460 359,460 253,316 359,460100 General Fund
Total Funding
359,460 359,460 253,316 359,460
The goals of the Recreation Division are to establish partnerships with leisure agencies and to insure the best utilization of fiscal
resources in order to provide quality recreational opportunities to the citizens of Portsmouth; to research and pursue funding
sources through foundations and grant organizations in order to provide broader leisure opportunities for the citizens of
Portsmouth without direct cost; to provide recreational programs which promote an active lifestyle, encouraging participation in
recreational or leisure activities and events; and to continue working in conjunction with the Portsmouth Public Schools to
continue providing and increasing participation in the “6 to Six” before and after school program. The program is in 15
Elementary Schools throughout the city.
Strategic Goals
* The After School Hot Meal Food Program offers thousands of hot meals to children after school at City recreation centers and
eleven 6 TO SIX before and and care school sites. Funding is provided for this program through USDA. The program consists of
meals as well as educational and recreational components.
* The USDA Summer Food Program partnered with the faith-based community, private agencies, elementary schools, and City
recreation facilities to provide thousands of meals (breakfast and lunch) at 43 different locations during the summer months.
* The Recreation Division also participates in the following special events: UMOJA Festival, Olde Towne Holiday Music Festival,
Echoes of Joy, Portsmouth Invitational Tournament, Youth Expo, Memorial Day Parade, Seawall Music Festival and the Cock
Island Race.
* Started several new programs that are funded through CDBG grant funds, "InChEER vention, Healthy & Wellness Program,
Mobile Kids Feeding Program and to continue providing transportation for our seniors.
Outcomes and Accomplishments
Fiscal Year 2014 1011 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Parks, Recreation, and Cultural
Recreation Fund
Business Unit Mission Statement
The mission of the "6 to Six" before and after school program is to provide educational and recreational activities for children
ages 5 through 12 at the City's elementary schools.
The Recreation Fund is the depository for revenues and expenses associated with the "6 to Six" before and after school
programs at elementary schools. The program is fee based and all expenses are covered by charges to the participants. The
program provides activities before school from 6:00 a.m. to 9:00 a.m. and after school from 3:00 p.m. to 6:00 p.m.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
199,968 125,000 125,000 252,069
Benefits
15,298 9,085 9,085 19,284
Other Operating Expenses
425,171 379,697 379,697 346,142
Transfers
- 86,218 86,218 40,000
657,495 600,000 640,437 600,000
Net Budget
Total Budget
640,437 600,000 657,495 600,000
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
640,437 600,000 657,495 600,000440 Recreation Fund
Total Funding
640,437 600,000 657,495 600,000
To offer before and after school care for children at elementary schools, providing supervised care with tutoring and educational
activites geared toward the state Standards of Learning ( SOL). An additional goal is to provide physical activity in order to
improve health and fitness.
Strategic Goals
* Enrollment increased every school year.
* Parents of children with special needs are being accommodated with child care in an inclusive environment outside of the
classroom setting.
* Increase in students' test scores and overall averages
* More homework and tutorial assistance has been provided through this program.
Outcomes and Accomplishments
Fiscal Year 2014 1111 - Parks, Recreation, and Cultural
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Business Center Index
2Organizational Chart 12 -
3Business Center Summary 12 -
4Permits and Inspections 12 -
5Economic Development 12 -
6Planning 12 -
7Willett Hall 12 -
8Community Planning and Development Program 12 -
9New Port Community Development Authority 12 -
Fiscal Year 2014 112 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Positions =
Total Permanent Positions
Business Center Organizational Chart
49
Permits and Inspections
Positions =
29
Economic Development
Positions =
6
Planning
Positions =
12
2
Positions =
Willett Hall
Fiscal Year 2014 212 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
This business center includes the departments of Economic Development, Permits and Inspections, and City Planning which
address the City's overall development, marketing, and planning needs. Services provided include the enforcement of the
Commonwealth of Virginia's Building codes and assigned local regulations, coordination of new programs to promote new
business development and the maintenance of existing businesses, and the provision of support for programs and activities
related to the physical development and use of land in the City. Also included in this section is Willett Hall, Community
Development Block Grant, and HOME Partnership Programs.
Description of Services Provided
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Community Planning and Development Program 1,432,498 1,958,877 1,958,877 -
Economic Development 885,291 923,623 923,623 701,960
New Port Community Development Authority 1,019,903 1,022,642 1,022,642 1,242,976
Permits and Inspections 2,399,958 2,505,798 2,505,798 2,307,488
Planning 1,618,615 1,819,267 1,691,367 1,491,845
Willett Hall 309,678 386,866 386,866 224,040
Total Budget
7,665,943 8,617,073 5,968,308 8,489,173
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
4,903,864 5,248,688 4,501,292 5,120,788100 General Fund
309,678 386,866 224,040 386,866435 Willett Hall Fund
1,019,903 1,022,642 1,242,976 1,022,642630 New Port Community Development Authority
1,432,498 1,958,877 - 1,958,877910 Community Development
Total Funding
7,665,943 8,617,073 5,968,308 8,489,173
Fiscal Year 2014 312 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Permits and Inspections
Business Unit Mission Statement
Our mission is to administer and enforce the Virginia Uniform Statewide Building Code and its related laws and ordinances as
mandated by state and local regulations. The Department will endeavor to provide services in a professional, courteous, and
timely manner, as well as provide efficient response to citizen concerns and requests for information.
Our business is to enforce the code in a fair and equitable manner while providing for consumer protection, public safety,
sustainable new construction, and preservation of the city’s neighborhoods and historic character. Through fair and equitable
enforcement of the code, adhering to our core values of honesty, integrity, and competency, we will transform our neighborhoods
and make Portsmouth the "City of Choice" in which to live, work, visit, and invest.
The Department of Permits & Inspections encompasses the divisions of Building, Environmental/Zoning, and Rental Inspections.
The Building Inspections Division enforces the Virginia Uniform Statewide Building Code (USBC) as it relates to the construction,
alteration, renovation, or the change of use of buildings. It is this division’s responsibility to ensure that a structure is sound and
reasonably safe from structural failure, accidental fire, and other hazards. The Building Inspections Division determines permit
applicant qualifications, reviews construction documents, issues permits, and performs inspections for compliance with USBC
standards and local ordinances, as well as other related activity, as set forth in the Code of Virginia.
The Environmental/Zoning and Rental Inspections Division enforces Part III of the USBC, referred to as the Virginia Maintenance
Code, as well as pertinent local ordinances as set forth in the Code of Virginia. This division performs inspections of all existing
properties, owner-occupied or rental, to ensure that they meet the minimum code requirements and standards for premises,
structures, ventilation, space, heating, sanitation, protection from the elements, inoperable motor vehicles, weeds and debris,
safety from fire, and other hazards to protect the health, safety and welfare of our citizens. Inspectors also perform zoning
investigations. Through this program the division provides oversight of the City’s Historic Districts and Downtown Design
Districts, citing owners who perform exterior alterations without proper approval and/or building permits. This division also
enforces the sign ordinance. Properties that have been illegally converted also come under the purview of this division for
notification of violations of the City’s zoning code.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
1,100,477 871,361 1,171,361 919,414
Allowances
- 11,997 11,997 -
Benefits
446,156 491,580 491,580 368,350
Other Operating Expenses
435,439 717,100 417,100 619,220
Internal Service Charges
417,886 413,760 413,760 400,504
2,307,488 2,505,798 2,399,958 2,505,798
Net Budget
Total Budget
2,399,958 2,505,798 2,307,488 2,505,798
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
2,399,958 2,505,798 2,307,488 2,505,798100 General Fund
Total Funding
2,399,958 2,505,798 2,307,488 2,505,798
* Continue to enhance the functions of the zoning component, in addition to the enhancement of the efficiency of the building
permit process.
Strategic Goals
*Issued 4,454 building, electrical, mechanical and plumbing permits. This generated revenues of approximately $554 thousand
and represents $70 million aggregate in construction value.
*The department completed 465 building, electrical, mechanical and plumbing plan reviews and 10,482 building, electrical,
mechanical and plumbing inspections.
*The Environmental/Zoning Inspections Division conducted 62,745 initial inspections. It closed 18,599 cases all in an effort to
preserve neighborhoods.
Outcomes and Accomplishments
Fiscal Year 2014 412 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Economic Development
Business Unit Mission Statement
To foster an environment that creates a superior quality of life for its corporate citizens and residents by being receptive and
responsive to the changing landscape of the local community and global economy.
The Department of Economic Development has created a strategic plan that strives to build upon and continue the success by
focusing attention on three key activities: Business development, product development and market development
* Business development is defined as programs that nurture business growth and investment. This is the core of economic
development activities, which include business attraction, retention and expansion, and startup and emerging businesses.
* Market development involves activities that focus on recruiting individuals who will enhance the economy and enlarge the
market area in which they could receive products and services.
* Product development includes investments that are maintained, upgraded or developed by labor and capital to improve the
community. This may include downtown areas, gateways, business parks, or speculative buildings.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
361,325 379,392 379,392 323,903
Benefits
106,169 116,746 116,746 93,570
Other Operating Expenses
362,000 362,000 362,000 229,644
Internal Service Charges
55,797 65,485 65,485 54,843
701,960 923,623 885,291 923,623
Net Budget
Total Budget
885,291 923,623 701,960 923,623
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
885,291 923,623 701,960 923,623100 General Fund
Total Funding
885,291 923,623 701,960 923,623
* Midtown Retail Redevelopment - The primary focus is developing the sites currently owned by EDA, Greater Portsmouth
Development Corporation, and Portsmouth Redevelopment & Housing Authority.
* Other goals will be to identify land that can be acquired to facilite commercial developments similar to those that have taken
place in Port Centre Commerce Park. This area has accommodated the expansion of businesses in an area that is rich with
incentives related to the zone designations. Additional space for commercial developments are essential to the growth and
expansion of small to mid-size companies in the City.
Strategic Goals
* Staff has enhanced partnerships with its primary economic development partners: VEDP, VDBA, VDHCD, HREDA, VPA and
the consulting and brokerage communities. Building on these partnerships will continue.
* Target industries were developed and numerous marketing outreach initiatives and missions took place focused on these.
* A media campaign has been implemented focusing on highlighting the City's accomplishments over the past decade. This
effort continues with the initiation of a billboard campaign and commercial television campaign aimed at residential consumers.
Outcomes and Accomplishments
Fiscal Year 2014 512 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Planning
Business Unit Mission Statement
The Department of Planning’s mission is to perform and provide support for programs and activities related to the physical
development and use of the land in the City. These activities include, but are not limited to, the development of the City’s
Comprehensive Plan and the continual implementation of that plan, as well as reviewing and permitting land uses such as
rezoning and use permits.
The Department of Planning makes recommendations and implementing policies and programs that assist in the administration
of the City’s land use, development, and environmental ordinances.
The department provides seven (7) core services to Portsmouth residents. These include:
Current Planning, Zoning Administration and Enforcement, Transportation Planning, Environmental Planning and Enforcement,
Historic Preservation, Community Planning and Development Programs. Long Range, or Comprehensive Planning, is also
provided.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
644,756 696,416 696,416 706,962
Benefits
214,217 230,124 230,124 225,696
Other Operating Expenses
650,500 778,400 650,500 453,676
Internal Service Charges
109,142 114,327 114,327 105,511
1,491,845 1,691,367 1,618,615 1,819,267
Net Budget
Total Budget
1,618,615 1,819,267 1,491,845 1,691,367
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,618,615 1,819,267 1,491,845 1,691,367100 General Fund
Total Funding
1,618,615 1,819,267 1,491,845 1,691,367
On-going strategic initiatives, in conjunction with other City Departments include the following:
* Maintain the stability of viable land use patterns.
* Pursue revitalization/redevelopment initiatives to reverse obsolescence and reduce land use conflicts
* Continue planning for on-going Special FOCUS area initiatives
* Promote mixed-use, pedestrian-friendly land use patterns
* "Raise the bar" on development quality
* Seek opportunities to convert tax exempt lands to productive uses that strengthen the City's tax base
* Continuously assess historic district regulations (boundaries, standards, procedures, potential additional
designations)
* Investigate opportunities to relocate community facilities to less valuable location to support high value private
development
Strategic Goals
* Implementation of activities outlined in the 2010 Floodplain Management Plan
* Assisted 18 households in the Cradock and Truxtun neighborhoods with rehab as part of the World Changers
program expending about $64,700 of Community Development Block Grant (CDBG) funds.
* Completed rehab of 4 owner occupied units through the Home Care Housing Rehab program for the elderly and
disabled with an expenditure of about $170,600 of HOME funds. An additional 4 units are being rehabbed.
* Assisted 19 low income households with becoming home owners with about $202,200 of HOME funds used for
down payment and closing assistance.
* Provided rental assistance, security deposits, and utility payments to 79 low-income households Citywide
preventing them from becoming homeless with about $242,400 of HOME funds.
* Supported development of 31 public housing units at Seaboard Square by expending about $320,000 of CDBG
funds for construction of infrastructure.
* 11 signalized intersections received pedestrian crossing signals, new ADA ramps, and striped crosswalks
Outcomes and Accomplishments
Fiscal Year 2014 612 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Willett Hall
Business Unit Mission Statement
To enhance the quality of life for residents by providing quality arts and entertainment to the local community.
Willett Hall is a 1,924 seat auditorium that provides entertainment of all varieties for the enjoyment of the community at large.
The staff is involved in ticket sales, promotion, event planning and coordination. This includes outside promotions or rentals and
city produced events. Staff works closely with promoters, technical personnel, advisors, vendors, and concessionaires. The
events serve to enhance the quality of life for Portsmouth residents and offer many performances that cater to a wide array of
audiences.
Willett Hall also serves as the host venue to many nonprofit cultural arts organizations including Portsmouth Community
Concerts.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Salaries
147,901 145,312 145,312 100,037
Benefits
20,303 26,684 26,684 17,499
Other Operating Expenses
130,016 205,016 205,016 97,554
Internal Service Charges
11,458 9,854 9,854 8,949
224,040 386,866 309,678 386,866
Net Budget
Total Budget
309,678 386,866 224,040 386,866
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
309,678 386,866 224,040 386,866435 Willett Hall Fund
Total Funding
309,678 386,866 224,040 386,866
* To attract quality entertainment that reaches a broad spectrum of entertainment interests.
* To operate the venue in such a manner that revenues exceed expenditures.
* To increase ticket sales in order to provide revenue to the city through admission taxes earned on ticket sales.
Strategic Goals
* Willett Hall has successfully served as a venue for entertainment in the Hampton Roads community.
* Doubled the number of shows from the previous year.
* Hired 19 new part-time ushers.
Outcomes and Accomplishments
Fiscal Year 2014 712 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
Community Planning and Development Program
Business Unit Mission Statement
To provide approved City activities through the provision of funds per the Department of Housing and Urban Development
(HUD).
* Community Development Block Grant (CDBG): A federal grant program designed to provide eligible metropolitan cities and
urban counties (called "entitlement communities") with annual direct grants that can be used to revitalize nighborhoods, expand
affordable housing and economic opportunities and/or improve community facilities and services, principally to benefit low and
moderate income citizens.
* HOME Investment Partnership Program (HOME): A federal grant program designed to provide funds to local governments
and states for new construction, rehabilitation, acquisition of standard housing, assitance to homebuyers and tenant based rental
assistance.
* Emergency Shelter Grants (ESG): A federal grant program designed to help improve the quality of existing homeless
emergency shelters, to make available additional shelters to meet the cost of operating shelters, to provide essential social
services to homeless individuals and to help prevent homelessness.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
1,432,498 1,958,877 1,958,877 -
- 1,958,877 1,432,498 1,958,877
Net Budget
Total Budget
1,432,498 1,958,877 - 1,958,877
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,432,498 1,958,877 - 1,958,877910 Community Development
Total Funding
1,432,498 1,958,877 - 1,958,877
Fiscal Year 2014 812 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Community and Economic Development
New Port Community Development Authority
Business Unit Mission Statement
The New Port Community Development Authority (CDA) is a nonprofit political subdivision of the Commonwealth of Virginia
within the boundaries of the City of Portsmouth. The New Port CDA was established by ordinance in 2005 for the purpose of
providing public infrastructure improvements through special assessments on taxable properties within the CDA District.
Financing of construction projects is not debt or other obligation of the City and does not constitute a pledge of faith and credit of
the City, but is paid from special assessments levied by the CDA.
Construction of improvements within the Community Development Authority (CDA) District includes sidewalks, fire hydrants,
street and pedestrian lighting, landscaping, signage, water, and sewer services. These services support residential and
commercial growth to serve the citizens of the City, support a wide range of housing options, promote economic development
and redevelopment, and generate additional and diverse tax revenues for the City.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Other Operating Expenses
1,019,903 1,022,642 1,022,642 1,242,976
1,242,976 1,022,642 1,019,903 1,022,642
Net Budget
Total Budget
1,019,903 1,022,642 1,242,976 1,022,642
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
1,019,903 1,022,642 1,242,976 1,022,642630 New Port Community Development Authority
Total Funding
1,019,903 1,022,642 1,242,976 1,022,642
Fiscal Year 2014 912 - Community and Economic Development
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Education
Business Center Index
2Business Center Summary 13 -
3Public Education 13 -
Fiscal Year 2014 113 - Education
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Education
Business Center Vision
All students will demonstrate knowledge, skills, character and civic responsibility. This will enable them to shape their own
demands.
Mission Statement
For all students, the Portsmouth Public School mission is to provide a quality education. To this end Portsmouth city Public
Schools will ensure:
* An effective instructional program
* A safe and orderly environment
* An atmosphere conductive to learning
* A motivated, committed and skilled staff
Business Units
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
Public Education - 164,640,714 164,640,714 -
Total Budget
- 164,640,714 - 164,640,714
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
- 164,640,714 - 164,640,714900 Portsmouth City Public Schools
Total Funding
- 164,640,714 - 164,640,714
Fiscal Year 2014 213 - Education
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Education
Public Education
Business Unit Mission Statement
The mission of the Portsmouth Public Schools is to educate all students to meet high academic standards and to prepare all
students for citizenship.
This budget includes an appropriation of $46 million for operations and $1 million for CIP/debt service from the City's local funds
for fiscal year 2014.
Description of Services Provided
Expenditure Categories
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
- 7,604,000 7,604,000 -
Other Operating Expenses
- 157,036,714 157,036,714 -
- 164,640,714 - 164,640,714
Net Budget
Total Budget
- 164,640,714 - 164,640,714
Funding Sources
Preliminary
AdoptedActual Amended
FY 2013FY 2013FY 2012 FY 2014
- 164,640,714 - 164,640,714900 Portsmouth City Public Schools
Total Funding
- 164,640,714 - 164,640,714
School Board Goals:
* The primary purpose of all disciplines is for students to apply knowledge, facts, concepts and skills in new situations.
* All schools will promote an environment conducive to learning in which all members of the school community practice the
system's established policies.
* Individual schools will operate in feeder patterns that provide consistent, comprehensive opportunities and early intervention
strategies for students to acquire the knowledge and demonstrate sound physical, mental and emotional health.
* Curriculum development and implementation, including staff development will be a dynamic process which supports student
learning. A primary focus will be on reading, math, written and oral communication, science and social studies.
* Schools will welcome and encourage involvement of parents, community members and businesses that directly support our
educational goals. Working together, we will insure that all students develop the skills and abilities to be contributing members
of the community.
Strategic Goals
Fiscal Year 2014 313 - Education
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Business Center Index
2Business Center Summary 14 -
4CIP Project Index 14 -
6CIP Appropriations Plan Summary 14 -
7Sewer 14 -
13Water 14 -
23Drainage and Street Improvements 14 -
36Education 14 -
39Industrial and Economic Development 14 -
42Leisure Services 14 -
46Municipal Facilities 14 -
65Parking Authority 14 -
Fiscal Year 2014 114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Mission Statement
The Capital Improvement Program will strive to be reflective of efforts to manage competing capital needs while protecting the
lasting financial sustainability of the City.
The Capital Improvement Program (CIP) is a five-year plan that addresses ongoing City infrastructure needs through
replenishment and replacement projects. The CIP's first year, the capital budget, is the only appropriated year and subsequent
years provide a plan for addressing future infrastructure needs with projected expenditures and resources.
The CIP is programmed in nine specific program areas:
• Water and Sewer – Through the Public Utilities Enterprise Fund, projects are funded for the water and sewer system
replacement and renovation. The City's water system is aging and requires ongoing repair and rehabilitation in order to secure
the City's water supply.
• Drainage and Street Improvements – Through the Stormwater Fund and the Virginia Department of Transportation funding,
there are a number of infrastructure improvement projects in this program grouping.
• Education – This program area is comprised of projects that are specifically school related. These include school building
replacement and facility repairs. Funding for these projects comes from the City’s local revenue, state lottery proceeds, and
Virginia Public School Authority construction funds.
• Industrial and Economic Development – This area represents those projects providing for the community’s economic vitality.
These projects include gateways, pedestrian paths, neighborhood projects, and economic development support.
• Leisure Services – This program area is comprised of projects related to quality of life projects. These projects will improve
the physical appearance of structures within the City’s neighborhoods and improve recreational facilities throughout the City.
• Municipal Facilities – As the municipal facilities continue to age and maintenance becomes expensive, there is an existing
facility need for replacement and refurbishment particularly the City's courts facility. This funding also includes projects to meet
the changing dynamics of residential and commercial densities and also new facilities.
• Parking CIP - This area represents projects providing replacement and renovations of City Parking Garages.
Description of Services Provided
Prioritization of the City's capital needs is essential in the development of the City's capital improvement program (CIP). The City
created the CIP Development Team in order to review and analyze existing and future capital projects as well as potential
funding strategies and options which must align with City Council's prioritization and the City's vision. This team utilizes
benchmarked evaluation criteria to prioritize and recommend the capital budget and 5-year CIP.
The following ten criteria are considered when staff evaluates capital projects:
Quality of Service: Measures the extent a project affects the quality of a service. Quality of a service is defined as the efficiency
and effectiveness of that service. A project must demonstrate the degree it positively affects the service’s efficiency and
effectiveness. A project demonstrating a high degree of impact on efficiency and effectiveness, i.e. the overall quality of the
service, is awarded a high evaluation score.
Consistency with Comprehensive Plan and City Council Vision: Measures the extent a project is aligned with the
Comprehensive Plan and City Council Vision. A project demonstrating its ability to address components of the Comprehensive
plan, specifically the plan’s Action Initiatives and Governance Policies on Fiscal Strength, is awarded a high evaluation score.
Availability of Alternative Financing Sources: Measures the extent a project is financed through non-city funding sources.
Non-city funding sources include, but are not limited to, private investment, and federal, state or local grants. A project
demonstrating ability to generate a larger percentage of non-city project cost funding is awarded a higher evaluation score.
Mandates or Other Legal Requirements: Measures the extent in which the City is legally bound in allocating resources to
implement a project. Evaluation scores are based upon a project’s supporting legal documentation. A project legally bound, e.g.
federal, state and local mandate, is awarded a high evaluation score. Ratified contractual agreements with escape clauses are
awarded a score of 4 and contractual agreements without an escape clause are awarded a score of 5.
Documented Community Environmental Quality (External): Measures the extent a project positively affects the City’s external
environmental quality. Supporting documentation must accompany a project’s claim. A project demonstrating a direct positive
Strategic Plan
Fiscal Year 2014 214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
external environmental improvement is awarded a high evaluation score.
Extent of Impact: Measures the number of affected citizens by the project. A project demonstrating ability to impact a large
percentage of the population is awarded a high evaluation score.
Project Readiness: Measures the extent a project is capable of moving beyond the planning stage; ability of project to proceed
(i.e. acquiring appropriate approvals, financing and land acquisitions). A project demonstrating its ability to proceed forward, i.e.
resolve any or all obstacles to implementation, is awarded a high evaluation score.
Operational Budget Impact: Measures the extent a project impacts current programs and services as well as the City’s operating
budget flexibility. Evaluation scores are based upon the project’s ability to minimize operational budget impact and generate City
revenue. A project demonstrating its ability to positively impact the operational budget, through the generation of significant City
revenue, is awarded a high evaluation score. Significant revenue is defined as greater than or equal to 10% of the project cost.
Health and Safety (Internal): Measures the extent a project provides increased user health and or safety. Evaluation scores are
based upon whether the project maintains current health and safety standards, whether the project alleviates some actual health
and or safety issue, or whether the health and or safety issue is urgent and needs immediate attention. A project demonstrating
its ability to address actual and urgent safety and or health issues is awarded a high evaluation score.
Project Linkage: Measures the extent a project is related or linked to other CIP projects. Evaluation scores are based upon the
degree and extent of impact the project has on other CIP projects (i.e. whether the project compliments or is essential to other
CIP projects, and whether the project impacts one or more CIP projects). A project demonstrating its essential nature for the
completion of multiple CIP projects is awarded a high evaluation score.
Fiscal Year 2014 314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Project # Project Title Page #
Sewer
Miscellaneous Improvements - Sewer 819207 14 -
Sanitary Sewer Overflow Elimination Program 919507 14 -
Sewer Cave-in Repair 1019307 14 -
Suction Well Rehabilitation 1119007 14 -
Williams Court Outlet Sewer Rehabilitation 1219009 14 -
Project # Project Title Page #
Water
Dam Upgrades 1420112 14 -
Downtown Master Utility Replacement Program 1521907 14 -
Infrastructure Improvements 1620007 14 -
Lake Cahoon Raw Water Pump Station and Pipeline 1720010 14 -
Lake Kilby Replacement Filters 1-10 1823007 14 -
Low Pressure Transmission Mains 1922007 14 -
Meter Replacement Program 2020407 14 -
Miscellaneous Water Work 2120707 14 -
Replacement of Water Plant Equipment 2220207 14 -
Project # Project Title Page #
Drainage and Street Improvements
ADA Compliance-Curb Cuts 2511907 14 -
Alexander's Corner Resignalization 2610110 14 -
Bridge Repairs 2711607 14 -
Churchland Bridge 2810009 14 -
Drainage Facilities Repair and Lake Management 2910307 14 -
Dredging of Lakes/Ponds 3012707 14 -
Midtown Corridor 3113007 14 -
Traffic Signal Improvements 3211307 14 -
Turnpike Road - ML King Hwy to Portsmouth Boulevard 3310407 14 -
Update Traffic Signals @ 10 Intersection(HSIP) 3411311 14 -
Victory blvd/Paradise Cr Bridge Replacement 35New0058 14 -
VPDES Permit Compliance 3610209 14 -
Project # Project Title Page #
Education
School Bus Fleet Replacement 3800028 14 -
Transfer to General Fund 3900043 14 -
Fiscal Year 2014 414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Project # Project Title Page #
Industrial and Economic Development
City Gateways 4214107 14 -
Holiday Inn Site Redevelopment 4313009 14 -
Project # Project Title Page #
Leisure Services
Outdoor Athletic Lighting 4514907 14 -
Outdoor Recreation Facility Repair / Replacement 4615007 14 -
Paradise Creek 4700029 14 -
Project # Project Title Page #
Municipal Facilities
ADA Compliance-Municipal Facilities 5216907 14 -
Behavioral Health Building 5317607 14 -
Building Preservation - 601 and 1846 Court 5400042 14 -
Case Management System 5500038 14 -
Computer Aided Dispatch System 5600036 14 -
Crime Analysis System 5700037 14 -
Harbor Center Pavilion-Facility Upgrades 5818507 14 -
HazMat Program 5916707 14 -
HVAC Replacement-1846 Court Street 6000041 14 -
Judicial Facilities Improvements 6118707 14 -
Portsmouth Court Complex(New Judicial Complex) 6218207 14 -
Public Safety New Radio System 6323512 14 -
Renovations to Various Buildings 6417207 14 -
Repair of Seawall 6517407 14 -
Replacement of HVAC 6616807 14 -
Revenue System-Treasurer/Commissioner of Revenue 6700039 14 -
Roof Replacement 6816507 14 -
Seawall Reinforcement 6918307 14 -
Project # Project Title Page #
Parking Authority CIP
County Street Parking Garage Replacement 660052 14 -
Parking Garage Repairs 6717107 14 -
Fiscal Year 2014 514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Appropriations Plan Summary
FY 2015
To Date
FY 2016 FY 2017 FY 2018
Total Total
FY 2014
Un-Appropriated Subsequent Years
Appropriated 5 Year CIP
Project Categories Preliminary
11,157,100 10,157,100 10,257,100 9,364,350 9,464,350 46,279,069 50,400,000 96,679,069Sewer
23,100,000 21,900,000 33,200,000 17,700,000 4,808,250 99,448,030 100,708,250 200,156,280Water
5,724,492 30,342,825 7,628,007 10,135,771 10,135,771 45,597,610 63,966,866 109,564,476Drainage and Street Improvements
1,560,000 1,560,000 2,070,000 1,000,000 1,000,000 560,000 7,190,000 7,750,000Education
50,000 50,000 50,000 50,000 50,000 12,459,913 250,000 12,709,913Industrial and Economic
Development
325,000 295,000 305,000 305,000 345,000 2,211,120 1,575,000 3,786,120Leisure Services
16,656,331 5,707,782 1,042,916 675,000 675,000 112,009,481 24,757,029 136,766,510Municipal Facilities
225,000 1,750,000 1,850,000 - - 2,296,272 3,825,000 6,121,272Parking Authority CIP
58,797,923 71,762,707 320,861,495 56,403,023 39,230,121 26,478,371 252,672,145 573,533,640
Total Project Cost
FY 2015
To Date
FY 2016 FY 2017 FY 2018
Total Total
FY 2014
Un-Appropriated Subsequent Years
Appropriated 5 Year CIP
Means of Financing Preliminary
14,039,289 19,177,303 1,600,000 1,500,000 1,500,000 441,293 37,816,592 38,257,885Future Bond Issuance
- - - - - 91,817,115 - 91,817,115General Obligation Bonds
- - - - - 25,327,770 - 25,327,770General Obligation Notes
50,000 50,000 50,000 50,000 50,000 318,930 250,000 568,930Harbor Center Pavilion Ticket Sales
- - - - - 4,799,326 - 4,799,326Interest Earnings
- - - - - 6,465,550 - 6,465,550Other - Federal Funding
- - - - - 166,946 - 166,946Other - Local Funding
31,373,284 32,057,100 43,457,100 27,064,350 14,272,600 122,996,733 148,224,434 271,221,167Public Utilities General Obligation
Bonds
- - - - - 5,436,000 - 5,436,000Sale of Property
- - - - - 350,000 - 350,000Sale of Timber
- 10,000,000 - - - 70,000 10,000,000 10,070,000State-Other Categorical Aid
- - - - - 4,396,375 - 4,396,375Trans from Gen Fund to Capital
Reserve - Courts
4,516,039 3,524,566 2,867,916 2,260,000 2,300,000 7,212,624 15,468,521 22,681,145Transfer from General Fund
2,883,816 - - - - 17,568,255 2,883,816 20,452,071Transfer from Public Utilities Fund
5,375,495 6,393,738 7,358,007 8,355,771 8,355,771 28,434,578 35,838,782 64,273,360Transfer from Stormwater Fund
560,000 560,000 1,070,000 - - 560,000 2,190,000 2,750,000Transfers from Schools(Capital
Reserve Simonsdale School)
- - - - - 4,500,000 - 4,500,000VML/VaCO Lease Revenue Bonds
58,797,923 71,762,707 320,861,495 56,403,023 39,230,121 26,478,371 252,672,145 573,533,640
Total Funding
Fiscal Year 2014 614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Sewer
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
3,500,000 2,500,000 2,500,000 2,500,000 3,500,000 13,326,016 14,500,000 27,826,016Miscellaneous Improvements - Sewer
6,857,100 6,857,100 6,857,100 5,964,350 5,964,350 17,100,000 32,500,000 49,600,000Sanitary Sewer Overflow Elimination
Program
800,000 800,000 900,000 900,000 - 6,334,763 3,400,000 9,734,763Sewer Cave-in Repair
- - - - - 7,018,290 - 7,018,290Suction Well Rehabilitation
- - - - - 2,500,000 - 2,500,000Williams Court Outlet Sewer
Rehabilitation
11,157,100 10,157,100 46,279,069 10,257,100 9,364,350 9,464,350 50,400,000 96,679,069
Total Project Cost
Debt Funding
9,473,284 10,157,100 10,257,100 9,364,350 9,464,350 36,132,234 48,716,184 84,848,418Public Utilities General Obligation
Bonds
Other Funding
- - - - - 230,000 - 230,000Sale of Timber
Transfers
1,683,816 - - - - 9,916,835 1,683,816 11,600,651Transfer from Public Utilities Fund
11,157,100 10,157,100 46,279,069 10,257,100 9,364,350 9,464,350 50,400,000 96,679,069
Total Funding
Fiscal Year 2014 714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Sewer
Miscellaneous Improvements - Sewer
Project: Title: Status:
19207 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 3,500,000 2,500,000 2,500,000 2,500,000 3,500,000 13,326,016 27,826,016
Comprehensive Plan Information Project Location
Location: Undefined
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities is responsible for the operation and maintenance of 64 sewer pump stations and approximately 436 miles of gravity
sewer and force mains. Over 72% of Portsmouth's sewer system is at the end of its useful engineered life. These minor projects provide for routine
replacement/rehabilitation and upgrade of sewer system components, using both in-house and contract labor.
Description and Scope
We must continue to lower asset age. Failure of the sanitary sewer system disrupts service to our customers, causes overflows which create public
health and environmental problems, and cause liability issues from possible damage to other City assets or private property.
Rationale
Funding Strategy
This is an ongoing project necessary for the proper operation of the system and to limit failures due to age and deterioration.
Operating Budget Impacts
This project will lower asset age, provide for reliable system operations, reduce sewer overflow potential and overtime, and reduce annual
maintenance costs.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/04 - 06/17 27,826,016
Total Budgetary Cost Estimate:
27,826,016
Funding Source Amount
Public Utilities General Obligation Bonds 19,662,500
Transfer from Public Utilities Fund 8,163,516
Total Programmed Funding:
27,826,016
Future Funding Requirements: 0
Fiscal Year 2014 814 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Sewer
Sanitary Sewer Overflow Elimination Program
Project: Title: Status:
19507 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 5,964,350 5,964,350 6,857,100 6,857,100 6,857,100 17,100,000 49,600,000
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The objective of this program is to markedly reduce the overflows of sewage caused by the infiltration or inflow of ground or rain water into
Portsmouth's sanitary sewer system as required by the Federal Clean Water Act and under the conditions of a voluntary consent order negotiated by
the Hampton Roads localities with the State Department of Environmental Quality.
Description and Scope
This project is a result of a voluntary consent order with the State Department of Environmental Quality. The capacity of wastewater components
such as mains and pump stations is finite. Infiltration and inflow of ground or rain water takes up the capacity of these components reserved for
wastewater, and can cause sewage overflow. This can result in increased maintenance and capacity costs to customers, and poses a potential
health risk to the public.
Rationale
Funding Strategy
The first step in this program will be to conduct a city-wide Sanitary Sewer System Evaluation Study (SSES) to identify, categorize and prioritize
sanitary sewer deficiencies and the necessary actions, phasing, and costs to correct them. This 18-24 month process will be followed by phased,
multi-year corrective activities. FY2014 will see significant increases due to start up of projects mandated once the SSES is approved.
Operating Budget Impacts
Project will reduce the annual maintenance requirements, provide for reliable operations and reduce the potential for sanitary sewage overflows.
Schedule of ActivitiesProject Map
Project Activities
Construction
Means of Financing
From - To Amount
07/08 - 06/17 44,360,000
Design 07/06 - 06/17 3,390,000
Project Management 07/06 - 06/08 1,850,000
Total Budgetary Cost Estimate:
49,600,000
Funding Source Amount
Public Utilities General Obligation Bonds 46,962,865
Transfer from Public Utilities Fund 2,637,135
Total Programmed Funding:
49,600,000
Future Funding Requirements: 0
Fiscal Year 2014 914 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Sewer
Sewer Cave-in Repair
Project: Title: Status:
19307 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 900,000 900,000 800,000 800,000 6,334,763 9,734,763
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities is responsible for the operation & maintenance of approximately 436 miles of sewer mains, manholes, force mains,
valves, sewer laterals and other sewage collection components. 72% of Portsmouth’s sewage system is at the end of its useful engineering life. This
project provides for the replacement and or rehabilitation of minor segments of the failing sewage system, using both in-house forces and outside
contractors.
Description and Scope
Sanitary sewer failures disrupt service to customers, cause overflows which create public health and environmental problems and cause the overlying
streets and property to fail.
Rationale
Funding Strategy
This is an on-going project that is necessary for the proper operation of the system due to failures caused by age and deterioration.
Operating Budget Impacts
Project will reduce the annual maintenance requirements, provide for reliable operations and reduce the potential for sanitary sewage overflows.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/17 9,734,763
Total Budgetary Cost Estimate:
9,734,763
Funding Source Amount
Sale of Timber 230,000
Public Utilities General Obligation Bonds 8,704,763
Transfer from Public Utilities Fund 800,000
Total Programmed Funding:
9,734,763
Future Funding Requirements: 0
Fiscal Year 2014 1014 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Sewer
Suction Well Rehabilitation
Project: Title: Status:
19007 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 7,018,290 7,018,290
Comprehensive Plan Information Project Location
Location: Undefined
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities is responsible for the operation & maintenance of an extensive wastewater collection system, of which 72% is at
the end of its useful engineering life. Included in the wastewater collection system is 10 miles of vacuum sewer piping and 29 sewer suction wells,
which serve the older Downtown, Midtown, Westhaven and Glenshellah portions of the City. This project provides for replacement and/or
rehabilitation of the vacuum sewer piping and suction wells.
Description and Scope
•The vacuum sewer system ranges in age from 52 to 77 years old and exposure to a harsh wastewater environment has caused extensive
deterioration of this system.
•Planned, phased expenditures are necessary to maintain this system’s operation and prevent failure which could have both public health and
environmental consequences.
Rationale
Funding Strategy
This is an on-going project that will continue until the vacuum lines and suction wells have been rehabilitated and/or replaced. A Master Plan Study to
set the range of rehabilitation costs and priorities was completed in FY ’03-‘04. A pilot program to replace one section of the system, refining
rehabilitation methods and costs was performed in FY04-05. Rehabilitation of the system suction wells has been completed. Future funding will
begin phased replacement of the vacuum lines.
Operating Budget Impacts
Project will reduce the annual maintenance requirements, provide for reliable operations and reduce the potential for sanitary sewage overflows.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/17 7,018,290
Total Budgetary Cost Estimate:
7,018,290
Funding Source Amount
Public Utilities General Obligation Bonds 7,018,290
Total Programmed Funding:
7,018,290
Future Funding Requirements: 0
Fiscal Year 2014 1114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Sewer
Williams Court Outlet Sewer Rehabilitation
Project: Title: Status:
19009 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 2,500,000 2,500,000
Comprehensive Plan Information Project Location
Location: Behind the former Cradock High School, 4300 GWH
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project involves rehabilitation of the 27-inch concrete sewer main which conveys wastewater from the Williams Court area to the Camden
Avenue Pump Station. The rehabilitation will involve lining and/or replacement of approximately 3000 LF of 27" and 18" sewer line on George
Washington Highway and Kelley Drive.
Description and Scope
Investigation of the sewer line during cleaning operations show that the top of the concrete pipe has eroded away due to the release of hydrogen
sulfide gas during turbulent wastewater flow. If left unchecked, resulting sanitary sewer overflows would have major public health and environmental
issues.
Rationale
Funding Strategy
Funding to come from Public Utilities General Obligation Bonds.
Operating Budget Impacts
Project would minimize operating costs for Public Utilities.
Schedule of ActivitiesProject Map
Project Activities
Construction
Means of Financing
From - To Amount
02/13 - 11/13 2,250,000
Design 07/08 - 06/09 100,000
Project Management 07/08 - 06/11 150,000
Total Budgetary Cost Estimate:
2,500,000
Funding Source Amount
Public Utilities General Obligation Bonds 2,500,000
Total Programmed Funding:
2,500,000
Future Funding Requirements: 0
Fiscal Year 2014 1214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
1,500,000 - - - - 4,000,000 1,500,000 5,500,000Dam Upgrades
1,000,000 3,900,000 4,000,000 4,000,000 - 16,900,000 12,900,000 29,800,000Downtown Master Utility
Replacement Program
4,000,000 4,000,000 4,000,000 4,500,000 4,808,250 46,269,501 21,308,250 67,577,751Infrastructure Improvements
- - 8,000,000 2,000,000 - 800,000 10,000,000 10,800,000Lake Cahoon Raw Water Pump
Station and Pipeline
15,000,000 10,000,000 10,000,000 - - 2,600,000 35,000,000 37,600,000Lake Kilby Replacement Filters 1-10
1,000,000 4,000,000 5,000,000 5,000,000 - 5,250,000 15,000,000 20,250,000Low Pressure Transmission Mains
- - - - - 9,999,000 - 9,999,000Meter Replacement Program
600,000 - 700,000 700,000 - 3,985,616 2,000,000 5,985,616Miscellaneous Water Work
- - 1,500,000 1,500,000 - 9,643,913 3,000,000 12,643,913Replacement of Water Plant
Equipment
23,100,000 21,900,000 99,448,030 33,200,000 17,700,000 4,808,250 100,708,250 200,156,280
Total Project Cost
Debt Funding
21,900,000 21,900,000 33,200,000 17,700,000 4,808,250 86,864,499 99,508,250 186,372,749Public Utilities General Obligation
Bonds
Other Funding
- - - - - 4,183,511 - 4,183,511Interest Earnings
- - - - - 626,800 - 626,800Other - Federal Funding
- - - - - 1,800 - 1,800Other - Local Funding
- - - - - 120,000 - 120,000Sale of Timber
4,932,111 - - 4,932,111 - - - -
Other Funding Funding
Transfers
1,200,000 - - - - 7,651,420 1,200,000 8,851,420Transfer from Public Utilities Fund
23,100,000 21,900,000 99,448,030 33,200,000 17,700,000 4,808,250 100,708,250 200,156,280
Total Funding
Fiscal Year 2014 1314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Dam Upgrades
Project: Title: Status:
20112 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 1,500,000 4,000,000 5,500,000
Comprehensive Plan Information Project Location
Location:
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
These are several upgrades and improvements spread over a 3 year period at dams in Suffolk Lakes.
New Regulatory requirements require localities to enhance and strenghten earthen dams to meet new potential hazard requirements.
Description and Scope
The City is currently operating under conditional certificates until work is completed that meets the new guidelines.
Rationale
Funding Strategy
City to issue Bonds in FY12/13
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 01/00 - 06/14 5,500,000
Total Budgetary Cost Estimate:
5,500,000
Funding Source Amount
Public Utilities General Obligation Bonds 4,300,000
Transfer from Public Utilities Fund 1,200,000
Total Programmed Funding:
5,500,000
Future Funding Requirements: 0
Fiscal Year 2014 1414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Downtown Master Utility Replacement Program
Project: Title: Status:
21907 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 4,000,000 4,000,000 3,900,000 1,000,000 16,900,000 29,800,000
Comprehensive Plan Information Project Location
Location: Downtown Portsmouth
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Downtown Area contains some of Portsmouth oldest water and wastewater system components. Replacement of aged and inadequate water
distribution and wastewater collection and conveyance systems in the Downtown Area are required to support the redevelopment of this critical area
as envisioned by the Downtown Strategic Plan prepared by Urban Design Associates. Expected limits of the area are the Elizabeth River on the east,
Crawford Parkway on the north, Chestnut Street/Fort Lane on the west, and I-264 on the south.
Description and Scope
The average age of these water and wastewater components is 100 years, well beyond their useful life. In order to adequately support the proposed
redevelopment, replacement of these components is critical.
Rationale
Funding Strategy
Phasing of this project will be tied to the redevelopment phases outlined in the Downtown Strategic Plan. The first phase will be to prepare
construction documents for the entire phased project followed by a multi-year construction implementation program.
Operating Budget Impacts
This project will reduce the possibility of major water and sewer system failures in the Downtown area, decreasing maintenance requirements as
more piping is replaced.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/17 25,985,000
Design 07/06 - 06/12 3,815,000
Total Budgetary Cost Estimate:
29,800,000
Funding Source Amount
Public Utilities General Obligation Bonds 29,800,000
Total Programmed Funding:
29,800,000
Future Funding Requirements: 0
Fiscal Year 2014 1514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Infrastructure Improvements
Project: Title: Status:
20007 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 4,808,250 4,500,000 4,000,000 4,000,000 4,000,000 46,269,501 67,577,751
Comprehensive Plan Information Project Location
Location: Citywide(Include Prentispark Waterline Project)
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities has developed an aggressive program for replacing or rehabilitating the water and sewer infrastructure throughout
the City. This work is based upon the age and condition of the water and sewer infrastructure.
Description and Scope
•Approximately 63% of Portsmouth’s neighborhood water and sewer infrastructure is past its useful life. The age and condition of the water mains
pose potential water quality problems and real problems with pressure, flow and leakage. The age and condition of the sewer lines pose potential
leakage and cave-in problems, which can impede sewage flow and cause backups.
•The Master Infrastructure Rehabilitation Plan, the Strategic Financial Plan and the Asset Replacement Valuation Study of the Department of Public
Utilities all support this project.
Rationale
Funding Strategy
•This is an on-going project that will continue until all mains that are past their useful life are replaced.
Operating Budget Impacts
This project will reduce the possibility of major water and sewer system failures, decreasing maintenance requirements as more piping is replaced.
Debt service and rates will increase to support this program.
Schedule of ActivitiesProject Map
Project Activities
Construction
Means of Financing
From - To Amount
07/06 - 06/17 31,890,000
Design 07/06 - 06/15 4,808,250
Project Management 07/04 - 06/15 30,879,501
Total Budgetary Cost Estimate:
67,577,751
Funding Source Amount
Other - Local Funding 1,800
Public Utilities General Obligation Bonds 56,572,920
Transfer from Public Utilities Fund 6,192,720
Interest Earnings 4,183,511
Other - Federal Funding 626,800
Total Programmed Funding:
67,577,751
Future Funding Requirements: 0
Fiscal Year 2014 1614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Lake Cahoon Raw Water Pump Station and Pipeline
Project: Title: Status:
20010 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 2,000,000 8,000,000 0 0 800,000 10,800,000
Comprehensive Plan Information Project Location
Location: Lake Cahoon Reservoir
District:
Project Need: N/A
Plan Reference: CC Vision – Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities operates a system of four reservoirs. The Department maintains raw water intakes on two of the four reservoirs.
This project would provide a raw water intake with a connection to the Lake Kilby Plant from a third reservoir, Lake Cohoon. Lake Cohoon contains
53% of the combined reservoir’s supply capacity.
Description and Scope
•Construction of an intake on Lake Cohoon would provide a transmission source on the northern sub-basin of Portsmouth’s reservoir system, thereby
increasing protection against contamination events. Additionally water could be blended for both sub-basins feeding the terminal reservoir allowing for
water quality adjustments.
•Construction of a separate access to the largest reservoir system sub-basin provides additional reliability that does not currently exist.
Rationale
Funding Strategy
Operating Budget Impacts
Once completed, this project will have minimal impact on the operating budget.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/10 - 06/17 10,000,000
Design 07/09 - 06/10 800,000
Total Budgetary Cost Estimate:
10,800,000
Funding Source Amount
Public Utilities General Obligation Bonds 10,800,000
Total Programmed Funding:
10,800,000
Future Funding Requirements: 0
Fiscal Year 2014 1714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Lake Kilby Replacement Filters 1-10
Project: Title: Status:
23007 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 10,000,000 10,000,000 15,000,000 2,600,000 37,600,000
Comprehensive Plan Information Project Location
Location: Lake Kilby Water Treatment Facility
District:
Project Need: N/A
Plan Reference: CC Vision – Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities operates the Lake Kilby Water Treatment Facility. This project provides for the replacement of filters 1 through 10
at the treatment facility with conventional media filters or with membrane technology.
Description and Scope
•Filters 1-4 were constructed in 1947 and filters 5-10 were constructed in 1968. The concrete filter boxes for some of these filters were constructed
without reinforcing steel (post World War II constraint) and are now deteriorating. Additionally, the southwest corner of the filter building was not pile
supported and has settled significantly. These filters have outlived or are nearing the end of their useful lives.
•To insure the continued integrity, capacity and operation of the Lake Kilby Treatment Facility it is important that these filters be replaced with either
new conventional media filters or with the use of membrane technology.
•Project Source document: Lake Kilby Water Facility Master Plan 2001 Update, page 6-5, Table 6-3
Rationale
Funding Strategy
Evaluation and study will determine the multiphasing of this project and its cost.
Operating Budget Impacts
Once completed, this project will have minimal impact on the operating budget.
Schedule of ActivitiesProject Map
Project Activities
Construction
Means of Financing
From - To Amount
07/10 - 06/14 32,405,000
Design 07/10 - 06/13 5,045,000
Project Management 07/04 - 06/05 150,000
Total Budgetary Cost Estimate:
37,600,000
Funding Source Amount
Public Utilities General Obligation Bonds 37,600,000
Total Programmed Funding:
37,600,000
Future Funding Requirements: 0
Fiscal Year 2014 1814 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Low Pressure Transmission Mains
Project: Title: Status:
22007 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 5,000,000 5,000,000 4,000,000 1,000,000 5,250,000 20,250,000
Comprehensive Plan Information Project Location
Location: Portsmouth and Suffolk
District:
Project Need: N/A
Plan Reference: CC Vision – Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
•The Department of Public Utilities operates three low pressure transmission mains that convey water from the Lake Kilby Water Treatment Plant in
Suffolk, 23 miles into Portsmouth. These mains were constructed in 1888, 1906 and 1950. This project provides for a plan to evaluate the remaining
life of these mains and address the best way to provide for the transmission of current and future City water demand in a phased, affordable manner.
Total replacement may cost in excess of $60 million dollars.
Description and Scope
These three pipelines have been in service between 53 and 116 years and are an important part of Portsmouth’s water transmission system. They
exhibit leaking joints and other signs of deterioration. This project is necessary to protect the water transmission capability of Portsmouth’s water
supply and to provide safe and reliable service.
Rationale
Funding Strategy
The only portions of this project to be performed during the next five years are an evaluation of the mains, the completion of a phased plan for their
replacement or rehabilitation and the construction of the first phase. Total replacement may cost in excess of $60 million dollars.
Operating Budget Impacts
Once completed, this major project will reduce annual maintenance requirements, will increase system reliability and will reduce lost or unaccounted
for water.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/12 - 06/17 20,050,000
Design 07/11 - 06/17 200,000
Total Budgetary Cost Estimate:
20,250,000
Funding Source Amount
Public Utilities General Obligation Bonds 20,250,000
Total Programmed Funding:
20,250,000
Future Funding Requirements: 0
Fiscal Year 2014 1914 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Meter Replacement Program
Project: Title: Status:
20407 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 9,999,000 9,999,000
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference: CC Vision – Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities is responsible for the reading, operation and maintenance of over 31,000 water meters. This project provides for
the systematic replacement of the water meters with an automated meter reading system.
Description and Scope
National studies indicate that residential and commercial water meters decrease in accuracy over time (especially in recording lower range flows to
the point that replacement is economically justified due to loss of revenue).
Rationale
Funding Strategy
.
Operating Budget Impacts
This project will reduce the annual maintenance requirements and increase revenues due to accurate metering of water consumption.
Schedule of ActivitiesProject Map
Project Activities
Construction
Means of Financing
From - To Amount
07/06 - 06/12 7,799,100
Design 07/06 - 06/12 699,900
Project Management 07/04 - 06/05 1,500,000
Total Budgetary Cost Estimate:
9,999,000
Funding Source Amount
Public Utilities General Obligation Bonds 9,999,000
Total Programmed Funding:
9,999,000
Future Funding Requirements: 0
Fiscal Year 2014 2014 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Miscellaneous Water Work
Project: Title: Status:
20707 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 700,000 700,000 0 600,000 3,985,616 5,985,616
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference: CC Vision – Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Department of Public Utilities is responsible for the operation & maintenance of approximately 546 miles of water mains; over 2,500 fire hydrants;
12,000 valves; four elevated tanks; two water booster-pumping stations and other components compromising the water system. This project provides
for routine replacement and/or rehabilitation of the water system components that are not included in the Neighborhood Replacement Program. The
work will be performed with in-house and contractor forces.
Description and Scope
Replacement, repair or rehabilitation is dictated by deterioration due to age and the failure of the components.
Rationale
Funding Strategy
This is an ongoing project due to the age and the condition of the water system.
Operating Budget Impacts
Project will reduce the annual maintenance budget (leak repairs, component failures) and will improve water quality.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/15 4,572,000
Project Management 07/04 - 06/15 1,413,616
Total Budgetary Cost Estimate:
5,985,616
Funding Source Amount
Sale of Timber 120,000
Public Utilities General Obligation Bonds 4,665,616
Transfer from Public Utilities Fund 1,200,000
Total Programmed Funding:
5,985,616
Future Funding Requirements: 0
Fiscal Year 2014 2114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Water
Replacement of Water Plant Equipment
Project: Title: Status:
20207 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 1,500,000 1,500,000 0 0 9,643,913 12,643,913
Comprehensive Plan Information Project Location
Location: Lake Kilby Water Treatment Facility
District:
Project Need: N/A
Plan Reference: CC Vision – Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The department of Public Utilities is responsible for the operation and maintenance of a 32 million gallon a day water treatment facility and related
appurtenances to provide reliable, safe and aesthetically pleasing water to its consumers. This project provides for replacement or rehabilitation of all
water treatment facility components such as pumps, electrical gear, chemical storage and feed systems, buildings and other capital items to ensure
the proper operation of the facility.
Description and Scope
Improvements to the water treatment and conveyance facilities are required to continue to meet all federal and state regulatory requirements and
ensure high quality drinking water.
Rationale
Funding Strategy
This is an ongoing project that will continue throughout the life of the water plant.
Operating Budget Impacts
Project will reduce the annual maintenance requirements and provide for reliable operations.
Schedule of ActivitiesProject Map
Project Activities
Construction
Means of Financing
From - To Amount
07/06 - 06/17 5,461,299
Design 07/06 - 06/15 745,700
Project Management 07/04 - 06/05 6,436,914
Total Budgetary Cost Estimate:
12,643,913
Funding Source Amount
Public Utilities General Obligation Bonds 12,385,213
Transfer from Public Utilities Fund 258,700
Total Programmed Funding:
12,643,913
Future Funding Requirements: 0
Fiscal Year 2014 2214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
25,000 30,120 25,000 30,000 30,000 321,308 140,120 461,428ADA Compliance-Curb Cuts
- - - - - 991,500 - 991,500Alexander's Corner Resignalization
115,997 121,664 125,000 130,000 130,000 2,471,631 622,661 3,094,292Bridge Repairs
- 23,677,303 - - - 5,822,697 23,677,303 29,500,000Churchland Bridge
3,071,924 3,193,738 4,158,007 5,055,771 5,055,771 24,548,078 20,535,211 45,083,289Drainage Facilities Repair and Lake
Management
303,571 200,000 200,000 300,000 300,000 2,000,000 1,303,571 3,303,571Dredging of Lakes/Ponds
- - - - - 1,000,000 - 1,000,000Midtown Corridor
- 120,000 120,000 120,000 120,000 2,524,646 480,000 3,004,646Traffic Signal Improvements
- - - - - 732,150 - 732,150Turnpike Road - ML King Hwy to
Portsmouth Boulevard
208,000 - - - - 3,185,600 208,000 3,393,600Update Traffic Signals @ 10
Intersection(HSIP)
- - - 1,500,000 1,500,000 - 3,000,000 3,000,000Victory blvd/Paradise Cr Bridge
Replacement
2,000,000 3,000,000 3,000,000 3,000,000 3,000,000 2,000,000 14,000,000 16,000,000VPDES Permit Compliance
5,724,492 30,342,825 45,597,610 7,628,007 10,135,771 10,135,771 63,966,866 109,564,476
Total Project Cost
Debt Funding
- 13,677,303 - 1,500,000 1,500,000 108,160 16,677,303 16,785,463Future Bond Issuance
- - - - - 10,578,806 - 10,578,806General Obligation Bonds
- - - - - 298,767 - 298,767General Obligation Notes
27,663,036 - 13,677,303 10,985,733 - 1,500,000 1,500,000 16,677,303
Debt Funding Funding
Education Funding
- 10,000,000 - - - 70,000 10,000,000 10,070,000State-Other Categorical Aid
Other Funding
- - - - - 390,549 - 390,549Interest Earnings
- - - - - 5,716,750 - 5,716,750Other - Federal Funding
6,107,299 - - 6,107,299 - - - -
Other Funding Funding
Transfers
348,997 271,784 270,000 280,000 280,000 - 1,450,781 1,450,781Transfer from General Fund
5,375,495 6,393,738 7,358,007 8,355,771 8,355,771 28,434,578 35,838,782 64,273,360Transfer from Stormwater Fund
65,724,141 5,724,492 6,665,522 28,434,578 7,628,007 8,635,771 8,635,771 37,289,563
Transfers Funding
5,724,492 30,342,825 45,597,610 7,628,007 10,135,771 10,135,771 63,966,866 109,564,476
Total Funding
Fiscal Year 2014 2314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
ADA Compliance-Curb Cuts
Project: Title: Status:
11907 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 30,000 30,000 25,000 30,120 25,000 321,308 461,428
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides for wheelchair curb ramp construction at various intersections throughout the City. Priority is given to critical intersections or
where citizens have requested accommodations.
Description and Scope
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/05 - 06/18 461,428
Total Budgetary Cost Estimate:
461,428
Funding Source Amount
General Obligation Bonds 321,308
Transfer from General Fund 140,120
Total Programmed Funding:
461,428
Future Funding Requirements: 0
Fiscal Year 2014 2414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Alexander's Corner Resignalization
Project: Title: Status:
10110 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 991,500 991,500
Comprehensive Plan Information Project Location
Location: Intersection of Airline Blvd and Portsmouth Blvd
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project will upgrade the traffic signal system at Alexander’s Corner and the nearby intersection at Turnpike and Portsmouth Boulevard. The
project will include new span support, LED signal heads, video detection, controller, and back-up battery power. Project will also include repaving and
layout improvements to the intersection.
Description and Scope
The signal at this intersection is very old and in need of repair. Due to the size and complexity of the intersection, the costs to upgrade have been
high. However, because the City has received federal grant funds from the Congestion Mitigation and Air Quality (CMAQ) program, the project is able
to proceed.
Rationale
Funding Strategy
The project is funded 100% by federal grant money which will be run through VDOT.
Operating Budget Impacts
Although the operating budget impact is minimal; operating costs will decrease due to the efficiency of the LED heads.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/07 - 06/12 850,000
Design 07/07 - 06/08 141,500
Total Budgetary Cost Estimate:
991,500
Funding Source Amount
General Obligation Bonds 100,000
Other - Federal Funding 891,500
Total Programmed Funding:
991,500
Future Funding Requirements: 0
Fiscal Year 2014 2514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Bridge Repairs
Project: Title: Status:
11607 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 130,000 130,000 125,000 121,664 115,997 2,471,631 3,094,292
Comprehensive Plan Information Project Location
Location: Undefined
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides for engineering work and initiation of repairs required on the City's bridges. This is an ongoing project for preventive
maintenance and includes localized painting, joint, structural and surface repairs, drainage cleaning and required safety inspections.
Description and Scope
These continuing repairs will provide for the extension of the useful life of the seawall.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/05 - 06/18 3,094,292
Total Budgetary Cost Estimate:
3,094,292
Funding Source Amount
General Obligation Bonds 2,431,981
Transfer from General Fund 622,661
Other - Federal Funding 39,650
Total Programmed Funding:
3,094,292
Future Funding Requirements: 0
Fiscal Year 2014 2614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Churchland Bridge
Project: Title: Status:
10009 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 23,677,303 0 5,822,697 29,500,000
Comprehensive Plan Information Project Location
Location: High Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides funding to replace the two westbound lanes of the Churchland Bridge with a totally new structure. The funding identified will
address the eventual replacement of the bridge. Inspections will continue to be required on an annual basis and may generate the need to fund
necessary repairs until the total replacement funding is in place. The proposed funding schedule will also allow for the design of replacement plans
prior to the availability of total funding.
Description and Scope
This bridge was originally built as a two lane bridge in 1950 and widened with two additional lanes in 1974. Several of support structures of the
original two lane bridge are severely deteriorated to the point that repairs need to be made as soon as possible to avoid a future condition of possible
failure. Bridges in Virginia are inspected in accordance with National Bridge Inspection Standards (NBIS) and the Virginia Department of
Transportation (VDOT). The bridge rating criteria rated the Churchland Bridge as a 4. Bridges are rated on a scale from 0-9, with 0 being a failed
condition and 9 being excellent. A four rating means the bridge is in poor condition and requires immediate repairs. Further, this rating has
mandated that the bridge is inspected once a year as compared to every two years, and a downgrading of the bridge rating would force the City to
place load limits on crossing vehicles. A replacement bridge will have a minimum of a 50-year service life.
Rationale
Funding Strategy
The total project cost, which has been projected out through FY16, is $29.5 million. At this point in time, no other funding sources have been
identified. The Engineering Department will continue to research state/federal funding that could be available for this project.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/08 - 06/17 27,500,000
Design 07/09 - 06/17 2,000,000
Total Budgetary Cost Estimate:
29,500,000
Funding Source Amount
General Obligation Bonds 5,822,697
State-Other Categorical Aid 10,000,000
Future Bond Issuance 13,677,303
Total Programmed Funding:
29,500,000
Future Funding Requirements: 0
Fiscal Year 2014 2714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Drainage Facilities Repair and Lake Management
Project: Title: Status:
10307 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 5,055,771 5,055,771 4,158,007 3,193,738 3,071,924 24,548,078 45,083,289
Comprehensive Plan Information Project Location
Location: City-wide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Drainage Facility Repair and Lake Management Program provides funding for citywide system maintenance and repair which includes cave-in
repairs, cleaning, CCTV and lining of drainpipes; outfall and ditch maintenance; renewal and replacement of failing infrastructure; lake management
including aeration, trash booms, algae control, nuisance abatement and dam maintenance; VPDES permit support including water quality monitoring,
public education, and regional efforts through HRDPC; program administration/management and cost sharing in programs such as the Citywide
Drainage Needs Assessment and the Downtown Master Utility study.
Description and Scope
Rationale
Funding Strategy
This project is funded through transfers from the Stormwater operating budget and Stormwater fund balance.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/06 - 06/17 45,083,289
Total Budgetary Cost Estimate:
45,083,289
Funding Source Amount
General Obligation Bonds 13,500
Transfer from Stormwater Fund 44,969,789
Other - Federal Funding 100,000
Total Programmed Funding:
45,083,289
Future Funding Requirements: 0
Fiscal Year 2014 2814 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Dredging of Lakes/Ponds
Project: Title: Status:
12707 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 300,000 300,000 200,000 200,000 303,571 2,000,000 3,303,571
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Stormwater Management Plan is committed to address lake/pond issues throughout the City. One of these issues is the dredging of the City's
lakes and ponds which is necessary to re-establish the original lake depth, remove organic materials and sediment and enhance water quality. The
Lake Management Plan prioritizes dredging and other lake improvements based on water quality and increased functionality. The first dredging
project commenced in FY08.
Description and Scope
City street drainage flows into some of the lakes and ponds throughout City. These locations are important to the City's stormwater system,and are
included in the city's VPDES Stormwater permit.
Rationale
Funding Strategy
Starting in FY10, a minimum of $200,000 per year will be budgeted to address lake/pond and outfall dredging. Funding will be used for project
design, permits, and maintenance operations after priorities are re-examined based on the updated Lake Management Plan and the Outfall Ditch
Rehabilitation Wetlands/Water Assessment Report.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/07 - 01/17 3,303,571
Total Budgetary Cost Estimate:
3,303,571
Funding Source Amount
Transfer from Stormwater Fund 3,303,571
Total Programmed Funding:
3,303,571
Future Funding Requirements: 0
Fiscal Year 2014 2914 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Midtown Corridor
Project: Title: Status:
13007 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 1,000,000 1,000,000
Comprehensive Plan Information Project Location
Location:
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project will provide 1) matching funds to VDOT under the Revenue Sharing Program to accelerate the accrual of funds and expedite construction
of the Turnpike Road Improvement Project being funded under the VDOT Urban Program, and 2) implement the first phase of the Frederick
Boulevard corridor plan as recommended by a recent planning study.
Description and Scope
This project will accelerate the improvements to Turnpike Road which will enhance the revitalization and redevelopment of both the former IC Norcom
property and the Jeffry Wilson property. The work will provide aesthetic gateway improvements into this redeveloping retail area of the City.
Rationale
Funding Strategy
VDOT will match $1M in CIP funds to augment $3.15M available in VDOT Urban Program funds, accelerating the accrual of funds to speed up the
start of construction of the Turnpike Road Improvement project from FY19 to FY11.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/06 - 06/12 1,000,000
Total Budgetary Cost Estimate:
1,000,000
Funding Source Amount
General Obligation Bonds 820,266
Interest Earnings 179,734
Total Programmed Funding:
1,000,000
Future Funding Requirements: 0
Fiscal Year 2014 3014 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Traffic Signal Improvements
Project: Title: Status:
11307 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 120,000 120,000 120,000 120,000 0 2,524,646 3,004,646
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Throughout the City, this ongoing project provides for the replacement of outdated or damaged traffic signals and related equipment, installation of
new traffic signals and other intersection improvements.
Description and Scope
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/05 - 06/18 3,004,646
Total Budgetary Cost Estimate:
3,004,646
Funding Source Amount
General Obligation Bonds 617,719
General Obligation Notes 298,767
Transfer from General Fund 480,000
Future Bond Issuance 108,160
Other - Federal Funding 1,500,000
Total Programmed Funding:
3,004,646
Future Funding Requirements: 0
Fiscal Year 2014 3114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Turnpike Road - ML King Hwy to Portsmouth Boulevard
Project: Title: Status:
10407 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 732,150 732,150
Comprehensive Plan Information Project Location
Location: Turnpike Road
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The project provides funding for facility repairs from Constitution to Portsmouth Boulevard consisting of widening Turnpike Road to five lanes with
sidewalks, curbs and gutters and associated drainage improvements. The segment of Turnpike between Constitution and Frederick Boulevard is
planned for construction at this time.
Description and Scope
Rationale
Funding Strategy
This project has ongoing ROW and design activities at VDOT, but is accruing construction funding through the City's annual VDOT urban allocation.
The CIP estimate is based on the City's paying 2% of total project costs, estimated at $13,000,000. This is a VDOT managed project project.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/08 - 06/12 732,150
Total Budgetary Cost Estimate:
732,150
Funding Source Amount
General Obligation Bonds 451,335
State-Other Categorical Aid 70,000
Interest Earnings 210,815
Total Programmed Funding:
732,150
Future Funding Requirements: 0
Fiscal Year 2014 3214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Update Traffic Signals @ 10 Intersection(HSIP)
Project: Title: Status:
11311 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 208,000 3,185,600 3,393,600
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The city accepted the sum of $3,185,600 from the VDOT in FY2010/2012 under the HSIP Program for the following traffic intersection
Portsmouth Blvd/Deep Creek Blvd($250,000)
George Washington Hwy-Greenwood($145,000)
EffinghamSt-Portsmouth Blvd($203,700)
Frederick Blvd-Deep CreekBlvd($448,200)
Towne Point Rd-Twin Pines Rd ($198,800)
George washingtonHwy-Frederick Blvd($651,300)
Portsmouth Blvd-Elmhurst Lane($566,700)
Frederick Blvd-Portsmouth Blvd($483,800)
Description and Scope
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 01/00 - 06/14 3,393,600
Total Budgetary Cost Estimate:
3,393,600
Funding Source Amount
Transfer from General Fund 208,000
Other - Federal Funding 3,185,600
Total Programmed Funding:
3,393,600
Future Funding Requirements: 0
Fiscal Year 2014 3314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
Victory blvd/Paradise Cr Bridge Replacement
Project: Title: Status:
New0058 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 1,500,000 1,500,000 0 0 0 0 3,000,000
Comprehensive Plan Information Project Location
Location:
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This bridge originally built in 1949, carries Victory Blvd over Paradise Cr and serves as amain entrance to the Norfolk Naval Shipyard.It is also one of
our oldest of five bridges in Portsmouth.Thses funds identified in future years will start the programming for it's eventual and necessary replacement.
Description and Scope
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/15 - 06/16 3,000,000
Total Budgetary Cost Estimate:
3,000,000
Funding Source Amount
Future Bond Issuance 3,000,000
Total Programmed Funding:
3,000,000
Future Funding Requirements: 0
Fiscal Year 2014 3414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Drainage and Street Improvements
VPDES Permit Compliance
Project: Title: Status:
10209 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 3,000,000 3,000,000 3,000,000 3,000,000 2,000,000 2,000,000 16,000,000
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Compliance with our VPDES Permit is a State and Federal mandate.Project support includes activities that are required to meet that mandate such
as water quality monitoring, public education/outreach, inspection of industrial facilities, BMP monitoring, erosion and sediment control program,
annual reporting of pollutant loads, TMDL planning and implementation plans, annual reporting of stormwater program activities, etc.
Description and Scope
We are operating with a State VPDES permit that requires a significant increase in our programmatic efforts,and ensuing costs,to meet the mandates
of the permit. It is important to track these efforts and their costs.
Rationale
Funding Strategy
VPDES permit activities are funded primarily through the Stormwater Utility Fund.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/08 - 06/17 16,000,000
Total Budgetary Cost Estimate:
16,000,000
Funding Source Amount
Transfer from Stormwater Fund 16,000,000
Total Programmed Funding:
16,000,000
Future Funding Requirements: 0
Fiscal Year 2014 3514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Education
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 5,000,000 5,000,000School Bus Fleet Replacement
560,000 560,000 1,070,000 - - 560,000 2,190,000 2,750,000Transfer to General Fund
1,560,000 1,560,000 560,000 2,070,000 1,000,000 1,000,000 7,190,000 7,750,000
Total Project Cost
Education Funding
560,000 560,000 1,070,000 - - 560,000 2,190,000 2,750,000Transfers from Schools(Capital
Reserve Simonsdale School)
Transfers
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 5,000,000 5,000,000Transfer from General Fund
1,560,000 1,560,000 560,000 2,070,000 1,000,000 1,000,000 7,190,000 7,750,000
Total Funding
Fiscal Year 2014 3614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Education
School Bus Fleet Replacement
Project: Title: Status:
00028 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 0 5,000,000
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project is being established to replace part of the existing aging bus fleet utilized by the school system.
Description and Scope
The bus fleet must be replaced on a contiuous basis to ensure the safe transportation of the students of the public school system.
Rationale
Funding Strategy
The replacement of the bus fleet will be cash funded.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/14 5,000,000
Total Budgetary Cost Estimate:
5,000,000
Funding Source Amount
Transfer from General Fund 5,000,000
Total Programmed Funding:
5,000,000
Future Funding Requirements: 0
Fiscal Year 2014 3714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Education
Transfer to General Fund
Project: Title: Status:
00043 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 1,070,000 560,000 560,000 560,000 2,750,000
Comprehensive Plan Information Project Location
Location:
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Portsmouth Public Schools contributed a total of $2,750,000 towards the debt service for the construction of the new Simonsdale Elementary
School. Those funds were booked in the Capital Improvement Fund. These funds will be used to make the debt service payments until they are
exhausted. The CIP fund is making a transfer to the General Fund, where the debt service payments are reflected.
Description and Scope
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 2,750,000
Total Budgetary Cost Estimate:
2,750,000
Funding Source Amount
Transfers from Schools(Capital Reserve Simonsdale School) 2,750,000
Total Programmed Funding:
2,750,000
Future Funding Requirements: 0
Fiscal Year 2014 3814 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Industrial and Economic Development
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
50,000 50,000 50,000 50,000 50,000 1,134,913 250,000 1,384,913City Gateways
- - - - - 11,325,000 - 11,325,000Holiday Inn Site Redevelopment
50,000 50,000 12,459,913 50,000 50,000 50,000 250,000 12,709,913
Total Project Cost
Debt Funding
- - - - - 224,973 - 224,973Future Bond Issuance
- - - - - 9,898,940 - 9,898,940General Obligation Bonds
10,123,913 - - 10,123,913 - - - -
Debt Funding Funding
Other Funding
- - - - - 2,336,000 - 2,336,000Sale of Property
Transfers
50,000 50,000 50,000 50,000 50,000 - 250,000 250,000Transfer from General Fund
50,000 50,000 12,459,913 50,000 50,000 50,000 250,000 12,709,913
Total Funding
Fiscal Year 2014 3914 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Industrial and Economic Development
City Gateways
Project: Title: Status:
14107 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 50,000 50,000 50,000 50,000 50,000 1,134,913 1,384,913
Comprehensive Plan Information Project Location
Location: City Wide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Gateways and multimodal corridors serve as the front door to citizens and visitors to our City. The beautification and maintenace of our gateways is a
City Council priority and this project provides funding for the implementation of the City's Gateway and Corridor enhancements.
Description and Scope
The visual appearance of roadway corridors has been identified by citizens as an important factor in Portsmouth's quality of life. Destination 2025, the
City's adopted Comprehensive plan, specifically identifies the City's most important gateways and corridors.Within the adopted Comprehensive Plan,
adopted policy statement #10.2(2) calls for improving and investing in the appearance of gateway entrance to and roadway corridors through
Portsmouth. These adopted strategies include:investing in visual improvements at interchange entrances and along major roadway
corridors;improving the visual appearance of, and reducing visual clutter along roadway corridors, coordinating visual improvements with land use
strategies to promote redevlopment; implementing a coordinated program for the installation of attractive/directional information signage throughout
Portsmouth that is graphically consistent with the City's marketing program; installing period lighting and historic district signage; maintaining and
enhancing existing and creating new view corridors from public ways to scenic resources; and improving the maintenance of right -of-way landscaping
and streetscape conditions.
Rationale
Funding Strategy
$50,000 is programmed each year to maintain the gateways.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/17 1,384,913
Total Budgetary Cost Estimate:
1,384,913
Funding Source Amount
General Obligation Bonds 909,940
Transfer from General Fund 250,000
Future Bond Issuance 224,973
Total Programmed Funding:
1,384,913
Future Funding Requirements: 0
Fiscal Year 2014 4014 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Industrial and Economic Development
Holiday Inn Site Redevelopment
Project: Title: Status:
13009 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 11,325,000 11,325,000
Comprehensive Plan Information Project Location
Location: Crawford Parkway
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
In July 2007, Lincoln Property Company (LPC) was selected as Developer for the six-acre developable site owned by Greater Portsmouth
Development Corporation and the Portsmouth Redevelopment and Housing Authority. The Development Agreement for this project was executed on
February 14, 2008. An amendment to this agreement was signed on June 12, 2009 granting LPC a year extension due to the downturn in the
economy. During this time LPC will work closely with GPDC, PRHA and the City to establish a feasible financing plan for the project and determine
the mix of uses for the project. The Olde Towne Holiday Inn has been demolished. The project is projected to have a total development cost of
approximately $158 million with $29 million being generated in new tax revenue to the City. It is estimated that there will be a four to five year
build-out.
Description and Scope
Rationale
Funding Strategy
Partial project costs will be funded through the land sale proceeds from the redevelopment site and remaining project costs will be funded through
bond anticipation notes and general obligation bonds.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/07 - 06/14 11,325,000
Total Budgetary Cost Estimate:
11,325,000
Funding Source Amount
General Obligation Bonds 8,989,000
Sale of Property 2,336,000
Total Programmed Funding:
11,325,000
Future Funding Requirements: 0
Fiscal Year 2014 4114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Leisure Services
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
75,000 130,000 135,000 135,000 135,000 916,615 610,000 1,526,615Outdoor Athletic Lighting
150,000 165,000 170,000 170,000 210,000 1,294,505 865,000 2,159,505Outdoor Recreation Facility Repair /
Replacement
100,000 - - - - - 100,000 100,000Paradise Creek
325,000 295,000 2,211,120 305,000 305,000 345,000 1,575,000 3,786,120
Total Project Cost
Debt Funding
- - - - - 1,975,854 - 1,975,854General Obligation Bonds
Other Funding
- - - - - 225,266 - 225,266Interest Earnings
- - - - - 10,000 - 10,000Sale of Property
235,266 - - 235,266 - - - -
Other Funding Funding
Transfers
325,000 295,000 305,000 305,000 345,000 - 1,575,000 1,575,000Transfer from General Fund
325,000 295,000 2,211,120 305,000 305,000 345,000 1,575,000 3,786,120
Total Funding
Fiscal Year 2014 4214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Leisure Services
Outdoor Athletic Lighting
Project: Title: Status:
14907 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 135,000 135,000 135,000 130,000 75,000 916,615 1,526,615
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Project provides funding for new and upgraded lighting systems to baseball, soccer, football, and softball fields. Fields which will be addressed
include:
• Highland Biltmore Softball • Cradock Middle Softball
• Hodges Manor Soccer • Churchland Little League (Field 1)
• Churchland Little League (Field 2)
• Cavalier Manor Football
• Churchland Park Softball #4
Description and Scope
Enrollment and participation in the City’s athletic leagues is continually increasing. Due to the limited number of fields available for practice and
games, it has become necessary for leagues to operate during nighttime hours. In addition, lighting the fields will enhance the leagues ability to host
tournaments.
Rationale
Funding Strategy
This is a long term project to replace and upgrade the City's athletic lighting one field per year.
Operating Budget Impacts
This project allows the City to realize energy savings due to energy efficient bulbs and a 25 year warranty during which time the manufacturer will
maintain the lights.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 01/06 - 07/17 1,526,615
Total Budgetary Cost Estimate:
1,526,615
Funding Source Amount
General Obligation Bonds 787,639
Transfer from General Fund 610,000
Sale of Property 10,000
Interest Earnings 118,976
Total Programmed Funding:
1,526,615
Future Funding Requirements: 0
Fiscal Year 2014 4314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Leisure Services
Outdoor Recreation Facility Repair / Replacement
Project: Title: Status:
15007 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 210,000 170,000 170,000 165,000 150,000 1,294,505 2,159,505
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference: CC Vision - Neighborhood
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides funding to replace/renovate outdoor athletic amenities such as fencing, drainage, court surfacing, field renovation and tennis
court renovation. Projects which have been identified include:
• Churchland Park #4 Softball - fencing replacement
• Renovation of Tennis Courts (Wilson High School, Churchland Park, City Park)
• Demolition of old athletic lighting - South Street ball field
• Other Ballfield fencing and athletic facility renovations as determined by priorities
• Other Ballfield fencing and athletic facility renovations as determined by priorities
Description and Scope
This project will continue to replace the City's aging outdoor athletic and recreation facilities. Replacement of fencing will enhance the appearance of
the facilities and fields, make them safer and more conducive for participants and reduce potential liability. In addition, the City should demolish old
athletic lighting systems that are no longer in use. Other projects include development of a park at the former Port Norfolk Elementary School site
and tennis court renovations.
Rationale
Funding Strategy
This is a long term, on-going project to replace and upgrade our aging parks and outdoor recreation amenities.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 01/06 - 06/17 2,159,505
Total Budgetary Cost Estimate:
2,159,505
Funding Source Amount
General Obligation Bonds 1,188,215
Transfer from General Fund 865,000
Interest Earnings 106,290
Total Programmed Funding:
2,159,505
Future Funding Requirements: 0
Fiscal Year 2014 4414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Leisure Services
Paradise Creek
Project: Title: Status:
00029 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 100,000 0 100,000
Comprehensive Plan Information Project Location
Location:
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project will pay for capital equipment to support maintenance at Paradise Creek Park. The equipment includes:
• Crew Cab Dump Truck $35,000
• Trailer 4,000
• Chopper Mower 19,000
• Tractor 26,000
• Mowing Deck 4,000
• "Gator" type vehicle 12,000
Description and Scope
In 2006, the City entered into an agreement with the Elizabeth River Project. Under the terms of the agreement, the Elizabeth River Project (ERP)
would raise money to purchase land and to design and build a park on Paradise Creek in the Victory Blvd corridor. The City agreed to accept the
donation of the park upon completion and operate and maintain the park as a public open space in perpetuity.
Paradise Creek Park is a 40 acre park-in-progress in the heart of a working harbor. This is the cornerstone project of a unique and innovative
250-acre conservation that will benefit businesses, industry, environmental groups and the community.
The park provides the only public access to Paradise Creek, which then connects to the Elizabeth River. The park will also be a model for restoring
the larger river and the Chesapeake Bay.
Rationale
Funding Strategy
Funding is needed in FY 2014 only.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/14 100,000
Total Budgetary Cost Estimate:
100,000
Funding Source Amount
Transfer from General Fund 100,000
Total Programmed Funding:
100,000
Future Funding Requirements: 0
Fiscal Year 2014 4514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
- 25,000 25,000 25,000 25,000 734,485 100,000 834,485ADA Compliance-Municipal Facilities
990,997 - - - - 7,529,003 990,997 8,520,000Behavioral Health Building
400,000 - - - - - 400,000 400,000Building Preservation - 601 and 1846
Court
104,260 - - - - - 104,260 104,260Case Management System
388,740 388,740 - - - - 777,480 777,480Computer Aided Dispatch System
56,125 56,125 - - - - 112,250 112,250Crime Analysis System
50,000 50,000 50,000 50,000 50,000 318,930 250,000 568,930Harbor Center Pavilion-Facility
Upgrades
85,000 85,000 85,000 85,000 85,000 2,302,939 425,000 2,727,939HazMat Program
900,000 - - - - - 900,000 900,000HVAC Replacement-1846 Court
Street
- - - - - 3,640,000 - 3,640,000Judicial Facilities Improvements
9,048,292 - - - - 77,700,259 9,048,292 86,748,551Portsmouth Court Complex(New
Judicial Complex)
4,000,000 4,000,000 - - - 3,000,000 8,000,000 11,000,000Public Safety New Radio System
225,000 225,000 225,000 225,000 225,000 2,907,987 1,125,000 4,032,987Renovations to Various Buildings
40,000 40,000 40,000 40,000 40,000 941,158 200,000 1,141,158Repair of Seawall
- 100,000 100,000 100,000 100,000 1,836,052 400,000 2,236,052Replacement of HVAC
367,917 367,917 367,916 - - - 1,103,750 1,103,750Revenue
System-Treasurer/Commissioner of
Revenue
- 120,000 150,000 150,000 150,000 2,528,668 570,000 3,098,668Roof Replacement
- 250,000 - - - 8,570,000 250,000 8,820,000Seawall Reinforcement
16,656,331 5,707,782 112,009,481 1,042,916 675,000 675,000 24,757,029 136,766,510
Total Project Cost
Debt Funding
14,039,289 4,000,000 - - - 108,160 18,039,289 18,147,449Future Bond Issuance
- - - - - 67,517,243 - 67,517,243General Obligation Bonds
- - - - - 25,029,003 - 25,029,003General Obligation Notes
- - - - - 4,500,000 - 4,500,000VML/VaCO Lease Revenue Bonds
115,193,695 14,039,289 4,000,000 97,154,406 - - - 18,039,289
Debt Funding Funding
Other Funding
50,000 50,000 50,000 50,000 50,000 318,930 250,000 568,930Harbor Center Pavilion Ticket Sales
- - - - - 122,000 - 122,000Other - Federal Funding
- - - - - 165,146 - 165,146Other - Local Funding
- - - - - 2,690,000 - 2,690,000Sale of Property
3,546,076 50,000 50,000 3,296,076 50,000 50,000 50,000 250,000
Other Funding Funding
Transfers
- - - - - 4,396,375 - 4,396,375Trans from Gen Fund to Capital
Reserve - Courts
2,567,042 1,657,782 992,916 625,000 625,000 7,162,624 6,467,740 13,630,364Transfer from General Fund
18,026,739 2,567,042 1,657,782 11,558,999 992,916 625,000 625,000 6,467,740
Transfers Funding
16,656,331 5,707,782 112,009,481 1,042,916 675,000 675,000 24,757,029 136,766,510
Total Funding
Fiscal Year 2014 4614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
ADA Compliance-Municipal Facilities
Project: Title: Status:
16907 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 25,000 25,000 25,000 25,000 0 734,485 834,485
Comprehensive Plan Information Project Location
Location: Undefined
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides the needed funding to make restrooms, entrances, halls and doors compliant with the Americans with Disabilities Act.
Description and Scope
Funding is required in order to respond to complaints and continue to upgrade non-compliant buildings upon identification of deficiency.
Rationale
Funding Strategy
In past CIP budgets this project has been funded with GO Bonds.
Operating Budget Impacts
There is no direct impact on the Operating Budget.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/17 409,485
Project Management 07/06 - 06/17 425,000
Total Budgetary Cost Estimate:
834,485
Funding Source Amount
General Obligation Bonds 734,485
Transfer from General Fund 100,000
Total Programmed Funding:
834,485
Future Funding Requirements: 0
Fiscal Year 2014 4714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Behavioral Health Building
Project: Title: Status:
17607 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 990,997 7,529,003 8,520,000
Comprehensive Plan Information Project Location
Location: County Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides funding for a new Behavioral Healthcare Building that will be approximately 30,000 square feet and located adjacent to the
Social Services building. The facility will contain all BHS activities except for the operations currently located in the Port Centre building.
Description and Scope
Combining the various BHS activities into a new facility adjacent to Social Services will improve service delivery and optimize efficiencies
Rationale
Funding Strategy
$4.5 million - Lease Revenue Bonds issued August, 2004. An additional $3 million in Build America Bonds were issued in 2010.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/01 - 06/15 8,520,000
Total Budgetary Cost Estimate:
8,520,000
Funding Source Amount
VML/VaCO Lease Revenue Bonds 4,500,000
General Obligation Bonds 3,000,000
General Obligation Notes 29,003
Future Bond Issuance 990,997
Total Programmed Funding:
8,520,000
Future Funding Requirements: 0
Fiscal Year 2014 4814 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Building Preservation - 601 and 1846 Court
Project: Title: Status:
00042 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 400,000 0 400,000
Comprehensive Plan Information Project Location
Location: Downtown
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Exterior façade preservation of the buildings located at 601 and 1846 Court Street.
Description and Scope
The municipal buildings located at 601 Court (The Main Library) and 1846 Court Street (Portsmouth Art & Cultural Center) are both iconic structures
in the downtown district. Each has its own architectural uniqueness and appeal. As these are older structures certain maintenance activities are
required to preserve the exterior façade. A rehabilitative process will sustain the building as they will continue function in their current capacities.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/14 400,000
Total Budgetary Cost Estimate:
400,000
Funding Source Amount
Transfer from General Fund 400,000
Total Programmed Funding:
400,000
Future Funding Requirements: 0
Fiscal Year 2014 4914 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Case Management System
Project: Title: Status:
00038 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 104,260 0 104,260
Comprehensive Plan Information Project Location
Location: Court Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Case Management System
Description and Scope
The Virginia Commonwealth’s Attorney Information System (VCAIS) will be retired by the State in2013. VCAIS was developed by the State for the
Commonwealth’s Attorneys use in automation of case management. VCAIS is hosted in Virginia Beach and had been supported with an IT staff of
IBM programmers and technicians. The State has been reducing funding for VCAIS over the last several years and the system is now supported by a
single programmer (retiring in the near future) on an outdated IBM Lotus Notes/Domino server. Future plans for support and enhancements have
been dropped and all Commonwealth Attorneys have been advised to seek a system to replace VCAIS.
Ca
The Portsmouth Commonwealth Attorney has requested the IT Department plan and support the implementation of a new case management system.
This proposed budget recommendation is to implement a prosecute software application to log and track case activities from start to final disposition.
The system would interface with the Police Department’s criminal records system to share case related information. The system will support digital
storage of images, audio files and other documents and files associated with the case. Subpoenas can be automated to generate in mass and
tracked by service attempts. The proposed automated system is essential to support efficient case processing in the Commonwealth’s Attorney’s
office.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/14 104,260
Total Budgetary Cost Estimate:
104,260
Funding Source Amount
Transfer from General Fund 104,260
Total Programmed Funding:
104,260
Future Funding Requirements: 0
Fiscal Year 2014 5014 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Computer Aided Dispatch System
Project: Title: Status:
00036 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 388,740 388,740 0 777,480
Comprehensive Plan Information Project Location
Location: Crawford Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Computer Aided Dispatch System
Description and Scope
The Police Department is requesting the replacement of an aging computer aided dispatching (CAD) system and a crime analysis system to improve
the effectiveness and efficiency of public safety operations. The current CAD system was purchased in 1994 and lacks many of the features and
functionality of a modern automated dispatching support system.
CAD is a critical component of 911 calling taking and dispatching, providing dispatchers with information needed to quickly and effectively respond to
an emergency. CAD systems maintain and track information on the caller including a history of prior incidents and alerts at the address; it identifies
tracks and recommends available public safety resources and equipment needed to quickly respond to the incident. The current CAD system lacks
real-time reporting capabilities and tools for on-line analysis and data query. The existing CAD system does not support integration with advanced
automated mapping software to assist in analyzing call trends or identify areas of increased activity. A new CAD system is needed to integrate with
the criminal record management system and support crime analysis software tools needed in the Police Department.
A crime mapping and analysis system is being requested to support the rapid assessment and dissemination of critical information to the Police
Department. A crime analysis system provides an instant overview or current crime activities in the form of maps, charts and reports accessible with
a web browser dashboard. The crime analysis system will interface directly with the CAD and criminal record systems to pull data and consolidate
information into a single visual analysis tool. The system use predictive analytics with spatial distribution of crime incidents and historical trends to
project future criminal patterns. This system will provide the Police Department with powerful investigative information that can save personnel hours
and assist in identifying resource development strategies.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/15 777,480
Total Budgetary Cost Estimate:
777,480
Funding Source Amount
Transfer from General Fund 777,480
Total Programmed Funding:
777,480
Future Funding Requirements: 0
Fiscal Year 2014 5114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Crime Analysis System
Project: Title: Status:
00037 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 56,125 56,125 0 112,250
Comprehensive Plan Information Project Location
Location: Crawford Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Crime Analysis
Description and Scope
The Police Department is requesting the replacement of an aging computer aided dispatching (CAD) system and a crime analysis system to improve
the effectiveness and efficiency of public safety operations. The current CAD system was purchased in 1994 and lacks many of the features and
functionality of a modern automated dispatching support system.
CAD is a critical component of 911 calling taking and dispatching, providing dispatchers with information needed to quickly and effectively respond to
an emergency. CAD systems maintain and track information on the caller including a history of prior incidents and alerts at the address; it identifies
tracks and recommends available public safety resources and equipment needed to quickly respond to the incident. The current CAD system lacks
real-time reporting capabilities and tools for on-line analysis and data query. The existing CAD system does not support integration with advanced
automated mapping software to assist in analyzing call trends or identify areas of increased activity. A new CAD system is needed to integrate with
the criminal record management system and support crime analysis software tools needed in the Police Department.
A crime mapping and analysis system is being requested to support the rapid assessment and dissemination of critical information to the Police
Department. A crime analysis system provides an instant overview or current crime activities in the form of maps, charts and reports accessible with
a web browser dashboard. The crime analysis system will interface directly with the CAD and criminal record systems to pull data and consolidate
information into a single visual analysis tool. The system use predictive analytics with spatial distribution of crime incidents and historical trends to
project future criminal patterns. This system will provide the Police Department with powerful investigative information that can save personnel hours
and assist in identifying resource development strategies.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/15 112,250
Total Budgetary Cost Estimate:
112,250
Funding Source Amount
Transfer from General Fund 112,250
Total Programmed Funding:
112,250
Future Funding Requirements: 0
Fiscal Year 2014 5214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Harbor Center Pavilion-Facility Upgrades
Project: Title: Status:
18507 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 50,000 50,000 50,000 50,000 50,000 318,930 568,930
Comprehensive Plan Information Project Location
Location: 901 Crawford Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The purpose of this project is to develop a life cycle replacement schedule for items at the Harbor Center Pavilion.
Description and Scope
The rationale for this project is to maintain a realistic replacement schedule for large items at the Pavilion. By developing a systematic methodology
to replace chairs, curtains, stage and other items, the facility will remain in good condition and eliminate the need for large capital expenditures at one
time.
Rationale
Funding Strategy
Funding for this project is a $1.00 per ticket facility charge.
Operating Budget Impacts
The funding of this project will support the operating budget by decreasing repair cost and enhancing the venue to attract more customers.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 12/17 568,930
Total Budgetary Cost Estimate:
568,930
Funding Source Amount
Harbor Center Pavilion Ticket Sales 568,930
Total Programmed Funding:
568,930
Future Funding Requirements: 0
Fiscal Year 2014 5314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
HazMat Program
Project: Title: Status:
16707 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
2,740 85,000 85,000 85,000 85,000 85,000 2,302,939 2,727,939
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project is used to pay for the removal and or disposal of hazardous material such as asbestos, lead, mold and PCB's. Most of the hazardous
material has been identified in the City's Asbestos Management Plan. During renovations, some material is exposed that was not identified in the
Management Plan. When this occurs, the material must be removed and disposed of properly.
Description and Scope
This project provides funding to allow for removal of hazardous materials in emergencies as well as planned renovations. The City's Asbestos
Management Plan as required by the State, contains language that requires annual funding for both emergency and routine removal of asbestos. This
project provides the required funding.
Rationale
Funding Strategy
This project is funded through GO bonds.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/06 - 06/17 2,730,679
Total Budgetary Cost Estimate:
2,730,679
Funding Source Amount
General Obligation Bonds 2,302,939
Transfer from General Fund 425,000
Total Programmed Funding:
2,727,939
Future Funding Requirements: 2,740
Fiscal Year 2014 5414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
HVAC Replacement-1846 Court Street
Project: Title: Status:
00041 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 900,000 0 900,000
Comprehensive Plan Information Project Location
Location: Court Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
HVAC Replacement-1846 Court Street (Portsmouth Art & Cultural Center)
Description and Scope
The existing HVAC system has exceeded its useful life. A replacement unit will be sized and configured appropriately to handle the Museum's needs.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/14 900,000
Total Budgetary Cost Estimate:
900,000
Funding Source Amount
Transfer from General Fund 900,000
Total Programmed Funding:
900,000
Future Funding Requirements: 0
Fiscal Year 2014 5514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Judicial Facilities Improvements
Project: Title: Status:
18707 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 0 3,640,000 3,640,000
Comprehensive Plan Information Project Location
Location:
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
These funds will provide for onsite and offsite infrastructure improvements to support the new courthouse.
Description and Scope
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 01/00 - 01/00 3,640,000
Total Budgetary Cost Estimate:
3,640,000
Funding Source Amount
General Obligation Bonds 2,500,000
Transfer from General Fund 1,000,000
Sale of Property 140,000
Total Programmed Funding:
3,640,000
Future Funding Requirements: 0
Fiscal Year 2014 5614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Portsmouth Court Complex(New Judicial Complex)
Project: Title: Status:
18207 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 0 9,048,292 77,700,259 86,748,551
Comprehensive Plan Information Project Location
Location: 800 Crawford Street
District:
Project Need: N/A
Plan Reference: Bold New Directions
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project includes the creation of a master plan for the courts with the first phase identified as the construction of a facility which will primarily
house the Circuit Court and Clerk of the Court.The Courthouse will have 107,166 gross square feet of space for the Circuit Court,39,837 gross square
feet for the General District Court and a minimum of 40,432 gross square feet for Juvenile and Domestic Relations Court. The new Judicial Complex
will open fall of FY13.
Description and Scope
The existing civic center presently housing the courts was in serious need of renovation or replacement.
A lawsuit by the Circuit Court judges required the City to move forward with replacement.
Rationale
Funding Strategy
Operating Budget Impacts
Originally, the City's budgeted five-year plan accepted by the Courthouse developer for FY09 @ $5 million, FY10-12 @ $3 million each, FY13 @
$4.75 million and FY14 @ $9,048,292. In order to settle the pending lawsuit by the Circuit Court judges, the real estate tax rate was increased to
establish a courts capital reserve fund. Additional amounts above the funding amounts identified previously will be used to fund all three courts rather
than the original plans for the Circuit Court only.
Schedule of ActivitiesProject Map
Project Activities
Judicial Facilities Imprv(Desk Inc)
Means of Financing
From - To Amount
01/05 - 01/08 6,950,259
Construction 07/08 - 12/14 73,548,292
Design 08/06 - 01/08 6,250,000
Total Budgetary Cost Estimate:
86,748,551
Funding Source Amount
Trans from Gen Fund to Capital Reserve - Courts 4,396,375
General Obligation Bonds 44,303,884
General Obligation Notes 25,000,000
Transfer from General Fund 4,000,000
Future Bond Issuance 9,048,292
Total Programmed Funding:
86,748,551
Future Funding Requirements: 0
Fiscal Year 2014 5714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Public Safety New Radio System
Project: Title: Status:
23512 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 4,000,000 4,000,000 3,000,000 11,000,000
Comprehensive Plan Information Project Location
Location: Public Safety
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
The Smartnet radio system was installed in1987 and will reach the end of its product life-cycle at the end of 2012. Limited product development on
the Smartnet platform will begin occurring in 2010 and manufacturing of Smartnet equipment will end in 2012. A radio system modernization is
needed to replace the aging system and meet national P25 communications standards with an upgrade to digital technology.
P25 communication standard have been adopted nationally to improve radio interoperability, compatibility and security. A radio system modernization
plan is recommended to replace the Smartnet system with a digital system that meets P25 standards and upgrades the city's radio technology. The
new P25 system will be simulcast to improve radio coverage in areas of the city that experience communication problems with portable radios.
Description and Scope
Rationale
Funding Strategy
The project will be Funded by Issue of Bonds.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 01/00 - 06/17 11,000,000
Total Budgetary Cost Estimate:
11,000,000
Funding Source Amount
General Obligation Bonds 3,000,000
Future Bond Issuance 8,000,000
Total Programmed Funding:
11,000,000
Future Funding Requirements: 0
Fiscal Year 2014 5814 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Renovations to Various Buildings
Project: Title: Status:
17207 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 225,000 225,000 225,000 225,000 225,000 2,907,987 4,032,987
Comprehensive Plan Information Project Location
Location: Citywide
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides funding to perform major renovations to various City Facilities. These projects are prioritized through a comprehensive needs
assesment.
Description and Scope
The renovation of facilities reduces the cost of regular maintenance to buildings, provides citizens and employees with facilities that are safe and
comfortable to utilize, and provides the opportunity to install efficient building systems that decrease the overall cost of operating the facilities.
Rationale
Funding Strategy
This project is funded by GO Bond funding.
Operating Budget Impacts
The regular renovation of facilities reduces the cost of maintaining the facility and decreases energy cost through the installation of energy efficient
equipment.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/06 - 06/17 4,032,987
Total Budgetary Cost Estimate:
4,032,987
Funding Source Amount
General Obligation Bonds 2,907,987
Transfer from General Fund 1,125,000
Total Programmed Funding:
4,032,987
Future Funding Requirements: 0
Fiscal Year 2014 5914 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Repair of Seawall
Project: Title: Status:
17407 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 40,000 40,000 40,000 40,000 40,000 941,158 1,141,158
Comprehensive Plan Information Project Location
Location: Downtown Waterfront
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Continuous maintenance of the seawall structure
Description and Scope
The waterfront seawall and bulkhead is a major element of the downtown waterfront. This funding is for the seawall's maintenance to ensure safety of
citizens and visitors. This maintenance will address the concrete, steel and other materials that are exposed to and impacted by pedestrian and
vessel use, weather and the waters of the river.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/06 - 06/17 1,141,158
Total Budgetary Cost Estimate:
1,141,158
Funding Source Amount
General Obligation Bonds 937,658
Transfer from General Fund 200,000
Other - Local Funding 3,500
Total Programmed Funding:
1,141,158
Future Funding Requirements: 0
Fiscal Year 2014 6014 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Replacement of HVAC
Project: Title: Status:
16807 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 100,000 100,000 100,000 100,000 0 1,836,052 2,236,052
Comprehensive Plan Information Project Location
Location: N/A
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides the neccesary funding to replace aging Heating, Ventilation and Air Conditioning systems proactively using life cycle cost
methodology.
Description and Scope
The continued funding of this project allows for a more reliable and efficient inventory of equipment. Repair cost decrease and reliability increases.
Rationale
Funding Strategy
In past CIP budgets this project has been funded by GO bonds.
Operating Budget Impacts
Continued funding of this project minimizes repair cost of existing equipment and allows for the installation of more efficient equipment that utilizes
less energy.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/06 - 06/17 824,646
Project Management 07/07 - 06/06 1,411,406
Total Budgetary Cost Estimate:
2,236,052
Funding Source Amount
General Obligation Bonds 1,511,782
Transfer from General Fund 562,624
Other - Local Funding 161,646
Total Programmed Funding:
2,236,052
Future Funding Requirements: 0
Fiscal Year 2014 6114 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Revenue System-Treasurer/Commissioner of Revenue
Project: Title: Status:
00039 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 367,916 367,917 367,917 0 1,103,750
Comprehensive Plan Information Project Location
Location: High Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Revenue System
Description and Scope
The city Treasurer and Commissioner of Revenue are requesting the replacement of several internally developed taxation and billing systems with a
single integrated revenue collections system. The new system will replace several stand alone systems including software applications for business
licenses, personal property assessment and taxing, real estate billing, trustee taxes, Virginia income tax processing, animal (dog) licenses, and
cashiering and delinquent tax collections. The consolidation of these taxing and billing systems into a single system for the revenue collection will
reduce the need to support and maintain separate databases and software applications.
A new integrated revenue and collection system will improve the efficiency and effectiveness of taxing and collection in both the Commissioner of
Revenue and City Treasure offices. Staff in these departments must currently work several systems to access and update taxpayer and other related
information. An integrated system will reduce staff time to enter and process information by sharing a common taxpayer database across all taxing
and billing software applications. The City Treasurer’s office will be able to quickly research a taxpayer’s amounts due in all taxing and billing
programs. Delinquent tax collection will become more efficient as liens, Virginia set-off debt collection, stops, judgments and other collection
activities can occur over several systems at one time. Time saved by the staff can be used to enhance revenue collection and improve customer
service.
The new system will also include citizen and business web portals. Citizens will be able to access more information regarding their accounts to
determine the status of the account, amounts and dates due. A payment web portal will interface with the system to allow for convenient payment
options. A business web site will be provided for business license renewals, trustee tax submissions and business personal property submissions
and payments. These new online services will provide options for business to report and renew licenses without visiting City Hall.
Rationale
Funding Strategy
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/13 - 06/16 1,103,750
Total Budgetary Cost Estimate:
1,103,750
Funding Source Amount
Transfer from General Fund 1,103,750
Total Programmed Funding:
1,103,750
Future Funding Requirements: 0
Fiscal Year 2014 6214 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Roof Replacement
Project: Title: Status:
16507 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
(3,098,668) 150,000 150,000 150,000 120,000 0 2,528,668 3,098,668
Comprehensive Plan Information Project Location
Location: Undefined
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This CIP project is reoccurring. It is used to fund roof replacements in accordance with a roof replacement plan that has been established. The roof
replacement plan was done after a thorough evaluation of all roofs. The evaluation used both non-destructive and destructive tests.
Description and Scope
The continued funding of this CIP allows the City to proactively maintain roofing systems in a systematic way that eliminates the need for large capital
expenses all at one time.
Rationale
Funding Strategy
There has been consistent funding over the past 12 years. This funding has improved the overall condition of roofs across the City.
Operating Budget Impacts
The continued funding of this project minimizes repair expenses due to damages caused by leaking roofs.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Total Budgetary Cost Estimate:
0
Funding Source Amount
General Obligation Bonds 2,298,508
Transfer from General Fund 570,000
Future Bond Issuance 108,160
Other - Federal Funding 122,000
Total Programmed Funding:
3,098,668
Future Funding Requirements: (3,098,668)
Fiscal Year 2014 6314 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Municipal Facilities
Seawall Reinforcement
Project: Title: Status:
18307 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 0 250,000 0 8,570,000 8,820,000
Comprehensive Plan Information Project Location
Location: Downtown Portsmouth
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides funding for necessary repairs/replacement of the waterfront seawall from Swimming Point parallel to Crawford Pkwy east to the
former Holiday Inn site and from the North end on the Elizabeth River side to teh south end of the seawall adjacent to City Hall.
The first phase was the replacement of approximately 140 feet of this seawall that collapsed just north of High Street Landing. The second phase
was replacement of the seawall from Swimming Point to the Holiday Inn site parallel to Crawford Parkway. The third phase will be replacement of the
seawall on the Elizabeth River side from the North Landing, north to the Tidewater Yacht Marina, a length of approximately 800 feet.
Description and Scope
The Seawall is a major city-owned asset in downtown Portsmouth. The impacts of the seawall on economic development, tourism, and community
pride are difficult to quantify, but are significant. Recent routine inspections of the seawall have shown that there is substantial damage that must be
repaired.
The design is complete for seawall repair work from North Landing up to the northen end of the Seawall. Inspections have been completed for the
Seawall located north of North Landing. Substanital funding was provided in FY 13to address this major repair.
Rationale
Funding Strategy
This project is expected to be cash funded in FY 2015.
Operating Budget Impacts
No impact to the operating budget.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Construction 07/07 - 06/12 8,820,000
Total Budgetary Cost Estimate:
8,820,000
Funding Source Amount
General Obligation Bonds 4,020,000
Transfer from General Fund 2,250,000
Sale of Property 2,550,000
Total Programmed Funding:
8,820,000
Future Funding Requirements: 0
Fiscal Year 2014 6414 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Contingency
Parking Authority CIP
Total
Preliminary
Total
FY 2018FY 2017FY 2016
To Date
FY 2015
CIP5 YearAppropriated
Un-Appropriated Subsequent Years
FY 2014
Project Title
- 1,500,000 1,600,000 - - 250,000 3,100,000 3,350,000County Street Parking Garage
Replacement
225,000 250,000 250,000 - - 2,046,272 725,000 2,771,272Parking Garage Repairs
225,000 1,750,000 2,296,272 1,850,000 - - 3,825,000 6,121,272
Total Project Cost
Debt Funding
- 1,500,000 1,600,000 - - - 3,100,000 3,100,000Future Bond Issuance
- - - - - 1,846,272 - 1,846,272General Obligation Bonds
4,946,272 - 1,500,000 1,846,272 1,600,000 - - 3,100,000
Debt Funding Funding
Other Funding
- - - - - 400,000 - 400,000Sale of Property
Transfers
225,000 250,000 250,000 - - 50,000 725,000 775,000Transfer from General Fund
225,000 1,750,000 2,296,272 1,850,000 - - 3,825,000 6,121,272
Total Funding
Fiscal Year 2014 6514 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Parking Authority CIP
County Street Parking Garage Replacement
Project: Title: Status:
0052 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 1,600,000 1,500,000 0 250,000 3,350,000
Comprehensive Plan Information Project Location
Location: County Street
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
This project provides funding for the replacement of County Street Parking Garage. Current inspections and the immediate need for major structural
repairs serve to confirm the necessity to plan for this facility's replacement. To maintain the garage in full operation additional repairs will be
necessary prior to replacement funding.
Description and Scope
The County Street Parking Garage was built in 1969 and is reaching the end of its useful service life. Numerous pre-cast structural elements are
facing deterioration and require extensive repairs or replacement, which has limited the use of portions of the structure. The condition of the most
recent structural elements needing to be replaced have resulted in extensive repairs and the closing the top deck of the garage. Replacing this
garage will allow the City to continue providing adequate numbers of parking spaces in this high parking demand area of Downtown, and address a
safety issue for all users.
Rationale
Funding Strategy
Additional funding in support of this project is programmed in FY 2015 and FY 2016, and expected to be debt financed.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Design 07/12 - 06/18 3,350,000
Total Budgetary Cost Estimate:
3,350,000
Funding Source Amount
General Obligation Bonds 250,000
Future Bond Issuance 3,100,000
Total Programmed Funding:
3,350,000
Future Funding Requirements: 0
Fiscal Year 2014 6614 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Parking Authority CIP
Parking Garage Repairs
Project: Title: Status:
17107 Active Project
Funding
FY 2015
Non-Appropriated Programmed CIP Funding
BudgetedAppropriatedProgrammed
FY 2016 FY 2017
Future Funding
FY 2018
To Date
FY 2014
0 0 0 250,000 250,000 225,000 2,046,272 2,771,272
Comprehensive Plan Information Project Location
Location: Downtown
District:
Project Need: N/A
Plan Reference:
LOS/Concurrency: N/A
CIE Project: N/A
Programmed Funding
Ongoing capital funds are needed to make rehabilitation repairs to the nine City parking garages. Funding over the next five years will be used to
address structural concerns in the Central Garage and painting in the Water Street Garage.
Description and Scope
The parking garages are major structures that often require one-time, major repairs/upgrades that are beyond the scope of the annual operating
budget funds. As such, an ongoing CIP account has been created to fund these major repairs.
Rationale
Funding Strategy
Funding for this project has been budgeted at $225,000 in FY 2014, increasing to $250,000 for both FY 2015 and FY 2016. These amounts are
expected to be cash funded.
Operating Budget Impacts
Maintaining the garages properly prevents escalating maintenance costs.
Schedule of ActivitiesProject Map
Project Activities
Means of Financing
From - To Amount
Project Management 07/06 - 06/15 2,771,272
Total Budgetary Cost Estimate:
2,771,272
Funding Source Amount
General Obligation Bonds 1,596,272
Transfer from General Fund 775,000
Sale of Property 400,000
Total Programmed Funding:
2,771,272
Future Funding Requirements: 0
Fiscal Year 2014 6714 - Capital Improvements
City of Portsmouth
Fiscal Year 2014 Preliminary Budget
Capital Improvements
Fleet Management
Fiscal Year 2014 6814 - Capital Improvements
15-1
Supplemental Data and Statistics
Date settled 1752
Date charter adopted March 1, 1858
Form of government Council – Manager
Number of employees (6/30/12) 1,666 Full-time/804 Part-time
Population:
Population by race/ethnicity:
White 42.5%
Black 52.1%
Other 5.4%
Labor: (6/30/12)
Civilian labor force 45,966
Number of employed workers 42,579
Number of unemployed workers 3,387
Unemployment rate 8.6%
Elections:
Number of registered voters (11/6/12) 64,943
Number of votes cast:
Last general election (11/6/12) 46,455
Last municipal election (11/6/12) 46,455
Area in square miles
33
Facilities and services:
Miles of streets 399
Number of street lights 10,706
Number of community centers 7
Public recreation facilities:
Number of museums 5
Number of entertainment venues 2
Number of shopping districts 5
Parks 4
Park acreage 402
Number of golf courses 2
Number of swimming pools 1 (outdoor)
Number of tennis courts 24
Number of playgrounds 13
Number of baseball/softball diamonds 34
Number of soccer fields 34
15-2
Fire protection:
Number of stations 8
Number of firefighters 227
Number of sworn uniformed paramedics 24
Number of civilian paramedics 13 (FT) 16 (PT)
Number of calls answered 17,618
Police protection:
Number of stations 1
Number of employees 263
Vehicular patrol units 262
Number of criminal arrests 6,131
Number of traffic summons 18,648
Number of parking violations 11,000
Sewage system:
Miles of sanitary sewers 438
Miles of storm sewers 250
Number of service connections 31,600
Water System:
Miles of water mains 626
Number of fire hydrants 2,593
Number of service connections 32,000
Number of treatment plants 1
Daily average consumption in gallons 15.5 MGD
Maximum daily capacity of plant in gallons 32.0 MGD
Maximum safe yield of supply 30.9 MGD
Total reservoir capacity 5.15 billion gallons
Facilities and services not included in the reporting entity:
Education:
Number of pre-k centers 4
Number of elementary schools 13
Number of middle schools 3
Number of high schools 3
Number of special centers 2
Total number of instructors 1,112
Average daily school membership 14,256
Hospitals:
Number of hospitals 2
Number of patient beds 644
ORDINANCES
Ordinances will be included
In the FY 2014
Adopted Budget Book
GLOSSARY
ACCRUAL BASIS: regardless of the timing of the related cash flows, this is an
accounting method recognizing the financial effect of transactions, events, and
interfund activities upon occurrence.
AMORTIZATION: the process of periodically transferring the acquisition cost of an
intangible asset to an expense account.
APPROPRIATION: to incur obligations for specific purposes, an expenditure
authorization granted by the City Council. Appropriations are usually limited to an
amount, purpose and time.
ASSET: property owned by the City of Portsmouth.
AUDIT: the review of financial statements to assess their fairness and adherence
to generally accepted accounting principals.
BALANCED BUDGET: A government's budget is balanced when revenues equal
expenditures. City Code requires that City Council adopt a balanced budget for
each ensuing budget year.
BEHAVIORAL HEALTHCARE SERVICES FUND: a special revenue fund used to
account for the operations of the Behavioral Healthcare Services Program.
Received revenues pay for client service administrative functions and contracts.
BONDS: a general obligation bond is a common type of municipal bond that is
secured by a local government's pledge to use legally available resources,
including tax revenues, to repay bond holders.
BUDGET: a financial plan for a specific period of time (i.e., fiscal year) matching
all planned revenues with various municipal services. The City of Portsmouth
prepares an Annual Operating Budget and a Capital Improvement Program. (CIP)
BUDGET FOR OUTCOMES: having a budgeting process align with strategic-
planning outcomes an performance assessments.
BUDGET STABILIZATION: The use of savings to stabilize cyclical fluctuations in
the budget.
CAPITAL: a financial investment creating equity.
CAPITAL EXPENDITURES: the money expended to buy, improve or maintain an
asset. It must be for physical objects like equipment, infrastructure or buildings.
17-1
GLOSSARY
CAPITAL IMPROVEMENT PROGRAM (CIP): a capital projects fund, accounted
for in the Capital Improvements Fund, scheduling the financing and construction
of major municipal facilities, roads, schools, buildings and water and sewer lines,
as well as ongoing infrastructure maintenance. This program is linked directly to
the City Council policies, plans and goals.
CAPITAL OUTLAY: the purchase or construction of a capital asset. This is
essentially the exchange of one asset for another. It also represents an asset
exchange that can be spent (cash) for an asset that cannot be spent resulting in a
net decrease in current financial resources for the governmental fund types.
CAPITAL PROJECTS FUND: a fund to account for financial resources to be used
for the acquisition or construction of major facilities (other than those financed by
proprietary funds).
CAPITAL RESERVE: money that is built up by a municipality that can be used for
large capital expenditures.
CEMETERY FUND: a permanent fund used to account for the sale of cemetery
lots, perpetual care payments, donations, and legacies fir the cared of cemetery
lots.
CHARGES FOR SERVICES: City fees charged to the government services users
such as recreation fees, court cost, judicial cost, public safety cost, public works
cost, community development cost, and library fines.
CHART OF ACCOUNTS: an account list used by the City of Portsmouth to record
its financial transactions.
CITY GARAGE FUND: an internal service fund used to account for the City's
general rolling equipment and operating cost distributed amongst the various
departments and funds using the equipment.
COMMUNITY DEVELOPMENT FUND: pursuant to the provisions of the 1974
Housing and Community Development Act, including CDBG, HOME, and ESG, a
capital projects fund used to account for the implementation of various capital
project programs.
COMPONENT UNIT: a legally separate organization in which the primary
government's elected officials are financially accountable. In addition, component
units can be other organizations when excluded from the primary government
causes the reporting entity's financial statements to be misleading or incomplete.
17-2
GLOSSARY
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): a financial report
encompassing all funds and governmental component units. The CAFR should
contain (a) the basic financial statements and required supplemental information,
(b) combining statements, and (c) individual fund statements as needed. The
CAFR should also contain introductory information, schedules to demonstrate
compliance with finance-related legal and contractual provisions, and statistical
data.
COMPREHENSIVE SERVICES FUND: a special revenue fund used to account
for At Risk Youth operational programs.
CONTINGENCY: fund included in the budget for the purpose of providing a means
to supplement minor fiscal year unexpected cost.
CONTRACTUAL SERVICES: outside source services acquired on a fee or fixed
time contract basis.
DEBT SERVICES: principal and interest payments for the City debt incurred in
acquiring capital outlay or constructing municipal facilities.
DEPARTMENT: a major City administrative division having overall management
responsibility for an operation or a group of related operations within a functional
area.
DEPRECIATION: allocation of the cost of a long-term asset to operations during its
expected useful life.
DIRECT COST: costs specifically associated with a service, product, or
department and are clearly identifiable with a particular function.
DONATIONS FUND: a contribution account made by the public for various
specified activities such as museum and art centers activities.
ECONOMIC DEVELOPMENT: the sustained concerted effort of policy makers
and the community to promote the standard of living and economic health in the
city.
ENCUMBRANCES: commitments related to unperformed contracts for goods or
services.
ENTERPRISE FUND: proprietary fund used to report activities where fees are
charged to external users for goods or services. Includes the Public Utilities Fund,
Golf Fund, Waste Management Fund, Port Facilities and Economic Development
Fund.
ENTITY: anything having its own separate identity such as a town.
EQUITY: the City's financial interest in its operations.
17-3
GLOSSARY
ESTIMATED REVENUES: the amount of the revenue estimated to be accrued
during a fiscal year.
EXPENDITURES: a decrease in net financial resources under the current financial
resource measurement model.
FICA: see Social Security Tax.
FIDUCIARY FUNDS: funds used to account for the assets held in trust by the
government for the benefit of individuals or other entities.
FINES AND FORFEITURES: revenues generated for violations of local
government ordinances. Example includes fines remitted to the City by the courts
for violation of City ordinances, or fines collected by the City Treasurer for
violations of City parking regulations.
FISCAL YEAR: the twelve-month period of the budgetary year. The fiscal year for
the City begins July 1st and ends June 30th.
FRINGE BENEFITS: job-related benefits for employees as part of their total
compensation such as disability income, employee allowances, employer's FICA
portion, retirement, and insurance (health, life and dental).
FUND: a fiscal and accounting entity with self-balancing accounts recording cash
and other financial resources together with all related liabilities and residual
equities or balances and changes therein segregated for the purpose of carrying
on specific activities or attaining certain objectives in accordance with special
regulations, restrictions, or limitations.
FUND BALANCE: the difference between assets and liabilities reported in a
governmental fund.
GENERAL FUND: one of five governmental fund types typically serving as the
government's chief operating fund. The general fund is used to account for all
financial resources except those required to be accounted for in another fund.
GENERAL PROPERTY TAXES: taxes on real and personal properties, both
tangible and intangible. They include current real property, public service corp.
real property, delinquent real property, current personal property, public service
corp. personal property, boat personal property, delinquent personal property,
machine and tool taxes, penalties, interest, and other charges, interest (no
penalties), and current/delinquent PPTRA-state.
GENERAL ACCEPTED ACCOUNTING PRINCIPLES (GAAP): accounting
standards developed and applied by professional accountants
GOLF FUND: an enterprise fund used to account for the operations of the City's
golf courses. This operation includes Bide-a-Wee, the Links at City Park, Sleepy
Hole, and Suffolk golf courses.
17-4
GLOSSARY
GOVERNMENTAL FUND TYPES: used to account for tax-supported activities.
Includes the General Fund, Special Revenue Funds, Capital Project Funds and
Permanent Funds.
GRANT: an endowment provided by a governmental unit or other type
organization. It aids or supports a particular governmental function or program.
GRANT FUNDS: a special revenue fund used to account for Federal, State and
other grants.
HEALTH INSURANCE FUND: an internal service fund providing the necessary
money to pay employee and retire health insurance claims and for future claim
fund accumulation.
INDIRECT COST: costs not specifically associated with a given service program,
or department, consequently associated with a particular functional category.
INFORMATION TECHNOLOGY FUND: an internal service fund used to account
for the City's general computer and office automation equipment, and operating
cost are allocated to various departments and other agencies using the equipment.
INTANGIBLE ASSETS: assets that lack a physical substance, such as goodwill,
patent copyrights, and computer software.
INTEREST: the fee charged for the use of money.
INTERFUND TRANSFERS: an asset flow between primary government funds
excluding equivalent asset flows in return or remuneration.
INTERGOVERNMENTAL REVENUES: revenues from the state, federal
government, and other governmental sources.
INTERNAL SERVICE FUND: a proprietary fund type reporting activities where
goods or services are provided to other primary government funds, departments,
or agencies and component units or to other governments on a cost -
reimbursement basis. Included the City Garage, Health Insurance Fund,
Information Technology Fund, School Board Risk Management and Insurance
Fund, School Reprographics Fund, and Risk Management an Insurance Fund.
INVESTMENT INCOME: interest earned
LAW LIBRARY FUND: a special revenue fund used to account for the Public Law
Library operations, maintenance and book purchases.
LIABILITIES: the City's debts or obligations.
LONG-TERM LIABILITY: City debts due more than a year in the future.
17-5
GLOSSARY
MEDICARE TAX: a tax levied on City employees and the City to provide medical
care for the employee and the employee's spouse after each has reached age 65.
MISSION: a broad and purposeful function statement about an agency's goals
and objectives.
MODIFIED ACCRUAL BASIS: a basis of accounting in which (a) when revenue
becomes available and measurable, they are recognized in the accounting period
and (b) when a funds liability is incurred, expenditures, if measurable, are
recognized in the accounting period. This excludes immature general long-term
debt interest, and similar accrued obligations recognized when due.
NET ASSETS: the difference between assets and liabilities reported in entity-wide
financial statements and proprietary fund financial statements.
ORDINANCE: a formal legislative statute or regulation adopted by City Council
having force and effect of law within the City boundaries.
OTHER FINANCING SOURCE: to avoid distorting revenue trends, an increase in
current financial resources reported separately from revenues. The use of this
category is governed by GAAP. Examples would include bond proceeds,
transfers, and payments in lieu of taxes.
OTHER FINANCING USES: to avoid distorting expenditure trends, a decrease in
current financial resources reported separately from expenditures. The use of this
category is governed by GAAP.
OTHER LOCAL TAXES: established within the State Code, a tax the
Commonwealth allows localities to use. Examples are the sales tax, business
licenses, local vehicle registration fees and cigarette taxes, etc.
OTHER POST EMPLOYMENT BENEFITS (OPEB): benefits that an employee will
begin to receive at the start of retirement. This does not include pension benefits
paid to the retired employee.
PARKING AUTHORITY: a component unit used to account for resources to
operate and maintain off-street parking facilities and parking meters.
PENSION TRUST FUND: a fiduciary fund type used to account for the resources
held in trust for members and beneficiaries of a defined benefit pension plan.
PERFORMANCE MEASUREMENTS: commonly used term for service effort and
accomplishment reporting.
PERMANENT FUND: a fiduciary fund type used to report resources legally
restricted to earnings alone, and not principal. The fund may be used for purposes
supporting the reporting of the governments programs.
17-6
GLOSSARY
PERSONAL PROPERTY TAX RELIEF ACT (PPTRA): state paid portion of
personal property taxes.
PORT FACILITIES AND ECONOMIC DEVELOPMENT FUND: an enterprise fund
used to account for the Universal Maritime operations marine terminal and the
Virginia Port Authority's lease-purchase of land.
PRINCIPAL: the amount shown on the face of a note.
PRIVATE SECTOR: the business sector.
PROPRIETARY FUND TYPES: funds focusing upon the determination of
operating income, changes in net assets (or cost recovery), financial position, and
cash flows. There are two proprietary fund types: enterprises funds and internal
service funds.
PUBLIC SECTOR: the government sector.
PUBLIC SERVICE CORPORATION: publicly owned corporations such as water
and sewer.
PUBLIC UTILITY FUND: an enterprise fund used to account for the operation of
the City's water and sewer system. Through user charges, this operation is
designed to be self-supporting.
REAL PROPERTY: assets such as land, land environments, buildings, and other
structures attached to the land.
REALIZATION PRINCIPAL: the concept that revenue occurs when goods or
services, merchandise, or other assets are exchanged for cash or claims to cash.
RECOVERED COST: reimbursed cost.
RETAIL BUSINESS: a business that sells directly to individual consumers.
RISK MANAGEMENT AND INSURANCE: an internal service fund providing the
necessary moneys to defend and pay self-insured public liability claims and claims
arising from the operation of the City government. It establishes funding for
insurance policy deductibles and accumulates for unpaid claims.
SALVAGE VALUE: an estimate of the amount that could be received by selling or
disposing of an asset at the end of its useful life.
17-7
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0101 City Council
100-10-100-1000-000000-000 City Council
501000 Sal-Full-time 163,000 163,000 0 0
0
163,001 163,000 263,000
501200 Accrued Payroll 0 0 0 0
0
627 0 0
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -8,150 -8,150
511100 Bene-FICA 12,473 12,473 0 0
0
11,673 12,473 12,473
511115 Bene-Health Insurance 21,123 21,123 0 0
0
15,368 26,881 26,881
511120 Bene-Dental Insurance 80 80 0 0
0
180 180 180
511125 Bene-VRS Life Insurance 1,942 1,942 0 0
0
457 454 454
511145 Bene-Retirement PSRS 30,858 30,858 0 0
0
24,094 27,083 27,083
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -646 -646
521005 Contractual-Code Suppl & Index 10,000 10,000 0 0
0
7,758 10,000 10,000
531999 Supp-Other 9,000 9,000 0 0
0
9,328 9,000 9,000
542020 Tele-Telephone Cellular 1,400 1,400 0 0
0
971 1,400 1,400
555210 Travel 25,425 25,425 0 0
0
6,732 25,425 25,425
555228 Purchase Card 0 0 0 0
0
103 0 0
555300 Mtgs-City Council 25,500 25,500 0 0
0
20,080 25,500 25,500
555305 Mtgs-Council Special Events 7,000 7,000 0 0
0
3,165 7,000 7,000
559090 Civ Orgs-US Conf of Mayors 12,500 12,500 0 0
0
12,242 12,500 12,500
559900 Contingency-Other Operating 3,000 3,000 0 0
0
0 3,000 3,000
620102 Motor Pool Charges 0 0 0 0
0
55 0 0
630101 Risk Management Charges 5,196 5,196 0 0
0
5,120 5,145 5,145
328,497 328,497 0 0 0 420,245 280,954 320,245100-10-100-1000-000000-000 City
0101 City Council
0 0 0 328,497 328,497 420,245 320,245 280,954
0102 City Clerk
100-10-101-1010-000000-000 City Clerk
501000 Sal-Full-time 185,663 185,663 0 0
0
182,779 185,661 185,661
501200 Accrued Payroll 0 0 0 0
0
868 0 0
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -8,783 -8,783
511100 Bene-FICA 14,204 14,204 0 0
0
12,895 13,438 13,438
511115 Bene-Health Insurance 33,032 33,032 0 0
0
29,020 29,342 29,342
511120 Bene-Dental Insurance 132 132 0 0
0
156 156 156
511125 Bene-VRS Life Insurance 2,210 2,210 0 0
0
492 491 491
511140 Bene-Retirement VRS 15,355 15,355 0 0
0
23,274 23,274 23,274
511145 Bene-Retirement PSRS 11,356 11,356 0 0
0
10,551 10,211 10,211
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -698 -698
531914 Supp-Office and Printing 9,877 9,877 0 0
0
4,420 9,877 9,877
536110 Dues-Memberships 465 465 0 0
0
430 465 465
542020 Tele-Telephone Cellular 650 650 0 0
0
0 650 650
554010 Advertising 10,550 10,550 0 0
0
8,584 10,550 10,550
555100 Training 2,204 2,204 0 0
0
2,375 2,204 2,204
555210 Travel 6,060 6,060 0 0
0
2,917 6,060 6,060
555228 Purchase Card 0 0 0 0
0
466 0 0
610101 Computer Service Charges 20,052 20,052 0 0
0
19,047 22,728 22,728
610102 Telecommunications Charges 5,234 5,234 0 0
0
6,821 4,555 4,555
620102 Motor Pool Charges 0 0 0 0
0
271 0 0
630101 Risk Management Charges 2,969 2,969 0 0
0
2,926 2,940 2,940
320,013 320,013 0 0 0 313,121 308,291 313,121100-10-101-1010-000000-000 City Clerk
0102 City Clerk
0 0 0 320,013 320,013 313,121 313,121 308,291
0103 City Manager
100-10-102-1020-000000-000 City Manager
501000 Sal-Full-time 496,608 496,608 0 0
0
424,445 573,881 573,881
1
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0103 City Manager
100-10-102-1020-000000-000 City Manager
501100 Sal-Part-time 60,004 60,004 0 0
0
0 5,200 5,200
501200 Accrued Payroll 0 0 0 0
0
3,644 0 0
510001 Allow-Automotive 9,600 9,600 0 0
0
9,600 9,600 9,600
510003 Allow-Deferred Compensation 0 0 0 0
0
14,206 17,200 17,200
510006 Allow-Other 0 0 0 0
0
3,600 3,600 3,600
510099 Sal-Allow for Salary Savings -24,831 -24,831 0 0
0
0 -24,745 -24,745
511100 Bene-FICA 35,845 35,845 0 0
0
27,676 37,360 37,360
511115 Bene-Health Insurance 35,275 35,275 0 0
0
20,003 44,508 44,508
511120 Bene-Dental Insurance 120 120 0 0
0
222 252 252
511125 Bene-VRS Life Insurance 4,124 4,124 0 0
0
1,177 1,529 1,529
511140 Bene-Retirement VRS 28,665 28,665 0 0
0
55,726 72,351 72,351
511145 Bene-Retirement PSRS 71,749 71,749 0 0
0
62,967 62,170 62,170
511166 Bene-Allowance for Vacancy
Sav
-1,929 -1,929 0 0
0
0 -1,741 -1,741
521905 Contractual-Other 40,000 40,000 0 0
0
6,865 45,569 25,566
522115 Maint-Office Equipment 100 100 0 0
0
0 100 100
531914 Supp-Office and Printing 10,884 10,884 0 0
0
22 10,884 10,884
531921 Supp-Sympathy Flowers 0 0 0 0
0
3,659 0 0
531922 Supp-Productions 2,500 2,500 0 0
0
0 10,000 10,000
531999 Supp-Other 13,000 13,000 0 0
0
6,401 3,550 3,550
535100 Books and Publications 1,000 1,000 0 0
0
-350 3,000 3,000
536110 Dues-Memberships 20,000 20,000 0 0
0
19,366 9,600 9,600
542010 Tele-Telephone 300 300 0 0
0
0 300 300
542020 Tele-Telephone Cellular 0 0 0 0
0
6 6,044 6,044
555100 Training 2,040 2,040 0 0
0
0 2,040 2,040
555210 Travel 10,000 10,000 0 0
0
3,429 10,250 10,250
555228 Purchase Card 0 0 0 0
0
149 0 0
555399 Mtgs-Other 24,000 24,000 0 0
0
24,002 23,650 43,653
610101 Computer Service Charges 16,606 16,606 0 0
0
12,866 30,119 30,119
610102 Telecommunications Charges 7,773 7,773 0 0
0
8,919 5,603 5,603
630101 Risk Management Charges 5,196 5,196 0 0
0
4,388 4,410 4,410
868,629 868,629 0 0 0 966,284 712,990 966,284100-10-102-1020-000000-000 City
0103 City Manager
0 0 0 868,629 868,629 966,284 966,284 712,990
0104 Management and Legislative Affairs
100-10-102-1021-000000-000 Management and Legislative Affairs
501000 Sal-Full-time 141,007 141,007 0 0
0
98,429 140,074 140,074
501200 Accrued Payroll 0 0 0 0
0
1,060 0 0
510099 Sal-Allow for Salary Savings -7,051 -7,051 0 0
0
0 -6,794 -6,794
511100 Bene-FICA 10,787 10,787 0 0
0
7,200 10,394 10,394
511115 Bene-Health Insurance 16,101 16,101 0 0
0
10,483 18,577 18,577
511120 Bene-Dental Insurance 12 12 0 0
0
28 12 12
511125 Bene-VRS Life Insurance 1,678 1,678 0 0
0
265 380 380
511140 Bene-Retirement VRS 11,661 11,661 0 0
0
11,481 18,004 18,004
511166 Bene-Allowance for Vacancy
Sav
-624 -624 0 0
0
0 -538 -538
521905 Contractual-Other 87,840 87,840 0 0
0
105,176 87,840 87,840
531914 Supp-Office and Printing 3,462 3,462 0 0
0
441 3,462 3,462
535100 Books and Publications 530 530 0 0
0
0 530 530
536110 Dues-Memberships 954 954 0 0
0
515 954 954
542020 Tele-Telephone Cellular 1,261 1,261 0 0
0
588 1,261 1,261
555100 Training 3,290 3,290 0 0
0
1,441 3,290 3,290
555210 Travel 1,020 1,020 0 0
0
0 1,020 1,020
555228 Purchase Card 0 0 0 0
0
3,710 0 0
556125 Civ Orgs-Va Institute Of Govt 10,000 10,000 0 0
0
0 10,000 10,000
2
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0104 Management and Legislative Affairs
100-10-102-1021-000000-000 Management and Legislative Affairs
556140 Civ Orgs-Hampton Rds
Partnersh
21,028 21,028 0 0
0
15,210 21,028 21,028
556141 Civ Orgs-Virginia Municipal Lg 28,342 28,342 0 0
0
27,180 27,239 27,239
556142 Civ Orgs-VA First Cities Coali 24,829 24,829 0 0
0
24,828 24,829 24,829
559040 General Assembly Expenses 25,330 25,330 0 0
0
14,427 25,330 25,330
610101 Computer Service Charges 15,099 15,099 0 0
0
13,959 14,299 14,299
610102 Telecommunications Charges 1,995 1,995 0 0
0
1,887 1,651 1,651
630101 Risk Management Charges 1,485 1,485 0 0
0
1,463 1,470 1,470
400,036 400,036 0 0 0 404,312 339,771 404,312100-10-102-1021-000000-000
0104 Management and Legislative
0 0 0 400,036 400,036 404,312 404,312 339,771
0105 Registrar
100-10-103-1030-000000-000 General Registrar
501000 Sal-Full-time 194,071 194,071 0 0
0
186,134 188,550 188,550
501100 Sal-Part-time 160,417 160,417 0 0
0
119,322 180,417 180,417
501200 Accrued Payroll 0 0 0 0
0
10,137 0 0
510000 Sal-Overtime 0 0 0 0
0
788 0 0
510012 Allow-Other Supplements 17,982 17,982 0 0
0
17,982 17,982 17,982
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -8,750 -8,750
511100 Bene-FICA 16,222 16,222 0 0
0
21,399 13,645 13,645
511115 Bene-Health Insurance 19,816 19,816 0 0
0
17,412 26,197 26,197
511120 Bene-Dental Insurance 80 80 0 0
0
180 216 216
511125 Bene-VRS Life Insurance 2,028 2,028 0 0
0
550 499 499
511140 Bene-Retirement VRS 17,537 17,537 0 0
0
26,018 23,636 23,636
511145 Bene-Retirement PSRS 0 0 0 0
0
3,840 3,118 3,118
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -706 -706
521009 Contractual-Electoral Board 0 0 0 0
0
1,638 0 0
521918 Contractual-Security 0 0 0 0
0
0 1,247 1,247
522115 Maint-Office Equipment 16,723 16,723 0 0
0
24,067 16,723 16,723
523145 Rentals-Land and Buildings 8,100 8,100 0 0
0
9,450 9,450 9,450
523999 Rentals-Other 2,486 2,486 0 0
0
3,553 2,486 2,486
531914 Supp-Office and Printing 60,000 60,000 0 0
0
45,870 68,000 68,000
536110 Dues-Memberships 275 275 0 0
0
295 275 275
542020 Tele-Telephone Cellular 0 0 0 0
0
57 0 0
554010 Advertising 1,000 1,000 0 0
0
1,136 2,000 2,000
555100 Training 1,010 1,010 0 0
0
896 1,010 1,010
555210 Travel 2,550 2,550 0 0
0
2,976 2,550 2,550
610101 Computer Service Charges 23,591 23,591 0 0
0
14,581 6,899 6,899
610102 Telecommunications Charges 2,992 2,992 0 0
0
2,824 2,477 2,477
620101 Garage Equip Rental Charges 5,775 5,775 0 0
0
3,996 5,775 5,775
630101 Risk Management Charges 3,918 3,918 0 0
0
3,860 3,879 3,879
556,573 556,573 0 0 0 567,575 518,961 567,575100-10-103-1030-000000-000 General
0105 Registrar
0 0 0 556,573 556,573 567,575 567,575 518,961
0106 City Attorney
100-10-104-1040-000000-000 City Attorney
501000 Sal-Full-time 913,124 913,124 0 0
0
859,831 901,455 901,455
501100 Sal-Part-time 71,971 71,971 0 0
0
44,693 0 0
501200 Accrued Payroll 0 0 0 0
0
-3,102 0 0
510001 Allow-Automotive 3,000 3,000 0 0
0
3,000 9,600 9,600
510006 Allow-Other 16,320 16,320 0 0
0
7,320 15,344 15,344
510099 Sal-Allow for Salary Savings -45,658 -45,658 0 0
0
0 -42,863 -42,863
511100 Bene-FICA 64,259 64,259 0 0
0
63,324 60,083 60,083
3
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0106 City Attorney
100-10-104-1040-000000-000 City Attorney
511115 Bene-Health Insurance 95,775 95,775 0 0
0
61,252 65,047 65,047
511120 Bene-Dental Insurance 320 320 0 0
0
356 324 324
511125 Bene-VRS Life Insurance 10,903 10,903 0 0
0
2,273 2,373 2,373
511140 Bene-Retirement VRS 75,763 75,763 0 0
0
107,548 112,260 112,260
511145 Bene-Retirement PSRS 30,247 30,247 0 0
0
26,242 24,817 24,817
511166 Bene-Allowance for Vacancy
Sav
-3,680 -3,680 0 0
0
0 -3,124 -3,124
521014 Contractual-Legal 95,788 95,788 0 0
0
742,614 95,788 95,788
521902 Contractual-Equalization Board 1,277 1,277 0 0
0
1,200 1,277 1,277
521905 Contractual-Other 74,672 74,672 0 0
0
22,079 74,672 74,672
531914 Supp-Office and Printing 1,515 1,515 0 0
0
370 1,515 1,515
531999 Supp-Other 4,485 4,485 0 0
0
6,942 4,485 4,485
535100 Books and Publications 6,061 6,061 0 0
0
7,391 6,061 6,061
536110 Dues-Memberships 4,040 4,040 0 0
0
2,915 4,040 4,040
542020 Tele-Telephone Cellular 656 656 0 0
0
562 656 656
554010 Advertising 480 480 0 0
0
0 480 480
555100 Training 9,091 9,091 0 0
0
4,928 9,091 9,091
555210 Travel 2,020 2,020 0 0
0
2,254 2,020 2,020
555228 Purchase Card 0 0 0 0
0
31 0 0
555399 Mtgs-Other 3,030 3,030 0 0
0
720 3,030 3,030
610101 Computer Service Charges 21,203 21,203 0 0
0
24,416 14,342 14,342
610102 Telecommunications Charges 6,062 6,062 0 0
0
5,790 4,982 4,982
630101 Risk Management Charges 8,165 8,165 0 0
0
8,045 8,084 8,084
1,470,889 1,470,889 0 0 0 1,375,839 2,002,994 1,375,839100-10-104-1040-000000-000 City
0106 City Attorney
0 0 0 1,470,889 1,470,889 1,375,839 1,375,839 2,002,994
0107 Human Resource Management
100-10-105-1050-000000-000 Human Resource Management
501000 Sal-Full-time 482,230 482,230 0 0
0
343,598 467,424 437,424
501100 Sal-Part-time 11,253 11,253 0 0
0
28,902 11,253 41,253
501200 Accrued Payroll 0 0 0 0
0
2,611 0 0
510099 Sal-Allow for Salary Savings -27,613 -27,613 0 0
0
0 -22,573 -22,573
511100 Bene-FICA 36,090 36,090 0 0
0
26,426 32,587 32,587
511110 Bene-Flexible Benefits 0 0 0 0
0
22,964 0 0
511115 Bene-Health Insurance 50,961 50,961 0 0
0
19,638 36,628 36,628
511120 Bene-Dental Insurance 120 120 0 0
0
126 108 108
511125 Bene-VRS Life Insurance 5,739 5,739 0 0
0
869 1,212 1,212
511140 Bene-Retirement VRS 39,882 39,882 0 0
0
39,635 55,721 55,721
511145 Bene-Retirement PSRS 8,959 8,959 0 0
0
8,525 8,161 8,161
511160 Tuition Assistance 50,000 50,000 0 0
0
0 0 0
511166 Bene-Allowance for Vacancy
Sav
-2,012 -2,012 0 0
0
0 -1,690 -1,690
521008 Contractual-EAP 20,000 20,000 0 0
0
14,678 20,000 20,000
521304 Contractual-Drug Testing 42,033 42,033 0 0
0
44,563 42,033 42,033
521602 Contractual-Fit for Duty 10,000 10,000 0 0
0
0 10,000 10,000
521905 Contractual-Other 203,400 203,400 0 0
0
175,731 203,400 403,400
522115 Maint-Office Equipment 300 300 0 0
0
0 300 300
531902 Supp-Awards 24,000 24,000 0 0
0
17,104 24,000 24,000
531914 Supp-Office and Printing 7,527 7,527 0 0
0
5,561 7,527 7,527
531999 Supp-Other 7,500 7,500 0 0
0
177 7,500 7,500
535100 Books and Publications 400 400 0 0
0
0 400 400
536110 Dues-Memberships 1,000 1,000 0 0
0
1,420 1,000 1,000
542020 Tele-Telephone Cellular 1,101 1,101 0 0
0
0 1,101 1,101
554010 Advertising 48,000 48,000 0 0
0
13,688 48,000 48,000
555100 Training 6,500 6,500 0 0
0
1,008 6,500 6,500
4
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0107 Human Resource Management
100-10-105-1050-000000-000 Human Resource Management
555110 Training-Personnel Sponsored 11,000 11,000 0 0
0
1,100 11,000 11,000
555210 Travel 2,000 2,000 0 0
0
494 2,000 2,000
555228 Purchase Card 0 0 0 0
0
7 0 0
610101 Computer Service Charges 76,535 76,535 0 0
0
72,932 75,747 75,747
610102 Telecommunications Charges 5,376 5,376 0 0
0
5,415 4,271 4,271
630101 Risk Management Charges 7,890 7,890 0 0
0
7,041 7,075 7,075
1,130,171 1,130,171 0 0 0 1,260,685 854,213 1,060,685100-10-105-1050-000000-000 Human
0107 Human Resource Management
0 0 0 1,130,171 1,130,171 1,260,685 1,060,685 854,213
0108 Civil Service Commission
100-10-105-1051-000000-000 Civil Service Commission
521905 Contractual-Other 75,600 75,600 0 0
0
20,536 65,600 65,600
521914 Contractual-Temp Work 3,000 3,000 0 0
0
0 3,000 3,000
531914 Supp-Office and Printing 1,780 1,780 0 0
0
767 1,280 1,280
554010 Advertising 11,600 11,600 0 0
0
11,742 11,600 11,600
555210 Travel 5,200 5,200 0 0
0
0 5,200 5,200
97,180 97,180 0 0 0 86,680 33,046 86,680100-10-105-1051-000000-000 Civil
0108 Civil Service Commission
0 0 0 97,180 97,180 86,680 86,680 33,046
0109 Commissioner of the Revenue
100-10-106-1060-000000-000 Commissioner of the Revenue
501000 Sal-Full-time 774,657 774,657 0 0
0
670,116 711,210 711,210
501100 Sal-Part-time 72,800 72,800 0 0
0
157,158 72,800 72,800
501200 Accrued Payroll 0 0 0 0
0
5,534 0 0
510012 Allow-Other Supplements 34,391 34,391 0 0
0
31,070 34,392 34,392
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -32,030 -32,030
511100 Bene-FICA 55,987 55,987 0 0
0
60,692 48,813 48,813
511115 Bene-Health Insurance 136,131 136,131 0 0
0
87,110 124,069 124,069
511120 Bene-Dental Insurance 464 464 0 0
0
494 504 504
511125 Bene-VRS Life Insurance 8,710 8,710 0 0
0
1,915 1,899 1,899
511140 Bene-Retirement VRS 60,525 60,525 0 0
0
87,016 86,463 86,463
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -2,543 -2,543
521905 Contractual-Other 50,000 38,400 0 0
0
27,087 30,000 30,000
522115 Maint-Office Equipment 1,500 1,500 0 0
0
93 200 200
523999 Rentals-Other 3,783 3,783 0 0
0
0 3,783 3,783
531001 Supp-Postage 20,000 20,000 0 0
0
11,683 10,000 10,000
531914 Supp-Office and Printing 30,000 30,000 0 0
0
18,169 30,000 30,000
531999 Supp-Other 26,000 16,000 0 0
0
5,807 6,000 6,000
533010 Noncap-Equipment 20,000 10,000 0 0
0
54 10,000 10,000
535100 Books and Publications 5,000 5,818 0 0
0
1,044 2,000 2,000
536110 Dues-Memberships 3,000 3,000 0 0
0
2,910 2,500 2,500
542010 Tele-Telephone 6,000 6,000 0 0
0
4,538 6,000 6,000
542020 Tele-Telephone Cellular 2,000 2,000 0 0
0
1,837 2,000 2,000
555100 Training 15,000 15,000 0 0
0
7,764 7,500 7,500
555210 Travel 18,000 18,000 0 0
0
12,087 10,000 10,000
559055 DMV Select-Expenses 0 0 0 0
0
5,082 0 0
599055 DMV Select 55,300 50,000 0 0
0
0 50,000 50,000
610101 Computer Service Charges 192,407 192,407 0 0
0
162,126 168,478 168,478
610102 Telecommunications Charges 15,816 15,816 0 0
0
15,681 12,698 12,698
620101 Garage Equip Rental Charges 14,439 14,439 0 0
0
12,000 14,439 14,439
620102 Motor Pool Charges 0 0 0 0
0
1,337 0 0
630101 Risk Management Charges 23,205 23,205 0 0
0
19,201 19,294 19,294
5
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0109 Commissioner of the Revenue
1,645,115 1,609,033 0 0 0 1,430,469 1,409,605 1,430,469100-10-106-1060-000000-000
0109 Commissioner of the Revenue
0 0 0 1,609,033 1,645,115 1,430,469 1,430,469 1,409,605
0110 City Assessor
100-10-107-1070-000000-000 City Assessor
501000 Sal-Full-time 418,428 418,428 0 0
0
342,119 409,511 409,511
501100 Sal-Part-time 0 0 0 0
0
21,174 0 0
501200 Accrued Payroll 0 0 0 0
0
2,720 0 0
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -19,505 -19,505
511100 Bene-FICA 32,008 32,008 0 0
0
26,360 29,842 29,842
511115 Bene-Health Insurance 55,091 55,091 0 0
0
42,908 57,048 57,048
511120 Bene-Dental Insurance 196 196 0 0
0
240 252 252
511125 Bene-VRS Life Insurance 4,979 4,979 0 0
0
938 1,094 1,094
511140 Bene-Retirement VRS 34,604 34,604 0 0
0
44,363 51,688 51,688
511145 Bene-Retirement PSRS 42,659 42,659 0 0
0
36,968 37,272 37,272
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -1,547 -1,547
521905 Contractual-Other 0 0 0 0
0
3,636 0 0
531914 Supp-Office and Printing 3,500 3,500 0 0
0
9,950 3,500 3,500
531999 Supp-Other 5,100 5,100 0 0
0
2,530 5,100 5,100
533010 Noncap-Equipment 10,000 10,000 0 0
0
0 10,000 10,000
535100 Books and Publications 2,500 2,500 0 0
0
1,876 2,500 2,500
536110 Dues-Memberships 9,500 9,500 0 0
0
3,649 3,000 3,000
554010 Advertising 800 800 0 0
0
571 261 261
555100 Training 10,000 10,000 0 0
0
5,743 10,000 10,000
555210 Travel 3,500 3,500 0 0
0
4,813 3,500 3,500
610101 Computer Service Charges 159,024 159,024 0 0
0
146,405 151,634 151,634
610102 Telecommunications Charges 6,897 6,897 0 0
0
5,989 5,986 5,986
620101 Garage Equip Rental Charges 28,879 28,879 0 0
0
18,000 28,879 28,879
630101 Risk Management Charges 13,477 13,477 0 0
0
13,272 13,336 13,336
841,142 841,142 0 0 0 803,351 734,222 803,351100-10-107-1070-000000-000 City
0110 City Assessor
0 0 0 841,142 841,142 803,351 803,351 734,222
0111 City Treasurer
100-10-108-1080-000000-000 City Treasurer
501000 Sal-Full-time 863,242 863,242 0 0
0
792,439 854,729 854,729
501100 Sal-Part-time 26,072 26,072 0 0
0
22,104 20,924 20,924
501200 Accrued Payroll 0 0 0 0
0
4,819 0 0
510012 Allow-Other Supplements 91,692 91,692 0 0
0
97,060 94,786 94,786
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -36,343 -36,343
511100 Bene-FICA 70,529 70,529 0 0
0
65,734 59,696 59,696
511115 Bene-Health Insurance 143,985 143,985 0 0
0
108,644 134,629 134,629
511120 Bene-Dental Insurance 744 744 0 0
0
867 864 864
511125 Bene-VRS Life Insurance 11,055 11,055 0 0
0
2,436 2,186 2,186
511140 Bene-Retirement VRS 76,808 76,808 0 0
0
113,289 100,862 100,862
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -3,097 -3,097
521006 Contractual-Collection Svcs 20,000 15,000 0 0
0
33,219 15,000 15,000
521905 Contractual-Other 1 1 0 0
0
0 1 1
522115 Maint-Office Equipment 3,060 3,960 0 0
0
1,062 900 900
531001 Supp-Postage 120,000 120,000 0 0
0
102,805 120,000 120,000
531101 Supp-Dog Licenses 700 569 0 0
0
623 569 569
531905 Supp-Cigarette Stamps 21,000 21,000 0 0
0
20,606 21,000 21,000
531914 Supp-Office and Printing 37,000 37,000 0 0
0
39,650 37,000 37,000
531999 Supp-Other 10,000 10,000 0 0
0
6,387 10,000 10,000
6
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0111 City Treasurer
100-10-108-1080-000000-000 City Treasurer
533010 Noncap-Equipment 10,000 5,000 0 0
0
1,379 5,000 5,000
535100 Books and Publications 300 300 0 0
0
167 300 300
536110 Dues-Memberships 1,000 1,000 0 0
0
1,475 1,000 1,000
542010 Tele-Telephone 8,000 8,000 0 0
0
6,285 8,000 8,000
542020 Tele-Telephone Cellular 1,000 1,000 0 0
0
390 1,000 1,000
554010 Advertising 3,500 2,800 0 0
0
1,736 2,800 2,800
555100 Training 4,500 3,500 0 0
0
4,660 3,500 3,500
555205 Travel-Mileage 1,500 1,000 0 0
0
1,810 1,000 1,000
555210 Travel 1,500 1,500 0 0
0
2,103 1,500 1,500
610101 Computer Service Charges 330,276 330,276 0 0
0
287,276 286,861 286,861
610102 Telecommunications Charges 18,892 18,892 0 0
0
19,104 14,975 14,975
630101 Risk Management Charges 17,816 17,816 0 0
0
18,285 18,373 18,373
1,894,172 1,882,741 0 0 0 1,778,015 1,756,414 1,778,015100-10-108-1080-000000-000 City
0111 City Treasurer
0 0 0 1,882,741 1,894,172 1,778,015 1,778,015 1,756,414
0112 Finance and Budget
100-10-109-1090-000000-000 Finance
501000 Sal-Full-time 1,088,070 1,088,070 0 0
0
885,077 1,017,871 902,871
501200 Accrued Payroll 0 0 0 0
0
2,991 0 0
510099 Sal-Allow for Salary Savings -49,660 -49,660 0 0
0
0 -55,175 -55,175
511100 Bene-FICA 82,460 82,460 0 0
0
64,430 80,073 80,073
511115 Bene-Health Insurance 113,362 113,362 0 0
0
80,904 125,033 125,033
511120 Bene-Dental Insurance 440 440 0 0
0
578 540 540
511125 Bene-VRS Life Insurance 12,949 12,949 0 0
0
2,108 2,656 2,656
511140 Bene-Retirement VRS 89,982 89,982 0 0
0
98,252 124,208 124,208
511145 Bene-Retirement PSRS 19,370 19,370 0 0
0
43,223 22,434 22,434
511166 Bene-Allowance for Vacancy
Sav
-4,275 -4,275 0 0
0
0 -4,340 -4,340
521002 Contractual-Auditing 137,570 137,570 0 0
0
130,100 132,263 132,263
521010 Contractual-Financial Adviser 15,000 15,000 0 0
0
3,504 15,000 15,000
521905 Contractual-Other 50,000 50,000 0 0
0
98,051 43,522 153,522
521914 Contractual-Temp Work 0 0 0 0
0
17,460 0 0
531914 Supp-Office and Printing 15,000 15,000 0 0
0
13,573 10,000 15,000
531999 Supp-Other 1,000 1,000 0 0
0
0 1,000 1,000
535100 Books and Publications 1,800 1,800 0 0
0
293 1,800 1,800
536110 Dues-Memberships 3,000 3,000 0 0
0
2,507 3,000 3,000
542020 Tele-Telephone Cellular 800 800 0 0
0
0 800 800
555100 Training 5,700 5,700 0 0
0
4,498 4,700 4,700
555205 Travel-Mileage 100 100 0 0
0
21 100 100
555210 Travel 5,000 5,000 0 0
0
2,228 4,500 4,500
610101 Computer Service Charges 270,240 270,240 0 0
0
261,943 240,363 240,363
610102 Telecommunications Charges 15,646 15,646 0 0
0
14,486 13,101 13,101
620102 Motor Pool Charges 0 0 0 0
0
285 0 0
630101 Risk Management Charges 15,947 15,947 0 0
0
16,437 16,516 16,516
1,889,501 1,889,501 0 0 0 1,799,965 1,742,949 1,799,965100-10-109-1090-000000-000 Finance
0112 Finance and Budget
0 0 0 1,889,501 1,889,501 1,799,965 1,799,965 1,742,949
0113 Finance and Budget - Procurement
100-10-110-1100-000000-000 Procurement
501000 Sal-Full-time 236,263 236,263 0 0
0
220,864 224,340 224,340
501200 Accrued Payroll 0 0 0 0
0
1,616 0 0
510099 Sal-Allow for Salary Savings -9,825 -9,825 0 0
0
0 -10,612 -10,612
511100 Bene-FICA 18,074 18,074 0 0
0
16,425 16,237 16,237
7
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0113 Finance and Budget - Procurement
100-10-110-1100-000000-000 Procurement
511115 Bene-Health Insurance 31,265 31,265 0 0
0
22,439 24,280 24,280
511120 Bene-Dental Insurance 52 52 0 0
0
144 180 180
511125 Bene-VRS Life Insurance 2,811 2,811 0 0
0
594 594 594
511140 Bene-Retirement VRS 19,539 19,539 0 0
0
28,122 28,122 28,122
511145 Bene-Retirement PSRS 0 0 0 0
0
0 10,482 10,482
511166 Bene-Allowance for Vacancy
Sav
-869 -869 0 0
0
0 -842 -842
521016 Contractual-Postal Permits 1,617 1,617 0 0
0
1,705 1,617 1,617
521905 Contractual-Other 50,000 50,000 0 0
0
0 0 0
522115 Maint-Office Equipment 10,000 10,000 0 0
0
18,591 10,000 10,000
523999 Rentals-Other 43,000 43,000 0 0
0
56,754 43,000 43,000
531001 Supp-Postage 626,883 626,883 0 0
0
464,362 626,883 626,883
531914 Supp-Office and Printing 1,000 1,000 0 0
0
1,136 1,000 1,000
531999 Supp-Other 20,000 20,000 0 0
0
29,011 20,000 20,000
610101 Computer Service Charges 49,557 49,557 0 0
0
71,522 64,910 64,910
610102 Telecommunications Charges 4,456 4,456 0 0
0
4,618 3,472 3,472
620101 Garage Equip Rental Charges 5,775 5,775 0 0
0
4,500 5,775 5,775
620102 Motor Pool Charges 0 0 0 0
0
168 0 0
630101 Risk Management Charges 7,390 7,390 0 0
0
7,279 7,315 7,315
1,116,988 1,116,988 0 0 0 1,076,753 949,850 1,076,753100-10-110-1100-000000-000
0113 Finance and Budget -
0 0 0 1,116,988 1,116,988 1,076,753 1,076,753 949,850
0117 Marketing and Communications
100-10-102-1022-000000-000 Marketing and Communications
501000 Sal-Full-time 439,232 439,232 0 0
0
442,865 535,739 435,739
501100 Sal-Part-time 48,829 48,829 0 0
0
47,870 48,829 48,829
501200 Accrued Payroll 0 0 0 0
0
3,510 0 0
510099 Sal-Allow for Salary Savings -21,962 -21,962 0 0
0
0 -28,265 -28,265
511100 Bene-FICA 33,600 33,600 0 0
0
36,945 42,716 42,716
511115 Bene-Health Insurance 34,860 34,860 0 0
0
25,132 33,889 33,889
511120 Bene-Dental Insurance 160 160 0 0
0
186 180 180
511125 Bene-VRS Life Insurance 5,226 5,226 0 0
0
1,163 1,563 1,563
511140 Bene-Retirement VRS 36,325 36,325 0 0
0
55,020 73,989 73,989
511145 Bene-Retirement PSRS 26,605 26,605 0 0
0
24,300 23,658 23,658
511166 Bene-Allowance for Vacancy
Sav
-1,910 -1,910 0 0
0
0 -2,213 -2,213
521903 Contractual-Freelance 8,000 8,000 0 0
0
6,124 8,000 0
521905 Contractual-Other 222,699 222,699 0 0
0
147,974 122,699 230,699
522110 Maint-Equipment 16,000 16,000 0 0
0
10,786 16,000 16,000
531914 Supp-Office and Printing 30,713 30,713 0 0
0
35,619 30,713 30,713
531918 Supp-Video 0 0 0 0
0
1,900 0 0
536110 Dues-Memberships 5,500 5,500 0 0
0
5,740 5,500 5,500
542020 Tele-Telephone Cellular 2,400 2,400 0 0
0
0 2,400 2,400
554040 Advertising-Co-Op 10,000 10,000 0 0
0
9,012 10,000 10,000
554206 Marketing-Economic Dev 115,000 115,000 0 0
0
115,000 115,000 115,000
554208 Marketing-Museums 130,000 130,000 0 0
0
130,200 130,000 130,000
554209 Marketing-Attractions 40,000 40,000 0 0
0
48,757 40,000 40,000
554299 Marketing-Other 305,756 305,756 0 0
0
286,381 305,756 305,756
555205 Travel-Mileage 4,500 4,500 0 0
0
0 4,500 0
555210 Travel 8,741 8,741 0 0
0
2,961 8,741 13,241
556124 Civ Orgs-UMOJA 31,000 31,000 0 0
0
33,472 31,000 31,000
610101 Computer Service Charges 15,649 15,649 0 0
0
13,724 16,122 16,122
610102 Telecommunications Charges 3,225 3,225 0 0
0
3,247 2,563 2,563
620101 Garage Equip Rental Charges 5,775 5,775 0 0
0
3,996 5,775 5,775
620102 Motor Pool Charges 0 0 0 0
0
3,120 0 0
8
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0117 Marketing and Communications
100-10-102-1022-000000-000 Marketing and Communications
630101 Risk Management Charges 8,870 8,870 0 0
0
5,814 5,843 5,843
850102 Cap-Equipment
Communications
75,000 75,000 0 0
0
66,091 75,000 75,000
1,639,793 1,639,793 0 0 0 1,665,697 1,566,907 1,665,697100-10-102-1022-000000-000 Marketing
0117 Marketing and Communications
0 0 0 1,639,793 1,639,793 1,665,697 1,665,697 1,566,907
0120 City Auditor
100-10-100-1015-000000-000 City Auditor
501000 Sal-Full-time 90,000 90,000 0 0
0
0 0 0
511100 Bene-FICA 6,885 6,885 0 0
0
0 0 0
511115 Bene-Health Insurance 10,263 10,263 0 0
0
0 0 0
511120 Bene-Dental Insurance 36 36 0 0
0
0 0 0
511125 Bene-VRS Life Insurance 1,071 1,071 0 0
0
0 0 0
511140 Bene-Retirement VRS 7,443 7,443 0 0
0
0 0 0
531914 Supp-Office and Printing 1,000 1,000 0 0
0
0 0 0
536110 Dues-Memberships 1,000 1,000 0 0
0
0 0 0
555100 Training 2,000 2,000 0 0
0
0 0 0
555210 Travel 2,000 2,000 0 0
0
0 0 0
121,698 121,698 0 0 0 0 0 0100-10-100-1015-000000-000 City
0120 City Auditor
0 0 0 121,698 121,698 0 0 0
0201 Non-Departmental
100-10-114-1143-000000-000 Non-Departmental
501000 Sal-Full-time 1,613,282 1,613,282 0 0
0
0 0 0
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -22,500 -22,500
511115 Bene-Health Insurance 1,725,485 1,725,485 0 0
0
491,496 491,496 491,496
511125 Bene-VRS Life Insurance 0 0 0 0
0
-18 134,464 134,464
511130 Bene-Unemployment 95,000 95,000 0 0
0
71,663 95,000 95,000
511145 Bene-Retirement PSRS 25,184 25,184 0 0
0
23,022 22,641 22,641
511155 Bene-Retiree Gratuity Life Ins 150,000 150,000 0 0
0
227,345 150,000 150,000
521305 Contractual-Jail Per Diem 4,275,063 4,275,063 0 0
0
3,553,860 3,924,630 3,989,806
521905 Contractual-Other 0 0 0 0
0
9,004 0 0
541080 Util-Water Hydrant Chgs 298,440 298,440 0 0
0
298,440 298,440 298,440
542010 Tele-Telephone 621,500 621,500 0 0
0
507,989 621,500 621,500
542020 Tele-Telephone Cellular 180,000 180,000 0 0
0
73,278 180,000 180,000
555105 Training-Department Head 10,000 10,000 0 0
0
0 10,000 10,000
555228 Purchase Card 0 0 0 0
0
100,836 0 0
555310 Contingency-Public Health Dept 0 0 0 0
0
0 0 100,473
555405 RETIREE BONUS 0 0 0 0
0
612,840 0 0
555410 Line of Duty for Public Safety 295,000 295,000 0 0
0
134,339 295,000 295,000
556103 Civ Orgs-Eastern VA Med
School
45,000 45,000 0 0
0
45,000 45,000 45,000
556106 Civ Orgs-HR Planning District 183,757 183,757 0 0
0
183,894 183,757 183,757
556108 Civ Orgs-Sports Hall of Fame 850,000 850,000 0 0
0
550,000 350,000 350,000
556112 Civ Orgs-Milit/Fed Fac Allianc 49,257 49,257 0 0
0
49,257 49,257 49,257
556114 Civ Orgs-Comm. Health Center 76,198 76,198 0 0
0
76,198 76,198 76,198
556119 Civ Orgs-Portsmouth Partnersh 25,000 25,000 0 0
0
25,000 25,000 25,000
556130 Civ Orgs-Natl League Cities 7,816 7,816 0 0
0
8,743 7,816 7,816
558132 PA-Hospitalization of Indigent 10,000 10,000 0 0
0
0 10,000 10,000
560100 Sr Citizen Tax Relief 2,000,000 2,000,000 0 0
0
1,982,641 2,500,000 2,500,000
560110 Business Retention 0 0 0 0
0
73,750 0 0
560130 Outside Agency-CCDI 0 0 0 0
0
0 0 161,792
560135 Enterprise Zone Rebates 40,000 40,000 0 0
0
0 0 0
560200 State Aid Budget Reductions 0 0 0 0
0
1,123,481 1,124,384 1,124,384
9
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0201 Non-Departmental
100-10-114-1143-000000-000 Non-Departmental
560300 Emergency Drought
Funding-Golf
50,000 50,000 0 0
0
0 50,000 50,000
560600 Recreation Initiatives 0 0 0 0
0
58,152 0 0
590000 Bad Debt Expense 0 0 0 0
0
-69,401 0 0
610101 Computer Service Charges 43,583 43,583 0 0
0
29,164 30,146 30,146
610102 Telecommunications Charges 11,801 11,801 0 0
0
9,622 15,297 15,297
620102 Motor Pool Charges 0 0 0 0
0
4,066 0 0
620103 Garage Contractual Charges 3,851 3,851 0 0
0
0 3,851 3,851
630101 Risk Management Charges 918,426 918,426 0 0
0
904,544 908,929 908,929
13,603,643 13,603,643 0 0 0 11,907,747 11,158,205 11,580,306100-10-114-1143-000000-000
0201 Non-Departmental
0 0 0 13,603,643 13,603,643 11,907,747 11,580,306 11,158,205
0202 Transfers and Contingencies
100-10-114-1141-000000-000 Contingencies
559900 Contingency-Other Operating 390,497 390,497 0 0
0
8,664 477,231 477,231
980950 Trans to Public Schools Oper 46,000,000 46,000,000 0 0
0
49,571,413 48,871,532 53,771,532
990300 Trans to CIP Fund 4,516,039 1,062,782 0 0
0
2,495,000 0 300,000
990305 Transfer to Courts Cap Reserve 0 0 0 0
0
1,818,803 0 0
990400 Trans to BHS Fund 692,413 692,413 0 0
0
365,988 595,731 595,731
990410 Trans to Social Services Fund 4,772,167 4,772,167 0 0
0
5,042,639 4,772,167 4,772,167
990415 Trans to Community Services 1,529,079 1,529,079 0 0
0
911,667 2,764,093 2,764,093
990425 Trans to Grants Fund 0 0 0 0
0
3,593 0 0
990430 Trans to Donations Fund 0 0 0 0
0
0 47,000 47,000
990435 Trans to Willett Hall Fund 92,812 92,812 0 0
0
2,683 0 0
990720 Trans to Golf Fund 1,271,332 1,116,739 0 0
0
611,460 1,116,739 1,116,739
990740 Trans to Waste Management
Fund
280,000 280,000 0 0
0
0 0 0
990750 Trans to Parking Authority 64,397 64,397 0 0
0
124,238 261,475 261,475
59,608,736 56,000,886 0 0 0 64,105,968 60,956,148 58,905,968100-10-114-1141-000000-000
0202 Transfers and Contingencies
0 0 0 56,000,886 59,608,736 64,105,968 58,905,968 60,956,148
0203 Public Transportation
100-10-112-1120-000000-000 Public Transportation
556109 Civ Orgs-HRT 3,047,838 3,047,838 0 0
0
1,677,597 2,773,549 2,773,549
3,047,838 3,047,838 0 0 0 2,773,549 1,677,597 2,773,549100-10-112-1120-000000-000 Public
0203 Public Transportation
0 0 0 3,047,838 3,047,838 2,773,549 2,773,549 1,677,597
0204 Debt Service
100-10-114-1140-000000-000 Debt Service
710100 DS-Bond Principal 10,068,559 10,068,559 0 0
0
7,446,233 7,751,658 7,751,658
710110 DS-VPSA Principal 996,009 996,009 0 0
0
576,149 985,540 985,540
710120 DS-BHS Bldg Principal 150,000 150,000 0 0
0
0 145,000 145,000
710130 DS-Lease Purchase Principal 0 0 0 0
0
476,812 0 0
710140 DS-Literary Loan Principal 250,000 250,000 0 0
0
375,000 250,000 250,000
710160 DS-QZAB Principal 52,897 52,897 0 0
0
601,985 52,897 52,897
710170 DS-Human Svcs Bldg Principal 708,899 708,899 0 0
0
599,140 651,713 651,713
720100 DS-Bond Interest 10,439,396 10,439,396 0 0
0
10,485,986 9,819,935 9,819,935
720110 DS-VPSA Interest 274,241 274,241 0 0
0
317,101 296,211 296,211
720120 DS-BHS Bldg Interest 172,492 172,492 0 0
0
181,291 178,392 178,392
720130 DS-Lease Purchase Interest 0 0 0 0
0
5,838 0 0
720140 DS-Literary Loan Interest 25,000 25,000 0 0
0
37,500 30,000 30,000
720150 DS-Note Payable Interest 1,621,100 1,621,100 0 0
0
711,100 1,621,100 1,621,100
720160 DS-Human Svcs Bldg Interest 826,515 826,515 0 0
0
982,709 907,895 907,895
10
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0204 Debt Service
100-10-114-1140-000000-000 Debt Service
770100 DS-Cost of Issuance 0 0 0 0
0
293,291 250,000 250,000
770101 Fiscal Charges 15,000 15,000 0 0
0
14,338 7,500 7,500
790100 DS-Pymt to Escrow Agent 0 0 0 0
0
33,175,221 0 0
25,600,108 25,600,108 0 0 0 22,947,841 56,279,695 22,947,841100-10-114-1140-000000-000 Debt
0204 Debt Service
0 0 0 25,600,108 25,600,108 22,947,841 22,947,841 56,279,695
0205 Support to Civic & Cultural Organizations
100-10-114-1142-000000-000 Support to Civic Orgs
521905 Contractual-Other 0 0 0 0
0
-2,900 0 0
556115 Civ Orgs-Community Concerts 0 0 0 0
0
14,000 0 0
556117 Civ Orgs-Portsmouth Homeless 24,030 24,030 0 0
0
24,030 24,030 24,030
556118 Civ Orgs-Museum & Fine Arts 125,000 125,000 0 0
0
37,500 77,858 77,858
556127 Civ Orgs-Virginia Arts Fest 0 0 0 0
0
12,108 0 0
556128 Civ Orgs-Virginia Symphony 0 0 0 0
0
10,000 0 0
556129 Civ Orgs-WHRO 0 0 0 0
0
1,184 0 0
556131 Civ Orgs-Food Bank 10,680 10,680 0 0
0
10,680 10,680 10,680
556132 Civ Orgs-Friends of the J&D Ct 23,140 23,140 0 0
0
23,140 23,140 23,140
556135 Civ Orgs-American Red Cross 15,000 15,000 0 0
0
21,360 14,240 14,240
556138 Civ Orgs-Tidewater Winds 0 0 0 0
0
1,750 0 0
556144 Civ Orgs-CHKD 15,000 15,000 0 0
0
0 0 0
556145 Civ Orgs-HER Shelter 39,160 39,160 0 0
0
39,160 39,160 39,160
556146 Civ Orgs-Parc 92,916 92,916 0 0
0
92,916 92,916 92,916
556147 Civ Orgs-Flag Associates 2,500 2,500 0 0
0
2,500 2,500 2,500
556154 Oasis Shelter 17,000 17,000 0 0
0
17,000 17,000 17,000
556155 Civ Orgs-National Night Out 1,500 1,500 0 0
0
0 1,500 1,500
556156 Civ Orgs-Westmoreland
Athletics
5,000 5,000 0 0
0
5,000 5,000 5,000
556157 Civ Orgs-Portsmouth Schools 10,000 10,000 0 0
0
10,000 10,000 10,000
556158 Civ Orgs-Starbase Victory 10,000 10,000 0 0
0
10,000 10,000 10,000
556159 Civ Orgs - Planning Council for
the Healing Place
25,000 25,000 0 0
0
0 0 0
415,926 415,926 0 0 0 328,024 329,428 328,024100-10-114-1142-000000-000 Support
0205 Support to Civic & Cultural
0 0 0 415,926 415,926 328,024 328,024 329,428
0301 Circuit Court Judges
100-15-200-2000-000000-000 Circuit Court Judges
501000 Sal-Full-time 364,570 364,570 0 0
0
366,241 368,781 368,781
501200 Accrued Payroll 0 0 0 0
0
1,751 0 0
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -17,571 -17,571
511100 Bene-FICA 27,889 27,889 0 0
0
26,159 26,883 26,883
511115 Bene-Health Insurance 49,775 49,775 0 0
0
50,521 57,744 57,744
511120 Bene-Dental Insurance 196 196 0 0
0
222 168 168
511125 Bene-VRS Life Insurance 4,339 4,339 0 0
0
983 983 983
511140 Bene-Retirement VRS 30,149 30,149 0 0
0
44,212 44,242 44,242
511145 Bene-Retirement PSRS 0 0 0 0
0
0 49,018 49,018
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -1,394 -1,394
522115 Maint-Office Equipment 1,050 1,050 0 0
0
0 1,050 1,050
523999 Rentals-Other 5,650 5,650 0 0
0
8,450 10,508 10,508
524110 Repairs-Office Equipment 525 525 0 0
0
421 525 525
531001 Supp-Postage 1,000 1,000 0 0
0
720 1,000 1,000
531914 Supp-Office and Printing 11,000 11,000 0 0
0
12,190 11,000 11,000
533020 Noncap-Furniture 1,000 1,000 0 0
0
0 2,180 2,180
535100 Books and Publications 13,389 13,389 0 0
0
7,606 10,000 10,000
11
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0301 Circuit Court Judges
100-15-200-2000-000000-000 Circuit Court Judges
536110 Dues-Memberships 3,149 3,149 0 0
0
475 500 500
555100 Training 7,000 7,000 0 0
0
6,605 7,000 7,000
555210 Travel 14,311 14,311 0 0
0
10,312 14,311 14,311
610101 Computer Service Charges 6,315 6,315 0 0
0
5,369 5,601 5,601
610102 Telecommunications Charges 7,237 7,237 0 0
0
6,352 25,820 25,820
630101 Risk Management Charges 6,445 6,445 0 0
0
5,851 5,879 5,879
554,989 554,989 0 0 0 624,228 554,440 624,228100-15-200-2000-000000-000 Circuit
0301 Circuit Court Judges
0 0 0 554,989 554,989 624,228 624,228 554,440
0302 Circuit Court Clerk
100-15-201-2010-000000-000 Circuit Court Clerk
501000 Sal-Full-time 870,517 870,517 0 0
0
849,791 873,965 848,582
501100 Sal-Part-time 25,000 25,000 0 0
0
0 0 25,383
501200 Accrued Payroll 0 0 0 0
0
3,253 0 0
510012 Allow-Other Supplements 39,282 39,282 0 0
0
36,463 37,000 37,000
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -41,593 -41,593
511100 Bene-FICA 67,731 67,731 0 0
0
61,943 62,302 62,302
511115 Bene-Health Insurance 153,638 153,638 0 0
0
139,035 162,047 162,047
511120 Bene-Dental Insurance 580 580 0 0
0
734 756 756
511125 Bene-VRS Life Insurance 10,761 10,761 0 0
0
2,407 2,326 2,326
511140 Bene-Retirement VRS 74,789 74,789 0 0
0
109,173 105,433 105,433
511145 Bene-Retirement PSRS 56,306 56,306 0 0
0
57,802 52,853 52,853
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -3,237 -3,237
521302 Contractual-Court-Apptd Attnys 1,227 1,227 0 0
0
948 1,227 1,227
521306 Contractual-Jurors 50,000 50,000 0 0
0
48,187 50,000 50,000
521905 Contractual-Other 106,000 106,000 0 0
0
28,818 40,000 40,000
522130 Maint-Security System 400 400 0 0
0
306 400 400
531001 Supp-Postage 9,516 9,516 0 0
0
6,248 9,516 9,516
531914 Supp-Office and Printing 26,610 26,610 0 0
0
16,648 26,610 26,610
535100 Books and Publications 1,000 1,000 0 0
0
728 1,000 1,000
536110 Dues-Memberships 1,119 1,119 0 0
0
630 1,119 1,119
542010 Tele-Telephone 6,000 6,000 0 0
0
4,252 6,000 6,000
555210 Travel 4,602 4,602 0 0
0
3,375 4,202 4,202
610101 Computer Service Charges 34,306 34,306 0 0
0
25,121 25,959 25,959
610102 Telecommunications Charges 6,866 6,866 0 0
0
4,747 25,999 25,999
630101 Risk Management Charges 19,115 19,115 0 0
0
17,553 17,638 17,638
1,565,365 1,565,365 0 0 0 1,461,522 1,418,160 1,461,522100-15-201-2010-000000-000 Circuit
0302 Circuit Court Clerk
0 0 0 1,565,365 1,565,365 1,461,522 1,461,522 1,418,160
0303 Magistrate
100-15-202-2020-000000-000 Magistrate
522115 Maint-Office Equipment 501 501 0 0
0
0 501 501
523999 Rentals-Other 1,785 1,785 0 0
0
0 1,785 1,785
524110 Repairs-Office Equipment 430 430 0 0
0
0 430 430
531914 Supp-Office and Printing 300 300 0 0
0
223 300 300
531999 Supp-Other 537 537 0 0
0
1,470 537 537
535100 Books and Publications 856 856 0 0
0
747 856 856
536110 Dues-Memberships 200 200 0 0
0
175 200 200
542010 Tele-Telephone 105 105 0 0
0
0 105 105
542020 Tele-Telephone Cellular 525 525 0 0
0
549 525 525
610101 Computer Service Charges 5,423 5,423 0 0
0
4,160 4,292 4,292
610102 Telecommunications Charges 1,081 1,081 0 0
0
738 596 596
12
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0303 Magistrate
11,743 11,743 0 0 0 10,127 8,061 10,127100-15-202-2020-000000-000
0303 Magistrate
0 0 0 11,743 11,743 10,127 10,127 8,061
0304 General District Court
100-15-203-2030-000000-000 General District Court
521302 Contractual-Court-Apptd Attnys 2,081 2,081 0 0
0
4,950 2,081 2,081
521307 Contractual-Public Defendr Fee 6,242 6,242 0 0
0
2,213 6,242 6,242
521707 Contractual-Laundry 103 103 0 0
0
50 103 103
522115 Maint-Office Equipment 3,772 3,772 0 0
0
2,802 3,772 3,772
523180 Rentals-Copier 11,757 11,757 0 0
0
10,973 11,757 11,757
531914 Supp-Office and Printing 4,607 4,607 0 0
0
4,416 4,607 4,607
531920 Supp-Wearing Apparel 1,103 1,103 0 0
0
0 1,103 1,103
535100 Books and Publications 2,594 2,594 0 0
0
2,009 2,594 2,594
536110 Dues-Memberships 1,551 1,551 0 0
0
1,320 1,551 1,551
542010 Tele-Telephone 105 105 0 0
0
0 105 105
542020 Tele-Telephone Cellular 735 735 0 0
0
0 735 735
555210 Travel 6,407 6,407 0 0
0
3,879 6,407 6,407
610101 Computer Service Charges 2,800 2,800 0 0
0
2,561 2,652 2,652
610102 Telecommunications Charges 7,048 7,048 0 0
0
5,919 27,922 27,922
50,905 50,905 0 0 0 71,631 41,092 71,631100-15-203-2030-000000-000 General
0304 General District Court
0 0 0 50,905 50,905 71,631 71,631 41,092
0305 Juvenile And Domestic Relations Court
100-15-204-2040-000000-000 Juvenile and Dom Relations Crt
521905 Contractual-Other 3,200 3,200 0 0
0
2,666 3,200 3,200
522115 Maint-Office Equipment 2,200 2,200 0 0
0
1,236 2,200 2,200
523999 Rentals-Other 3,800 3,800 0 0
0
2,916 3,800 3,800
524110 Repairs-Office Equipment 275 275 0 0
0
0 275 275
531914 Supp-Office and Printing 1,500 1,500 0 0
0
1,375 1,500 1,500
531920 Supp-Wearing Apparel 275 275 0 0
0
0 275 275
535100 Books and Publications 275 275 0 0
0
220 275 275
536110 Dues-Memberships 1,300 1,300 0 0
0
1,025 1,300 1,300
555210 Travel 7,500 7,500 0 0
0
2,280 7,500 7,500
610102 Telecommunications Charges 9,638 9,638 0 0
0
7,594 27,798 27,798
29,963 29,963 0 0 0 48,123 19,312 48,123100-15-204-2040-000000-000 Juvenile
0305 Juvenile And Domestic Relations
0 0 0 29,963 29,963 48,123 48,123 19,312
0306 Juvenile Court Services
100-15-205-2050-000000-000 Juvenile Court Services
521303 Contractual-Detention Home 775,743 775,743 0 0
0
673,930 775,743 775,743
521919 Contractual-Outreach Program 118,622 118,622 0 0
0
69,048 118,622 118,622
521920 Contractual-Juvenile Home 282,056 282,056 0 0
0
175,352 282,056 282,056
535100 Books and Publications 362 362 0 0
0
158 362 362
536110 Dues-Memberships 130 130 0 0
0
0 130 130
610102 Telecommunications Charges 3,978 3,978 0 0
0
3,621 21,743 21,743
1,180,891 1,180,891 0 0 0 1,198,656 922,109 1,198,656100-15-205-2050-000000-000 Juvenile
0306 Juvenile Court Services
0 0 0 1,180,891 1,180,891 1,198,656 1,198,656 922,109
0307 Commonwealth Attorney
100-15-206-2060-000000-000 Commonwealth Attorney
501000 Sal-Full-time 1,718,238 1,718,238 0 0
0
1,404,703 1,584,983 1,532,883
501100 Sal-Part-time 40,064 40,064 0 0
0
46,226 32,405 44,405
13
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0307 Commonwealth Attorney
100-15-206-2060-000000-000 Commonwealth Attorney
501200 Accrued Payroll 0 0 0 0
0
7,156 0 0
510012 Allow-Other Supplements 484,252 484,252 0 0
0
367,957 367,970 387,970
510099 Sal-Allow for Salary Savings 0 0 0 0
0
0 -66,708 -66,708
511100 Bene-FICA 149,128 149,128 0 0
0
131,350 103,519 103,519
511115 Bene-Health Insurance 207,257 207,257 0 0
0
165,886 202,556 202,556
511120 Bene-Dental Insurance 876 876 0 0
0
949 888 888
511125 Bene-VRS Life Insurance 23,452 23,452 0 0
0
4,848 3,843 3,843
511140 Bene-Retirement VRS 162,988 162,988 0 0
0
210,171 165,026 165,026
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -5,371 -5,371
521301 Contractual-Court Reporter Fee 5,000 0 0 0
0
1,613 0 20,100
521905 Contractual-Other 9,000 0 0 0
0
3,566 3,030 3,030
522115 Maint-Office Equipment 1,500 0 0 0
0
1,648 5,500 5,500
523999 Rentals-Other 8,500 0 0 0
0
7,001 11,000 11,000
531001 Supp-Postage 3,500 0 0 0
0
5,932 5,100 5,100
531914 Supp-Office and Printing 20,000 0 0 0
0
20,562 15,000 15,000
531999 Supp-Other 0 0 0 0
0
1,018 0 0
533010 Noncap-Equipment 16,000 0 0 0
0
0 7,000 7,000
535100 Books and Publications 15,000 0 0 0
0
12,907 10,000 10,000
536110 Dues-Memberships 8,250 0 0 0
0
945 7,350 7,350
542020 Tele-Telephone Cellular 3,600 0 0 0
0
3,433 3,600 3,600
555215 Travel-Witnesses 2,000 0 0 0
0
554 1,580 1,580
555228 Purchase Card 0 0 0 0
0
7,400 0 0
610101 Computer Service Charges 52,095 52,095 0 0
0
39,374 40,446 40,446
610102 Telecommunications Charges 9,944 9,944 0 0
0
4,876 25,859 25,859
620101 Garage Equip Rental Charges 9,626 9,626 0 0
0
4,500 9,626 9,626
630101 Risk Management Charges 30,207 30,207 0 0
0
29,756 29,900 29,900
2,980,477 2,888,127 0 0 0 2,564,102 2,484,332 2,564,102100-15-206-2060-000000-000
0307 Commonwealth Attorney
0 0 0 2,888,127 2,980,477 2,564,102 2,564,102 2,484,332
0308 Sheriff
100-15-207-2070-000000-000 Sheriff
501000 Sal-Full-time 6,543,854 6,543,854 0 0
0
5,715,657 6,357,344 6,357,344
501100 Sal-Part-time 4,500 4,500 0 0
0
0 0 0
501200 Accrued Payroll 0 0 0 0
0
42,588 0 0
510000 Sal-Overtime 117,663 117,663 0 0
0
14,232 117,663 117,663
510002 Allow-Clothing 0 0 0 0
0
138 1,200 1,200
510006 Allow-Other 141,022 141,022 0 0
0
132,303 141,022 141,022
510012 Allow-Other Supplements 405,683 405,683 0 0
0
302,774 394,480 394,480
511100 Bene-FICA 540,682 540,682 0 0
0
443,312 421,661 421,661
511115 Bene-Health Insurance 1,109,840 1,109,840 0 0
0
779,075 1,029,321 1,029,321
511120 Bene-Dental Insurance 4,740 4,740 0 0
0
4,872 4,764 4,764
511125 Bene-VRS Life Insurance 84,234 84,234 0 0
0
16,809 24,565 24,565
511140 Bene-Retirement VRS 585,384 585,384 0 0
0
758,904 804,360 804,360
511145 Bene-Retirement PSRS 9,571 9,571 0 0
0
0 8,556 8,556
521205 Contractual-Pest Control 5,700 5,700 0 0
0
15,864 5,700 5,700
521214 Contractual-Trash Remov Other 13,650 12,878 0 0
0
6,408 12,878 12,878
521707 Contractual-Laundry 113,978 109,594 0 0
0
109,591 109,594 109,594
521905 Contractual-Other 1,216,065 1,169,293 0 0
0
1,131,807 1,169,293 1,169,293
522110 Maint-Equipment 6,324 6,324 0 0
0
6,825 6,324 6,324
522115 Maint-Office Equipment 10,534 10,534 0 0
0
8,753 10,534 10,534
522125 Maint-Radio 53,128 53,128 0 0
0
32,213 53,128 53,128
524110 Repairs-Office Equipment 1,957 1,957 0 0
0
0 1,957 1,957
531001 Supp-Postage 9,639 9,639 0 0
0
9,638 9,639 9,639
14
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0308 Sheriff
100-15-207-2070-000000-000 Sheriff
531103 Supp-Weapons and Ammunition 22,277 22,277 0 0
0
14,884 22,277 22,277
531302 Supp-Inmate Hygiene 8,802 8,802 0 0
0
8,410 8,802 8,802
531303 Supp-Prison Unif Bed Towels 14,923 14,923 0 0
0
14,866 14,923 14,923
531501 Supp-Classification and Intake 11,978 11,978 0 0
0
11,978 11,978 11,978
531701 Supp-Custodial 29,216 29,216 0 0
0
28,559 29,216 29,216
531907 Supp-Food and Provisions 602,362 579,194 0 0
0
637,823 579,194 579,194
531910 Supp-Kitchen Equipment 9,982 9,982 0 0
0
8,419 9,982 9,982
531912 Supp-Library 2,015 2,015 0 0
0
1,003 2,015 2,015
531914 Supp-Office and Printing 40,054 40,054 0 0
0
38,505 40,054 40,054
531917 Supp-Uniforms 35,616 35,616 0 0
0
65,865 35,616 35,616
531999 Supp-Other 89,853 89,853 0 0
0
7,483 89,853 89,853
536110 Dues-Memberships 2,543 2,543 0 0
0
1,387 2,543 2,543
542010 Tele-Telephone 44,127 44,127 0 0
0
28,935 44,127 44,127
555100 Training 9,157 9,157 0 0
0
8,776 9,157 9,157
555210 Travel 2,105 2,105 0 0
0
0 2,105 2,105
555228 Purchase Card 0 0 0 0
0
9,482 0 0
555420 Indigent Burial 7,000 7,000 0 0
0
0 7,000 7,000
559050 Parking Fees 35,442 35,442 0 0
0
5,460 35,442 35,442
610101 Computer Service Charges 64,608 64,608 0 0
0
79,582 82,884 82,884
610102 Telecommunications Charges 31,545 31,545 0 0
0
28,597 42,995 42,995
620101 Garage Equip Rental Charges 537,165 537,165 0 0
0
701,374 537,165 537,165
630101 Risk Management Charges 414,123 414,123 0 0
0
403,556 405,512 405,512
12,993,041 12,917,945 0 0 0 12,696,823 11,636,707 12,696,823100-15-207-2070-000000-000 Sheriff
0308 Sheriff
0 0 0 12,917,945 12,993,041 12,696,823 12,696,823 11,636,707
0401 Police Department
100-20-300-3000-000000-000 Chief of Police
501000 Sal-Full-time 15,344,773 15,344,773 0 0
0
13,616,312 15,467,564 15,449,564
501100 Sal-Part-time 105,384 105,384 0 0
0
98,799 105,384 105,384
501200 Accrued Payroll 0 0 0 0
0
80,727 0 0
510000 Sal-Overtime 6,000 6,000 0 0
0
16,565 6,000 6,000
510002 Allow-Clothing 41,400 41,400 0 0
0
37,226 40,200 40,200
510004 Allow-Education 68,500 68,500 0 0
0
57,740 53,498 53,498
510006 Allow-Other 0 0 0 0
0
0 10,400 10,400
510008 Allow-Field Training Officer 15,000 15,000 0 0
0
13,769 25,990 25,990
510010 Allow-Master Police Officer 37,500 37,500 0 0
0
42,782 42,015 42,015
510012 Allow-Other Supplements 18,900 18,900 0 0
0
15,544 19,800 19,800
510013 Sal-Overtime Court 450,360 450,360 0 0
0
401,662 450,360 450,360
510014 Sal-Overtime City Other Agen 150,000 150,000 0 0
0
84,755 150,000 150,000
510015 Sal-Overtime Special Events 143,874 143,874 0 0
0
82,009 143,874 143,874
510016 Sal-Overtime DEA Spec Ass 10,609 4,016 0 0
0
20,472 10,609 10,609
510017 Sal-Overtime FBI 21,218 21,218 0 0
0
0 21,218 21,218
510018 Sal-Overtime Harbor Ctr 60,000 60,000 0 0
0
54,092 60,000 60,000
510019 Sal-Overtime Police Off 571,112 571,112 0 0
0
986,317 571,112 571,112
510020 Sal-Overtime ATF 13,000 13,000 0 0
0
5,343 13,000 13,000
510099 Sal-Allow for Salary Savings -769,422 -769,422 0 0
0
0 -834,032 -834,032
511100 Bene-FICA 1,020,779 1,020,779 0 0
0
940,811 1,165,331 1,165,331
511115 Bene-Health Insurance 2,259,509 2,259,509 0 0
0
1,745,525 2,208,173 2,208,173
511120 Bene-Dental Insurance 8,412 8,412 0 0
0
9,792 9,876 9,876
511125 Bene-VRS Life Insurance 182,211 182,211 0 0
0
36,849 40,938 40,938
511140 Bene-Retirement VRS 1,051,351 1,051,351 0 0
0
1,285,582 1,498,744 1,498,744
511145 Bene-Retirement PSRS 156,045 156,045 0 0
0
137,637 136,431 136,431
511150 Bene-Retirement FPRS 7,093,960 7,093,960 0 0
0
6,412,640 6,428,381 6,428,381
15
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0401 Police Department
100-20-300-3000-000000-000 Chief of Police
511166 Bene-Allowance for Vacancy
Sav
-71,084 -71,084 0 0
0
0 -60,337 -60,337
511199 Bene-Adjust 0 0 0 0
0
0 80,341 80,341
521601 Contractual-Coroner 4,098 4,098 0 0
0
1,280 4,098 4,098
521603 Contractual-Medical Expenses 2,170 2,170 0 0
0
0 2,170 2,170
521905 Contractual-Other 203,025 153,025 0 0
0
102,825 153,025 171,025
522115 Maint-Office Equipment 46,602 46,602 0 0
0
2,215 46,602 46,602
523999 Rentals-Other 27,482 27,482 0 0
0
0 27,482 27,482
524110 Repairs-Office Equipment 840 840 0 0
0
0 840 840
524999 Repairs-Other 11,968 11,968 0 0
0
0 11,968 11,968
531103 Supp-Weapons and Ammunition 62,380 62,380 0 0
0
0 62,380 62,380
531601 Supp-Laboratory 45,900 45,900 0 0
0
0 45,900 45,900
531914 Supp-Office and Printing 52,188 52,188 0 0
0
1,592 52,188 52,188
531917 Supp-Uniforms 190,405 169,405 0 0
0
0 169,405 169,405
531999 Supp-Other 66,134 66,134 0 0
0
17,689 66,134 66,134
535100 Books and Publications 3,780 3,780 0 0
0
80 3,780 3,780
536110 Dues-Memberships 3,152 3,152 0 0
0
1,555 3,152 3,152
542010 Tele-Telephone 111,704 71,972 0 0
0
48,472 71,972 71,972
542020 Tele-Telephone Cellular 59,920 49,000 0 0
0
47,811 49,000 49,000
555100 Training 134,996 128,996 0 0
0
60,282 128,996 128,996
555205 Travel-Mileage 5,673 5,673 0 0
0
109 5,673 5,673
555210 Travel 8,482 8,482 0 0
0
1,493 8,482 8,482
555228 Purchase Card 0 0 0 0
0
133 0 0
559025 Intake-Standup Costs 84,000 84,000 0 0
0
565 84,000 84,000
610101 Computer Service Charges 346,687 346,687 0 0
0
377,081 393,508 393,508
610102 Telecommunications Charges 183,585 183,585 0 0
0
212,085 154,741 154,741
620101 Garage Equip Rental Charges 2,176,009 2,176,009 0 0
0
2,200,695 2,176,009 2,176,009
630101 Risk Management Charges 1,439,077 1,439,077 0 0
0
1,404,022 1,410,826 1,410,826
33,259,648 33,125,403 0 0 0 32,997,201 30,662,935 32,997,201100-20-300-3000-000000-000 Chief of
100-20-300-3000-100020-129 Pol-Grants
555205 Travel-Mileage 0 0 0 0
0
20 0 0
555210 Travel 0 0 0 0
0
111 0 0
0 0 0 0 0 0 131 0100-20-300-3000-100020-129
100-20-300-3000-100020-130 Pol-Crime Analysis
522115 Maint-Office Equipment 0 0 0 0
0
6,084 0 0
0 0 0 0 0 0 6,084 0100-20-300-3000-100020-130
100-20-300-3000-100020-131 Pol-Technical Svcs
522115 Maint-Office Equipment 0 0 0 0
0
10,838 0 0
524999 Repairs-Other 0 0 0 0
0
1,722 0 0
531914 Supp-Office and Printing 0 0 0 0
0
1,040 0 0
531999 Supp-Other 0 0 0 0
0
5,599 0 0
0 0 0 0 0 0 19,199 0100-20-300-3000-100020-131
100-20-300-3000-100035-000 Chief of Police
559025 Intake-Standup Costs 0 0 0 0
0
19,426 0 0
0 0 0 0 0 0 19,426 0100-20-300-3000-100035-000 Chief of
100-20-300-3000-100035-100 Pol-Public Affairs
555210 Travel 0 0 0 0
0
684 0 0
0 0 0 0 0 0 684 0100-20-300-3000-100035-100
100-20-300-3000-100035-101 Pol-Office Mgr
521905 Contractual-Other 0 0 0 0
0
1,615 0 0
524999 Repairs-Other 0 0 0 0
0
150 0 0
531914 Supp-Office and Printing 0 0 0 0
0
2,273 0 0
531999 Supp-Other 0 0 0 0
0
975 0 0
16
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0401 Police Department
100-20-300-3000-100035-101 Pol-Office Mgr
536110 Dues-Memberships 0 0 0 0
0
220 0 0
555100 Training 0 0 0 0
0
5,669 0 0
555205 Travel-Mileage 0 0 0 0
0
21 0 0
555210 Travel 0 0 0 0
0
55 0 0
0 0 0 0 0 0 10,978 0100-20-300-3000-100035-101
100-20-300-3000-100035-102 Pol-Professional Stds
521905 Contractual-Other 0 0 0 0
0
214 0 0
531914 Supp-Office and Printing 0 0 0 0
0
1,822 0 0
531917 Supp-Uniforms 0 0 0 0
0
418 0 0
531999 Supp-Other 0 0 0 0
0
853 0 0
555100 Training 0 0 0 0
0
3,535 0 0
555210 Travel 0 0 0 0
0
49 0 0
0 0 0 0 0 0 6,891 0100-20-300-3000-100035-102
100-20-300-3001-000000-000 Operations Spt Bureau
510000 Sal-Overtime 0 0 0 0
0
17,461 0 0
511100 Bene-FICA 0 0 0 0
0
22,554 0 0
511115 Bene-Health Insurance 0 0 0 0
0
58,106 0 0
511120 Bene-Dental Insurance 0 0 0 0
0
346 0 0
511125 Bene-VRS Life Insurance 0 0 0 0
0
780 0 0
511140 Bene-Retirement VRS 0 0 0 0
0
27,403 0 0
531999 Supp-Other 0 0 0 0
0
320 0 0
535100 Books and Publications 0 0 0 0
0
129 0 0
536110 Dues-Memberships 0 0 0 0
0
120 0 0
0 0 0 0 0 0 127,220 0100-20-300-3001-000000-000
100-20-300-3001-100000-103 Pol-Special Ops Unit
521905 Contractual-Other 0 0 0 0
0
4,011 0 0
524999 Repairs-Other 0 0 0 0
0
1,610 0 0
531914 Supp-Office and Printing 0 0 0 0
0
1,176 0 0
531917 Supp-Uniforms 0 0 0 0
0
21,090 0 0
531999 Supp-Other 0 0 0 0
0
6,108 0 0
555210 Travel 0 0 0 0
0
456 0 0
0 0 0 0 0 0 34,451 0100-20-300-3001-100000-103
100-20-300-3001-100000-104 Pol-Tactical Response
522115 Maint-Office Equipment 0 0 0 0
0
1,500 0 0
531914 Supp-Office and Printing 0 0 0 0
0
233 0 0
531917 Supp-Uniforms 0 0 0 0
0
24,995 0 0
531999 Supp-Other 0 0 0 0
0
430 0 0
555100 Training 0 0 0 0
0
3,555 0 0
555210 Travel 0 0 0 0
0
483 0 0
0 0 0 0 0 0 31,196 0100-20-300-3001-100000-104
100-20-300-3001-100000-105 Pol-K-9/Mounted Patrol
530102 K9 Supp/Maint 13,900 11,900 0 0
0
13,250 11,900 11,900
530103 Mounted Patrol Supp/Maint 19,565 21,565 0 0
0
115 21,565 21,565
33,465 33,465 0 0 0 33,465 13,365 33,465100-20-300-3001-100000-105
100-20-300-3001-100000-106 Pol-Special Events & Emer Pre
531914 Supp-Office and Printing 0 0 0 0
0
317 0 0
0 0 0 0 0 0 317 0100-20-300-3001-100000-106
100-20-300-3001-100000-107 Pol-Selective Traffic Enforc
531914 Supp-Office and Printing 0 0 0 0
0
89 0 0
531917 Supp-Uniforms 0 0 0 0
0
595 0 0
535100 Books and Publications 0 0 0 0
0
76 0 0
555210 Travel 0 0 0 0
0
51 0 0
17
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0401 Police Department
0 0 0 0 0 0 811 0100-20-300-3001-100000-107
100-20-300-3001-100000-110 Pol-Special Investigations
521905 Contractual-Other 0 0 0 0
0
1,313 0 0
530100 Confidential Funds 29,237 29,237 0 0
0
19,789 29,237 29,237
531914 Supp-Office and Printing 0 0 0 0
0
1,168 0 0
531999 Supp-Other 0 0 0 0
0
519 0 0
535100 Books and Publications 0 0 0 0
0
34 0 0
536110 Dues-Memberships 0 0 0 0
0
300 0 0
555100 Training 0 0 0 0
0
4,354 0 0
555210 Travel 0 0 0 0
0
50 0 0
29,237 29,237 0 0 0 29,237 27,527 29,237100-20-300-3001-100000-110
100-20-300-3001-100000-138 Pol-Mounted Patrol
530103 Mounted Patrol Supp/Maint 0 0 0 0
0
12,847 0 0
0 0 0 0 0 0 12,847 0100-20-300-3001-100000-138
100-20-300-3001-100005-112 Pol-Criminal Investigations
521603 Contractual-Medical Expenses 0 0 0 0
0
110 0 0
521905 Contractual-Other 0 0 0 0
0
2,773 0 0
524999 Repairs-Other 0 0 0 0
0
170 0 0
531601 Supp-Laboratory 0 0 0 0
0
32 0 0
531914 Supp-Office and Printing 0 0 0 0
0
4,376 0 0
531999 Supp-Other 0 0 0 0
0
372 0 0
536110 Dues-Memberships 0 0 0 0
0
390 0 0
555100 Training 0 0 0 0
0
11,265 0 0
555205 Travel-Mileage 0 0 0 0
0
142 0 0
555210 Travel 0 0 0 0
0
7,544 0 0
0 0 0 0 0 0 27,174 0100-20-300-3001-100005-112
100-20-300-3001-100005-113 Pol-Forensics
521905 Contractual-Other 0 0 0 0
0
806 0 0
522115 Maint-Office Equipment 0 0 0 0
0
7,883 0 0
523999 Rentals-Other 0 0 0 0
0
1,275 0 0
524999 Repairs-Other 0 0 0 0
0
550 0 0
531601 Supp-Laboratory 0 0 0 0
0
23,367 0 0
531914 Supp-Office and Printing 0 0 0 0
0
1,948 0 0
0 0 0 0 0 0 35,828 0100-20-300-3001-100005-113
100-20-300-3001-100005-116 Pol-School Resource Officers
555100 Training 0 0 0 0
0
100 0 0
0 0 0 0 0 0 100 0100-20-300-3001-100005-116
100-20-300-3002-000000-000 Admin & Support Bureau
531999 Supp-Other 0 0 0 0
0
157 0 0
0 0 0 0 0 0 157 0100-20-300-3002-000000-000 Admin &
100-20-300-3002-100010-119 Pol-Fiscal Affairs
521905 Contractual-Other 0 0 0 0
0
1,989 0 0
522115 Maint-Office Equipment 0 0 0 0
0
1,513 0 0
523999 Rentals-Other 0 0 0 0
0
42,193 0 0
531914 Supp-Office and Printing 0 0 0 0
0
3,224 0 0
531999 Supp-Other 0 0 0 0
0
994 0 0
536110 Dues-Memberships 0 0 0 0
0
225 0 0
555210 Travel 0 0 0 0
0
81 0 0
0 0 0 0 0 0 50,218 0100-20-300-3002-100010-119
100-20-300-3002-100010-120 Pol-Personnel
531914 Supp-Office and Printing 0 0 0 0
0
476 0 0
531999 Supp-Other 0 0 0 0
0
45 0 0
0 0 0 0 0 0 521 0100-20-300-3002-100010-120
18
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0401 Police Department
100-20-300-3002-100010-121 Pol-Backgrounds
521905 Contractual-Other 0 0 0 0
0
2,037 0 0
523999 Rentals-Other 0 0 0 0
0
237 0 0
531914 Supp-Office and Printing 0 0 0 0
0
20 0 0
531999 Supp-Other 0 0 0 0
0
224 0 0
555210 Travel 0 0 0 0
0
72 0 0
0 0 0 0 0 0 2,590 0100-20-300-3002-100010-121
100-20-300-3002-100010-122 Pol-Recruiting
531914 Supp-Office and Printing 0 0 0 0
0
821 0 0
531999 Supp-Other 0 0 0 0
0
1,105 0 0
555210 Travel 0 0 0 0
0
2,432 0 0
0 0 0 0 0 0 4,358 0100-20-300-3002-100010-122
100-20-300-3002-100015-123 Pol-Vehicle Support
524999 Repairs-Other 0 0 0 0
0
4,674 0 0
531914 Supp-Office and Printing 0 0 0 0
0
222 0 0
531999 Supp-Other 0 0 0 0
0
495 0 0
0 0 0 0 0 0 5,391 0100-20-300-3002-100015-123
100-20-300-3002-100015-124 Pol-Records
521905 Contractual-Other 0 0 0 0
0
1,352 0 0
522115 Maint-Office Equipment 0 0 0 0
0
468 0 0
531914 Supp-Office and Printing 0 0 0 0
0
2,761 0 0
531999 Supp-Other 0 0 0 0
0
41 0 0
555100 Training 0 0 0 0
0
598 0 0
0 0 0 0 0 0 5,220 0100-20-300-3002-100015-124
100-20-300-3002-100015-125 Pol-Property & Evidence
521905 Contractual-Other 0 0 0 0
0
456 0 0
531914 Supp-Office and Printing 0 0 0 0
0
25,051 0 0
531917 Supp-Uniforms 0 0 0 0
0
95,246 0 0
531999 Supp-Other 0 0 0 0
0
16,203 0 0
535100 Books and Publications 0 0 0 0
0
128 0 0
536110 Dues-Memberships 0 0 0 0
0
50 0 0
542020 Tele-Telephone Cellular 0 0 0 0
0
11,374 0 0
555100 Training 0 0 0 0
0
150 0 0
0 0 0 0 0 0 148,658 0100-20-300-3002-100015-125
100-20-300-3002-100015-127 Pol-Court Liasison
531914 Supp-Office and Printing 0 0 0 0
0
205 0 0
555100 Training 0 0 0 0
0
325 0 0
0 0 0 0 0 0 530 0100-20-300-3002-100015-127 Pol-Court
100-20-300-3002-100040-118 Pol-Training Unit
521905 Contractual-Other 0 0 0 0
0
40,211 0 0
524999 Repairs-Other 0 0 0 0
0
12 0 0
531103 Supp-Weapons and Ammunition 0 0 0 0
0
107,780 0 0
531914 Supp-Office and Printing 0 0 0 0
0
1,411 0 0
531999 Supp-Other 0 0 0 0
0
2,926 0 0
535100 Books and Publications 0 0 0 0
0
50 0 0
555100 Training 0 0 0 0
0
18,722 0 0
0 0 0 0 0 0 171,112 0100-20-300-3002-100040-118
100-20-300-3003-100025-133 Pol-Community Svcs
521905 Contractual-Other 0 0 0 0
0
310 0 0
531914 Supp-Office and Printing 0 0 0 0
0
209 0 0
531999 Supp-Other 0 0 0 0
0
32 0 0
555100 Training 0 0 0 0
0
2,130 0 0
0 0 0 0 0 0 2,680 0100-20-300-3003-100025-133
19
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0401 Police Department
100-20-300-3003-100025-134 Pol-Crime Prevention
530101 Crime Prevention Supplies 15,210 15,210 0 0
0
7,015 15,210 15,210
15,210 15,210 0 0 0 15,210 7,015 15,210100-20-300-3003-100025-134
100-20-300-3003-100030-136 Pol-Uniform Patrol
521905 Contractual-Other 0 0 0 0
0
500 0 0
531914 Supp-Office and Printing 0 0 0 0
0
1,204 0 0
531999 Supp-Other 0 0 0 0
0
1,864 0 0
536110 Dues-Memberships 0 0 0 0
0
385 0 0
555100 Training 0 0 0 0
0
6,533 0 0
555210 Travel 0 0 0 0
0
84 0 0
0 0 0 0 0 0 10,570 0100-20-300-3003-100030-136
100-20-300-3003-100030-137 Pol-Auxiliary
555100 Training 0 0 0 0
0
415 0 0
0 0 0 0 0 0 415 0100-20-300-3003-100030-137
100-20-300-3005-100000-108 Pol-Animal Control
501000 Sal-Full-time 359,291 359,291 0 0
0
285,684 371,703 371,703
501100 Sal-Part-time 0 0 0 0
0
17,184 0 0
510000 Sal-Overtime 16,210 16,210 0 0
0
0 16,210 16,210
510099 Sal-Allow for Salary Savings -17,964 -17,964 0 0
0
0 -18,584 -18,584
511100 Bene-FICA 27,485 27,485 0 0
0
0 28,432 28,432
511115 Bene-Health Insurance 84,755 84,755 0 0
0
0 96,827 96,827
511120 Bene-Dental Insurance 280 280 0 0
0
0 408 408
511125 Bene-VRS Life Insurance 4,277 4,277 0 0
0
0 1,041 1,041
511140 Bene-Retirement VRS 27,012 27,012 0 0
0
0 38,922 38,922
511145 Bene-Retirement PSRS 13,202 13,202 0 0
0
10,188 10,931 10,931
511166 Bene-Allowance for Vacancy
Sav
-1,588 -1,588 0 0
0
0 -1,474 -1,474
521102 Contractual-Humane Society 325,000 325,000 0 0
0
297,917 325,000 325,000
531914 Supp-Office and Printing 1,848 1,848 0 0
0
964 1,848 1,848
531917 Supp-Uniforms 6,859 6,859 0 0
0
0 6,859 6,859
531999 Supp-Other 6,998 6,998 0 0
0
2,922 6,998 6,998
555100 Training 5,345 1,050 0 0
0
600 1,050 1,050
859,010 854,715 0 0 0 886,171 615,459 886,171100-20-300-3005-100000-108
0401 Police Department
0 0 0 34,058,030 34,196,570 33,961,284 33,961,284 32,062,060
0402 E-911
100-20-300-3004-000000-000 E-911 Communications
501000 Sal-Full-time 953,871 953,871 0 0
0
932,776 1,016,117 931,117
501100 Sal-Part-time 33,672 33,672 0 0
0
18,705 33,672 33,672
501200 Accrued Payroll 0 0 0 0
0
17,738 0 0
510000 Sal-Overtime 101,411 101,411 0 0
0
35,741 101,411 186,411
510099 Sal-Allow for Salary Savings -47,692 -47,692 0 0
0
0 -48,845 -48,845
511100 Bene-FICA 72,975 72,975 0 0
0
70,676 74,732 74,732
511115 Bene-Health Insurance 204,687 204,687 0 0
0
152,565 205,065 205,065
511120 Bene-Dental Insurance 740 740 0 0
0
994 1,140 1,140
511125 Bene-VRS Life Insurance 11,359 11,359 0 0
0
2,542 2,734 2,734
511140 Bene-Retirement VRS 78,883 78,883 0 0
0
105,516 116,205 116,205
511145 Bene-Retirement PSRS 66,418 66,418 0 0
0
66,917 59,548 59,548
511166 Bene-Allowance for Vacancy
Sav
-4,215 -4,215 0 0
0
0 -3,884 -3,884
521917 Contractual-Wireless E-911 5,254 5,254 0 0
0
0 5,254 5,254
522115 Maint-Office Equipment 36 36 0 0
0
0 36 36
523999 Rentals-Other 3,624 3,624 0 0
0
3,401 3,624 3,624
524999 Repairs-Other 2,339 2,339 0 0
0
0 2,339 2,339
531914 Supp-Office and Printing 3,872 3,872 0 0
0
1,672 3,872 3,872
20
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0402 E-911
100-20-300-3004-000000-000 E-911 Communications
531917 Supp-Uniforms 4,556 4,556 0 0
0
1,607 4,556 4,556
531999 Supp-Other 3,050 3,050 0 0
0
1,662 3,050 3,050
535100 Books and Publications 3,276 3,276 0 0
0
0 3,276 3,276
536110 Dues-Memberships 251 251 0 0
0
0 251 251
555100 Training 5,508 5,508 0 0
0
1,222 5,508 5,508
610101 Computer Service Charges 148,170 148,170 0 0
0
137,311 145,917 145,917
610102 Telecommunications Charges 328,679 328,679 0 0
0
321,315 337,138 337,138
630101 Risk Management Charges 27,765 27,765 0 0
0
27,340 27,473 27,473
2,008,489 2,008,489 0 0 0 2,100,189 1,899,699 2,100,189100-20-300-3004-000000-000 E-911
0402 E-911
0 0 0 2,008,489 2,008,489 2,100,189 2,100,189 1,899,699
0404 Fire, Rescue And Emergency
100-20-301-3020-000000-000 Fire Rescue and Emergency Svcs
501000 Sal-Full-time 13,171,012 13,171,012 0 0
0
12,332,255 13,400,966 13,132,966
501100 Sal-Part-time 205,500 205,500 0 0
0
305,371 205,500 373,500
501200 Accrued Payroll 0 0 0 0
0
73,353 0 0
510000 Sal-Overtime 559,778 479,778 0 0
0
1,426,912 479,778 579,778
510002 Allow-Clothing 3,000 3,000 0 0
0
4,962 4,200 4,200
510004 Allow-Education 56,500 56,500 0 0
0
47,633 52,003 52,003
510009 Allow-Master Firefighter 22,500 22,500 0 0
0
31,960 76,498 76,498
510011 Allow-Paramedic 12,800 12,800 0 0
0
11,446 11,201 11,201
510012 Allow-Other Supplements 44,100 44,100 0 0
0
17,563 45,300 45,300
510014 Sal-Overtime City Other Agen 0 0 0 0
0
11,455 0 0
510018 Sal-Overtime Harbor Ctr 0 0 0 0
0
6,215 0 0
510021 Sal-Overtime Hazmat 0 0 0 0
0
1,621 0 0
510022 Sal-Overtime EMS 0 0 0 0
0
129,054 0 0
510023 Sal-Overtime Willett Hall 0 0 0 0
0
7,657 0 0
510024 Sal-Overtime Fire Marshall 0 0 0 0
0
22,065 0 0
510025 Sal-Overtime Training 0 0 0 0
0
4,306 0 0
510026 Allow-Haz Mat Supplement 0 0 0 0
0
24,165 0 0
510027 Allow-SCBA Supplement 0 0 0 0
0
3,150 0 0
510099 Sal-Allow for Salary Savings -663,679 -663,679 0 0
0
0 -733,752 -733,752
511100 Bene-FICA 735,723 735,723 0 0
0
692,305 745,787 745,787
511115 Bene-Health Insurance 1,723,251 1,723,251 0 0
0
1,424,556 1,924,879 1,924,879
511120 Bene-Dental Insurance 6,656 6,656 0 0
0
7,439 7,188 7,188
511125 Bene-VRS Life Insurance 155,470 155,470 0 0
0
33,688 36,194 36,194
511140 Bene-Retirement VRS 724,036 724,036 0 0
0
887,568 1,054,644 1,054,644
511145 Bene-Retirement PSRS 52,235 52,235 0 0
0
55,672 45,577 45,577
511150 Bene-Retirement FPRS 7,801,035 7,801,035 0 0
0
6,928,534 6,934,852 6,934,852
511166 Bene-Allowance for Vacancy
Sav
-47,888 -47,888 0 0
0
0 -39,189 -39,189
511199 Bene-Adjust 0 0 0 0
0
0 70,252 70,252
521202 Contractual-Disposal Fees 8,500 8,500 0 0
0
8,244 8,500 8,244
521905 Contractual-Other 324,166 0 0 0
0
196,418 132,000 182,000
522110 Maint-Equipment 30,000 30,000 0 0
0
24,703 30,000 25,000
522130 Maint-Security System 4,000 4,000 0 0
0
15,625 4,000 1,200
524100 Repairs-Buildings and Grounds 4,000 4,000 0 0
0
981 4,000 3,000
524999 Repairs-Other 19,000 19,000 0 0
0
13,397 19,000 15,000
531102 Supp-Fire 35,500 0 0 0
0
5,720 35,500 10,000
531103 Supp-Weapons and Ammunition 350 350 0 0
0
345 350 350
531301 Supp-Beds and Bedding 6,000 6,000 0 0
0
0 6,000 500
531602 Supp-Medical 61,000 61,000 0 0
0
61,391 61,000 61,000
531701 Supp-Custodial 12,000 12,000 0 0
0
22,319 12,000 23,000
531910 Supp-Kitchen Equipment 1,500 1,500 0 0
0
1,574 1,500 1,500
21
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0404 Fire, Rescue And Emergency
100-20-301-3020-000000-000 Fire Rescue and Emergency Svcs
531914 Supp-Office and Printing 17,000 17,000 0 0
0
11,842 17,000 15,000
531916 Supp-Protective Clothing 53,460 53,460 0 0
0
10,004 53,460 40,000
531917 Supp-Uniforms 65,000 65,000 0 0
0
69,743 65,000 70,000
531999 Supp-Other 22,000 12,000 0 0
0
1,943 12,000 4,000
532120 Mat-Construction 13,000 13,000 0 0
0
1,351 13,000 2,000
533010 Noncap-Equipment 1,000 1,000 0 0
0
2,428 1,000 2,000
533020 Noncap-Furniture 3,000 3,000 0 0
0
20,546 3,000 2,930
533070 Noncap-Computer Software 3,500 3,500 0 0
0
3,994 3,500 3,500
535100 Books and Publications 3,000 3,000 0 0
0
95 3,000 1,500
536110 Dues-Memberships 1,500 1,500 0 0
0
1,467 1,500 1,500
542010 Tele-Telephone 500 500 0 0
0
82 500 84
542020 Tele-Telephone Cellular 21,498 21,498 0 0
0
38,095 21,498 37,000
555210 Travel 11,000 11,000 0 0
0
6,270 11,000 9,000
555228 Purchase Card 0 0 0 0
0
1,666 0 0
610101 Computer Service Charges 110,656 110,656 0 0
0
128,110 130,458 130,458
610102 Telecommunications Charges 85,996 85,996 0 0
0
103,605 68,949 68,949
620101 Garage Equip Rental Charges 1,010,100 1,010,100 0 0
0
977,304 1,010,100 1,010,100
630101 Risk Management Charges 628,259 628,259 0 0
0
618,033 621,028 621,028
27,118,514 26,668,848 0 0 0 26,671,721 26,838,201 26,671,721100-20-301-3020-000000-000 Fire
0404 Fire, Rescue And Emergency
0 0 0 26,668,848 27,118,514 26,671,721 26,671,721 26,838,201
0501 Streets And Highways
100-25-400-4000-000000-000 Streets and Highways
501000 Sal-Full-time 493,886 493,886 0 0
0
356,849 493,882 493,882
501200 Accrued Payroll 0 0 0 0
0
575 0 0
510000 Sal-Overtime 10,000 10,000 0 0
0
1,826 10,000 10,000
510005 Allow-On-Call 2,160 2,160 0 0
0
1,579 3,238 3,238
510099 Sal-Allow for Salary Savings -24,695 -24,695 0 0
0
0 -23,758 -23,758
511100 Bene-FICA 37,949 37,949 0 0
0
25,926 36,349 36,349
511115 Bene-Health Insurance 98,862 98,862 0 0
0
62,185 95,863 95,863
511120 Bene-Dental Insurance 360 360 0 0
0
441 432 432
511125 Bene-VRS Life Insurance 5,905 5,905 0 0
0
953 1,330 1,330
511140 Bene-Retirement VRS 41,023 41,023 0 0
0
44,100 61,945 61,945
511145 Bene-Retirement PSRS 101,957 101,957 0 0
0
93,364 89,671 89,671
511166 Bene-Allowance for Vacancy
Sav
-2,193 -2,193 0 0
0
0 -1,886 -1,886
521201 Contractual-Concrete 493,000 493,000 0 0
0
307,898 493,000 493,000
521209 Contractual-Street Overlay 1,399,410 1,399,410 0 0
0
1,548,850 1,149,410 1,149,410
521905 Contractual-Other 18,360 18,360 0 0
0
89,667 18,360 18,360
521910 Contractual-Rental Uniforms 5,100 5,100 0 0
0
3,311 5,100 5,100
523999 Rentals-Other 19,500 19,500 0 0
0
12,742 19,500 19,500
524999 Repairs-Other 2,500 2,500 0 0
0
1,275 2,500 2,500
531602 Supp-Medical 200 200 0 0
0
0 200 200
531914 Supp-Office and Printing 1,800 1,800 0 0
0
17,261 1,800 1,800
531917 Supp-Uniforms 2,040 2,040 0 0
0
2,193 2,040 2,040
532120 Mat-Construction 142,568 142,568 0 0
0
154,951 142,568 142,568
533030 Noncap-Small Tools 2,000 2,000 0 0
0
712 2,000 2,000
542020 Tele-Telephone Cellular 0 0 0 0
0
150 0 0
555100 Training 5,600 5,600 0 0
0
1,285 5,600 5,600
610101 Computer Service Charges 45,884 45,884 0 0
0
33,193 34,728 34,728
610102 Telecommunications Charges 20,293 20,293 0 0
0
17,955 28,390 28,390
620101 Garage Equip Rental Charges 433,187 433,187 0 0
0
375,000 433,187 433,187
630101 Risk Management Charges 136,558 136,558 0 0
0
134,221 134,871 134,871
3,493,214 3,493,214 0 0 0 3,240,320 3,288,463 3,240,320100-25-400-4000-000000-000 Streets
22
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0501 Streets And Highways
0 0 0 3,493,214 3,493,214 3,240,320 3,240,320 3,288,463
0503 Mosquito Control
100-25-400-4001-000000-000 Mosquito Control
501000 Sal-Full-time 146,038 146,038 0 0
0
103,502 146,037 146,037
501200 Accrued Payroll 0 0 0 0
0
35 0 0
510000 Sal-Overtime 19,000 19,000 0 0
0
504 19,000 19,000
510099 Sal-Allow for Salary Savings -7,303 -7,303 0 0
0
0 -7,042 -7,042
511100 Bene-FICA 11,173 11,173 0 0
0
7,758 10,773 10,773
511115 Bene-Health Insurance 25,012 25,012 0 0
0
12,058 22,961 22,961
511120 Bene-Dental Insurance 52 52 0 0
0
66 48 48
511125 Bene-VRS Life Insurance 1,738 1,738 0 0
0
269 395 395
511140 Bene-Retirement VRS 12,076 12,076 0 0
0
12,736 18,658 18,658
511145 Bene-Retirement PSRS 21,597 21,597 0 0
0
19,633 19,114 19,114
511166 Bene-Allowance for Vacancy
Sav
-646 -646 0 0
0
0 -558 -558
521905 Contractual-Other 64,930 64,930 0 0
0
11,965 64,930 64,930
521910 Contractual-Rental Uniforms 1,805 1,805 0 0
0
1,333 1,805 1,805
524999 Repairs-Other 5,000 5,000 0 0
0
0 5,000 5,000
531904 Supp-Chemicals 97,680 97,680 0 0
0
74,885 56,323 56,323
531914 Supp-Office and Printing 1,000 1,000 0 0
0
986 1,000 1,000
531999 Supp-Other 15,000 15,000 0 0
0
1,652 15,000 15,000
532120 Mat-Construction 2,500 2,500 0 0
0
1,480 2,500 2,500
536110 Dues-Memberships 460 460 0 0
0
205 460 460
542020 Tele-Telephone Cellular 2,600 2,600 0 0
0
1,482 2,600 2,600
555100 Training 3,000 3,000 0 0
0
270 3,000 3,000
610101 Computer Service Charges 6,785 6,785 0 0
0
5,288 5,388 5,388
610102 Telecommunications Charges 1,464 1,464 0 0
0
937 994 994
620101 Garage Equip Rental Charges 43,800 43,800 0 0
0
35,004 43,800 43,800
630101 Risk Management Charges 10,033 10,033 0 0
0
9,874 9,921 9,921
484,794 484,794 0 0 0 442,107 301,921 442,107100-25-400-4001-000000-000 Mosquito
0503 Mosquito Control
0 0 0 484,794 484,794 442,107 442,107 301,921
0504 Engineering
100-25-401-4020-000000-000 Engineering
501000 Sal-Full-time 814,201 814,201 0 0
0
686,328 877,550 877,550
501100 Sal-Part-time 3,120 3,120 0 0
0
0 3,120 3,120
501200 Accrued Payroll 0 0 0 0
0
13,485 0 0
510000 Sal-Overtime 26,500 26,500 0 0
0
1,872 26,500 26,500
510099 Sal-Allow for Salary Savings -40,709 -40,709 0 0
0
0 -41,786 -41,786
511100 Bene-FICA 62,290 62,290 0 0
0
49,590 61,924 61,924
511115 Bene-Health Insurance 101,922 101,922 0 0
0
61,639 94,483 94,483
511120 Bene-Dental Insurance 332 332 0 0
0
429 444 444
511125 Bene-VRS Life Insurance 9,688 9,688 0 0
0
1,494 1,961 1,961
511140 Bene-Retirement VRS 60,918 60,918 0 0
0
74,933 98,356 98,356
511145 Bene-Retirement PSRS 122,424 122,424 0 0
0
95,082 103,010 103,010
511166 Bene-Allowance for Vacancy
Sav
-3,585 -3,585 0 0
0
0 -3,194 -3,194
521905 Contractual-Other 30,000 30,000 0 0
0
11,787 30,000 30,000
522115 Maint-Office Equipment 2,300 2,750 0 0
0
1,129 2,750 2,750
531914 Supp-Office and Printing 4,200 3,325 0 0
0
4,225 3,325 3,325
531917 Supp-Uniforms 420 420 0 0
0
131 420 420
531999 Supp-Other 1,140 1,140 0 0
0
1,046 1,140 1,140
535100 Books and Publications 200 190 0 0
0
106 190 190
536110 Dues-Memberships 1,600 1,615 0 0
0
1,184 1,615 1,615
542020 Tele-Telephone Cellular 4,000 4,320 0 0
0
3,069 4,320 4,320
555100 Training 3,000 3,000 0 0
0
1,305 3,000 3,000
23
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0504 Engineering
100-25-401-4020-000000-000 Engineering
555210 Travel 500 600 0 0
0
16 600 600
610101 Computer Service Charges 46,374 46,374 0 0
0
39,069 40,842 40,842
610102 Telecommunications Charges 13,430 13,430 0 0
0
12,494 12,585 12,585
620101 Garage Equip Rental Charges 72,198 72,198 0 0
0
54,996 72,198 72,198
630101 Risk Management Charges 25,086 25,086 0 0
0
24,698 24,818 24,818
1,361,549 1,361,549 0 0 0 1,420,171 1,140,105 1,420,171100-25-401-4020-000000-000
0504 Engineering
0 0 0 1,361,549 1,361,549 1,420,171 1,420,171 1,140,105
0505 Traffic Engineering
100-25-401-4021-000000-000 Traffic Engineering
501000 Sal-Full-time 355,205 355,205 0 0
0
323,476 359,970 359,970
501200 Accrued Payroll 0 0 0 0
0
1,096 0 0
510000 Sal-Overtime 18,000 18,000 0 0
0
10,647 18,000 18,000
510005 Allow-On-Call 5,400 5,400 0 0
0
6,194 9,711 9,711
510099 Sal-Allow for Salary Savings -17,760 -17,760 0 0
0
0 -13,362 -13,362
511100 Bene-FICA 27,587 27,587 0 0
0
24,313 26,148 26,148
511115 Bene-Health Insurance 68,534 68,534 0 0
0
50,599 61,821 61,821
511120 Bene-Dental Insurance 240 240 0 0
0
288 288 288
511125 Bene-VRS Life Insurance 4,292 4,292 0 0
0
867 956 956
511140 Bene-Retirement VRS 29,822 29,822 0 0
0
40,802 45,292 45,292
511145 Bene-Retirement PSRS 98,009 98,009 0 0
0
111,442 86,700 86,700
511166 Bene-Allowance for Vacancy
Sav
-1,596 -1,596 0 0
0
0 -1,354 -1,354
521905 Contractual-Other 15,000 12,000 0 0
0
3,111 12,000 12,000
521910 Contractual-Rental Uniforms 4,500 4,500 0 0
0
3,580 4,500 4,500
531602 Supp-Medical 150 200 0 0
0
0 200 200
531914 Supp-Office and Printing 1,500 2,000 0 0
0
1,774 2,000 2,000
531920 Supp-Wearing Apparel 1,100 600 0 0
0
219 600 600
531999 Supp-Other 400 400 0 0
0
217 400 400
532170 Mat-Traffic Signs 80,299 80,299 0 0
0
77,632 80,299 80,299
532190 Mat-Traffic Signals 77,539 77,539 0 0
0
72,310 77,539 77,539
536110 Dues-Memberships 500 300 0 0
0
543 300 300
541060 Util-Street Lighting 1,654,000 1,654,000 0 0
0
1,490,858 1,654,000 1,654,000
541070 Util-Traffic Signals 86,000 86,000 0 0
0
59,544 86,000 86,000
542020 Tele-Telephone Cellular 1,500 1,800 0 0
0
1,484 1,800 1,800
555100 Training 1,250 1,100 0 0
0
0 1,100 1,100
610101 Computer Service Charges 19,853 19,853 0 0
0
16,603 17,082 17,082
610102 Telecommunications Charges 11,195 11,195 0 0
0
9,341 15,206 15,206
620101 Garage Equip Rental Charges 111,653 111,653 0 0
0
99,996 111,653 111,653
630101 Risk Management Charges 62,434 62,434 0 0
0
62,058 62,359 62,359
2,716,606 2,713,606 0 0 0 2,721,208 2,468,994 2,721,208100-25-401-4021-000000-000 Traffic
0505 Traffic Engineering
0 0 0 2,713,606 2,716,606 2,721,208 2,721,208 2,468,994
0507 Property Management
100-25-402-4040-000000-000 Properties Management
501000 Sal-Full-time 1,349,041 1,349,041 0 0
0
1,257,981 1,450,717 1,450,717
501100 Sal-Part-time 0 0 0 0
0
21,007 0 0
501200 Accrued Payroll 0 0 0 0
0
8,955 0 0
510000 Sal-Overtime 10,000 10,000 0 0
0
6,358 10,000 10,000
510005 Allow-On-Call 9,720 9,720 0 0
0
9,720 12,948 12,948
510099 Sal-Allow for Salary Savings -67,453 -67,453 0 0
0
0 -69,075 -69,075
511100 Bene-FICA 103,943 103,943 0 0
0
93,618 105,178 105,178
511115 Bene-Health Insurance 264,700 264,700 0 0
0
198,020 238,840 238,840
24
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0507 Property Management
100-25-402-4040-000000-000 Properties Management
511120 Bene-Dental Insurance 948 948 0 0
0
1,237 1,296 1,296
511125 Bene-VRS Life Insurance 16,166 16,166 0 0
0
3,326 3,849 3,849
511140 Bene-Retirement VRS 112,369 112,369 0 0
0
157,133 182,165 182,165
511145 Bene-Retirement PSRS 86,929 86,929 0 0
0
77,516 76,523 76,523
511166 Bene-Allowance for Vacancy
Sav
-5,969 -5,969 0 0
0
0 -5,452 -5,452
521101 Contractual-Fire Systems 18,000 18,540 0 0
0
12,640 16,800 16,800
521205 Contractual-Pest Control 22,000 22,060 0 0
0
23,528 20,000 20,000
521702 Contractual-Elevator 50,000 51,500 0 0
0
38,816 49,800 49,800
521703 Contractual-Environmental
Mgmt
10,000 10,000 0 0
0
1,286 10,000 10,000
521905 Contractual-Other 807,000 826,266 0 0
0
457,809 709,000 709,000
521910 Contractual-Rental Uniforms 20,000 20,000 0 0
0
19,389 20,000 20,000
522999 Maint-Other 80,000 82,400 0 0
0
1,683 80,000 80,000
524100 Repairs-Buildings and Grounds 188,000 188,000 0 0
0
190,010 185,000 185,000
524999 Repairs-Other 1,000 1,000 0 0
0
1,131 1,000 1,000
525100 Training-Defensive Driving 0 0 0 0
0
0 100 100
531102 Supp-Fire 15,000 15,000 0 0
0
2,446 12,920 12,920
531202 Supp-Plumbing 32,000 32,000 0 0
0
32,286 32,000 32,000
531701 Supp-Custodial 74,000 74,000 0 0
0
91,444 74,000 74,000
531904 Supp-Chemicals 1,000 1,000 0 0
0
0 1,000 1,000
531909 Supp-Glass 4,000 4,000 0 0
0
3,943 4,000 4,000
531914 Supp-Office and Printing 6,000 6,000 0 0
0
13,440 6,000 6,000
531920 Supp-Wearing Apparel 2,700 2,700 0 0
0
6,254 2,700 2,700
531999 Supp-Other 50,000 50,000 0 0
0
33,613 50,350 50,350
532120 Mat-Construction 60,000 60,000 0 0
0
93,466 60,000 60,000
532130 Mat-Electrical 60,000 60,000 0 0
0
49,886 60,000 60,000
533030 Noncap-Small Tools 1,500 1,500 0 0
0
0 1,500 1,500
542020 Tele-Telephone Cellular 6,000 6,000 0 0
0
3,942 6,000 6,000
555100 Training 2,000 2,000 0 0
0
1,234 2,000 2,000
610101 Computer Service Charges 41,265 41,265 0 0
0
27,154 27,905 27,905
610102 Telecommunications Charges 12,883 12,883 0 0
0
10,020 15,869 15,869
620101 Garage Equip Rental Charges 217,364 217,364 0 0
0
204,506 217,364 217,364
630101 Risk Management Charges 84,793 84,793 0 0
0
83,458 83,862 83,862
3,746,899 3,770,665 0 0 0 3,756,159 3,238,255 3,756,159100-25-402-4040-000000-000
100-25-402-4044-000000-000 Storeroom
538900 Storeroom Purchases 150,000 150,000 0 0
0
136,965 150,000 150,000
538950 Storeroom Recoveries -150,000 -150,000 0 0
0
-125,895 -150,000 -150,000
0 0 0 0 0 0 11,070 0100-25-402-4044-000000-000
0507 Property Management
0 0 0 3,770,665 3,746,899 3,756,159 3,756,159 3,249,325
0508 Utilities
100-25-402-4041-000000-000 Utilities
541010 Util-Electricity 1,500,000 1,500,000 0 0
0
1,283,138 1,335,000 1,335,000
541020 Util-Water and Sewer 315,000 315,000 0 0
0
243,932 256,500 256,500
541050 Util-Stormwater Fees 500,000 500,000 0 0
0
487,881 188,000 188,000
543020 Fuel-Natural Gas 384,500 384,500 0 0
0
246,406 390,000 390,000
543030 Fuel-Oil 0 0 0 0
0
0 5,000 5,000
2,699,500 2,699,500 0 0 0 2,174,500 2,261,358 2,174,500100-25-402-4041-000000-000 Utilities
0508 Utilities
0 0 0 2,699,500 2,699,500 2,174,500 2,174,500 2,261,358
0509 Rental Of Land
100-25-402-4042-000000-000 Rental of Land
25
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0509 Rental Of Land
100-25-402-4042-000000-000 Rental of Land
523110 Rentals-Commonwealths
Attorney
0 0 0 0
0
215,030 55,370 55,370
523125 Rentals-Cradock Library 63,036 64,927 0 0
0
41,140 61,200 61,200
523130 Rentals-Economic Development 41,121 42,355 0 0
0
38,641 39,923 39,923
523135 Rentals-Fire Admin 90,000 90,000 0 0
0
0 90,000 90,000
523150 Rentals-Police Admin 58,247 58,247 0 0
0
57,766 58,247 58,247
523155 Rentals-Police Detective Bur 93,036 95,827 0 0
0
89,424 91,212 91,212
523160 Rentals-Police Internal Affrs 33,457 33,457 0 0
0
195,315 33,457 33,457
523165 Rentals-Sheriff Training Acad 93,543 96,349 0 0
0
89,592 90,818 90,818
523175 Rentals-Sheriff Admin 28,317 29,167 0 0
0
96,244 129,845 129,845
523195 Rentals-Police Training 150,000 150,000 0 0
0
0 150,000 150,000
523210 Rentals-Registrar 4,000 4,000 0 0
0
0 4,000 4,000
654,757 664,329 0 0 0 804,072 823,152 804,072100-25-402-4042-000000-000 Rental of
0509 Rental Of Land
0 0 0 664,329 654,757 804,072 804,072 823,152
0514 Harbor Center Pavilion
100-25-402-4043-000000-000 Harbor Center Pavilion
501000 Sal-Full-time 69,130 69,130 0 0
0
68,671 66,737 66,737
501200 Accrued Payroll 0 0 0 0
0
116 0 0
510099 Sal-Allow for Salary Savings -3,457 -3,457 0 0
0
0 -3,270 -3,270
511100 Bene-FICA 5,288 5,288 0 0
0
5,200 5,003 5,003
511115 Bene-Health Insurance 6,253 6,253 0 0
0
5,493 8,858 8,858
511120 Bene-Dental Insurance 12 12 0 0
0
12 12 12
511125 Bene-VRS Life Insurance 823 823 0 0
0
183 183 183
511140 Bene-Retirement VRS 5,717 5,717 0 0
0
8,666 8,666 8,666
511166 Bene-Allowance for Vacancy
Sav
-306 -306 0 0
0
0 -259 -259
521101 Contractual-Fire Systems 4,500 4,500 0 0
0
1,945 4,500 4,500
521205 Contractual-Pest Control 3,000 3,000 0 0
0
720 3,000 3,000
521905 Contractual-Other 91,000 91,000 0 0
0
105,553 91,000 91,000
521906 Contractual-Parking Aids 25,000 25,000 0 0
0
20,646 25,000 25,000
524100 Repairs-Buildings and Grounds 17,000 17,000 0 0
0
19,044 17,000 17,000
531202 Supp-Plumbing 1,000 1,000 0 0
0
472 1,000 1,000
531701 Supp-Custodial 12,000 12,000 0 0
0
10,342 12,000 12,000
531914 Supp-Office and Printing 0 0 0 0
0
0 200 200
531999 Supp-Other 0 0 0 0
0
8,759 0 0
532120 Mat-Construction 8,000 8,000 0 0
0
2,261 8,000 8,000
532130 Mat-Electrical 2,500 2,500 0 0
0
5,218 2,500 2,500
532140 Mat-HVAC 4,000 4,000 0 0
0
0 4,000 4,000
533030 Noncap-Small Tools 500 500 0 0
0
0 500 500
537100 Trees Shrubs and Flowers 5,000 5,000 0 0
0
2,309 5,000 5,000
541010 Util-Electricity 28,000 28,000 0 0
0
27,266 28,000 28,000
541020 Util-Water and Sewer 12,000 12,000 0 0
0
60,146 12,000 12,000
541050 Util-Stormwater Fees 4,000 4,000 0 0
0
0 4,000 4,000
542010 Tele-Telephone 12,000 12,000 0 0
0
14,230 12,000 12,000
543020 Fuel-Natural Gas 8,000 8,000 0 0
0
1,657 8,000 8,000
620101 Garage Equip Rental Charges 26,954 26,954 0 0
0
27,114 26,954 26,954
630101 Risk Management Charges 2,221 2,221 0 0
0
2,185 2,196 2,196
350,135 350,135 0 0 0 352,780 398,208 352,780100-25-402-4043-000000-000 Harbor
0514 Harbor Center Pavilion
0 0 0 350,135 350,135 352,780 352,780 398,208
0601 Public Health Department
100-30-500-5000-000000-000 Health Department
521905 Contractual-Other 1,073,979 1,073,979 0 0
0
1,073,979 1,073,979 1,073,979
26
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0601 Public Health Department
100-30-500-5000-000000-000 Health Department
558134 PA-Indigent Obstetrics 101,000 101,000 0 0
0
101,000 101,000 101,000
610102 Telecommunications Charges 12,155 12,155 0 0
0
10,981 11,238 11,238
1,187,134 1,187,134 0 0 0 1,186,217 1,185,960 1,186,217100-30-500-5000-000000-000 Health
0601 Public Health Department
0 0 0 1,187,134 1,187,134 1,186,217 1,186,217 1,185,960
0701 Museums
100-35-601-6030-000000-000 Museums
501000 Sal-Full-time 903,247 903,247 0 0
0
871,605 917,574 917,574
501100 Sal-Part-time 223,242 223,242 0 0
0
206,532 223,242 223,242
501200 Accrued Payroll 0 0 0 0
0
5,400 0 0
510000 Sal-Overtime 0 0 0 0
0
6,850 0 0
510099 Sal-Allow for Salary Savings -45,163 -45,163 0 0
0
0 -43,656 -43,656
511100 Bene-FICA 69,099 69,099 0 0
0
79,917 66,792 66,792
511115 Bene-Health Insurance 150,177 150,177 0 0
0
124,526 136,672 136,672
511120 Bene-Dental Insurance 688 688 0 0
0
786 756 756
511125 Bene-VRS Life Insurance 10,746 10,746 0 0
0
2,323 2,445 2,445
511140 Bene-Retirement VRS 74,697 74,697 0 0
0
107,996 114,712 114,712
511145 Bene-Retirement PSRS 36,620 36,620 0 0
0
38,415 37,094 37,094
511166 Bene-Allowance for Vacancy
Sav
-3,997 -3,997 0 0
0
0 -3,467 -3,467
521006 Contractual-Collection Svcs 20,000 20,000 0 0
0
11,923 10,000 10,000
521404 Contractual-Planetarium 10,000 10,000 0 0
0
40,868 10,000 10,000
521707 Contractual-Laundry 1,400 1,400 0 0
0
1,370 1,220 1,220
521905 Contractual-Other 40,742 40,742 0 0
0
20,367 75,722 75,722
521910 Contractual-Rental Uniforms 5,600 5,600 0 0
0
3,776 5,600 5,600
522115 Maint-Office Equipment 3,747 3,747 0 0
0
1,386 3,747 3,747
522999 Maint-Other 0 0 0 0
0
18,991 0 0
523185 Rentals-Exhibit 70,000 70,000 0 0
0
1,818 50,000 50,000
523999 Rentals-Other 9,630 9,630 0 0
0
11,351 9,630 9,630
524120 Repairs-Exhibit Fabrications 35,000 35,000 0 0
0
4,391 20,000 20,000
531403 Supp-Exhibit 15,000 15,000 0 0
0
1,188 30,000 30,000
531602 Supp-Medical 3,000 3,000 0 0
0
5,094 2,500 2,500
531914 Supp-Office and Printing 14,555 14,555 0 0
0
26,563 14,555 14,555
531920 Supp-Wearing Apparel 6,500 6,500 0 0
0
3,763 5,000 5,000
531999 Supp-Other 1,500 1,500 0 0
0
217 0 0
535100 Books and Publications 500 500 0 0
0
346 200 200
536110 Dues-Memberships 3,000 3,000 0 0
0
3,991 2,000 2,000
542010 Tele-Telephone 3,000 3,000 0 0
0
2,429 3,000 3,000
542020 Tele-Telephone Cellular 750 750 0 0
0
329 750 750
555100 Training 1,500 1,500 0 0
0
1,960 1,500 1,500
555205 Travel-Mileage 750 750 0 0
0
24 750 750
555228 Purchase Card 0 0 0 0
0
277 0 0
610101 Computer Service Charges 35,178 35,178 0 0
0
34,239 14,885 14,885
610102 Telecommunications Charges 18,029 18,029 0 0
0
11,240 15,365 15,365
620101 Garage Equip Rental Charges 5,776 5,776 0 0
0
3,996 5,776 5,776
620102 Motor Pool Charges 0 0 0 0
0
205 0 0
630101 Risk Management Charges 40,298 40,298 0 0
0
39,622 39,814 39,814
1,764,811 1,764,811 0 0 0 1,774,178 1,696,076 1,774,178100-35-601-6030-000000-000 Museums
100-35-601-6030-000000-400 Museum-Admin
555210 Travel 0 0 0 0
0
317 0 0
0 0 0 0 0 0 317 0100-35-601-6030-000000-400
100-35-601-6030-000000-401 Museum-CHG
521006 Contractual-Collection Svcs 0 0 0 0
0
344 0 0
27
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0701 Museums
100-35-601-6030-000000-401 Museum-CHG
521905 Contractual-Other 0 0 0 0
0
8,138 0 0
523185 Rentals-Exhibit 0 0 0 0
0
15,134 0 0
524120 Repairs-Exhibit Fabrications 0 0 0 0
0
7,065 0 0
531403 Supp-Exhibit 0 0 0 0
0
2,105 0 0
531914 Supp-Office and Printing 0 0 0 0
0
42 0 0
535100 Books and Publications 0 0 0 0
0
70 0 0
555205 Travel-Mileage 0 0 0 0
0
60 0 0
0 0 0 0 0 0 32,956 0100-35-601-6030-000000-401
100-35-601-6030-000000-402 Museum-CMV
521905 Contractual-Other 0 0 0 0
0
29,048 0 0
523185 Rentals-Exhibit 0 0 0 0
0
63,395 0 0
524120 Repairs-Exhibit Fabrications 0 0 0 0
0
17,149 0 0
531403 Supp-Exhibit 0 0 0 0
0
10,697 0 0
531914 Supp-Office and Printing 0 0 0 0
0
111 0 0
531999 Supp-Other 0 0 0 0
0
2,345 0 0
0 0 0 0 0 0 122,745 0100-35-601-6030-000000-402
100-35-601-6030-000000-403 Museum-PNSM
521006 Contractual-Collection Svcs 0 0 0 0
0
848 0 0
531403 Supp-Exhibit 0 0 0 0
0
486 0 0
531914 Supp-Office and Printing 0 0 0 0
0
25 0 0
535100 Books and Publications 0 0 0 0
0
65 0 0
0 0 0 0 0 0 1,424 0100-35-601-6030-000000-403
100-35-601-6030-000000-405 Museum-Planetarium
521404 Contractual-Planetarium 0 0 0 0
0
80 0 0
0 0 0 0 0 0 80 0100-35-601-6030-000000-405
0701 Museums
0 0 0 1,764,811 1,764,811 1,774,178 1,774,178 1,853,599
0702 Public Library
100-35-602-6040-000000-000 Public Library
501000 Sal-Full-time 1,147,355 1,147,355 0 0
0
1,046,174 1,153,644 1,153,644
501100 Sal-Part-time 146,187 146,187 0 0
0
77,811 146,187 146,187
501200 Accrued Payroll 0 0 0 0
0
5,158 0 0
510099 Sal-Allow for Salary Savings -57,368 -57,368 0 0
0
0 -53,726 -53,726
511100 Bene-FICA 87,775 87,775 0 0
0
81,062 84,123 84,123
511115 Bene-Health Insurance 174,179 174,179 0 0
0
146,174 177,417 177,417
511120 Bene-Dental Insurance 596 596 0 0
0
813 912 912
511125 Bene-VRS Life Insurance 13,655 13,655 0 0
0
2,810 3,081 3,081
511140 Bene-Retirement VRS 91,462 91,462 0 0
0
125,136 139,104 139,104
511145 Bene-Retirement PSRS 118,308 118,308 0 0
0
101,105 99,636 99,636
511166 Bene-Allowance for Vacancy
Sav
-5,073 -5,073 0 0
0
0 -4,363 -4,363
521905 Contractual-Other 82,437 82,437 0 0
0
51,915 82,437 82,437
524110 Repairs-Office Equipment 1,700 1,700 0 0
0
0 1,700 1,700
531003 Supp-Microforms-State 6,733 6,733 0 0
0
0 6,733 6,733
531901 Supp-Audio Visual 65,352 65,352 0 0
0
65,352 65,352 65,352
531914 Supp-Office and Printing 30,667 30,667 0 0
0
33,139 30,667 30,667
533070 Noncap-Computer Software 1,000 1,000 0 0
0
0 1,000 1,000
535100 Books and Publications 59,310 59,310 0 0
0
59,310 59,310 59,310
535110 Books-State 109,624 109,624 0 0
0
117,357 109,624 109,624
536110 Dues-Memberships 1,043 1,043 0 0
0
723 1,043 1,043
542010 Tele-Telephone 6,960 6,960 0 0
0
0 6,960 6,960
555100 Training 1,200 1,200 0 0
0
608 1,200 1,200
555205 Travel-Mileage 500 500 0 0
0
452 500 500
28
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0702 Public Library
100-35-602-6040-000000-000 Public Library
555210 Travel 730 730 0 0
0
472 730 730
610101 Computer Service Charges 71,836 71,836 0 0
0
137,804 123,297 123,297
610102 Telecommunications Charges 22,936 22,936 0 0
0
14,239 18,125 18,125
620101 Garage Equip Rental Charges 5,776 5,776 0 0
0
3,996 5,776 5,776
620102 Motor Pool Charges 0 0 0 0
0
231 0 0
630101 Risk Management Charges 24,246 24,246 0 0
0
23,882 23,997 23,997
2,209,126 2,209,126 0 0 0 2,284,466 2,095,724 2,284,466100-35-602-6040-000000-000 Public
0702 Public Library
0 0 0 2,209,126 2,209,126 2,284,466 2,284,466 2,095,724
0705 Parks, Recreation and Leisure Services - Administration
100-35-600-6000-000000-000 Administration
501000 Sal-Full-time 1,986,135 1,986,135 0 0
0
1,615,915 1,941,571 1,941,571
501100 Sal-Part-time 472,475 472,475 0 0
0
477,188 472,475 472,475
501200 Accrued Payroll 0 0 0 0
0
1,955 0 0
510005 Allow-On-Call 3,240 3,240 0 0
0
3,240 3,236 3,236
510099 Sal-Allow for Salary Savings -99,306 -99,306 0 0
0
0 -92,845 -92,845
511100 Bene-FICA 152,189 152,189 0 0
0
154,598 137,551 137,551
511115 Bene-Health Insurance 327,089 327,089 0 0
0
220,352 324,415 324,415
511120 Bene-Dental Insurance 992 992 0 0
0
1,348 1,368 1,368
511125 Bene-VRS Life Insurance 23,677 23,677 0 0
0
4,314 4,680 4,680
511140 Bene-Retirement VRS 161,207 161,207 0 0
0
195,324 240,724 240,724
511145 Bene-Retirement PSRS 362,118 362,118 0 0
0
332,837 327,890 327,890
511166 Bene-Allowance for Vacancy
Sav
-8,548 -8,548 0 0
0
0 -7,113 -7,113
521905 Contractual-Other 362,690 362,690 0 0
0
295,034 362,690 362,690
531914 Supp-Office and Printing 21,374 21,374 0 0
0
5,892 21,374 21,374
531999 Supp-Other 12,698 12,698 0 0
0
6,084 12,698 12,698
535100 Books and Publications 100 100 0 0
0
0 100 100
536110 Dues-Memberships 2,192 2,192 0 0
0
1,360 2,192 2,192
542020 Tele-Telephone Cellular 4,336 4,336 0 0
0
2,924 4,336 4,336
555100 Training 3,275 3,275 0 0
0
50 3,275 3,275
555205 Travel-Mileage 1,112 1,112 0 0
0
0 1,112 1,112
610101 Computer Service Charges 74,377 74,377 0 0
0
74,624 75,793 75,793
610102 Telecommunications Charges 34,645 34,645 0 0
0
36,426 31,615 31,615
620101 Garage Equip Rental Charges 23,103 23,103 0 0
0
15,996 23,103 23,103
620102 Motor Pool Charges 0 0 0 0
0
3,179 0 0
630101 Risk Management Charges 148,683 148,683 0 0
0
149,272 149,995 149,995
4,069,853 4,069,853 0 0 0 4,042,235 3,597,911 4,042,235100-35-600-6000-000000-000
0705 Parks, Recreation and Leisure
0 0 0 4,069,853 4,069,853 4,042,235 4,042,235 3,597,911
0706 Parks, Recreation and Leisure Services - Parks
100-35-600-6002-000000-000 Parks
501200 Accrued Payroll 0 0 0 0
0
6,470 0 0
510000 Sal-Overtime 14,280 14,280 0 0
0
12,037 14,280 14,280
511100 Bene-FICA 0 0 0 0
0
870 0 0
521905 Contractual-Other 1,294,579 1,294,579 0 0
0
185,623 1,169,200 1,169,200
521910 Contractual-Rental Uniforms 8,180 8,180 0 0
0
8,169 9,180 9,180
521914 Contractual-Temp Work 146,889 146,889 0 0
0
180,639 126,656 126,656
522110 Maint-Equipment 1,100 1,100 0 0
0
1,384 1,100 1,100
522115 Maint-Office Equipment 800 800 0 0
0
768 800 800
524100 Repairs-Buildings and Grounds 3,000 3,000 0 0
0
6,971 3,000 3,000
524999 Repairs-Other 2,040 2,040 0 0
0
2,650 2,040 2,040
531201 Supp-Lawn 12,750 13,000 0 0
0
26,122 12,000 12,000
29
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0706 Parks, Recreation and Leisure Services - Parks
100-35-600-6002-000000-000 Parks
531904 Supp-Chemicals 12,990 13,140 0 0
0
11,082 12,240 12,240
531914 Supp-Office and Printing 1,000 1,000 0 0
0
787 2,550 2,550
531920 Supp-Wearing Apparel 2,000 2,000 0 0
0
4,613 2,000 2,000
531999 Supp-Other 2,750 3,000 0 0
0
2,346 1,000 1,000
532120 Mat-Construction 12,250 12,600 0 0
0
22,900 12,000 12,000
532130 Mat-Electrical 500 500 0 0
0
0 1,100 1,100
533030 Noncap-Small Tools 6,580 4,830 0 0
0
5,278 4,080 4,080
536110 Dues-Memberships 175 175 0 0
0
175 250 250
542020 Tele-Telephone Cellular 900 900 0 0
0
887 900 900
543010 Fuel-Gasoline and Other 8,500 8,500 0 0
0
9,523 6,000 6,000
555100 Training 1,224 1,224 0 0
0
0 1,224 1,224
559030 Clean Community 1,500 1,500 0 0
0
1,308 3,000 3,000
610101 Computer Service Charges 20,862 20,862 0 0
0
22,560 38,104 38,104
610102 Telecommunications Charges 4,614 4,614 0 0
0
3,129 8,199 8,199
620101 Garage Equip Rental Charges 537,051 537,051 0 0
0
501,045 522,451 522,451
2,096,514 2,095,764 0 0 0 1,953,354 1,017,334 1,953,354100-35-600-6002-000000-000 Parks
100-35-600-6002-500000-000 PR-Grounds Maintenance
521905 Contractual-Other 0 0 0 0
0
541,213 0 0
0 0 0 0 0 0 541,213 0100-35-600-6002-500000-000
100-35-600-6002-500010-000 PR-Landscaping and Trees
531201 Supp-Lawn 0 0 0 0
0
3,804 0 0
531904 Supp-Chemicals 0 0 0 0
0
11,562 0 0
0 0 0 0 0 0 15,366 0100-35-600-6002-500010-000
100-35-600-6002-500015-000 PR-Recreation Grounds Maint
532120 Mat-Construction 0 0 0 0
0
-38 0 0
0 0 0 0 0 0-38 0100-35-600-6002-500015-000
0706 Parks, Recreation and Leisure
0 0 0 2,095,764 2,096,514 1,953,354 1,953,354 1,573,874
0707 Parks, Recreation and Leisure Services - Recreation
100-35-600-6001-000000-000 Recreation
501100 Sal-Part-time 17,746 17,746 0 0
0
0 17,746 17,746
521905 Contractual-Other 102,949 102,949 0 0
0
79,308 102,949 102,949
523190 Rentals-School Gym 10,928 10,928 0 0
0
0 10,928 10,928
523999 Rentals-Other 19,521 19,521 0 0
0
13,881 19,521 19,521
524999 Repairs-Other 2,863 2,863 0 0
0
2,063 2,863 2,863
531404 Supp-Recreational 65,761 65,761 0 0
0
49,276 65,761 65,761
531914 Supp-Office and Printing 27,650 27,650 0 0
0
19,350 27,650 27,650
531999 Supp-Other 0 0 0 0
0
5,256 0 0
542010 Tele-Telephone 1,652 1,652 0 0
0
0 1,652 1,652
554010 Advertising 2,396 2,396 0 0
0
1,433 2,396 2,396
555100 Training 5,525 5,525 0 0
0
6,604 5,525 5,525
555205 Travel-Mileage 7,000 7,000 0 0
0
7,173 7,000 7,000
555210 Travel 0 0 0 0
0
31 0 0
557205 Youth Programs 49,262 49,262 0 0
0
30,936 49,262 49,262
620101 Garage Equip Rental Charges 46,207 46,207 0 0
0
38,004 46,207 46,207
359,460 359,460 0 0 0 359,460 253,316 359,460100-35-600-6001-000000-000
0707 Parks, Recreation and Leisure
0 0 0 359,460 359,460 359,460 359,460 253,316
0801 Permits and Inspections
100-40-700-7000-000000-000 Permits and Inspections
501000 Sal-Full-time 1,166,436 1,166,436 0 0
0
916,630 1,231,443 931,443
501200 Accrued Payroll 0 0 0 0
0
2,784 0 0
30
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0801 Permits and Inspections
100-40-700-7000-000000-000 Permits and Inspections
510005 Allow-On-Call 0 0 0 0
0
0 11,997 11,997
510099 Sal-Allow for Salary Savings -65,959 -65,959 0 0
0
0 -60,082 -60,082
511100 Bene-FICA 89,237 89,237 0 0
0
65,300 90,987 90,987
511115 Bene-Health Insurance 192,974 192,974 0 0
0
134,714 198,227 198,227
511120 Bene-Dental Insurance 612 612 0 0
0
881 948 948
511125 Bene-VRS Life Insurance 13,877 13,877 0 0
0
2,496 3,329 3,329
511140 Bene-Retirement VRS 89,009 89,009 0 0
0
104,690 145,650 145,650
511145 Bene-Retirement PSRS 66,267 66,267 0 0
0
60,268 57,156 57,156
511166 Bene-Allowance for Vacancy
Sav
-5,820 -5,820 0 0
0
0 -4,717 -4,717
521211 Contractual-Weed Debris &
Demo
345,000 345,000 0 0
0
280,218 335,000 335,000
521301 Contractual-Court Reporter Fee 2,856 2,856 0 0
0
238 2,856 2,856
521704 Contractual-Graffiti Program 5,000 5,000 0 0
0
1,336 5,000 5,000
521905 Contractual-Other 7,000 7,000 0 0
0
303,642 0 300,000
531914 Supp-Office and Printing 11,339 11,339 0 0
0
13,706 10,000 10,000
531999 Supp-Other 10,010 10,010 0 0
0
2,009 10,010 10,010
535100 Books and Publications 8,000 8,000 0 0
0
0 8,000 8,000
536110 Dues-Memberships 2,000 2,000 0 0
0
610 2,000 2,000
542020 Tele-Telephone Cellular 25,614 25,614 0 0
0
11,313 25,614 25,614
554020 Advertising-Demolition 4,000 4,000 0 0
0
764 4,000 4,000
554030 Advertising-PC/BZA 6,120 6,120 0 0
0
0 6,120 6,120
555100 Training 5,000 5,000 0 0
0
1,789 5,000 5,000
555205 Travel-Mileage 500 500 0 0
0
315 500 500
555210 Travel 3,000 3,000 0 0
0
121 3,000 3,000
555228 Purchase Card 0 0 0 0
0
3,158 0 0
610101 Computer Service Charges 165,643 165,643 0 0
0
153,243 165,766 165,766
610102 Telecommunications Charges 28,132 28,132 0 0
0
27,589 24,494 24,494
620101 Garage Equip Rental Charges 166,055 166,055 0 0
0
162,504 166,055 166,055
630101 Risk Management Charges 58,056 58,056 0 0
0
57,168 57,445 57,445
2,399,958 2,399,958 0 0 0 2,505,798 2,307,488 2,505,798100-40-700-7000-000000-000 Permits
0801 Permits and Inspections
0 0 0 2,399,958 2,399,958 2,505,798 2,505,798 2,307,488
0802 Economic Development
100-40-701-7010-000000-000 Economic Development
501000 Sal-Full-time 380,342 380,342 0 0
0
322,728 398,600 398,600
501200 Accrued Payroll 0 0 0 0
0
1,174 0 0
510099 Sal-Allow for Salary Savings -19,017 -19,017 0 0
0
0 -19,208 -19,208
511100 Bene-FICA 29,096 29,096 0 0
0
23,248 28,721 28,721
511115 Bene-Health Insurance 42,585 42,585 0 0
0
30,669 38,433 38,433
511120 Bene-Dental Insurance 144 144 0 0
0
158 156 156
511125 Bene-VRS Life Insurance 4,525 4,525 0 0
0
839 1,052 1,052
511140 Bene-Retirement VRS 31,454 31,454 0 0
0
38,657 49,873 49,873
511166 Bene-Allowance for Vacancy
Sav
-1,635 -1,635 0 0
0
0 -1,489 -1,489
521905 Contractual-Other 140,000 140,000 0 0
0
103,885 140,000 140,000
522110 Maint-Equipment 2,000 2,000 0 0
0
1,037 2,000 2,000
523180 Rentals-Copier 6,000 6,000 0 0
0
4,371 6,000 6,000
531914 Supp-Office and Printing 6,200 6,200 0 0
0
5,425 6,200 6,200
531999 Supp-Other 1,500 1,500 0 0
0
417 1,500 1,500
535100 Books and Publications 500 500 0 0
0
148 500 500
536110 Dues-Memberships 6,000 6,000 0 0
0
5,885 6,000 6,000
542020 Tele-Telephone Cellular 500 500 0 0
0
160 500 500
555100 Training 3,000 3,000 0 0
0
745 3,000 3,000
555205 Travel-Mileage 1,300 1,300 0 0
0
1,782 1,300 1,300
31
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
100 General Fund
0802 Economic Development
100-40-701-7010-000000-000 Economic Development
555210 Travel 27,000 27,000 0 0
0
20,162 27,000 27,000
556105 Civ Orgs-HR Economic Dev
Allnc
100,000 100,000 0 0
0
47,177 100,000 100,000
559020 Business Development 68,000 68,000 0 0
0
38,449 68,000 68,000
610101 Computer Service Charges 37,956 37,956 0 0
0
41,348 42,777 42,777
610102 Telecommunications Charges 4,914 4,914 0 0
0
3,047 9,843 9,843
620101 Garage Equip Rental Charges 6,738 6,738 0 0
0
4,500 6,738 6,738
620102 Motor Pool Charges 200 200 0 0
0
50 200 200
630101 Risk Management Charges 5,989 5,989 0 0
0
5,898 5,927 5,927
885,291 885,291 0 0 0 923,623 701,960 923,623100-40-701-7010-000000-000
0802 Economic Development
0 0 0 885,291 885,291 923,623 923,623 701,960
0804 Planning
100-40-702-7020-000000-000 Planning
501000 Sal-Full-time 678,691 678,691 0 0
0
703,643 731,056 731,056
501200 Accrued Payroll 0 0 0 0
0
3,319 0 0
510099 Sal-Allow for Salary Savings -33,935 -33,935 0 0
0
0 -34,640 -34,640
511100 Bene-FICA 51,919 51,919 0 0
0
51,440 52,924 52,924
511115 Bene-Health Insurance 83,751 83,751 0 0
0
68,088 71,130 71,130
511120 Bene-Dental Insurance 320 320 0 0
0
426 468 468
511125 Bene-VRS Life Insurance 8,074 8,074 0 0
0
1,880 1,940 1,940
511140 Bene-Retirement VRS 56,128 56,128 0 0
0
88,976 91,794 91,794
511145 Bene-Retirement PSRS 16,992 16,992 0 0
0
14,886 14,613 14,613
511166 Bene-Allowance for Vacancy
Sav
-2,967 -2,967 0 0
0
0 -2,745 -2,745
521007 Contractual-Comprensive Plan 250,000 250,000 0 0
0
219,952 250,000 250,000
521301 Contractual-Court Reporter Fee 21,000 21,000 0 0
0
10,495 17,000 17,000
521905 Contractual-Other 145,000 145,000 0 0
0
84,067 145,000 272,900
521913 Contractual-Technical 83,000 83,000 0 0
0
41,225 85,000 85,000
521914 Contractual-Temp Work 0 0 0 0
0
0 0 33,613
531914 Supp-Office and Printing 72,500 72,500 0 0
0
62,712 74,500 40,887
531999 Supp-Other 5,500 5,500 0 0
0
20 5,500 5,500
535100 Books and Publications 1,500 1,500 0 0
0
256 1,500 1,500
536110 Dues-Memberships 5,000 5,000 0 0
0
4,192 5,000 5,000
542020 Tele-Telephone Cellular 2,000 2,000 0 0
0
0 2,000 2,000
554010 Advertising 21,000 21,000 0 0
0
23,022 19,000 19,000
555100 Training 21,000 21,000 0 0
0
4,535 21,000 21,000
555205 Travel-Mileage 500 500 0 0
0
0 500 500
555210 Travel 17,500 17,500 0 0
0
0 19,500 19,500
555228 Purchase Card 0 0 0 0
0
-205 0 0
555399 Mtgs-Other 5,000 5,000 0 0
0
3,406 5,000 5,000
610101 Computer Service Charges 81,630 81,630 0 0
0
80,065 88,018 88,018
610102 Telecommunications Charges 6,062 6,062 0 0
0
5,790 4,982 4,982
620101 Garage Equip Rental Charges 9,626 9,626 0 0
0
8,004 9,626 9,626
620102 Motor Pool Charges 0 0 0 0
0
7 0 0
630101 Risk Management Charges 11,824 11,824 0 0
0
11,645 11,701 11,701
1,618,615 1,618,615 0 0 0 1,819,267 1,491,845 1,691,367100-40-702-7020-000000-000 Planning
0804 Planning
0 0 0 1,618,615 1,618,615 1,819,267 1,691,367 1,491,845
0 0 227,004,384 231,385,811 229,180,441 223,225,100 250,489,614
100 General Fund
0
300 Capital Improvements Fund
8091 Drainage and Street Improvements
32
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
300 Capital Improvements Fund
8091 Drainage and Street Improvements
300-25-400-4002-000000-000 Stormwater Management
820100 Cap-Infrastructure 5,375,495 6,393,738 7,358,007 8,355,771
8,355,771
0 4,604,253 4,604,253
5,375,495 6,393,738 7,358,007 8,355,771 8,355,771 4,604,253 0 4,604,253300-25-400-4002-000000-000
300-25-401-4020-000000-000 Engineering
820100 Cap-Infrastructure 323,997 241,664 245,000 1,750,000
1,750,000
0 0 0
830100 Cap-Buildings 0 25,000 25,000 25,000
25,000
0 0 0
323,997 266,664 270,000 1,775,000 1,775,000 0 0 0300-25-401-4020-000000-000
300-25-402-4020-000000-000 Engineering
820100 Cap-Infrastructure 0 23,677,303 0 0
0
0 0 0
0 23,677,303 0 0 0 0 0 0300-25-402-4020-000000-000
300-40-401-4020-000000-000 Engineering
820100 Cap-Infrastructure 25,000 30,120 25,000 30,000
30,000
0 0 0
25,000 30,120 25,000 30,000 30,000 0 0 0300-40-401-4020-000000-000
8091 Drainage and Street
10,160,771 10,160,771 7,653,007 30,367,825 5,724,492 4,604,253 4,604,253 0
8092 Education
300-10-109-1090-000000-000 Finance
820100 Cap-Infrastructure 0 0 0 0
0
0 1,375,000 1,375,000
850101 Cap-Equipment-Other 1,000,000 1,000,000 1,000,000 1,000,000
1,000,000
0 0 0
990100 Trans to General Fund 560,000 560,000 1,070,000 0
0
0 0 0
1,560,000 1,560,000 2,070,000 1,000,000 1,000,000 1,375,000 0 1,375,000300-10-109-1090-000000-000 Finance
8092 Education
1,000,000 1,000,000 2,070,000 1,560,000 1,560,000 1,375,000 1,375,000 0
8093 Industrial and Economic Development
300-40-701-7010-000000-000 Economic Development
840100 Cap-Improvements 50,000 50,000 50,000 50,000
50,000
0 4,060,973 4,060,973
50,000 50,000 50,000 50,000 50,000 4,060,973 0 4,060,973300-40-701-7010-000000-000
8093 Industrial and Economic
50,000 50,000 50,000 50,000 50,000 4,060,973 4,060,973 0
8094 Leisure Services
300-35-600-6002-000000-000 Parks
840100 Cap-Improvements 225,000 295,000 305,000 305,000
345,000
0 281,216 281,216
850101 Cap-Equipment-Other 100,000 0 0 0
0
0 0 0
325,000 295,000 305,000 305,000 345,000 281,216 0 281,216300-35-600-6002-000000-000 Parks
8094 Leisure Services
345,000 305,000 305,000 295,000 325,000 281,216 281,216 0
8096 Municipal Facilities
300-25-402-4040-000000-000 Properties Management
820100 Cap-Infrastructure 125,000 375,000 125,000 125,000
125,000
0 5,408,045 5,408,045
840100 Cap-Improvements 400,000 120,000 0 0
0
0 0 0
850100 Cap-Computers 917,042 812,782 367,916 0
0
0 0 0
850101 Cap-Equipment-Other 900,000 0 0 0
0
0 0 0
850102 Cap-Equipment
Communications
4,000,000 4,000,000 0 0
0
0 0 0
6,342,042 5,307,782 492,916 125,000 125,000 5,408,045 0 5,408,045300-25-402-4040-000000-000
300-25-402-4043-000000-000 Harbor Center Pavilion
840100 Cap-Improvements 50,000 50,000 50,000 50,000
50,000
0 50,000 50,000
50,000 50,000 50,000 50,000 50,000 50,000 0 50,000300-25-402-4043-000000-000 Harbor
300-40-402-4040-000000-000 Properties Management
820104 Construction Admin 225,000 225,000 225,000 225,000
225,000
0 0 0
830100 Cap-Buildings 10,039,289 0 0 0
0
0 0 0
33
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
300 Capital Improvements Fund
8096 Municipal Facilities
300-40-402-4040-000000-000 Properties Management
850101 Cap-Equipment-Other 0 100,000 100,000 100,000
100,000
0 0 0
10,264,289 325,000 325,000 325,000 325,000 0 0 0300-40-402-4040-000000-000
8096 Municipal Facilities
500,000 500,000 867,916 5,682,782 16,656,331 5,458,045 5,458,045 0
8099 Fleet Management
300-25-400-4046-000000-000 City Garage Fleet Management
850101 Cap-Equipment-Other 0 0 0 0
0
0 2,053,877 2,053,877
0 0 0 0 0 2,053,877 0 2,053,877300-25-400-4046-000000-000 City
8099 Fleet Management
0 0 0 0 0 2,053,877 2,053,877 0
12,015,771 10,945,923 37,955,607 24,315,823 17,833,364 17,833,364 0
300 Capital Improvements Fund
12,055,771
400 Behavioral Healthcare Svc Fund
0602 Behavioral Healthcare Services Fund
400-30-501-5010-000000-000 Administration
501000 Sal-Full-time 1,099,023 1,099,023 0 0
0
854,693 926,141 926,141
510099 Sal-Allow for Salary Savings -46,319 -46,319 0 0
0
0 -44,138 -44,138
511100 Bene-FICA 70,868 70,868 0 0
0
59,123 67,529 67,529
511115 Bene-Health Insurance 284,923 284,923 0 0
0
105,455 123,201 123,201
511120 Bene-Dental Insurance 488 488 0 0
0
652 684 684
511125 Bene-VRS Life Insurance 60,430 60,430 0 0
0
2,205 51,876 51,876
511140 Bene-Retirement VRS 76,610 76,610 0 0
0
103,191 83,130 83,130
511145 Bene-Retirement PSRS 189,664 189,664 0 0
0
166,290 165,499 165,499
511166 Bene-Allowance for Vacancy
Sav
-6,557 -6,557 0 0
0
0 -3,500 -3,500
521002 Contractual-Auditing 5,111 5,111 0 0
0
0 5,111 5,111
521905 Contractual-Other 175,000 175,000 0 0
0
299,308 250,000 250,000
522115 Maint-Office Equipment 20,000 20,000 0 0
0
15,551 20,000 20,000
523115 Rentals-Computer Software 24,000 24,000 0 0
0
0 3,000 3,000
523145 Rentals-Land and Buildings 90,000 90,000 0 0
0
81,055 90,000 90,000
524100 Repairs-Buildings and Grounds 1,500 1,500 0 0
0
0 1,500 1,500
524110 Repairs-Office Equipment 250 250 0 0
0
0 250 250
531001 Supp-Postage 9,000 9,000 0 0
0
8,507 6,000 6,000
531701 Supp-Custodial 1,200 1,200 0 0
0
899 250 250
531906 Supp-Educational 1,500 1,500 0 0
0
0 1,500 1,500
531907 Supp-Food and Provisions 2,500 2,500 0 0
0
2,059 2,000 2,000
531914 Supp-Office and Printing 13,000 13,000 0 0
0
7,571 13,000 13,000
531999 Supp-Other 6,000 6,000 0 0
0
4,165 6,000 6,000
535100 Books and Publications 500 500 0 0
0
87 500 500
536110 Dues-Memberships 5,000 5,000 0 0
0
2,146 10,000 10,000
541999 Util-Other 10,000 10,000 0 0
0
8,805 7,000 7,000
542010 Tele-Telephone 35,000 35,000 0 0
0
28,132 45,000 45,000
542020 Tele-Telephone Cellular 400 400 0 0
0
295 300 300
553000 Indirect Cost Allocation 77,348 77,348 0 0
0
77,348 77,348 77,348
554010 Advertising 2,000 2,000 0 0
0
101 2,000 2,000
555205 Travel-Mileage 2,000 2,000 0 0
0
114 2,000 2,000
555210 Travel 10,000 10,000 0 0
0
6,513 8,000 8,000
555228 Purchase Card 0 0 0 0
0
197 0 0
559900 Contingency-Other Operating 150,000 150,000 0 0
0
0 210,003 210,003
610101 Computer Service Charges 216,968 216,968 0 0
0
198,513 203,271 203,271
610102 Telecommunications Charges 29,894 29,894 0 0
0
23,604 19,482 19,482
630101 Risk Management Charges 134,096 134,096 0 0
0
132,077 132,717 132,717
34
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
400 Behavioral Healthcare Svc Fund
0602 Behavioral Healthcare Services Fund
400-30-501-5010-000000-000 Administration
990100 Trans to General Fund 338,000 338,000 0 0
0
338,000 338,000 338,000
3,089,397 3,089,397 0 0 0 2,824,654 2,526,653 2,824,654400-30-501-5010-000000-000
400-30-501-5011-000000-000 Mental Health
501000 Sal-Full-time 1,746,356 1,746,356 0 0
0
1,219,450 1,686,281 1,686,281
501100 Sal-Part-time 52,000 52,000 0 0
0
0 52,000 52,000
510099 Sal-Allow for Salary Savings -87,319 -87,319 0 0
0
0 -81,292 -81,292
511100 Bene-FICA 133,588 133,588 0 0
0
90,092 124,238 124,238
511115 Bene-Health Insurance 239,864 239,864 0 0
0
154,967 204,627 204,627
511120 Bene-Dental Insurance 668 668 0 0
0
770 744 744
511125 Bene-VRS Life Insurance 20,785 20,785 0 0
0
3,351 4,548 4,548
511140 Bene-Retirement VRS 138,375 138,375 0 0
0
147,362 203,921 203,921
511166 Bene-Allowance for Vacancy
Sav
-7,727 -7,727 0 0
0
0 -6,435 -6,435
521202 Contractual-Disposal Fees 2,500 2,500 0 0
0
1,516 2,500 2,500
521603 Contractual-Medical Expenses 475,000 475,000 0 0
0
412,819 435,000 435,000
521905 Contractual-Other 644,559 644,559 0 0
0
704,035 285,000 285,000
522115 Maint-Office Equipment 22,000 22,000 0 0
0
17,093 22,000 22,000
522130 Maint-Security System 3,600 3,600 0 0
0
3,106 2,000 2,000
523115 Rentals-Computer Software 5,000 5,000 0 0
0
3,125 4,000 4,000
523145 Rentals-Land and Buildings 85,000 85,000 0 0
0
68,518 85,000 85,000
524100 Repairs-Buildings and Grounds 3,500 3,500 0 0
0
0 3,500 3,500
524110 Repairs-Office Equipment 500 500 0 0
0
0 500 500
531602 Supp-Medical 7,500 7,500 0 0
0
1,433 20,000 20,000
531701 Supp-Custodial 3,500 3,500 0 0
0
2,006 3,500 3,500
531906 Supp-Educational 1,000 1,000 0 0
0
0 1,000 1,000
531907 Supp-Food and Provisions 65,000 65,000 0 0
0
59,098 55,000 55,000
531914 Supp-Office and Printing 17,000 17,000 0 0
0
14,135 15,000 15,000
531999 Supp-Other 25,000 25,000 0 0
0
18,896 25,000 25,000
535100 Books and Publications 2,500 2,500 0 0
0
1,232 2,500 2,500
536110 Dues-Memberships 7,000 7,000 0 0
0
6,267 5,000 5,000
541999 Util-Other 40,000 40,000 0 0
0
29,618 35,000 35,000
542010 Tele-Telephone 2,500 2,500 0 0
0
776 2,500 2,500
542020 Tele-Telephone Cellular 15,000 15,000 0 0
0
10,167 15,000 15,000
553000 Indirect Cost Allocation 123,054 123,054 0 0
0
123,054 123,054 123,054
554010 Advertising 5,000 5,000 0 0
0
163 10,000 10,000
555205 Travel-Mileage 3,000 3,000 0 0
0
1,713 1,500 1,500
555210 Travel 10,000 10,000 0 0
0
4,604 10,000 10,000
559035 MH-Pharmacy Services 134,504 134,504 0 0
0
12,346 146,920 146,920
620101 Garage Equip Rental Charges 11,848 11,848 0 0
0
26,507 11,848 11,848
620103 Garage Contractual Charges 2,406 2,406 0 0
0
2,500 2,406 2,406
850105 Cap-Motor Vehicles 60,000 60,000 0 0
0
18,318 0 0
990425 Trans to Grants Fund 17,350 17,350 0 0
0
17,350 17,350 17,350
4,031,411 4,031,411 0 0 0 3,530,710 3,176,386 3,530,710400-30-501-5011-000000-000 Mental
400-30-501-5012-000000-000 Mental Retardation
501000 Sal-Full-time 1,017,602 1,017,602 0 0
0
809,620 1,029,362 1,029,362
501100 Sal-Part-time 93,600 93,600 0 0
0
171,484 93,600 93,600
510099 Sal-Allow for Salary Savings -50,880 -50,880 0 0
0
0 -59,802 -59,802
511100 Bene-FICA 77,838 77,838 0 0
0
71,126 74,759 74,759
511115 Bene-Health Insurance 162,102 162,102 0 0
0
116,644 136,797 136,797
511120 Bene-Dental Insurance 576 576 0 0
0
655 720 720
511125 Bene-VRS Life Insurance 12,110 12,110 0 0
0
2,116 2,737 2,737
511140 Bene-Retirement VRS 84,158 84,158 0 0
0
96,978 126,369 126,369
511166 Bene-Allowance for Vacancy
Sav
-4,451 -4,451 0 0
0
0 -3,871 -3,871
521202 Contractual-Disposal Fees 1,700 1,700 0 0
0
1,215 1,200 1,200
35
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
400 Behavioral Healthcare Svc Fund
0602 Behavioral Healthcare Services Fund
400-30-501-5012-000000-000 Mental Retardation
521905 Contractual-Other 115,000 115,000 0 0
0
76,422 115,000 115,000
522115 Maint-Office Equipment 11,000 11,000 0 0
0
9,898 8,500 8,500
523115 Rentals-Computer Software 5,000 5,000 0 0
0
3,125 4,000 4,000
523145 Rentals-Land and Buildings 160,000 160,000 0 0
0
137,948 160,000 160,000
524100 Repairs-Buildings and Grounds 1,000 1,000 0 0
0
0 1,000 1,000
524110 Repairs-Office Equipment 500 500 0 0
0
0 500 500
531602 Supp-Medical 12,000 12,000 0 0
0
2,215 12,000 12,000
531701 Supp-Custodial 4,000 4,000 0 0
0
3,820 4,000 4,000
531906 Supp-Educational 3,500 3,500 0 0
0
79 3,500 3,500
531907 Supp-Food and Provisions 6,000 6,000 0 0
0
3,293 6,000 6,000
531914 Supp-Office and Printing 8,500 8,500 0 0
0
5,631 8,500 8,500
531999 Supp-Other 19,000 19,000 0 0
0
10,744 19,000 19,000
535100 Books and Publications 1,000 1,000 0 0
0
287 1,000 1,000
536110 Dues-Memberships 4,000 4,000 0 0
0
3,253 3,000 3,000
541999 Util-Other 32,000 32,000 0 0
0
26,078 21,000 21,000
542010 Tele-Telephone 3,000 3,000 0 0
0
2,481 0 0
542020 Tele-Telephone Cellular 7,000 7,000 0 0
0
2,369 7,000 7,000
553000 Indirect Cost Allocation 70,316 70,316 0 0
0
70,316 70,316 70,316
554010 Advertising 6,000 6,000 0 0
0
0 6,000 6,000
555205 Travel-Mileage 2,000 2,000 0 0
0
10 2,000 2,000
555210 Travel 3,000 3,000 0 0
0
1,383 3,000 3,000
620101 Garage Equip Rental Charges 9,625 9,625 0 0
0
54,772 9,625 9,625
620103 Garage Contractual Charges 2,406 2,406 0 0
0
2,500 2,406 2,406
850105 Cap-Motor Vehicles 30,000 30,000 0 0
0
0 0 0
1,910,202 1,910,202 0 0 0 1,869,218 1,686,463 1,869,218400-30-501-5012-000000-000 Mental
400-30-501-5013-000000-000 Substance Abuse
501000 Sal-Full-time 834,770 834,770 0 0
0
737,520 879,456 879,456
501100 Sal-Part-time 112,579 112,579 0 0
0
-19,556 112,579 112,579
510000 Sal-Overtime 0 0 0 0
0
79 0 0
510099 Sal-Allow for Salary Savings -41,741 -41,741 0 0
0
0 -42,325 -42,325
511100 Bene-FICA 63,860 63,860 0 0
0
52,918 64,423 64,423
511115 Bene-Health Insurance 107,064 107,064 0 0
0
70,795 83,683 83,683
511120 Bene-Dental Insurance 448 448 0 0
0
558 516 516
511125 Bene-VRS Life Insurance 9,935 9,935 0 0
0
1,888 2,360 2,360
511140 Bene-Retirement VRS 69,035 69,035 0 0
0
80,413 100,164 100,164
511166 Bene-Allowance for Vacancy
Sav
-3,670 -3,670 0 0
0
0 -3,339 -3,339
521905 Contractual-Other 410,000 410,000 0 0
0
400,747 350,000 350,000
522115 Maint-Office Equipment 8,000 8,000 0 0
0
7,631 8,000 8,000
522130 Maint-Security System 2,000 2,000 0 0
0
1,382 2,000 2,000
523115 Rentals-Computer Software 5,000 5,000 0 0
0
3,125 5,000 5,000
523145 Rentals-Land and Buildings 110,000 110,000 0 0
0
109,187 65,000 65,000
524110 Repairs-Office Equipment 500 500 0 0
0
0 500 500
531602 Supp-Medical 40,000 40,000 0 0
0
38,138 35,000 35,000
531701 Supp-Custodial 400 400 0 0
0
0 400 400
531906 Supp-Educational 3,500 3,500 0 0
0
0 3,500 3,500
531907 Supp-Food and Provisions 5,000 5,000 0 0
0
2,441 5,000 5,000
531914 Supp-Office and Printing 17,000 17,000 0 0
0
8,024 20,000 20,000
531999 Supp-Other 15,000 15,000 0 0
0
4,687 30,000 30,000
535100 Books and Publications 1,500 1,500 0 0
0
934 800 800
536110 Dues-Memberships 4,000 4,000 0 0
0
3,919 3,000 3,000
542010 Tele-Telephone 1,000 1,000 0 0
0
365 0 0
542020 Tele-Telephone Cellular 2,500 2,500 0 0
0
2,088 5,000 5,000
553000 Indirect Cost Allocation 56,252 56,252 0 0
0
56,252 56,252 56,252
554010 Advertising 2,500 2,500 0 0
0
0 5,000 5,000
36
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
400 Behavioral Healthcare Svc Fund
0602 Behavioral Healthcare Services Fund
400-30-501-5013-000000-000 Substance Abuse
555205 Travel-Mileage 1,000 1,000 0 0
0
106 1,000 1,000
555210 Travel 4,000 4,000 0 0
0
1,291 7,000 7,000
620101 Garage Equip Rental Charges 5,185 5,185 0 0
0
12,166 5,185 5,185
620103 Garage Contractual Charges 2,407 2,407 0 0
0
2,500 2,407 2,407
850105 Cap-Motor Vehicles 30,000 30,000 0 0
0
0 0 0
1,879,024 1,879,024 0 0 0 1,807,561 1,579,598 1,807,561400-30-501-5013-000000-000
400-30-501-5014-000000-000 Prevention
501000 Sal-Full-time 270,625 270,625 0 0
0
223,947 272,503 272,503
510099 Sal-Allow for Salary Savings -13,532 -13,532 0 0
0
0 -12,979 -12,979
511100 Bene-FICA 20,703 20,703 0 0
0
16,572 19,858 19,858
511115 Bene-Health Insurance 38,455 38,455 0 0
0
22,901 30,701 30,701
511120 Bene-Dental Insurance 132 132 0 0
0
133 108 108
511125 Bene-VRS Life Insurance 3,220 3,220 0 0
0
605 726 726
511140 Bene-Retirement VRS 22,381 22,381 0 0
0
28,362 34,394 34,394
511166 Bene-Allowance for Vacancy
Sav
-1,197 -1,197 0 0
0
0 -1,028 -1,028
521905 Contractual-Other 55,000 55,000 0 0
0
44,155 55,000 55,000
522115 Maint-Office Equipment 500 500 0 0
0
0 500 500
523145 Rentals-Land and Buildings 30,000 30,000 0 0
0
24,290 38,000 38,000
524100 Repairs-Buildings and Grounds 200 200 0 0
0
0 200 200
524110 Repairs-Office Equipment 200 200 0 0
0
0 200 200
531906 Supp-Educational 8,500 8,500 0 0
0
0 8,500 8,500
531907 Supp-Food and Provisions 3,300 3,300 0 0
0
2,835 3,300 3,300
531914 Supp-Office and Printing 3,500 3,500 0 0
0
377 6,000 6,000
531999 Supp-Other 9,000 9,000 0 0
0
5,892 9,000 16,000
535100 Books and Publications 1,000 1,000 0 0
0
998 1,000 1,000
536110 Dues-Memberships 1,500 1,500 0 0
0
165 1,500 1,500
541999 Util-Other 2,500 2,500 0 0
0
756 5,000 5,000
542020 Tele-Telephone Cellular 1,000 1,000 0 0
0
271 2,000 2,000
553000 Indirect Cost Allocation 24,612 24,612 0 0
0
24,612 24,612 24,612
555205 Travel-Mileage 1,000 1,000 0 0
0
0 1,000 1,000
555210 Travel 3,000 3,000 0 0
0
1,643 3,000 10,660
620101 Garage Equip Rental Charges 2,221 2,221 0 0
0
8,678 2,221 2,221
620103 Garage Contractual Charges 2,407 2,407 0 0
0
2,500 2,407 2,407
490,227 490,227 0 0 0 522,383 409,692 507,723400-30-501-5014-000000-000
400-30-501-5015-000000-000 Part C
501000 Sal-Full-time 135,844 135,844 0 0
0
113,763 134,052 134,052
510099 Sal-Allow for Salary Savings -6,792 -6,792 0 0
0
0 -6,478 -6,478
511100 Bene-FICA 10,393 10,393 0 0
0
8,103 9,910 9,910
511115 Bene-Health Insurance 28,509 28,509 0 0
0
18,484 26,677 26,677
511120 Bene-Dental Insurance 104 104 0 0
0
69 60 60
511125 Bene-VRS Life Insurance 1,616 1,616 0 0
0
305 363 363
511140 Bene-Retirement VRS 11,234 11,234 0 0
0
13,556 16,202 16,202
511166 Bene-Allowance for Vacancy
Sav
-600 -600 0 0
0
0 -514 -514
521905 Contractual-Other 225,000 225,000 0 0
0
151,030 225,000 225,000
531999 Supp-Other 7,000 7,000 0 0
0
365 7,000 7,000
555205 Travel-Mileage 1,000 1,000 0 0
0
0 1,000 1,000
555210 Travel 3,000 3,000 0 0
0
100 3,000 3,000
416,308 416,308 0 0 0 416,272 305,774 416,272400-30-501-5015-000000-000 Part C
0602 Behavioral Healthcare Services
0 0 0 11,816,569 11,816,569 10,970,798 10,956,138 9,684,567
0 0 11,816,569 11,816,569 10,970,798 10,956,138 9,684,567
400 Behavioral Healthcare Svc Fund
0
37
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
405 Public Law Library Fund
0703 Law Library Fund
405-35-602-6041-000000-000 Law Library
523999 Rentals-Other 3,454 3,454 0 0
0
0 3,454 3,454
531914 Supp-Office and Printing 6,672 6,672 0 0
0
5,356 6,672 6,672
535100 Books and Publications 19,260 19,260 0 0
0
19,415 19,260 19,260
553000 Indirect Cost Allocation 1,640 1,640 0 0
0
1,640 1,640 1,640
31,026 31,026 0 0 0 31,026 26,411 31,026405-35-602-6041-000000-000 Law
0703 Law Library Fund
0 0 0 31,026 31,026 31,026 31,026 26,411
0 0 31,026 31,026 31,026 31,026 26,411
405 Public Law Library Fund
0
410 Social Services Fund
0603 Social Services Fund
410-30-502-5030-000000-000 Joint Administration
501000 Sal-Full-time 1,448,855 1,448,855 0 0
0
892,492 1,072,925 1,072,925
510099 Sal-Allow for Salary Savings -57,533 -57,533 0 0
0
0 -51,954 -51,954
511100 Bene-FICA 88,019 88,019 0 0
0
64,918 79,152 79,152
511115 Bene-Health Insurance 478,469 478,469 0 0
0
92,420 135,160 135,160
511120 Bene-Dental Insurance 712 712 0 0
0
754 780 780
511125 Bene-VRS Life Insurance 12,490 12,490 0 0
0
2,251 89,987 89,987
511140 Bene-Retirement VRS 84,070 84,070 0 0
0
93,881 98,063 98,063
511145 Bene-Retirement PSRS 1,103,840 1,103,840 0 0
0
969,693 983,640 983,640
511166 Bene-Allowance for Vacancy
Sav
-9,279 -9,279 0 0
0
0 -4,108 -4,108
521002 Contractual-Auditing 8,200 8,200 0 0
0
0 8,200 8,200
521214 Contractual-Trash Remov Other 8,000 8,000 0 0
0
8,942 0 8,000
521706 Contractual-Janitorial 83,270 83,270 0 0
0
87,833 0 64,000
521905 Contractual-Other 160,048 160,048 0 0
0
34,781 561,048 49,260
521907 Contractual-Performance Bonds 300 300 0 0
0
0 300 300
521912 Contractual-Software Services 1,650 1,650 0 0
0
0 0 0
521914 Contractual-Temp Work 52,474 52,474 0 0
0
46,220 0 26,403
521918 Contractual-Security 280,000 280,000 0 0
0
278,076 0 280,000
522115 Maint-Office Equipment 70,710 70,710 0 0
0
5,774 70,710 70,710
522130 Maint-Security System 13,000 13,000 0 0
0
1,873 13,000 13,000
522999 Maint-Other 25,000 25,000 0 0
0
29,676 0 25,000
523120 Rentals-Computers 42,492 42,492 0 0
0
27,054 42,492 42,492
523145 Rentals-Land and Buildings 1,164,869 1,164,869 0 0
0
1,186,590 1,164,869 1,164,869
523999 Rentals-Other 4,000 4,000 0 0
0
3,600 0 4,200
524100 Repairs-Buildings and Grounds 113,467 113,467 0 0
0
2,482 113,467 113,467
524110 Repairs-Office Equipment 10,000 10,000 0 0
0
0 10,000 10,000
531001 Supp-Postage 70,000 70,000 0 0
0
67,441 70,000 97,107
531914 Supp-Office and Printing 177,500 177,500 0 0
0
50,795 182,500 155,393
533010 Noncap-Equipment 400,492 400,492 0 0
0
2,376 450,492 355,492
533020 Noncap-Furniture 5,000 5,000 0 0
0
0 5,000 5,000
533070 Noncap-Computer Software 212,000 212,000 0 0
0
0 212,000 212,000
535100 Books and Publications 1,000 1,000 0 0
0
1,108 1,000 1,000
536110 Dues-Memberships 2,000 2,000 0 0
0
1,950 2,000 2,000
541010 Util-Electricity 240,000 240,000 0 0
0
238,474 0 240,000
541020 Util-Water and Sewer 11,785 11,785 0 0
0
12,232 0 11,785
541050 Util-Stormwater Fees 238,000 238,000 0 0
0
243,159 238,000 340,000
541999 Util-Other 0 0 0 0
0
0 249,600 0
542010 Tele-Telephone 38,400 38,400 0 0
0
31,055 38,400 38,400
542020 Tele-Telephone Cellular 34,800 34,800 0 0
0
29,140 34,800 34,800
553000 Indirect Cost Allocation 476,630 476,630 0 0
0
243,901 476,630 476,630
554010 Advertising 400 400 0 0
0
0 400 400
38
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
410 Social Services Fund
0603 Social Services Fund
410-30-502-5030-000000-000 Joint Administration
555100 Training 3,000 3,000 0 0
0
2,650 3,000 3,000
555210 Travel 20,000 20,000 0 0
0
603 20,000 20,000
555228 Purchase Card 0 0 0 0
0
0 0 0
610101 Computer Service Charges 257,159 257,159 0 0
0
274,390 295,476 295,476
610102 Telecommunications Charges 75,919 75,919 0 0
0
88,287 33,423 33,423
620101 Garage Equip Rental Charges 5,135 5,135 0 0
0
3,935 5,135 5,135
620103 Garage Contractual Charges 10,000 10,000 0 0
0
10,000 2,406 9,626
630101 Risk Management Charges 269,544 269,544 0 0
0
267,582 268,879 268,879
850101 Cap-Equipment-Other 0 0 0 0
0
0 0 50,000
7,735,887 7,735,887 0 0 0 6,939,092 5,398,385 6,976,872410-30-502-5030-000000-000 Joint
410-30-502-5031-000000-000 Employment Services
501000 Sal-Full-time 790,752 790,752 0 0
0
692,860 812,818 812,818
510099 Sal-Allow for Salary Savings -39,541 -39,541 0 0
0
0 -38,997 -38,997
511100 Bene-FICA 60,495 60,495 0 0
0
51,286 59,660 59,660
511115 Bene-Health Insurance 125,060 125,060 0 0
0
75,946 97,022 97,022
511120 Bene-Dental Insurance 356 356 0 0
0
544 600 600
511125 Bene-VRS Life Insurance 9,407 9,407 0 0
0
1,868 2,183 2,183
511140 Bene-Retirement VRS 61,242 61,242 0 0
0
79,312 94,123 94,123
511166 Bene-Allowance for Vacancy
Sav
-3,495 -3,495 0 0
0
0 -3,090 -3,090
521501 Contractual-FSET Admin Agree 1,000 1,000 0 0
0
0 1,000 1,000
521502 Contractual-FSET Medical Spt 500 500 0 0
0
0 500 500
521905 Contractual-Other 0 0 0 0
0
2,545 31,200 0
521914 Contractual-Temp Work 35,000 35,000 0 0
0
0 0 35,000
522115 Maint-Office Equipment 2,375 2,375 0 0
0
0 2,375 2,375
523120 Rentals-Computers 5,530 5,530 0 0
0
0 5,530 5,530
531914 Supp-Office and Printing 10,000 10,000 0 0
0
1,959 10,000 6,200
533020 Noncap-Furniture 5,000 5,000 0 0
0
0 5,000 5,000
535100 Books and Publications 2,000 2,000 0 0
0
195 2,000 2,000
536110 Dues-Memberships 600 600 0 0
0
0 600 600
555100 Training 5,000 5,000 0 0
0
40 5,000 5,000
555210 Travel 5,000 5,000 0 0
0
0 5,000 5,000
558112 PA-VIEW Education & Training 190,000 190,000 0 0
0
106,995 230,000 230,000
558116 PA-VIEW Emergency
Intervention
20,000 20,000 0 0
0
7,100 20,000 20,000
558126 PA-FSET Education and
Training
35,000 35,000 0 0
0
2,346 35,000 35,000
558127 PA-FSET Emergency
Intervention
5,000 5,000 0 0
0
228 5,000 5,000
558128 PA-FSET Transp Serv Supp
Serv
34,000 34,000 0 0
0
14,198 34,000 34,000
558129 PA-FSET Work Related Spt
Svcs
1,000 1,000 0 0
0
1,160 1,000 1,000
558158 PA-Transp Svc-Supportive 60,000 60,000 0 0
0
48,930 60,000 60,000
558162 PA-Work Related
Incentives-ESP
2,000 2,000 0 0
0
0 2,000 2,000
558163 PA-Work Related-Support. Serv. 5,000 5,000 0 0
0
5,124 5,000 5,000
558165 PA-VIEW Medical Spt Svcs 1,500 1,500 0 0
0
0 1,500 1,500
558166 PA-VIEW Admin Spt
Agreements
25,000 25,000 0 0
0
0 50,000 50,000
558168 PA-EATP Support Svcs 75,000 75,000 0 0
0
40,909 95,000 95,000
558169 PA-Employment Advan for
TANF
67,000 67,000 0 0
0
27,000 105,285 105,285
620101 Garage Equip Rental Charges 4,493 4,493 0 0
0
5,902 4,493 4,493
620103 Garage Contractual Charges -94 -94 0 0
0
0 2,406 0
1,601,180 1,601,180 0 0 0 1,740,802 1,166,448 1,743,208410-30-502-5031-000000-000
410-30-502-5032-000000-000 Virginia Fuel Assistance Prog
501000 Sal-Full-time 48,454 48,454 0 0
0
48,132 48,453 48,453
39
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
410 Social Services Fund
0603 Social Services Fund
410-30-502-5032-000000-000 Virginia Fuel Assistance Prog
501100 Sal-Part-time 79,327 79,327 0 0
0
17,810 79,327 79,327
510099 Sal-Allow for Salary Savings -2,423 -2,423 0 0
0
0 -2,292 -2,292
511100 Bene-FICA 3,707 3,707 0 0
0
4,493 3,507 3,507
511115 Bene-Health Insurance 6,253 6,253 0 0
0
8,652 10,418 10,418
511120 Bene-Dental Insurance 80 80 0 0
0
102 108 108
511125 Bene-VRS Life Insurance 576 576 0 0
0
128 128 128
511140 Bene-Retirement VRS 4,007 4,007 0 0
0
6,074 6,074 6,074
511166 Bene-Allowance for Vacancy
Sav
-214 -214 0 0
0
0 -182 -182
521905 Contractual-Other 10,000 10,000 0 0
0
0 10,000 10,000
523120 Rentals-Computers 3,500 3,500 0 0
0
0 3,500 3,500
531914 Supp-Office and Printing 1,000 1,000 0 0
0
-80 1,000 1,000
154,267 154,267 0 0 0 160,041 85,311 160,041410-30-502-5032-000000-000 Virginia
410-30-502-5033-000000-000 Welfare Services Assistance
558101 PA-ADC Foster Care 2,000,000 2,000,000 0 0
0
1,357,170 2,600,000 2,600,000
558102 PA-ADC Unemployed Parent 2,000 2,000 0 0
0
0 2,000 2,000
558105 PA-AFDC Ed/Trng: Non-Jobs 5,000 5,000 0 0
0
0 5,000 5,000
558106 PA-AFDC Working Day Care 0 0 0 0
0
169,310 0 0
558107 PA-Temp Aid to Needy Families 30,000 30,000 0 0
0
-10,399 30,000 30,000
558108 PA-Aux. Grants-Disabled 375,000 375,000 0 0
0
331,015 420,000 420,000
558109 PA-Auxiliary Grants Aged 250,000 250,000 0 0
0
191,184 320,000 320,000
558110 PA-Conting. Appropriation 100,000 100,000 0 0
0
0 100,000 0
558113 PA-Emerg. Shelter & Utilities 25,000 25,000 0 0
0
9,832 25,000 25,000
558114 PA-Emergency Assistance 2,000 2,000 0 0
0
0 2,000 2,000
558115 PA-Emergency Fuel Payments 2,000 2,000 0 0
0
550 2,000 2,000
558118 PA-Family Preservation Grant 106,915 106,915 0 0
0
78,339 106,915 106,915
558119 PA-Family Reunification Funds 26,479 26,479 0 0
0
37,149 26,479 26,479
558130 PA-General Relief 110,000 110,000 0 0
0
115,026 250,000 250,000
558131 PA-Head Start Child Care 0 0 0 0
0
26,829 0 0
558133 PA-Indep. Living Initiatives 40,000 40,000 0 0
0
30,465 50,000 48,758
558135 PA-IVe Foster Care Day Care 100,000 100,000 0 0
0
49,715 100,000 100,000
558136 PA-IVe Foster Care Transp 2,000 2,000 0 0
0
0 2,000 2,000
558137 PA-Learnfare Day Care 0 0 0 0
0
203 0 0
558138 PA-Local Only Client Payments 30,000 30,000 0 0
0
5,342 30,000 30,000
558141 PA-Non-View Day Care 0 0 0 0
0
585,100 0 0
558144 PA-POS-Foster Care/Adults 0 0 0 0
0
570 0 0
558145 PA-POS-Adult Protect. Serv 25,000 25,000 0 0
0
8,986 25,000 25,000
558147 PA-POS-Home Based Compan 113,198 113,198 0 0
0
105,570 180,000 180,000
558148 PA-Prevention Foster Care 60,000 60,000 0 0
0
28,640 60,000 60,000
558149 PA-Refugee Resettlement 500 500 0 0
0
0 500 500
558150 PA-Respite Care 20,000 20,000 0 0
0
3,200 20,000 20,000
558154 PA-Special Needs Adoption 950,000 950,000 0 0
0
300,870 950,000 950,000
558155 PA-Subsidized Adoptions 900,000 900,000 0 0
0
1,974,352 900,000 900,000
558157 PA-Transitional Day Care 0 0 0 0
0
67,560 0 0
558159 PA-View-AFDC Working Day
Care
0 0 0 0
0
546,631 0 0
558160 PA-VIEW-Transitional Day Care 0 0 0 0
0
120,179 0 0
558167 PA-Program Improv Plan 0 0 0 0
0
1,944 162,970 0
558171 PA-ILP Educ & Training
Voucher
60,000 60,000 0 0
0
42,886 60,000 60,000
558195 PA-Apprv Chld Wlfre Train P.S. 20,000 20,000 0 0
0
11,607 0 20,000
558196 PA-IV-E Approv Fstr Adopt. Par 50,000 50,000 0 0
0
15,219 0 130,000
5,405,092 5,405,092 0 0 0 6,315,652 6,205,044 6,429,864410-30-502-5033-000000-000 Welfare
410-30-502-5034-000000-000 Resource Development and Mgmt
501000 Sal-Full-time 259,719 259,719 0 0
0
244,195 255,776 255,776
40
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
410 Social Services Fund
0603 Social Services Fund
410-30-502-5034-000000-000 Resource Development and Mgmt
510005 Allow-On-Call 3,240 3,240 0 0
0
2,588 4,317 4,317
510099 Sal-Allow for Salary Savings -12,987 -12,987 0 0
0
0 -12,405 -12,405
511100 Bene-FICA 20,116 20,116 0 0
0
17,601 18,975 18,975
511115 Bene-Health Insurance 48,295 48,295 0 0
0
37,181 46,648 46,648
511120 Bene-Dental Insurance 144 144 0 0
0
210 252 252
511125 Bene-VRS Life Insurance 3,129 3,129 0 0
0
655 695 695
511140 Bene-Retirement VRS 21,747 21,747 0 0
0
27,697 29,389 29,389
511166 Bene-Allowance for Vacancy
Sav
-1,140 -1,140 0 0
0
0 -982 -982
521905 Contractual-Other 500 500 0 0
0
0 500 500
531914 Supp-Office and Printing 1,000 1,000 0 0
0
0 1,000 1,000
555100 Training 500 500 0 0
0
0 500 500
555210 Travel 500 500 0 0
0
115 500 500
344,763 344,763 0 0 0 345,165 330,243 345,165410-30-502-5034-000000-000 Resource
410-30-502-5035-000000-000 Day Care Administration
501000 Sal-Full-time 218,235 218,235 0 0
0
178,507 237,152 237,152
510099 Sal-Allow for Salary Savings -10,914 -10,914 0 0
0
0 -11,474 -11,474
511100 Bene-FICA 16,693 16,693 0 0
0
12,947 17,555 17,555
511115 Bene-Health Insurance 28,607 28,607 0 0
0
20,865 35,728 35,728
511120 Bene-Dental Insurance 80 80 0 0
0
108 108 108
511125 Bene-VRS Life Insurance 2,598 2,598 0 0
0
458 643 643
511140 Bene-Retirement VRS 18,048 18,048 0 0
0
21,524 30,407 30,407
511166 Bene-Allowance for Vacancy
Sav
-966 -966 0 0
0
0 -908 -908
521905 Contractual-Other 50,000 50,000 0 0
0
240,437 365,000 295,000
521914 Contractual-Temp Work 70,000 70,000 0 0
0
87,664 0 70,000
531914 Supp-Office and Printing 1,500 1,500 0 0
0
525 1,500 1,500
555210 Travel 1,000 1,000 0 0
0
0 1,000 1,000
394,881 394,881 0 0 0 676,711 563,035 676,711410-30-502-5035-000000-000 Day Care
410-30-502-5036-000000-000 Eligibility Administration
501000 Sal-Full-time 3,395,189 3,395,189 0 0
0
2,848,091 3,466,220 3,466,220
501100 Sal-Part-time 0 0 0 0
0
21,369 0 0
510099 Sal-Allow for Salary Savings -169,751 -169,751 0 0
0
0 -136,755 -136,755
511100 Bene-FICA 259,724 259,724 0 0
0
207,316 255,149 255,149
511115 Bene-Health Insurance 605,401 605,401 0 0
0
408,099 503,759 503,759
511120 Bene-Dental Insurance 2,056 2,056 0 0
0
2,692 3,084 3,084
511125 Bene-VRS Life Insurance 40,413 40,413 0 0
0
7,610 9,348 9,348
511140 Bene-Retirement VRS 278,142 278,142 0 0
0
341,217 422,282 422,282
511166 Bene-Allowance for Vacancy
Sav
-14,996 -14,996 0 0
0
0 -13,249 -13,249
521905 Contractual-Other 7,500 7,500 0 0
0
33,764 50,000 51,170
521907 Contractual-Performance Bonds 500 500 0 0
0
40 500 500
521914 Contractual-Temp Work 44,000 44,000 0 0
0
22,817 0 43,830
531914 Supp-Office and Printing 5,000 5,000 0 0
0
940 5,000 5,000
533020 Noncap-Furniture 5,000 5,000 0 0
0
0 5,000 5,000
535100 Books and Publications 500 500 0 0
0
0 500 500
536110 Dues-Memberships 400 400 0 0
0
0 400 400
555100 Training 2,000 2,000 0 0
0
320 1,000 1,000
555210 Travel 5,000 5,000 0 0
0
162 5,000 5,000
620101 Garage Equip Rental Charges 642 642 0 0
0
2,272 642 642
620103 Garage Contractual Charges 0 0 0 0
0
0 2,407 0
4,466,720 4,466,720 0 0 0 4,622,880 3,896,706 4,580,287410-30-502-5036-000000-000 Eligibility
410-30-502-5037-000000-000 Services Administration
501000 Sal-Full-time 2,532,040 2,532,040 0 0
0
2,120,573 2,569,305 2,569,305
501100 Sal-Part-time 150,749 150,749 0 0
0
45,586 150,749 150,749
41
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
410 Social Services Fund
0603 Social Services Fund
410-30-502-5037-000000-000 Services Administration
510000 Sal-Overtime 0 0 0 0
0
5,663 0 0
510005 Allow-On-Call 12,960 12,960 0 0
0
14,248 35,624 35,624
510099 Sal-Allow for Salary Savings -126,607 -126,607 0 0
0
0 -123,801 -123,801
511100 Bene-FICA 194,680 194,680 0 0
0
157,821 189,391 189,391
511115 Bene-Health Insurance 400,982 400,982 0 0
0
267,372 350,995 350,995
511120 Bene-Dental Insurance 1,328 1,328 0 0
0
1,796 1,836 1,836
511125 Bene-VRS Life Insurance 30,285 30,285 0 0
0
5,699 6,937 6,937
511140 Bene-Retirement VRS 206,334 206,334 0 0
0
248,407 306,432 306,432
511166 Bene-Allowance for Vacancy
Sav
-11,231 -11,231 0 0
0
0 -9,810 -9,810
521504 Contractual-C.A.R.E.S. 100,000 100,000 0 0
0
72,737 100,000 100,000
521603 Contractual-Medical Expenses 1,000 1,000 0 0
0
600 0 1,000
521905 Contractual-Other 0 0 0 0
0
20,427 96,957 92,132
521907 Contractual-Performance Bonds 300 300 0 0
0
350 300 300
521914 Contractual-Temp Work 70,000 70,000 0 0
0
66,081 0 162,970
531907 Supp-Food and Provisions 0 0 0 0
0
133 0 2,000
531914 Supp-Office and Printing 10,000 10,000 0 0
0
7,098 30,000 30,000
533020 Noncap-Furniture 5,000 5,000 0 0
0
0 5,000 5,000
535100 Books and Publications 400 400 0 0
0
677 400 400
536110 Dues-Memberships 500 500 0 0
0
0 500 500
542100 Tele-Pager 0 0 0 0
0
8,797 0 1,825
554010 Advertising 0 0 0 0
0
0 50,000 0
555100 Training 2,000 2,000 0 0
0
1,552 2,000 2,390
555210 Travel 15,000 15,000 0 0
0
3,420 15,000 15,852
620101 Garage Equip Rental Charges 18,609 18,609 0 0
0
29,132 18,609 18,609
620103 Garage Contractual Charges -2,593 -2,593 0 0
0
0 2,407 0
850105 Cap-Motor Vehicles 68,322 68,322 0 0
0
0 68,322 68,322
3,680,058 3,680,058 0 0 0 3,978,958 3,078,171 3,867,153410-30-502-5037-000000-000 Services
410-30-502-5041-000000-000 CSA Administration
501000 Sal-Full-time 133,021 133,021 0 0
0
135,631 140,732 140,732
510099 Sal-Allow for Salary Savings -6,651 -6,651 0 0
0
0 -6,657 -6,657
511100 Bene-FICA 10,176 10,176 0 0
0
9,807 10,185 10,185
511115 Bene-Health Insurance 21,393 21,393 0 0
0
13,823 19,387 19,387
511120 Bene-Dental Insurance 52 52 0 0
0
54 48 48
511125 Bene-VRS Life Insurance 1,583 1,583 0 0
0
353 372 372
511140 Bene-Retirement VRS 11,001 11,001 0 0
0
16,693 17,641 17,641
511166 Bene-Allowance for Vacancy
Sav
-589 -589 0 0
0
0 -529 -529
521905 Contractual-Other 11,000 0 0 0
0
8,209 11,000 11,000
521907 Contractual-Performance Bonds 100 0 0 0
0
0 100 100
522115 Maint-Office Equipment 2,892 2,892 0 0
0
0 2,892 2,892
523999 Rentals-Other 1,715 0 0 0
0
0 4,000 4,000
524110 Repairs-Office Equipment 100 0 0 0
0
0 100 100
531001 Supp-Postage 350 0 0 0
0
19 350 350
531914 Supp-Office and Printing 4,100 0 0 0
0
2,547 9,000 6,100
535100 Books and Publications 100 0 0 0
0
0 100 100
542010 Tele-Telephone 950 0 0 0
0
753 950 950
555100 Training 3,000 0 0 0
0
1,025 3,000 3,000
555205 Travel-Mileage 0 0 0 0
0
0 100 0
555210 Travel 5,000 0 0 0
0
470 0 3,000
610101 Computer Service Charges 42,424 42,424 0 0
0
41,115 42,424 42,424
620102 Motor Pool Charges 1,300 1,300 0 0
0
754 1,300 1,300
243,017 216,602 0 0 0 256,495 231,253 256,495410-30-502-5041-000000-000 CSA
0603 Social Services Fund
0 0 0 23,999,450 24,025,865 25,035,796 25,035,796 20,954,596
42
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
0 0 23,999,450 24,025,865 25,035,796 25,035,796 20,954,596
410 Social Services Fund
0
415 Community Services Fund
0604 CSA Fund
415-30-502-5039-000000-000 CSA Services
558110 PA-Conting. Appropriation 31,418 0 0 0
0
0 160,678 160,678
558117 PA-1D Family Foster Care Maint 0 0 0 0
0
-1,908 0 0
558138 PA-Local Only Client Payments 2,000 0 0 0
0
0 271,013 271,013
558175 PA-1A Foster Care IVE
CongCare
50,000 0 0 0
0
0 159,740 159,740
558176 PA-1B Foster Care CongCare 311,000 0 0 0
0
-3,220 632,735 632,735
558177 PA-1C CongCare Par
Agr/NonCus
16,064 0 0 0
0
0 34,540 34,540
558179 PA-2A Ther Foster Care IVE 810,000 0 0 0
0
587,227 1,225,440 1,225,440
558180 PA-2A1 Ther Foster Care 1,800,000 0 0 0
0
1,272,193 2,187,510 2,187,510
558181 PA-2A2 TFC Par Agr/NonCus 15,644 0 0 0
0
579 33,649 33,649
558182 PA-2B Spec Foster Care IVE 116,000 0 0 0
0
139,510 145,220 145,220
558183 PA-2B1 Spec Foster Care 550,000 0 0 0
0
588,582 592,775 592,775
558184 PA-2C Fam Foster Care IVE 5,903 0 0 0
0
0 12,810 12,810
558185 PA-2D Fam Foster Care Maint 80,000 0 0 0
0
5,671 176,447 176,447
558186 PA-2E FFC Other and IL 100,000 0 0 0
0
74,591 134,180 134,180
558187 PA-2F Comm Based Svcs 361,032 0 0 0
0
175,729 622,140 622,140
558188 PA-2F1 Comm Svcs Transition 75,000 0 0 0
0
21,200 74,802 74,802
558189 PA-2G Alt Day/SPED Day 400,000 0 0 0
0
270,923 607,888 607,888
558190 PA-2H Public School Svcs 31,097 0 0 0
0
1,285 65,988 65,988
558191 PA-2I Psych Hospital 3,351 0 0 0
0
0 7,288 7,288
558192 PA-3 NonMand CongCare 68,650 0 0 0
0
0 65,650 65,650
558198 PA-4 Educ Svcs CongCare 0 0 0 0
0
-4,465 0 0
558199 PA-3 NonMand Comm 87,870 0 0 0
0
20,087 87,870 87,870
558200 1E-Ed Svcs CongCare 187,000 0 0 0
0
157,758 136,720 136,720
5,102,029 0 0 0 0 7,435,083 3,305,743 7,435,083415-30-502-5039-000000-000 CSA
415-30-502-5040-000000-000 CSA Medicaid
558164 PA-Medicaid 200,000 0 0 0
0
78,759 231,384 231,384
200,000 0 0 0 0 231,384 78,759 231,384415-30-502-5040-000000-000 CSA
0604 CSA Fund
0 0 0 0 5,302,029 7,666,467 7,666,467 3,384,502
0 0 0 5,302,029 7,666,467 7,666,467 3,384,502
415 Community Services Fund
0
420 Stormwater Management Fund
0502 Storm Water Management Fund
420-25-400-4002-000000-000 Stormwater Management
501000 Sal-Full-time 858,564 858,564 0 0
0
569,337 709,071 709,071
510000 Sal-Overtime 11,000 11,000 0 0
0
14,177 11,000 11,000
510005 Allow-On-Call 6,480 6,480 0 0
0
6,397 10,796 10,796
510099 Sal-Allow for Salary Savings -51,062 -45,534 0 0
0
0 -38,218 -38,218
511100 Bene-FICA 64,298 64,298 0 0
0
42,077 52,768 52,768
511115 Bene-Health Insurance 217,375 217,375 0 0
0
97,309 137,779 137,779
511120 Bene-Dental Insurance 540 540 0 0
0
542 504 504
511125 Bene-VRS Life Insurance 17,366 17,366 0 0
0
1,492 9,297 9,297
511140 Bene-Retirement VRS 63,632 63,632 0 0
0
60,308 85,452 85,452
511145 Bene-Retirement PSRS 125,586 125,586 0 0
0
105,495 107,850 107,850
511166 Bene-Allowance for Vacancy
Sav
-4,086 -4,086 0 0
0
0 -2,739 -2,739
521002 Contractual-Auditing 1,300 1,300 0 0
0
0 1,300 1,300
521905 Contractual-Other 426,275 426,275 0 0
0
263,860 400,000 400,000
521910 Contractual-Rental Uniforms 6,181 6,181 0 0
0
6,510 6,181 6,181
524999 Repairs-Other 5,000 5,000 0 0
0
0 5,000 5,000
43
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
420 Stormwater Management Fund
0502 Storm Water Management Fund
420-25-400-4002-000000-000 Stormwater Management
531602 Supp-Medical 300 300 0 0
0
633 300 300
531914 Supp-Office and Printing 5,000 5,000 0 0
0
3,448 5,000 5,000
531917 Supp-Uniforms 4,080 4,080 0 0
0
1,931 4,080 4,080
531999 Supp-Other 22,000 22,000 0 0
0
6,452 22,000 22,000
532120 Mat-Construction 52,000 52,000 0 0
0
30,632 52,000 52,000
533030 Noncap-Small Tools 2,500 2,500 0 0
0
657 2,500 2,500
541999 Util-Other 44,100 44,100 0 0
0
34,473 44,100 44,100
542010 Tele-Telephone 2,000 2,000 0 0
0
160 2,000 2,000
542020 Tele-Telephone Cellular 2,000 2,000 0 0
0
2,301 2,000 2,000
553000 Indirect Cost Allocation 76,533 76,533 0 0
0
76,534 76,533 76,533
555100 Training 6,000 6,000 0 0
0
1,920 6,000 6,000
610101 Computer Service Charges 41,029 41,029 0 0
0
56,626 58,866 58,866
610102 Telecommunications Charges 1,995 1,995 0 0
0
1,887 1,652 1,652
620101 Garage Equip Rental Charges 91,451 91,451 0 0
0
142,530 91,451 91,451
620102 Motor Pool Charges 0 0 0 0
0
377 0 0
620103 Garage Contractual Charges 9,626 9,626 0 0
0
10,000 9,626 9,626
630101 Risk Management Charges 120,901 120,901 0 0
0
118,807 119,383 119,383
850101 Cap-Equipment-Other 451,000 488,400 0 0
0
0 532,400 532,400
990100 Trans to General Fund 410,689 410,394 0 0
0
282,550 375,557 375,557
990300 Trans to CIP Fund 5,375,495 4,581,583 0 0
0
3,317,451 4,209,659 4,209,659
990740 Trans to Waste Management
Fund
0 0 0 0
0
0 400,000 400,000
990800 Trans to City Garage Fund 44,000 44,000 0 0
0
0 0 0
8,511,148 7,759,869 0 0 0 7,511,148 5,256,873 7,511,148420-25-400-4002-000000-000
0502 Storm Water Management Fund
0 0 0 7,759,869 8,511,148 7,511,148 7,511,148 5,256,873
0 0 7,759,869 8,511,148 7,511,148 7,511,148 5,256,873
420 Stormwater Management Fund
0
435 Willett Hall Fund
0806 Willett Hall
435-35-600-6004-000000-000 Willet Hall
501000 Sal-Full-time 80,594 80,594 0 0
0
62,434 77,858 77,858
501100 Sal-Part-time 71,200 71,200 0 0
0
37,604 71,200 71,200
510099 Sal-Allow for Salary Savings -3,893 -3,893 0 0
0
0 -3,746 -3,746
511100 Bene-FICA 5,956 5,956 0 0
0
7,614 11,571 11,571
511115 Bene-Health Insurance 7,578 7,578 0 0
0
1,831 5,493 5,493
511120 Bene-Dental Insurance 40 40 0 0
0
0 72 72
511125 Bene-VRS Life Insurance 927 927 0 0
0
7,888 210 210
511140 Bene-Retirement VRS 6,438 6,438 0 0
0
167 9,927 9,927
511166 Bene-Allowance for Vacancy
Sav
-636 -636 0 0
0
0 -589 -589
521706 Contractual-Janitorial 2,500 2,500 0 0
0
18 2,500 2,500
521905 Contractual-Other 35,000 35,000 0 0
0
32,232 54,000 54,000
521911 Contractual-Settlement Costs 60,000 60,000 0 0
0
55,929 81,000 81,000
524999 Repairs-Other 15,000 15,000 0 0
0
413 50,000 50,000
531402 Supp-Decorating 1,000 1,000 0 0
0
663 1,000 1,000
531701 Supp-Custodial 0 0 0 0
0
2,282 0 0
531914 Supp-Office and Printing 5,094 5,094 0 0
0
1,483 5,094 5,094
536100 Dues and Subscriptions 1,050 1,050 0 0
0
149 1,050 1,050
554010 Advertising 9,427 9,427 0 0
0
699 9,427 9,427
555205 Travel-Mileage 630 630 0 0
0
0 630 630
555228 Purchase Card 0 0 0 0
0
3,618 0 0
555399 Mtgs-Other 315 315 0 0
0
68 315 315
610101 Computer Service Charges 8,414 8,414 0 0
0
7,168 7,306 7,306
44
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
435 Willett Hall Fund
0806 Willett Hall
435-35-600-6004-000000-000 Willet Hall
610102 Telecommunications Charges 3,044 3,044 0 0
0
1,781 2,548 2,548
309,678 309,678 0 0 0 386,866 224,040 386,866435-35-600-6004-000000-000 Willet
0806 Willett Hall
0 0 0 309,678 309,678 386,866 386,866 224,040
0 0 309,678 309,678 386,866 386,866 224,040
435 Willett Hall Fund
0
440 Recreation Fund
0708 Recreation Fund
440-35-600-6003-000000-000 Before and After Program
501100 Sal-Part-time 199,968 199,968 0 0
0
252,069 125,000 125,000
511100 Bene-FICA 15,298 15,298 0 0
0
19,284 9,563 9,563
511166 Bene-Allowance for Vacancy
Sav
0 0 0 0
0
0 -478 -478
521905 Contractual-Other 305,000 305,000 0 0
0
316,404 243,750 243,750
531999 Supp-Other 29,606 29,606 0 0
0
29,722 45,382 45,382
555205 Travel-Mileage 0 0 0 0
0
16 0 0
555210 Travel 3,000 3,000 0 0
0
0 3,000 3,000
799999 Contribution to Net Assets 87,565 87,565 0 0
0
0 87,565 87,565
980950 Trans to Public Schools Oper 0 0 0 0
0
40,000 86,218 86,218
640,437 640,437 0 0 0 600,000 657,495 600,000440-35-600-6003-000000-000 Before
0708 Recreation Fund
0 0 0 640,437 640,437 600,000 600,000 657,495
0 0 640,437 640,437 600,000 600,000 657,495
440 Recreation Fund
0
500 Cemetery Fund
0512 Cemetery Perpetual Care Fund
500-35-600-6005-000000-000 Cemetery Perpetual Care
522999 Maint-Other 100,000 100,000 0 0
0
0 100,000 100,000
100,000 100,000 0 0 0 100,000 0 100,000500-35-600-6005-000000-000 Cemetery
0512 Cemetery Perpetual Care Fund
0 0 0 100,000 100,000 100,000 100,000 0
0 0 100,000 100,000 100,000 100,000 0
500 Cemetery Fund
0
630 New Port Community Development Authority
0808 New Port Community Development Authority
630-82-903-9030-000000-000 New Port Community Development Authority
521905 Contractual-Other 1,019,903 1,019,903 0 0
0
1,242,976 1,022,642 1,022,642
1,019,903 1,019,903 0 0 0 1,022,642 1,242,976 1,022,642630-82-903-9030-000000-000 New Port
0808 New Port Community
0 0 0 1,019,903 1,019,903 1,022,642 1,022,642 1,242,976
0 0 1,019,903 1,019,903 1,022,642 1,022,642 1,242,976
630 New Port Community Development
0
700 Public Utility Fund
0513 Public Utilities Fund
700-50-800-8000-000000-000 General Expense
501000 Sal-Full-time 773,783 773,783 0 0
0
454,171 600,206 600,206
510099 Sal-Allow for Salary Savings -30,122 -30,122 0 0
0
0 -28,955 -28,955
511100 Bene-FICA 46,087 46,087 0 0
0
33,166 43,648 43,648
45
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
700 Public Utility Fund
0513 Public Utilities Fund
700-50-800-8000-000000-000 General Expense
511115 Bene-Health Insurance 246,815 246,815 0 0
0
147,803 67,950 67,950
511120 Bene-Dental Insurance 212 212 0 0
0
243 228 228
511125 Bene-VRS Life Insurance 7,169 7,169 0 0
0
1,214 50,830 50,830
511140 Bene-Retirement VRS 46,423 46,423 0 0
0
49,375 38,587 38,587
511145 Bene-Retirement PSRS 445,501 445,501 0 0
0
419,762 400,821 400,821
511166 Bene-Allowance for Vacancy
Sav
-5,079 -5,079 0 0
0
0 -2,261 -2,261
511170 Accrued Annual Leave 0 0 0 0
0
15,683 0 0
511175 Accrued Comp Time 0 0 0 0
0
1,422 0 0
521002 Contractual-Auditing 16,175 16,175 0 0
0
0 0 0
521905 Contractual-Other 420,713 420,713 0 0
0
140,966 420,713 420,713
521921 Contractual-Water Purch Norfol 1,000,000 1,000,000 0 0
0
0 1,000,000 1,000,000
531914 Supp-Office and Printing 8,000 8,000 0 0
0
7,428 8,625 8,625
536110 Dues-Memberships 5,347 5,347 0 0
0
6,082 5,347 5,347
542010 Tele-Telephone 2,500 2,500 0 0
0
2,305 2,424 2,424
550110 Claims-Settlements and
Refunds
1,450 1,450 0 0
0
0 2,339 2,339
555100 Training 1,500 1,500 0 0
0
1,494 2,225 2,225
555210 Travel 1,500 1,500 0 0
0
255 2,225 2,225
555228 Purchase Card 0 0 0 0
0
1,135 0 0
890999 Depreciation Expense 0 0 0 0
0
4,115,968 0 0
891000 Amortization-COI 0 0 0 0
0
67,188 0 0
891010 Amortization-Bond Disc/Prem 0 0 0 0
0
24,683 0 0
2,987,974 2,987,974 0 0 0 2,614,952 5,490,342 2,614,952700-50-800-8000-000000-000 General
700-50-800-8001-000000-000 Garage
620101 Garage Equip Rental Charges 432,027 432,027 0 0
0
447,848 327,297 327,297
620103 Garage Contractual Charges 10,000 10,000 0 0
0
10,000 10,000 10,000
442,027 442,027 0 0 0 337,297 457,848 337,297700-50-800-8001-000000-000 Garage
700-50-800-8002-000000-000 Purification Operations
501000 Sal-Full-time 1,098,627 1,098,627 0 0
0
1,041,365 1,101,541 1,101,541
501100 Sal-Part-time 30,548 30,548 0 0
0
7,692 30,548 30,548
510005 Allow-On-Call 7,560 7,560 0 0
0
5,359 6,479 6,479
510007 Allow-Shift Differential 57,610 57,610 0 0
0
73,824 57,610 57,610
510099 Sal-Allow for Salary Savings -54,932 -54,932 0 0
0
0 -52,670 -52,670
511100 Bene-FICA 84,624 84,624 0 0
0
82,846 80,578 80,578
511115 Bene-Health Insurance 153,606 153,606 0 0
0
222,283 123,034 123,034
511120 Bene-Dental Insurance 744 744 0 0
0
748 804 804
511125 Bene-VRS Life Insurance 13,163 13,163 0 0
0
2,810 2,949 2,949
511140 Bene-Retirement VRS 87,225 87,225 0 0
0
123,440 130,039 130,039
511166 Bene-Allowance for Vacancy
Sav
-4,899 -4,899 0 0
0
0 -4,175 -4,175
521202 Contractual-Disposal Fees 6,000 6,000 0 0
0
2,862 6,000 6,000
521308 Contractual-Regulatory Implem 84,050 84,050 0 0
0
78,170 82,400 82,400
521706 Contractual-Janitorial 14,280 14,280 0 0
0
8,145 11,230 11,230
521901 Contractual-Chemical Analysis 63,650 63,650 0 0
0
38,224 62,400 62,400
521910 Contractual-Rental Uniforms 4,300 4,300 0 0
0
2,433 4,093 4,093
521912 Contractual-Software Services 10,000 10,000 0 0
0
9,306 7,500 7,500
521922 Contractual Lagoon
Maintenance
1,400,000 -600,000 0 0
0
1,292,395 0 0
522110 Maint-Equipment 128,000 128,000 0 0
0
100,367 124,869 124,869
522115 Maint-Office Equipment 964 964 0 0
0
0 964 964
522140 Maint-Grass Cutting 48,100 48,100 0 0
0
37,372 47,084 47,084
524100 Repairs-Buildings and Grounds 55,500 55,500 0 0
0
41,257 55,500 55,500
524110 Repairs-Office Equipment 1,050 1,050 0 0
0
1,124 1,050 1,050
524999 Repairs-Other 67,709 67,709 0 0
0
44,193 67,709 67,709
531601 Supp-Laboratory 60,650 60,650 0 0
0
50,492 57,750 57,750
46
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
700 Public Utility Fund
0513 Public Utilities Fund
700-50-800-8002-000000-000 Purification Operations
531701 Supp-Custodial 1,750 1,750 0 0
0
1,194 1,673 1,673
531904 Supp-Chemicals 2,750,000 2,750,000 0 0
0
2,395,349 2,436,775 2,436,775
531914 Supp-Office and Printing 7,100 7,100 0 0
0
4,903 7,100 7,100
531916 Supp-Protective Clothing 5,206 5,206 0 0
0
1,182 5,206 5,206
532160 Mat-Lubricants 5,650 5,650 0 0
0
4,897 5,485 5,485
533030 Noncap-Small Tools 500 500 0 0
0
156 500 500
533070 Noncap-Computer Software 11,450 11,450 0 0
0
7,597 11,106 11,106
536110 Dues-Memberships 2,500 2,500 0 0
0
458 2,185 2,185
537100 Trees Shrubs and Flowers 11,000 11,000 0 0
0
7,392 9,998 9,998
541010 Util-Electricity 650,000 650,000 0 0
0
694,521 483,332 483,332
541999 Util-Other 7,500 7,500 0 0
0
13,929 20,000 20,000
542000 Util-Wastewater Treatment 15,000 15,000 0 0
0
0 15,000 15,000
542010 Tele-Telephone 14,500 14,500 0 0
0
12,438 14,050 14,050
542020 Tele-Telephone Cellular 0 0 0 0
0
-460 0 0
543010 Fuel-Gasoline and Other 50,000 50,000 0 0
0
39,526 43,501 43,501
543020 Fuel-Natural Gas 15,000 15,000 0 0
0
1,387 15,000 15,000
555100 Training 23,000 23,000 0 0
0
6,105 20,400 20,400
6,988,285 4,988,285 0 0 0 5,096,597 6,457,283 5,096,597700-50-800-8002-000000-000
700-50-800-8003-000000-000 Maintenance of Distrib System
501000 Sal-Full-time 701,244 701,244 0 0
0
561,149 702,861 702,861
501100 Sal-Part-time 8,600 8,600 0 0
0
4,457 8,600 8,600
510000 Sal-Overtime 18,000 18,000 0 0
0
28,760 18,000 18,000
510005 Allow-On-Call 7,560 7,560 0 0
0
6,739 7,560 7,560
510007 Allow-Shift Differential 29,535 29,535 0 0
0
28,815 29,535 29,535
510099 Sal-Allow for Salary Savings -35,060 -35,060 0 0
0
0 -33,817 -33,817
511100 Bene-FICA 54,222 54,222 0 0
0
45,074 51,741 51,741
511115 Bene-Health Insurance 132,831 132,831 0 0
0
193,176 121,321 121,321
511120 Bene-Dental Insurance 432 432 0 0
0
481 468 468
511125 Bene-VRS Life Insurance 8,437 8,437 0 0
0
1,524 1,897 1,897
511140 Bene-Retirement VRS 55,436 55,436 0 0
0
63,525 81,271 81,271
511166 Bene-Allowance for Vacancy
Sav
-3,135 -3,135 0 0
0
0 -2,682 -2,682
521202 Contractual-Disposal Fees 1,700 1,700 0 0
0
1,390 1,700 1,700
521204 Contractual-Miss Utility 22,000 22,000 0 0
0
19,736 22,200 22,200
521206 Contractual-Right of Way Main 61,000 61,000 0 0
0
22,146 61,000 61,000
521208 Contractual-Street Opening 220,000 220,000 0 0
0
216,929 200,000 200,000
521210 Contractual-Water Tank Main 7,500 7,500 0 0
0
2,400 3,400 3,400
521914 Contractual-Temp Work 72,000 72,000 0 0
0
58,718 82,000 82,000
522110 Maint-Equipment 35,000 35,000 0 0
0
6,049 40,000 40,000
524100 Repairs-Buildings and Grounds 3,000 3,000 0 0
0
1,020 3,000 3,000
524999 Repairs-Other 10,000 10,000 0 0
0
3,981 10,000 10,000
531701 Supp-Custodial 1,700 1,700 0 0
0
1,670 1,700 1,700
531914 Supp-Office and Printing 6,000 6,000 0 0
0
3,484 8,000 8,000
531920 Supp-Wearing Apparel 4,000 4,000 0 0
0
2,468 4,000 4,000
531999 Supp-Other 7,600 7,600 0 0
0
6,702 7,600 7,600
532120 Mat-Construction 75,000 75,000 0 0
0
74,543 75,000 75,000
532160 Mat-Lubricants 0 0 0 0
0
0 400 400
533030 Noncap-Small Tools 2,500 2,500 0 0
0
667 2,500 2,500
541010 Util-Electricity 190,000 190,000 0 0
0
163,359 145,334 145,334
542010 Tele-Telephone 4,000 4,000 0 0
0
2,944 4,000 4,000
543020 Fuel-Natural Gas 5,500 5,500 0 0
0
1,739 5,500 5,500
555100 Training 2,000 2,000 0 0
0
679 2,000 2,000
1,708,602 1,708,602 0 0 0 1,666,089 1,524,320 1,666,089700-50-800-8003-000000-000
700-50-800-8004-000000-000 Meter Reading and Maintenance
47
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
700 Public Utility Fund
0513 Public Utilities Fund
700-50-800-8004-000000-000 Meter Reading and Maintenance
501000 Sal-Full-time 390,191 390,191 0 0
0
239,045 391,066 271,066
510000 Sal-Overtime 1,125 1,125 0 0
0
0 1,125 1,125
510099 Sal-Allow for Salary Savings -19,510 -19,510 0 0
0
0 -18,994 -18,994
511100 Bene-FICA 29,850 29,850 0 0
0
17,067 29,064 29,064
511115 Bene-Health Insurance 91,039 91,039 0 0
0
148,157 86,670 86,670
511120 Bene-Dental Insurance 200 200 0 0
0
258 252 252
511125 Bene-VRS Life Insurance 4,643 4,643 0 0
0
642 1,066 1,066
511140 Bene-Retirement VRS 29,168 29,168 0 0
0
24,929 45,371 45,371
511166 Bene-Allowance for Vacancy
Sav
-1,714 -1,714 0 0
0
0 -1,508 -1,508
521208 Contractual-Street Opening 883 883 0 0
0
0 883 883
521905 Contractual-Other 11,000 11,000 0 0
0
0 0 0
521910 Contractual-Rental Uniforms 791 791 0 0
0
60 791 791
521914 Contractual-Temp Work 0 0 0 0
0
138,929 0 120,000
524999 Repairs-Other 56 56 0 0
0
0 56 56
531999 Supp-Other 25,000 25,000 0 0
0
0 0 0
532120 Mat-Construction 2,760 2,760 0 0
0
273 2,760 2,760
533030 Noncap-Small Tools 441 441 0 0
0
183 441 441
555100 Training 25,000 25,000 0 0
0
19,500 25,000 25,000
590,923 590,923 0 0 0 564,043 589,043 564,043700-50-800-8004-000000-000 Meter
700-50-800-8005-000000-000 Billings and Collections
501000 Sal-Full-time 460,486 460,486 0 0
0
363,892 463,033 463,033
501100 Sal-Part-time 11,022 11,022 0 0
0
0 11,022 11,022
510000 Sal-Overtime 11,258 11,258 0 0
0
0 11,258 11,258
510099 Sal-Allow for Salary Savings -23,023 -23,023 0 0
0
0 -22,215 -22,215
511100 Bene-FICA 35,227 35,227 0 0
0
25,499 33,185 33,185
511115 Bene-Health Insurance 92,315 92,315 0 0
0
172,042 78,934 78,934
511120 Bene-Dental Insurance 316 316 0 0
0
379 420 420
511125 Bene-VRS Life Insurance 5,481 5,481 0 0
0
932 1,216 1,216
511140 Bene-Retirement VRS 38,080 38,080 0 0
0
43,641 57,478 57,478
511166 Bene-Allowance for Vacancy
Sav
-2,001 -2,001 0 0
0
0 -1,719 -1,719
521905 Contractual-Other 173,980 173,980 0 0
0
0 27,980 27,980
521910 Contractual-Rental Uniforms 0 0 0 0
0
0 552 552
521914 Contractual-Temp Work 33,000 33,000 0 0
0
53,753 33,000 33,000
521915 Contractual-Training 1,000 1,000 0 0
0
0 3,312 3,312
522115 Maint-Office Equipment 4,000 4,000 0 0
0
2,310 4,526 4,526
524110 Repairs-Office Equipment 110 110 0 0
0
0 110 110
531001 Supp-Postage 11,000 11,000 0 0
0
141,410 146,000 146,000
531914 Supp-Office and Printing 10,014 10,014 0 0
0
26,383 29,714 29,714
533030 Noncap-Small Tools 0 0 0 0
0
0 220 220
542010 Tele-Telephone 1,800 1,800 0 0
0
1,746 2,355 2,355
555100 Training 22,000 22,000 0 0
0
15,452 25,000 25,000
610101 Computer Service Charges 178,432 178,432 0 0
0
165,957 172,435 172,435
610102 Telecommunications Charges 30,993 30,993 0 0
0
33,402 35,825 35,825
1,095,490 1,095,490 0 0 0 1,113,641 1,046,796 1,113,641700-50-800-8005-000000-000 Billings
700-50-800-8006-000000-000 Sewage Collect and Sys Maint
501000 Sal-Full-time 1,115,037 1,115,037 0 0
0
822,646 1,128,725 1,128,725
510000 Sal-Overtime 95,000 95,000 0 0
0
110,719 95,000 95,000
510005 Allow-On-Call 11,880 11,880 0 0
0
12,524 12,960 12,960
510007 Allow-Shift Differential 40,000 40,000 0 0
0
0 40,000 40,000
510099 Sal-Allow for Salary Savings -55,748 -55,748 0 0
0
0 -54,341 -54,341
511100 Bene-FICA 86,215 86,215 0 0
0
67,007 83,150 83,150
511115 Bene-Health Insurance 227,880 227,880 0 0
0
239,963 216,912 216,912
511120 Bene-Dental Insurance 808 808 0 0
0
928 936 936
48
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
700 Public Utility Fund
0513 Public Utilities Fund
700-50-800-8006-000000-000 Sewage Collect and Sys Maint
511125 Bene-VRS Life Insurance 13,414 13,414 0 0
0
2,201 3,043 3,043
511140 Bene-Retirement VRS 89,759 89,759 0 0
0
96,385 137,638 137,638
511166 Bene-Allowance for Vacancy
Sav
-4,984 -4,984 0 0
0
0 -4,319 -4,319
521208 Contractual-Street Opening 200,000 200,000 0 0
0
220,000 170,000 170,000
521905 Contractual-Other 50,000 50,000 0 0
0
23,075 50,000 50,000
521910 Contractual-Rental Uniforms 12,000 12,000 0 0
0
9,681 12,000 12,000
521914 Contractual-Temp Work 60,000 60,000 0 0
0
57,357 60,000 60,000
522135 Maint-Grounds 37,000 37,000 0 0
0
21,610 37,000 37,000
522146 Maint-Sewer Cleaning/CCTV 400,000 400,000 0 0
0
276,584 400,000 400,000
524100 Repairs-Buildings and Grounds 20,000 20,000 0 0
0
8,832 22,000 22,000
524999 Repairs-Other 23,000 23,000 0 0
0
21,051 21,000 21,000
531701 Supp-Custodial 1,000 1,000 0 0
0
0 1,000 1,000
531904 Supp-Chemicals 15,000 15,000 0 0
0
10,807 18,000 18,000
531914 Supp-Office and Printing 2,000 2,000 0 0
0
16 2,000 2,000
531920 Supp-Wearing Apparel 4,300 4,300 0 0
0
2,644 4,300 4,300
531999 Supp-Other 32,000 32,000 0 0
0
20,285 32,000 32,000
532120 Mat-Construction 116,000 116,000 0 0
0
110,440 116,000 116,000
532160 Mat-Lubricants 0 0 0 0
0
0 2,000 2,000
533030 Noncap-Small Tools 5,000 5,000 0 0
0
4,324 5,000 5,000
536110 Dues-Memberships 155 155 0 0
0
0 155 155
541010 Util-Electricity 193,334 193,334 0 0
0
146,496 193,334 193,334
541999 Util-Other 21,000 21,000 0 0
0
21,419 10,090 10,090
542010 Tele-Telephone 1,500 1,500 0 0
0
564 1,500 1,500
543010 Fuel-Gasoline and Other 3,700 3,700 0 0
0
3,320 3,700 3,700
555100 Training 5,000 5,000 0 0
0
588 5,000 5,000
2,821,250 2,821,250 0 0 0 2,825,783 2,311,465 2,825,783700-50-800-8006-000000-000 Sewage
700-50-800-8007-000000-000 Non-Operating
390099 Budgetary Fund Balance 0 0 0 0
0
0 3,192,488 3,192,488
521905 Contractual-Other 42,528 42,528 0 0
0
3,146 42,528 42,528
541030 Util-Waterworks Operation Fee 66,912 66,912 0 0
0
66,379 66,912 95,521
541050 Util-Stormwater Fees 10,780 10,780 0 0
0
9,437 10,780 10,780
541999 Util-Other 210,160 210,160 0 0
0
215,042 210,160 210,160
551110 PILOT 1,069,990 1,069,990 0 0
0
1,020,000 1,069,990 1,069,990
553000 Indirect Cost Allocation 757,047 757,047 0 0
0
757,047 757,047 757,047
554010 Advertising 8,499 8,499 0 0
0
6,322 8,499 8,499
554399 Other-Dev/Public Relations 1,933 1,933 0 0
0
1,010 1,933 1,933
559900 Contingency-Other Operating 626,444 626,444 0 0
0
117,854 443,363 414,754
630101 Risk Management Charges 410,825 410,825 0 0
0
403,932 405,889 405,889
710100 DS-Bond Principal 4,486,485 4,486,485 0 0
0
0 4,581,180 4,581,180
720100 DS-Bond Interest 6,399,788 6,399,788 0 0
0
2,660,291 6,165,635 6,165,635
770100 DS-Cost of Issuance 0 0 0 0
0
241,560 0 0
770101 Fiscal Charges 0 0 0 0
0
310 0 0
990100 Trans to General Fund 8,875,000 8,875,000 0 0
0
7,875,000 7,875,000 7,875,000
990710 Trans to Public Utility CIP 2,883,816 2,883,816 0 0
0
5,000,000 5,000,000 5,000,000
25,850,207 25,850,207 0 0 0 29,831,404 18,377,328 29,831,404700-50-800-8007-000000-000
700-50-800-8008-000000-000 Capital Additions
501000 Sal-Full-time 530,423 530,423 0 0
0
470,796 504,123 504,123
510000 Sal-Overtime 6,677 6,677 0 0
0
28,349 6,677 6,677
510005 Allow-On-Call 4,320 4,320 0 0
0
6,231 11,874 11,874
510099 Sal-Allow for Salary Savings -26,522 -26,522 0 0
0
0 -24,142 -24,142
511100 Bene-FICA 40,909 40,909 0 0
0
36,471 36,935 36,935
511115 Bene-Health Insurance 85,170 85,170 0 0
0
169,278 77,461 77,461
511120 Bene-Dental Insurance 332 332 0 0
0
381 384 384
49
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
700 Public Utility Fund
0513 Public Utilities Fund
700-50-800-8008-000000-000 Capital Additions
511125 Bene-VRS Life Insurance 6,365 6,365 0 0
0
1,249 1,353 1,353
511140 Bene-Retirement VRS 44,222 44,222 0 0
0
53,376 56,925 56,925
511166 Bene-Allowance for Vacancy
Sav
-2,368 -2,368 0 0
0
0 -1,918 -1,918
521910 Contractual-Rental Uniforms 12,000 12,000 0 0
0
10,905 12,000 12,000
524999 Repairs-Other 1,250 1,250 0 0
0
0 1,250 1,250
531999 Supp-Other 210,000 210,000 0 0
0
136,592 210,000 210,000
533030 Noncap-Small Tools 12,000 12,000 0 0
0
9,701 12,000 12,000
555100 Training 3,000 3,000 0 0
0
3,189 3,000 3,000
850101 Cap-Equipment-Other 85,500 85,500 0 0
0
0 0 0
850105 Cap-Motor Vehicles 199,000 199,000 0 0
0
3,500 68,000 68,000
1,212,278 1,212,278 0 0 0 975,922 930,018 975,922700-50-800-8008-000000-000 Capital
0513 Public Utilities Fund
0 0 0 41,697,036 43,697,036 45,025,728 45,025,728 37,184,443
0 0 41,697,036 43,697,036 45,025,728 45,025,728 37,184,443
700 Public Utility Fund
0
710 Public Utility CIP
8074 Sewer
710-50-800-8006-000000-000 Sewage Collect and Sys Maint
820100 Cap-Infrastructure 11,157,100 10,157,100 10,257,100 9,364,350
9,464,350
0 8,600,000 8,600,000
11,157,100 10,157,100 10,257,100 9,364,350 9,464,350 8,600,000 0 8,600,000710-50-800-8006-000000-000 Sewage
8074 Sewer
9,464,350 9,364,350 10,257,100 10,157,100 11,157,100 8,600,000 8,600,000 0
8075 Water
710-50-800-8008-000000-000 Capital Additions
820100 Cap-Infrastructure 23,100,000 22,500,000 31,700,000 16,200,000
4,808,250
0 11,600,000 11,600,000
23,100,000 22,500,000 31,700,000 16,200,000 4,808,250 11,600,000 0 11,600,000710-50-800-8008-000000-000 Capital
8075 Water
4,808,250 16,200,000 31,700,000 22,500,000 23,100,000 11,600,000 11,600,000 0
25,564,350 41,957,100 32,657,100 34,257,100 20,200,000 20,200,000 0
710 Public Utility CIP
14,272,600
720 Golf Fund
0704 Golf Services Fund
720-51-801-8030-000000-000 Bide-a-Wee Golf Course
501000 Sal-Full-time 475,877 475,877 0 0
0
438,783 457,316 457,316
510099 Sal-Allow for Salary Savings -22,657 -22,657 0 0
0
0 -11,580 -11,580
511100 Bene-FICA 34,666 34,666 0 0
0
31,104 33,016 33,016
511115 Bene-Health Insurance 121,164 121,164 0 0
0
168,488 72,145 72,145
511120 Bene-Dental Insurance 224 224 0 0
0
192 168 168
511125 Bene-VRS Life Insurance 5,392 5,392 0 0
0
1,192 7,715 7,715
511140 Bene-Retirement VRS 37,473 37,473 0 0
0
55,626 47,975 47,975
511166 Bene-Allowance for Vacancy
Sav
-2,326 -2,326 0 0
0
0 -1,710 -1,710
511170 Accrued Annual Leave 0 0 0 0
0
-6,901 0 0
511175 Accrued Comp Time 0 0 0 0
0
-2,376 0 0
521002 Contractual-Auditing 4,000 4,000 0 0
0
0 4,000 4,000
521202 Contractual-Disposal Fees 5,000 5,000 0 0
0
2,179 5,000 5,000
521905 Contractual-Other 149,400 149,400 0 0
0
154,550 149,400 149,400
521910 Contractual-Rental Uniforms 5,200 5,200 0 0
0
5,523 5,200 5,200
521918 Contractual-Security 68,000 68,000 0 0
0
62,791 68,000 68,000
522110 Maint-Equipment 23,000 23,000 0 0
0
31,974 23,000 23,000
50
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
720 Golf Fund
0704 Golf Services Fund
720-51-801-8030-000000-000 Bide-a-Wee Golf Course
523105 Rentals-Cart 73,700 73,700 0 0
0
75,355 73,700 73,700
524100 Repairs-Buildings and Grounds 28,000 28,000 0 0
0
18,530 28,000 28,000
531201 Supp-Lawn 71,860 71,860 0 0
0
19,225 71,860 71,860
531404 Supp-Recreational 7,000 7,000 0 0
0
10,981 7,000 7,000
531701 Supp-Custodial 2,000 2,000 0 0
0
2,281 2,000 2,000
531904 Supp-Chemicals 59,590 59,590 0 0
0
62,058 59,590 59,590
531914 Supp-Office and Printing 5,500 5,500 0 0
0
6,205 5,500 5,500
531917 Supp-Uniforms 1,020 1,020 0 0
0
1,872 1,020 1,020
531920 Supp-Wearing Apparel 2,783 2,783 0 0
0
0 2,783 2,783
531999 Supp-Other 12,050 12,050 0 0
0
5,916 12,050 12,050
533030 Noncap-Small Tools 3,030 3,030 0 0
0
2,322 3,030 3,030
533080 Noncap-Mower Parts 23,000 23,000 0 0
0
21,558 23,000 23,000
541010 Util-Electricity 50,000 50,000 0 0
0
47,388 50,000 50,000
541020 Util-Water and Sewer 10,300 10,300 0 0
0
13,895 10,300 10,300
542010 Tele-Telephone 5,050 5,050 0 0
0
2,813 5,050 5,050
542020 Tele-Telephone Cellular 500 500 0 0
0
635 500 500
543020 Fuel-Natural Gas 11,000 11,000 0 0
0
6,082 11,000 11,000
543030 Fuel-Oil 17,000 17,000 0 0
0
18,089 17,000 17,000
553000 Indirect Cost Allocation 85,165 85,165 0 0
0
85,166 85,165 85,165
554010 Advertising 5,000 5,000 0 0
0
2,819 5,000 5,000
710100 DS-Bond Principal 400,000 400,000 0 0
0
0 380,000 380,000
720100 DS-Bond Interest 280,963 280,963 0 0
0
281,642 292,617 292,617
890999 Depreciation Expense 0 0 0 0
0
126,254 0 0
891000 Amortization-COI 0 0 0 0
0
7,719 0 0
891010 Amortization-Bond Disc/Prem 0 0 0 0
0
11,596 0 0
2,058,924 2,058,924 0 0 0 2,005,810 1,773,528 2,005,810720-51-801-8030-000000-000
720-51-801-8031-000000-000 City Park Golf Course
501000 Sal-Full-time 194,451 194,451 0 0
0
129,042 193,329 193,329
510099 Sal-Allow for Salary Savings -9,723 -9,723 0 0
0
0 -4,373 -4,373
511100 Bene-FICA 14,876 14,876 0 0
0
9,342 14,340 14,340
511115 Bene-Health Insurance 29,022 29,022 0 0
0
14,510 24,891 24,891
511120 Bene-Dental Insurance 92 92 0 0
0
72 84 84
511125 Bene-VRS Life Insurance 2,314 2,314 0 0
0
344 525 525
511140 Bene-Retirement VRS 16,081 16,081 0 0
0
16,284 24,837 24,837
511145 Bene-Retirement PSRS 25,265 25,265 0 0
0
22,027 21,885 21,885
511166 Bene-Allowance for Vacancy
Sav
-860 -860 0 0
0
0 -743 -743
521202 Contractual-Disposal Fees 2,000 2,000 0 0
0
1,516 2,000 2,000
521905 Contractual-Other 81,350 81,350 0 0
0
75,145 81,350 81,350
521910 Contractual-Rental Uniforms 2,200 2,200 0 0
0
1,727 2,200 2,200
522110 Maint-Equipment 5,200 5,200 0 0
0
3,336 5,200 5,200
523105 Rentals-Cart 16,024 16,024 0 0
0
15,604 16,024 16,024
524100 Repairs-Buildings and Grounds 2,273 2,273 0 0
0
5,342 2,273 2,273
531201 Supp-Lawn 14,145 14,145 0 0
0
7,016 14,145 14,145
531404 Supp-Recreational 10,733 10,733 0 0
0
8,837 10,733 10,733
531701 Supp-Custodial 1,000 1,000 0 0
0
337 1,000 1,000
531904 Supp-Chemicals 21,745 21,745 0 0
0
22,738 21,745 21,745
531914 Supp-Office and Printing 2,600 2,600 0 0
0
539 2,600 2,600
531917 Supp-Uniforms 1,750 1,750 0 0
0
1,157 1,750 1,750
531999 Supp-Other 6,800 6,800 0 0
0
1,486 6,800 6,800
533030 Noncap-Small Tools 2,020 2,020 0 0
0
1,523 2,020 2,020
533070 Noncap-Computer Software 1,000 1,000 0 0
0
525 1,000 1,000
533080 Noncap-Mower Parts 9,090 9,090 0 0
0
7,987 9,090 9,090
536110 Dues-Memberships 2,480 2,480 0 0
0
1,511 2,480 2,480
541010 Util-Electricity 1,200 1,200 0 0
0
614 1,200 1,200
51
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
720 Golf Fund
0704 Golf Services Fund
720-51-801-8031-000000-000 City Park Golf Course
541020 Util-Water and Sewer 15,000 15,000 0 0
0
7,654 15,000 15,000
542010 Tele-Telephone 2,575 2,575 0 0
0
2,096 2,575 2,575
543020 Fuel-Natural Gas 5,000 5,000 0 0
0
2,850 5,000 5,000
543030 Fuel-Oil 8,500 8,500 0 0
0
7,148 8,500 8,500
555100 Training 1,020 1,020 0 0
0
370 1,020 1,020
555210 Travel 100 100 0 0
0
0 100 100
610101 Computer Service Charges 7,888 7,888 0 0
0
10,169 6,336 6,336
610102 Telecommunications Charges 2,653 2,653 0 0
0
1,652 2,139 2,139
620101 Garage Equip Rental Charges 745 745 0 0
0
0 745 745
620103 Garage Contractual Charges 2,624 2,624 0 0
0
2,409 2,624 2,624
630101 Risk Management Charges 63,431 63,431 0 0
0
62,295 62,597 62,597
564,664 564,664 0 0 0 565,021 445,202 565,021720-51-801-8031-000000-000 City Park
0704 Golf Services Fund
0 0 0 2,623,588 2,623,588 2,570,831 2,570,831 2,218,730
0 0 2,623,588 2,623,588 2,570,831 2,570,831 2,218,730
720 Golf Fund
0
740 Waste Management Fund
0510 Waste Management Fund
740-25-402-4045-000000-000 Waste Management
501000 Sal-Full-time 2,080,659 2,080,659 0 0
0
1,825,394 2,205,197 2,205,197
501100 Sal-Part-time 76,320 76,320 0 0
0
100,640 76,320 76,320
510000 Sal-Overtime 100,000 100,000 0 0
0
134,241 100,000 100,000
510099 Sal-Allow for Salary Savings -100,108 -100,108 0 0
0
0 -105,889 -105,889
511100 Bene-FICA 153,180 153,180 0 0
0
146,984 162,017 162,017
511115 Bene-Health Insurance 518,274 518,274 0 0
0
670,924 418,855 418,855
511120 Bene-Dental Insurance 1,124 1,124 0 0
0
1,539 1,500 1,500
511125 Bene-VRS Life Insurance 23,832 23,832 0 0
0
4,902 28,192 28,192
511140 Bene-Retirement VRS 152,234 152,234 0 0
0
207,335 241,064 241,064
511145 Bene-Retirement PSRS 548,820 548,820 0 0
0
485,313 481,839 481,839
511166 Bene-Allowance for Vacancy
Sav
-9,949 -9,949 0 0
0
0 -8,405 -8,405
511170 Accrued Annual Leave 0 0 0 0
0
597 0 0
511175 Accrued Comp Time 0 0 0 0
0
1,467 0 0
521203 Contractual-Landfill 50,000 50,000 0 0
0
37,307 50,000 50,000
521207 Contractual-SPSA Trash
Removal
5,100,000 5,100,000 0 0
0
5,850,931 5,675,742 5,675,742
521905 Contractual-Other 15,000 15,000 0 0
0
53,068 15,000 15,000
521910 Contractual-Rental Uniforms 25,000 25,000 0 0
0
17,358 22,500 22,500
522115 Maint-Office Equipment 1,700 1,700 0 0
0
1,602 1,700 1,700
531701 Supp-Custodial 4,000 4,000 0 0
0
2,282 4,000 4,000
531904 Supp-Chemicals 300 300 0 0
0
0 300 300
531914 Supp-Office and Printing 9,000 9,000 0 0
0
7,566 9,000 9,000
531920 Supp-Wearing Apparel 10,000 10,000 0 0
0
11,617 10,000 10,000
531999 Supp-Other 25,000 25,000 0 0
0
57,261 102,600 102,600
532120 Mat-Construction 60,000 60,000 0 0
0
26,218 60,000 60,000
533010 Noncap-Equipment 255,000 255,000 0 0
0
0 15,509 15,509
533030 Noncap-Small Tools 1,400 1,400 0 0
0
6,728 1,400 1,400
536110 Dues-Memberships 1,500 1,500 0 0
0
0 500 500
541999 Util-Other 7,000 7,000 0 0
0
1,113 7,000 7,000
542020 Tele-Telephone Cellular 4,000 4,000 0 0
0
3,611 4,000 4,000
553000 Indirect Cost Allocation 198,297 198,297 0 0
0
198,298 198,297 198,297
554010 Advertising 7,500 7,500 0 0
0
3,894 6,500 6,500
555100 Training 3,000 3,000 0 0
0
0 3,000 3,000
559080 Closure - Post Closure 0 0 0 0
0
-433,555 257,240 257,240
52
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
740 Waste Management Fund
0510 Waste Management Fund
740-25-402-4045-000000-000 Waste Management
590000 Bad Debt Expense 0 0 0 0
0
34,664 0 0
610101 Computer Service Charges 29,929 29,929 0 0
0
26,777 27,532 27,532
610102 Telecommunications Charges 18,040 18,040 0 0
0
16,584 22,132 22,132
620101 Garage Equip Rental Charges 1,000,000 1,000,000 0 0
0
1,046,129 1,058,901 1,058,901
620103 Garage Contractual Charges 9,626 9,626 0 0
0
10,000 9,626 9,626
630101 Risk Management Charges 468,546 468,546 0 0
0
460,173 462,403 462,403
710130 DS-Lease Purchase Principal 713,990 713,990 0 0
0
0 926,471 926,471
720130 DS-Lease Purchase Interest 15,306 15,306 0 0
0
47,664 34,749 34,749
850101 Cap-Equipment-Other 707,280 707,280 0 0
0
0 0 0
12,284,800 12,284,800 0 0 0 12,586,792 11,066,626 12,586,792740-25-402-4045-000000-000 Waste
740-53-402-4045-000000-000 Waste Management
890999 Depreciation Expense 0 0 0 0
0
700,213 0 0
891010 Amortization-Bond Disc/Prem 0 0 0 0
0
4,323 0 0
0 0 0 0 0 0 704,536 0740-53-402-4045-000000-000 Waste
0510 Waste Management Fund
0 0 0 12,284,800 12,284,800 12,586,792 12,586,792 11,771,163
0 0 12,284,800 12,284,800 12,586,792 12,586,792 11,771,163
740 Waste Management Fund
0
750 Portsmouth Parking Authority
0506 Parking Authority Fund
750-54-900-9000-000000-000 Parking Authority
501000 Sal-Full-time 213,478 213,478 0 0
0
216,363 217,805 217,805
501100 Sal-Part-time 145,793 145,793 0 0
0
62,835 145,793 145,793
510000 Sal-Overtime 10,000 10,000 0 0
0
4,747 10,000 10,000
510005 Allow-On-Call 2,160 2,160 0 0
0
2,160 4,318 4,318
510099 Sal-Allow for Salary Savings -10,312 -10,312 0 0
0
0 -10,304 -10,304
511100 Bene-FICA 15,944 15,944 0 0
0
20,727 15,764 15,764
511115 Bene-Health Insurance 49,827 49,827 0 0
0
77,824 42,206 42,206
511120 Bene-Dental Insurance 160 160 0 0
0
210 180 180
511125 Bene-VRS Life Insurance 2,479 2,479 0 0
0
577 2,717 2,717
511140 Bene-Retirement VRS 17,234 17,234 0 0
0
27,303 22,939 22,939
511145 Bene-Retirement PSRS 13,215 13,215 0 0
0
10,362 11,330 11,330
511166 Bene-Allowance for Vacancy
Sav
-1,031 -1,031 0 0
0
0 -817 -817
511170 Accrued Annual Leave 0 0 0 0
0
-4,262 0 0
511175 Accrued Comp Time 0 0 0 0
0
-461 0 0
521002 Contractual-Auditing 1,225 1,225 0 0
0
0 1,225 1,225
521708 Contractual-Sign Markings 9,000 9,000 0 0
0
5,075 9,000 9,000
521905 Contractual-Other 18,000 18,000 0 0
0
0 29,912 29,912
521906 Contractual-Parking Aids 10,000 10,000 0 0
0
11,251 4,500 4,500
521910 Contractual-Rental Uniforms 1,800 1,800 0 0
0
1,106 5,780 5,780
522115 Maint-Office Equipment 29,158 29,158 0 0
0
22,178 22,286 22,286
524999 Repairs-Other 47,000 47,000 0 0
0
53,652 46,200 46,200
531001 Supp-Postage 1,800 1,800 0 0
0
1,729 1,800 1,800
531701 Supp-Custodial 3,600 3,600 0 0
0
2,249 3,600 3,600
531914 Supp-Office and Printing 13,726 13,726 0 0
0
8,409 13,500 13,500
531920 Supp-Wearing Apparel 4,000 4,000 0 0
0
3,132 3,000 3,000
531999 Supp-Other 12,000 12,000 0 0
0
9,986 12,000 12,000
532120 Mat-Construction 1,500 1,500 0 0
0
432 1,500 1,500
532130 Mat-Electrical 7,200 7,200 0 0
0
8,587 7,200 7,200
541050 Util-Stormwater Fees 12,852 12,852 0 0
0
10,098 12,852 12,852
541999 Util-Other 124,000 124,000 0 0
0
113,900 128,472 128,472
542010 Tele-Telephone 9,780 9,780 0 0
0
4,135 6,500 6,500
53
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
750 Portsmouth Parking Authority
0506 Parking Authority Fund
750-54-900-9000-000000-000 Parking Authority
553000 Indirect Cost Allocation 86,285 86,285 0 0
0
86,284 86,285 86,285
555100 Training 1,000 1,000 0 0
0
686 1,500 1,500
590000 Bad Debt Expense 0 0 0 0
0
119 0 0
610101 Computer Service Charges 14,684 14,684 0 0
0
13,347 13,642 13,642
610102 Telecommunications Charges 1,874 1,874 0 0
0
0 1,660 1,660
620101 Garage Equip Rental Charges 5,295 5,295 0 0
0
10,720 5,295 5,295
620102 Motor Pool Charges 0 0 0 0
0
1,298 0 0
620103 Garage Contractual Charges 9,626 9,626 0 0
0
10,000 9,626 9,626
630101 Risk Management Charges 24,404 24,404 0 0
0
23,983 24,099 24,099
710100 DS-Bond Principal 345,094 345,094 0 0
0
0 329,846 329,846
710150 DS-Note Payable Principal 0 0 0 0
0
0 196,125 196,125
720100 DS-Bond Interest 232,176 232,176 0 0
0
254,583 247,180 247,180
890999 Depreciation Expense 0 0 0 0
0
482,112 0 0
891000 Amortization-COI 0 0 0 0
0
3,163 0 0
891010 Amortization-Bond Disc/Prem 0 0 0 0
0
-20,760 0 0
1,486,026 1,486,026 0 0 0 1,686,516 1,539,839 1,686,516750-54-900-9000-000000-000 Parking
0506 Parking Authority Fund
0 0 0 1,486,026 1,486,026 1,686,516 1,686,516 1,539,839
0 0 1,486,026 1,486,026 1,686,516 1,686,516 1,539,839
750 Portsmouth Parking Authority
0
760 Portsmouth Pkg Authority CIP
8098 Parking Authority CIP
760-54-900-9000-000000-000 Parking Authority
820100 Cap-Infrastructure 225,000 1,750,000 1,850,000 0
0
0 474,973 474,973
225,000 1,750,000 1,850,000 0 0 474,973 0 474,973760-54-900-9000-000000-000 Parking
8098 Parking Authority CIP
0 0 1,850,000 1,750,000 225,000 474,973 474,973 0
0 1,850,000 1,750,000 225,000 474,973 474,973 0
760 Portsmouth Pkg Authority CIP
0
800 City Garage Fund
0511 City Garage Fund
800-55-402-4046-000000-000 City Garage
501000 Sal-Full-time 1,409,872 1,409,872 0 0
0
1,203,395 1,433,056 1,433,056
510000 Sal-Overtime 27,501 27,501 0 0
0
8,059 27,501 27,501
510005 Allow-On-Call 10,800 10,800 0 0
0
13,293 32,384 32,384
510099 Sal-Allow for Salary Savings -68,113 -68,113 0 0
0
0 -68,437 -68,437
511100 Bene-FICA 105,042 105,042 0 0
0
88,345 104,251 104,251
511115 Bene-Health Insurance 289,014 289,014 0 0
0
357,849 240,903 240,903
511120 Bene-Dental Insurance 664 664 0 0
0
917 948 948
511125 Bene-VRS Life Insurance 16,338 16,338 0 0
0
3,205 18,457 18,457
511140 Bene-Retirement VRS 111,135 111,135 0 0
0
141,995 158,536 158,536
511145 Bene-Retirement PSRS 67,280 67,280 0 0
0
58,673 58,482 58,482
511166 Bene-Allowance for Vacancy
Sav
-6,784 -6,784 0 0
0
0 -5,404 -5,404
511170 Accrued Annual Leave 0 0 0 0
0
-3,179 0 0
511175 Accrued Comp Time 0 0 0 0
0
-58 0 0
521202 Contractual-Disposal Fees 3,000 3,000 0 0
0
723 3,000 3,000
521212 Contractual-Wrecker Services 70,000 70,000 0 0
0
82,431 100,000 100,000
521905 Contractual-Other 300,000 300,000 0 0
0
458,152 270,000 270,000
521910 Contractual-Rental Uniforms 35,000 35,000 0 0
0
14,157 35,000 35,000
522110 Maint-Equipment 12,000 12,000 0 0
0
2,966 4,000 4,000
54
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
800 City Garage Fund
0511 City Garage Fund
800-55-402-4046-000000-000 City Garage
524999 Repairs-Other 0 0 0 0
0
11,779 8,000 8,000
531001 Supp-Postage 7,500 7,500 0 0
0
4,038 7,500 7,500
531701 Supp-Custodial 1,500 1,500 0 0
0
884 1,500 1,500
531914 Supp-Office and Printing 5,000 5,000 0 0
0
4,856 5,000 5,000
531920 Supp-Wearing Apparel 3,500 3,500 0 0
0
2,434 3,500 3,500
531999 Supp-Other 7,500 7,500 0 0
0
8,165 7,500 7,500
532100 Mat-Automotive Parts 751,125 751,125 0 0
0
768,713 700,000 700,000
532110 Mat-Tires and Tubes 170,630 170,630 0 0
0
326,516 170,630 170,630
532160 Mat-Lubricants 60,000 60,000 0 0
0
65,508 60,000 60,000
533010 Noncap-Equipment 7,000 7,000 0 0
0
0 7,000 7,000
533030 Noncap-Small Tools 16,500 16,500 0 0
0
14,047 16,500 16,500
536110 Dues-Memberships 500 500 0 0
0
0 500 500
541999 Util-Other 47,500 47,500 0 0
0
51,902 47,500 47,500
542010 Tele-Telephone 10,500 10,500 0 0
0
5,640 10,500 10,500
542020 Tele-Telephone Cellular 2,500 2,500 0 0
0
2,507 2,500 2,500
543010 Fuel-Gasoline and Other 2,500,000 2,500,000 0 0
0
2,856,768 2,461,152 2,416,810
553000 Indirect Cost Allocation 486,341 486,341 0 0
0
486,282 486,341 486,341
554010 Advertising 5,400 5,400 0 0
0
3,335 5,400 5,400
555100 Training 10,000 10,000 0 0
0
426 10,000 10,000
555210 Travel 1,500 1,500 0 0
0
0 1,500 1,500
710130 DS-Lease Purchase Principal 2,216,432 2,216,432 0 0
0
0 2,166,544 2,166,544
720130 DS-Lease Purchase Interest 110,628 110,628 0 0
0
195,072 168,561 168,561
770100 DS-Cost of Issuance 0 0 0 0
0
43,773 0 0
850101 Cap-Equipment-Other 1,128,443 1,128,443 0 0
0
0 0 44,342
890999 Depreciation Expense 0 0 0 0
0
1,970,544 0 0
891010 Amortization-Bond Disc/Prem 0 0 0 0
0
6,310 0 0
9,932,748 9,932,748 0 0 0 8,760,305 9,260,420 8,760,305800-55-402-4046-000000-000 City
0511 City Garage Fund
0 0 0 9,932,748 9,932,748 8,760,305 8,760,305 9,260,420
0 0 9,932,748 9,932,748 8,760,305 8,760,305 9,260,420
800 City Garage Fund
0
810 Information Technology Fund
0115 Information Technology
810-56-113-1130-000000-000 Information Technology
501000 Sal-Full-time 1,630,564 1,630,564 0 0
0
1,525,779 1,578,104 1,578,104
501100 Sal-Part-time 24,900 24,900 0 0
0
23,867 24,900 24,900
510099 Sal-Allow for Salary Savings -78,216 -78,216 0 0
0
0 -75,809 -75,809
511100 Bene-FICA 119,670 119,670 0 0
0
113,144 115,146 115,146
511115 Bene-Health Insurance 223,334 223,334 0 0
0
321,145 193,969 193,969
511120 Bene-Dental Insurance 660 660 0 0
0
816 888 888
511125 Bene-VRS Life Insurance 18,616 18,616 0 0
0
4,057 23,222 23,222
511140 Bene-Retirement VRS 102,614 102,614 0 0
0
149,125 133,076 133,076
511145 Bene-Retirement PSRS 287,177 287,177 0 0
0
260,649 244,788 244,788
511166 Bene-Allowance for Vacancy
Sav
-7,870 -7,870 0 0
0
0 -5,968 -5,968
511170 Accrued Annual Leave 0 0 0 0
0
10,984 0 0
511175 Accrued Comp Time 0 0 0 0
0
477 0 0
521905 Contractual-Other 141,190 74,640 0 0
0
107,094 88,420 88,420
522110 Maint-Equipment 105,285 107,160 0 0
0
80,152 151,015 151,015
523115 Rentals-Computer Software 774,750 801,660 0 0
0
685,661 764,374 764,374
531001 Supp-Postage 500 500 0 0
0
73 1,000 1,000
531908 Supp-Forms for Resale 25,000 25,000 0 0
0
30,192 25,000 25,000
531914 Supp-Office and Printing 1,000 1,000 0 0
0
669 1,000 1,000
55
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
810 Information Technology Fund
0115 Information Technology
810-56-113-1130-000000-000 Information Technology
531999 Supp-Other 10,000 10,000 0 0
0
10,819 15,000 15,000
532150 Mat-Cable and Wiring 5,000 5,000 0 0
0
4,710 5,000 5,000
533070 Noncap-Computer Software 37,185 37,185 0 0
0
37,747 44,840 44,840
542010 Tele-Telephone 10,500 10,500 0 0
0
12,219 15,500 15,500
542020 Tele-Telephone Cellular 850 850 0 0
0
436 1,850 1,850
553000 Indirect Cost Allocation 280,938 280,938 0 0
0
280,938 280,938 280,938
555100 Training 14,000 14,000 0 0
0
5,542 10,000 10,000
620101 Garage Equip Rental Charges 3,851 3,851 0 0
0
0 3,851 3,851
850101 Cap-Equipment-Other 202,000 202,000 0 0
0
226,645 323,000 323,000
890999 Depreciation Expense 0 0 0 0
0
442,702 0 0
891999 Amortization Expense 0 0 0 0
0
91,450 0 0
3,933,498 3,895,733 0 0 0 3,963,104 4,427,093 3,963,104810-56-113-1130-000000-000
0115 Information Technology
0 0 0 3,895,733 3,933,498 3,963,104 3,963,104 4,427,093
0116 Information Technology - Telecommunications
810-56-113-1131-000000-000 Telecommunications
501000 Sal-Full-time 320,923 320,923 0 0
0
284,394 320,921 320,921
510005 Allow-On-Call 1,080 1,080 0 0
0
1,176 4,317 4,317
510099 Sal-Allow for Salary Savings -16,047 -16,047 0 0
0
0 -15,275 -15,275
511100 Bene-FICA 24,633 24,633 0 0
0
20,582 23,370 23,370
511115 Bene-Health Insurance 44,610 44,610 0 0
0
39,127 53,182 53,182
511120 Bene-Dental Insurance 144 144 0 0
0
192 216 216
511125 Bene-VRS Life Insurance 3,832 3,832 0 0
0
758 855 855
511140 Bene-Retirement VRS 26,630 26,630 0 0
0
35,888 40,477 40,477
511166 Bene-Allowance for Vacancy
Sav
-1,423 -1,423 0 0
0
0 -1,213 -1,213
521905 Contractual-Other 25,000 25,000 0 0
0
10,119 25,000 25,000
521910 Contractual-Rental Uniforms 1,050 1,050 0 0
0
929 1,050 1,050
522110 Maint-Equipment 214,580 220,320 0 0
0
174,158 212,910 212,910
524999 Repairs-Other 15,000 15,000 0 0
0
27,000 0 0
531701 Supp-Custodial 150 150 0 0
0
28 150 150
531914 Supp-Office and Printing 150 150 0 0
0
0 150 150
531999 Supp-Other 250 250 0 0
0
0 250 250
532150 Mat-Cable and Wiring 5,000 5,000 0 0
0
6,271 5,000 5,000
533090 Noncap-Radio Parts 20,650 20,650 0 0
0
8,366 20,650 20,650
542010 Tele-Telephone 0 0 0 0
0
77 180 180
542020 Tele-Telephone Cellular 800 800 0 0
0
685 800 800
542030 Tele-Telephone E-911 80,000 80,000 0 0
0
75,682 90,000 90,000
555100 Training 5,000 5,000 0 0
0
803 5,000 5,000
850102 Cap-Equipment
Communications
354,800 354,800 0 0
0
324,993 375,500 375,500
1,126,812 1,132,552 0 0 0 1,163,490 1,011,227 1,163,490810-56-113-1131-000000-000
0116 Information Technology -
0 0 0 1,132,552 1,126,812 1,163,490 1,163,490 1,011,227
0 0 5,028,285 5,060,310 5,126,594 5,126,594 5,438,321
810 Information Technology Fund
0
820 Risk Management Fund
0119 Finance and Budget - Risk Management Fund
820-57-110-1101-000000-000 Risk Management
501000 Sal-Full-time 206,541 206,541 0 0
0
182,428 185,353 130,353
501100 Sal-Part-time 31,000 31,000 0 0
0
44,148 31,000 31,000
510099 Sal-Allow for Salary Savings -8,045 -8,045 0 0
0
0 -12,147 -12,147
511100 Bene-FICA 12,307 12,307 0 0
0
17,282 13,415 13,415
56
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
820 Risk Management Fund
0119 Finance and Budget - Risk Management Fund
820-57-110-1101-000000-000 Risk Management
511115 Bene-Health Insurance 15,157 15,157 0 0
0
59,858 6,070 6,070
511125 Bene-VRS Life Insurance 1,914 1,914 0 0
0
491 2,290 2,290
511140 Bene-Retirement VRS 13,305 13,305 0 0
0
23,235 19,392 19,392
511145 Bene-Retirement PSRS 11,647 11,647 0 0
0
9,832 9,832 9,832
511166 Bene-Allowance for Vacancy
Sav
-802 -802 0 0
0
0 -694 -694
511170 Accrued Annual Leave 0 0 0 0
0
28 0 0
521103 Contractual-Physicals Fire 44,850 34,500 0 0
0
41,569 34,500 34,500
521104 Contractual-Physicals Hazmat 14,950 11,500 0 0
0
3,982 11,500 11,500
521105 Contractual-Physicals Police 62,790 48,300 0 0
0
65,376 48,300 48,300
521106 Contractual-Physicals Sheriff 44,850 34,500 0 0
0
41,238 34,500 34,500
521199 Contractual-Physicals Other 10,465 8,050 0 0
0
8,646 8,050 8,050
521604 Contractual-Return to Work 4,485 3,450 0 0
0
1,900 3,450 3,450
521605 Contractual-Vaccines Flu 7,700 7,700 0 0
0
7,406 7,700 7,700
521606 Contractual-Vaccines Hep B 11,960 9,200 0 0
0
13,626 9,200 9,200
521801 Contractual-PMA Auto Claims 8,000 8,000 0 0
0
0 8,000 8,000
521802 Contractual-PMA Wkr Comp
Claim
85,000 85,000 0 0
0
63,750 85,000 85,000
521803 Contractual-Workers Comp
Pymts
2,000,000 2,000,000 0 0
0
2,865,252 2,000,000 2,000,000
521905 Contractual-Other 124,950 126,250 0 0
0
85,254 115,000 170,000
524110 Repairs-Office Equipment 400 400 0 0
0
0 400 400
531914 Supp-Office and Printing 24,928 24,928 0 0
0
4,452 25,068 25,068
531999 Supp-Other 20,000 20,000 0 0
0
452 20,000 20,000
535100 Books and Publications 2,000 2,000 0 0
0
339 2,000 2,000
536110 Dues-Memberships 2,500 2,500 0 0
0
1,115 2,500 2,500
542010 Tele-Telephone 0 0 0 0
0
1,047 0 0
542020 Tele-Telephone Cellular 2,000 2,000 0 0
0
947 2,000 2,000
550115 Insurance-Prov For Accr Claims 750,000 750,000 0 0
0
-158,265 750,000 750,000
550120 Insurance-Self Ins Liab Claims 1,044,571 1,044,571 0 0
0
461,107 1,044,571 1,044,571
550150 Insurance-Safety 70,000 70,000 0 0
0
0 70,000 70,000
550199 Insurance-Other 1,165,862 1,165,862 0 0
0
1,008,020 1,165,862 1,165,862
553000 Indirect Cost Allocation 23,251 23,251 0 0
0
23,252 23,251 23,251
555100 Training 3,000 3,000 0 0
0
550 3,000 3,000
555205 Travel-Mileage 2,000 2,000 0 0
0
1,030 2,000 2,000
555210 Travel 5,000 5,000 0 0
0
87 5,000 5,000
990100 Trans to General Fund 0 0 0 0
0
410,000 0 0
5,818,536 5,774,986 0 0 0 5,735,363 5,289,434 5,735,363820-57-110-1101-000000-000 Risk
0119 Finance and Budget - Risk
0 0 0 5,774,986 5,818,536 5,735,363 5,735,363 5,289,434
0 0 5,774,986 5,818,536 5,735,363 5,735,363 5,289,434
820 Risk Management Fund
0
830 Health Insurance Fund
0114 Finance and Budget - Health Insurance Fund
830-58-109-1092-000000-000 Health Insurance
521011 Contractual-Ins Fees-Optima 1,536,543 1,536,543 0 0
0
1,313,555 1,259,024 1,259,024
550100 Claims-Health Insurance Optima 20,441,468 20,441,468 0 0
0
16,537,576 18,582,420 18,582,420
553000 Indirect Cost Allocation 3,352 3,352 0 0
0
11,276 11,276 11,276
559900 Contingency-Other Operating 50,000 50,000 0 0
0
81,310 12,576 12,576
22,031,363 22,031,363 0 0 0 19,865,296 17,943,717 19,865,296830-58-109-1092-000000-000 Health
0114 Finance and Budget - Health
0 0 0 22,031,363 22,031,363 19,865,296 19,865,296 17,943,717
0 0 22,031,363 22,031,363 19,865,296 19,865,296 17,943,717
830 Health Insurance Fund
0
57
GovMax V5
4/1/2013 1:20:07PM - ET
Account Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
Expenditure Line Item Budget Report grouped by Fund, Business Unit
900 Portsmouth City Public Schools
0901 Public Education
85010 Portsmouth City Public Education
500000 Operating Fund 0 0 0 0
0
0 134,733,984 134,733,984
500100 School Grants Fund 0 0 0 0
0
0 19,357,340 19,357,340
500200 City Funds - Schools 0 0 0 0
0
0 7,604,000 7,604,000
500400 Reprographics Operations Fund 0 0 0 0
0
0 691,708 691,708
500500 School Textbook Fund 0 0 0 0
0
0 1,297,980 1,297,980
500600 Risk Management and
Insurance Fund
0 0 0 0
0
0 955,702 955,702
0 0 0 0 0 164,640,714 0 164,640,71485010 Portsmouth City Public
0901 Public Education
0 0 0 0 0 164,640,714 164,640,714 0
0 0 0 0 164,640,714 164,640,714 0
900 Portsmouth City Public Schools
0
910 Community Development
0807 Community Planning and Development Program
22000 Community Development And Planning Progra
65500 Community Planning
Development Block Grant
(CDBG)
1,351,678 1,351,678 0 0
0
0 1,544,819 1,544,819
65700 HOME Investment Partnership
Grant (HOME) Program
80,820 80,820 0 0
0
0 414,058 414,058
1,432,498 1,432,498 0 0 0 1,958,877 0 1,958,87722000 Community Development And
0807 Community Planning and
0 0 0 1,432,498 1,432,498 1,958,877 1,958,877 0
0 0 1,432,498 1,432,498 1,958,877 1,958,877 0
910 Community Development
0
Report Total
37,580,121 26,328,371 588,970,537 382,567,141 583,000,536 54,753,023 447,335,353 446,307,294
58
GovMax V5
4/1/2013 1:20:07PM - ET
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
31 Taxes
100-00-000-0000-000000-000 General Fund
88,202,215 85,343,430 84,889,109 84,889,109 0 0 0 85,343,430411111 Taxes-Real Property-Current
1,411,580 3,301,423 1,678,227 1,678,227 0 0 0 3,301,423411112 Taxes-Real Property-Delinquent
1,765,016 1,432,200 1,806,490 1,806,490 0 0 0 1,432,200411113 Taxes-Real Property-Public Svc
17,762,821 17,050,000 18,225,532 18,225,532 0 0 0 17,050,000411121 Taxes-Personal Property-Curr
1,922,012 2,500,000 1,922,012 1,922,012 0 0 0 2,500,000411122 Taxes-Personal
Prop-DelUnd5yrs
3,541,662 3,985,016 3,596,796 3,596,796 0 0 0 3,985,016411123 Taxes-Personal Property-Public
34,950 56,862 30,063 30,063 0 0 0 56,862411124 Taxes-PersonalProp-DelOver5
1,305,940 1,115,070 1,115,070 1,115,070 0 0 0 1,115,070411131 Taxes-Machine and Tool Tax
413,918 605,491 541,069 541,069 0 0 0 605,491411181 Taxes-Interest on Taxes
1,218,659 1,432,200 1,218,659 1,218,659 0 0 0 1,432,200411191 Taxes-Penalties and Other Chgs
360,492 268,035 241,101 241,101 0 0 0 268,035411201 Taxes-Admission & Amusemnt
Tax
355,202 516,615 355,202 355,202 0 0 0 516,615411202 Taxes-Bank Franchise Tax
5,778,760 5,800,000 5,858,000 5,858,000 0 0 0 5,800,000411203 Taxes-Bus & Occupational Lic
2,948,418 2,813,250 2,900,000 2,900,000 0 0 0 2,813,250411204 Taxes-Cigarette Tax
957 5,599 1,000 1,000 0 0 0 5,599411205 Taxes-Decal Tax
1,668,587 1,636,800 1,636,800 1,636,800 0 0 0 1,636,800411207 Taxes-Licensing Fees-Current
382,697 487,298 457,734 457,734 0 0 0 487,298411208 Taxes-Licensing Fees-Delinq
694,341 792,825 716,851 716,851 0 0 0 792,825411209 Taxes-Lodging Tax
811,014 800,000 663,733 663,733 0 0 0 800,000411210 Taxes-Recordation Tax
6,616,261 6,300,000 7,029,436 7,029,436 0 0 0 6,300,000411211 Taxes-Restaurant Food Tax
6,935,550 6,450,000 7,057,447 7,057,447 0 0 0 6,450,000411212 Taxes-Sales and Use Tax
22,457 38,519 34,998 34,998 0 0 0 38,519411213 Taxes-Short Term Rental Tax
2,135 0 4,075 4,075 0 0 0 0411215 Taxes-Licensing Fees-Del Over
5
3,978,526 4,200,000 3,608,681 3,608,681 0 0 0 4,200,000411305 Taxes-Electricity Tax
1,304,219 1,507,902 1,382,719 1,382,719 0 0 0 1,507,902411325 Taxes-Gas Tax
2,135,704 2,066,460 2,328,490 2,328,490 0 0 0 2,066,460411330 Taxes-Water Tax
8,488,113 9,500,000 8,467,367 8,467,367 0 0 0 9,500,000411340 Taxes-Telecommunication
160,062,205 160,004,995 157,766,661 157,766,661 0 0 0
Org Code 100-00-000-0000-000000-000
160,004,995
31 Taxes 160,062,205 160,004,995 157,766,661 157,766,661 0 0 0 160,004,995
32 Intergovernmental Revenue
1 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
32 Intergovernmental Revenue
100-00-000-0000-000000-000 General Fund
803 0 0 0 0 0 0 0421110 St-Mobile Home Sales Tax
163,665 407,750 294,185 294,185 0 0 0 407,750421115 St-Recordation Tax
34,368 35,805 34,368 34,368 0 0 0 35,805421120 St-Rolling Stock Taxes
198,085 127,875 367,075 367,075 0 0 0 127,875421125 St-Vehicle Rental Tax
7,954,585 7,954,585 7,954,585 7,954,585 0 0 0 7,954,585421210 St-PPTRA Current
1,908,377 1,908,377 1,908,377 1,908,377 0 0 0 1,908,377421215 St-PPTRA Delinquent
888,046 872,395 897,274 897,274 0 0 0 872,395422100 St-Circuit Court Clerk
77,095 41,873 40,932 40,932 0 0 0 41,873422105 St-City Registrar
5,706,741 5,770,041 5,942,019 5,942,019 0 0 0 5,770,041422110 St-City Sheriff
262,483 267,089 290,025 290,025 0 0 0 267,089422115 St-City Treasurer
225,857 248,124 257,932 257,932 0 0 0 248,124422120 St-Commissioner of Revenue
1,531,893 1,700,558 1,820,570 1,820,570 0 0 0 1,700,558422125 St-Commonwealth's Attorney
69,369 51,150 69,124 69,124 0 0 0 51,150422135 St-DMV Select
0 0 500,000 500,000 0 0 0 0422145 St-VA Sports Hall of Fame
10,377,153 9,811,600 11,083,972 11,083,972 0 0 0 9,811,600423205 St-VDOT
152,786 214,830 152,577 152,577 0 0 0 214,830423207 St-Library Funds-Books
770,741 946,275 1,230,817 1,230,817 0 0 0 946,275423209 St-Correctional Fac Block Gr
5,786,668 5,786,223 5,786,667 5,786,667 0 0 0 5,786,223423210 St-Law Enforcement
36,108,714 36,144,550 38,630,499 38,630,499 0 0 0
Org Code 100-00-000-0000-000000-000
36,144,550
32 Intergovernmental Revenue 36,108,714 36,144,550 38,630,499 38,630,499 0 0 0 36,144,550
33 Charges For Services
2 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
33 Charges For Services
100-00-000-0000-000000-000 General Fund
1,789,800 1,377,851 2,260,000 2,260,000 0 0 0 1,377,851413030 Fees-Ambulance
0 1,023 0 0 0 0 0 1,023413035 Fees-Animal Crematory
10,613 15,345 8,689 8,689 0 0 0 15,345413045 Fees-Circuit Court Clerk
17,697 19,437 17,697 17,697 0 0 0 19,437413050 Fees-City Sheriff
13,716 14,322 17,680 17,680 0 0 0 14,322413055 Fees-Concession
66,426 56,265 56,815 56,815 0 0 0 56,265413060 Fees-Courthouse Maintenance
91,422 0 69,131 69,131 0 0 0 0413061 Fees-Courthouse Replacement
140,106 0 50,000 50,000 0 0 0 0413070 Fees-Delinq EMS Billing Coll
0 14,322 0 0 0 0 0 14,322413075 Fees-Delinq Library Fee Coll
618 1,023 825 825 0 0 0 1,023413080 Fees-DNA Sample
0 1,023 0 0 0 0 0 1,023413087 Fees-Engineering Inspection
25,090 29,667 21,218 21,218 0 0 0 29,667413095 Fees-False Alarm
4,925 15,345 0 0 0 0 0 15,345413100 Fees-Fire & EMS Attendance
970 2,046 1,125 1,125 0 0 0 2,046413110 Fees-Fire Report
35,957 59,000 31,800 31,800 0 0 0 59,000413130 Fees-Library Fines
1,102,536 900,000 1,031,006 1,031,006 0 0 0 900,000413140 Fees-Museum Admission
0 204,600 0 0 0 0 0 204,600413155 Fees-Police Attendance
35,909 30,690 44,091 44,091 0 0 0 30,690413160 Fees-Police Record
75 0 0 0 0 0 0 0413161 Fees-Bicycle Storage
162,631 154,741 176,242 176,242 0 0 0 154,741413175 Fees-Recreation Activity
56,500 60,000 55,103 55,103 0 0 0 60,000413190 Fees-Rental Inspection
110 1,023 0 0 0 0 0 1,023413245 Fees-Street Closure Applic
1,846 0 0 0 0 0 0 0413250 Fees-Swimming
0 13,200 4,000 4,000 0 0 0 13,200413251 Fees-Splash Park
0 18,000 0 0 0 0 0 18,000413252 Fees-Pokey Smokey 11
4,865 512 5,437 5,437 0 0 0 512413263 Fees-Vacant Structure Reg
1,871 5,000 1,261 1,261 0 0 0 5,000413295 Fees-Merchandise Commissions
41,473 40,000 37,162 37,162 0 0 0 40,000413300 Fees-Inspections
2,653 10,000 3,585 3,585 0 0 0 10,000413315 Fees- Plans and Specs
92,054 25,575 98,295 98,295 0 0 0 25,575413320 Fees-PEG
129,005 150,000 147,396 147,396 0 0 0 150,000413335 Erosion & Sediment Control
0 512 0 0 0 0 0 512418101 Community Share-Incentive
Fund
930 1,330 810 810 0 0 0 1,330418203 Fees-Admin Fee State Inc Tax
354,904 419,430 402,138 402,138 0 0 0 419,430418204 Fees-Admin Fee RE
890,558 997,425 932,505 932,505 0 0 0 997,425418205 Fees-Admin Fee PP
56,723 86,955 45,698 45,698 0 0 0 86,955418206 Fees-Admin Fee Parking
12,950 12,000 19,304 19,304 0 0 0 12,000418207 Fees-Admin Fee EMS
120 512 0 0 0 0 0 512418208 Fees-Admin Fees General Bills
17 0 0 0 0 0 0 0418901 Cash Over/Under
9,977,577 100,000 25,000 25,000 0 0 0 100,000418999 Miscellaneous Revenue
15,122,649 4,838,174 5,564,013 5,564,013 0 0 0
Org Code 100-00-000-0000-000000-000
4,838,174
33 Charges For Services 15,122,649 4,838,174 5,564,013 5,564,013 0 0 0 4,838,174
34 Revenue from Use of Money
100-00-000-0000-000000-000 General Fund
9,922 10,230 16,631 16,631 0 0 0 10,230417100 Investment Income-Realized
9,922 10,230 16,631 16,631 0 0 0
Org Code 100-00-000-0000-000000-000
10,230
34 Revenue from Use of Money 9,922 10,230 16,631 16,631 0 0 0 10,230
3 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
35 Fines and Forfeitures
100-00-000-0000-000000-000 General Fund
12,128 11,253 16,717 16,717 0 0 0 11,253415100 Fines-Circuit Court
190,277 143,220 155,855 155,855 0 0 0 143,220415105 Fines-Conviction
648,169 600,000 914,678 914,678 0 0 0 600,000415110 Fines-General District Court
2,527 3,069 2,482 2,482 0 0 0 3,069415115 Fines-Juvenile Court
0 1,023 0 0 0 0 0 1,023415120 Fines-Overweight Vehicles
853,101 758,565 1,089,732 1,089,732 0 0 0
Org Code 100-00-000-0000-000000-000
758,565
35 Fines and Forfeitures 853,101 758,565 1,089,732 1,089,732 0 0 0 758,565
36 Miscellaneous Revenue
100-00-000-0000-000000-000 General Fund
5,296 0 4,461 4,461 0 0 0 0418301 Vending Machine Commissions
2,842 5,115 1,686 1,686 0 0 0 5,115418703 Sale of Abandoned Property
0 0 1,500 1,500 0 0 0 0418710 Video Visitation-Sheriff
132 51,150 68,704 68,704 0 0 0 51,150418920 Unclaimed Real Property
8,269 56,265 76,351 76,351 0 0 0
Org Code 100-00-000-0000-000000-000
56,265
36 Miscellaneous Revenue 8,269 56,265 76,351 76,351 0 0 0 56,265
38 Other Financing Sources
100-00-000-0000-000000-000 General Fund
83,229 0 0 0 0 0 0 0417112 Unrealized Gain or Loss
0 0 0 1,062,782 0 0 0 0418902 Plan Use of Fund Balance
0 250,000 0 0 0 0 0 250,000419222 Proc-COI
0 0 541,726 541,726 0 0 0 0419250 Build America Bonds Subsidy
83,229 250,000 541,726 1,604,508 0 0 0
Org Code 100-00-000-0000-000000-000
250,000
38 Other Financing Sources 83,229 250,000 541,726 1,604,508 0 0 0 250,000
40 Recovered Costs
4 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
40 Recovered Costs
100-00-000-0000-000000-000 General Fund
351,582 351,582 310,952 310,952 0 0 0 351,582414100 RC-BHS
486,282 486,341 567,264 567,264 0 0 0 486,341414105 RC-Garage
85,166 85,165 106,047 106,047 0 0 0 85,165414110 RC-Golf Fund
11,276 11,276 3,352 3,352 0 0 0 11,276414115 RC-Health Insurance Fund
280,938 280,938 286,557 286,557 0 0 0 280,938414120 RC-I.T.
1,640 1,640 3,659 3,659 0 0 0 1,640414125 RC-Law Library
86,284 86,285 45,484 45,484 0 0 0 86,285414130 RC-Parking Authority
757,047 757,047 689,358 689,358 0 0 0 757,047414135 RC-Public Utilities Fund
23,252 23,251 4,849 4,849 0 0 0 23,251414140 RC-Risk Management Fund
243,901 476,630 513,774 513,774 0 0 0 476,630414145 RC-Social Services Fund
76,534 76,533 56,678 56,678 0 0 0 76,533414150 RC-Stormwater Mgmt Fund
198,298 198,297 181,638 181,638 0 0 0 198,297414155 RC-Waste Mgmt Fund
887 1,330 1,357 1,357 0 0 0 1,330414210 RC-Court Appointed Attorneys
41,456 0 55,982 55,982 0 0 0 0414215 RC-DEA
72,309 58,311 59,477 59,477 0 0 0 58,311414225 RC-Health Dept
3,364 0 0 0 0 0 0 0414235 RC-Insurance Recoveries
9,000 12,677 9,180 9,180 0 0 0 12,677414245 RC-Jail Social Security
4,794 0 0 0 0 0 0 0414250 RC-Jail Weekend
31,713 0 32,347 32,347 0 0 0 0414265 RC-Prisoner Upkeep Fees
25,000 50,127 51,130 51,130 0 0 0 50,127414270 RC-Training Academy Fees
0 20,460 0 0 0 0 0 20,460414275 RC-VDOT Salaried Deputies
50,000 51,150 0 0 0 0 0 51,150414280 RC-School Board Salaries
351,211 426,819 335,653 335,653 0 0 0 426,819414300 RC-Postage
109,303 250,000 111,489 111,489 0 0 0 250,000414310 RC-Citywide Telephone Charges
2,955 0 50,566 50,566 0 0 0 0414325 RC-Fire Watch/EMS
9,216 0 9,704 9,704 0 0 0 0414330 RC-Fed Prisioner Transport
67,874 174,000 69,231 69,231 0 0 0 174,000414335 RC-CITYWIDE CELL PHONE
1,524 0 0 0 0 0 0 0414340 RC-ATF
325,479 204,600 107,100 107,100 0 0 0 204,600414999 RC- Other Recovered Costs
3,708,284 4,084,459 3,662,828 3,662,828 0 0 0
Org Code 100-00-000-0000-000000-000
4,084,459
40 Recovered Costs 3,708,284 4,084,459 3,662,828 3,662,828 0 0 0 4,084,459
50 Licenses And Permits
5 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
50 Licenses And Permits
100-00-000-0000-000000-000 General Fund
376 1,023 335 335 0 0 0 1,023416100 Permits-Bicycle
30,730 25,575 23,253 23,253 0 0 0 25,575416105 Permits-Building Plan Review
7,035 6,854 6,826 6,826 0 0 0 6,854416110 Permits-Building Reinspection
311,354 373,395 270,935 270,935 0 0 0 373,395416115 Permits-Building Structure
1,440 3,069 1,026 1,026 0 0 0 3,069416120 Permits-Dog Impounding
28,673 32,225 29,809 29,809 0 0 0 32,225416125 Permits-Dog Licenses
88,909 100,254 76,617 76,617 0 0 0 100,254416130 Permits-Electrical
24,316 15,345 29,674 29,674 0 0 0 15,345416135 Permits-Electrical Inspection
0 3,683 3,683 3,683 0 0 0 3,683416140 Permits-Elevator Inspection
77,510 86,955 69,390 69,390 0 0 0 86,955416150 Permits-Hauling & Permits
2,465 2,455 2,593 2,593 0 0 0 2,455416155 Permits-License Transfer
105,501 132,990 115,344 115,344 0 0 0 132,990416160 Permits-Mechanical
1,360 3,376 1,935 1,935 0 0 0 3,376416165 Permits-Mechanical Inspection
37,453 76,725 56,760 56,760 0 0 0 76,725416170 Permits-Penalties on Licenses
52,236 66,495 46,792 46,792 0 0 0 66,495416175 Permits-Plumbing
120 614 100 100 0 0 0 614416180 Permits-Plumbing Inspection
3,608 3,785 3,774 3,774 0 0 0 3,785416185 Permits-Restricted Parking
62,922 92,070 42,289 42,289 0 0 0 92,070416190 Permits-Right of Way
4,160 10,230 10,754 10,754 0 0 0 10,230416195 Permits-Right of Way Driveway
5,715 4,399 3,741 3,741 0 0 0 4,399416200 Permits-Signs
3,930 11,969 7,027 7,027 0 0 0 11,969416205 Permits-Site Plan Review
-3,105 2,967 2,000 2,000 0 0 0 2,967416210 Permits-State Surcharge
1,645 1,841 2,433 2,433 0 0 0 1,841416215 Permits-Taxi Operators
3,775 3,990 2,944 2,944 0 0 0 3,990416220 Permits-Yard Sale
16,354 15,345 23,932 23,932 0 0 0 15,345416225 Permits-Zoning & Plat Fees
505 742 631 631 0 0 0 742416230 Permits-Zoning Letters
14,035 34,680 14,455 14,455 0 0 0 34,680416235 Permits-Miscellaneous
0 0 2,100 2,100 0 0 0 0416240 Permits-PRHA
883,022 1,113,051 851,152 851,152 0 0 0
Org Code 100-00-000-0000-000000-000
1,113,051
50 Licenses And Permits 883,022 1,113,051 851,152 851,152 0 0 0 1,113,051
60 Use Of Property
100-00-000-0000-000000-000 General Fund
76,017 86,955 112,827 112,827 0 0 0 86,955417801 Rental-Antenna Sites
1,620,876 1,778,938 1,634,813 1,634,813 0 0 0 1,778,938417806 Rental-General Properties
29,373 38,874 23,396 23,396 0 0 0 38,874417810 Rental-Recreation Facilities
1,726,267 1,904,767 1,771,036 1,771,036 0 0 0
Org Code 100-00-000-0000-000000-000
1,904,767
60 Use Of Property 1,726,267 1,904,767 1,771,036 1,771,036 0 0 0 1,904,767
80 Payment In Lieu Of Taxes
100-00-000-0000-000000-000 General Fund
0 26,598 47,189 47,189 0 0 0 26,598418801 PILOT-PRHA
1,020,000 1,043,460 1,067,460 1,067,460 0 0 0 1,043,460418802 PILOT-Public Utilities
512,728 517,638 505,219 505,219 0 0 0 517,638418803 PILOT-Regional Jail
399,254 383,625 399,254 399,254 0 0 0 383,625418805 Pilot-VPA
1,931,982 1,971,321 2,019,122 2,019,122 0 0 0
Org Code 100-00-000-0000-000000-000
1,971,321
80 Payment In Lieu Of Taxes 1,931,982 1,971,321 2,019,122 2,019,122 0 0 0 1,971,321
6 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
100 General Fund
90 Operating Transfers In
100-00-000-0000-000000-000 General Fund
125,000 125,000 125,000 125,000 0 0 0 125,000498900 Trans Fr EDA
297,195 200,000 3,400,000 200,000 0 0 0 200,000498950 Trans Fr Schools Operating
0 560,000 560,000 560,000 0 0 0 560,000499300 Trans Fr CIP
338,000 338,000 338,000 338,000 0 0 0 338,000499400 Trans Fr BHS
282,550 375,557 410,689 410,689 0 0 0 375,557499420 Trans Fr Stormwater Mgmt Fund
7,875,000 7,875,000 8,875,000 8,875,000 0 0 0 7,875,000499700 Trans Fr Public Utility Oper
0 196,125 0 0 0 0 0 196,125499750 Trans Fr Parking Auth Oper
410,000 0 0 0 0 0 0 0499820 Trans Fr Risk Management
Fund
9,327,745 9,669,682 13,708,689 10,508,689 0 0 0
Org Code 100-00-000-0000-000000-000
9,669,682
90 Operating Transfers In 9,327,745 9,669,682 13,708,689 10,508,689 0 0 0 9,669,682
91 Bond Proceeds
100-00-000-0000-000000-000 General Fund
24,480,000 0 0 0 0 0 0 0419233 Bond Proceeds-2012 A
1,962,885 0 0 0 0 0 0 0419236 Bond Premiums-Premium 2012
A
6,970,000 0 0 0 0 0 0 0419238 Bond Proceeds-2012 B
33,412,885 0 0 0 0 0 0
Org Code 100-00-000-0000-000000-000
0
91 Bond Proceeds 33,412,885 0 0 0 0 0 0 0
99 Fund Balance
100-00-000-0000-000000-000 General Fund
0 8,309,207 5,687,371 0 0 0 0 2,419,041390098 Budgetary Fund Balance
0 8,309,207 5,687,371 0 0 0 0
Org Code 100-00-000-0000-000000-000
2,419,041
99 Fund Balance 0 8,309,207 5,687,371 0 0 0 0 2,419,041
263,238,272 229,115,266 231,385,811 223,561,222 0 0 0
100 General Fund
223,225,100
300 Capital Improvements Fund
31 Taxes
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 0 0 1,177,470 0 0 0419010 Bond Proc Discount-2009A
0 0 0 0 0 0 0 141,500419132 Bond Authorized Unissued (BAU
2012)
0 0 0 0 1,177,470 0 0
Org Code 300-00-000-0000-000000-000
141,500
31 Taxes 0 0 0 0 1,177,470 0 0 141,500
32 Intergovernmental Revenue
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 0 10,000,000 0 0 0 0423205 St-VDOT
0 0 0 0 1,700,000 0 0 0431999 Fed-Other Direct
0 0 0 10,000,000 1,700,000 0 0
Org Code 300-00-000-0000-000000-000
0
32 Intergovernmental Revenue 0 0 0 10,000,000 1,700,000 0 0 0
7 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
300 Capital Improvements Fund
33 Charges For Services
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 50,000 50,000 50,000 50,000 50,000 50,000413700 Ticket Sales
0 0 50,000 50,000 50,000 50,000 50,000
Org Code 300-00-000-0000-000000-000
50,000
33 Charges For Services 0 0 50,000 50,000 50,000 50,000 50,000 50,000
36 Miscellaneous Revenue
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 0 0 0 0 0 2,336,000418702 Sale of Property
0 0 0 0 0 0 0
Org Code 300-00-000-0000-000000-000
2,336,000
36 Miscellaneous Revenue 0 0 0 0 0 0 0 2,336,000
38 Other Financing Sources
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 0 0 0 0 0 0419124 Proc-Bonds 2006A
0 0 0 0 4,340,654 0 0 2,053,877419133 Proc-Master Lease -2012
0 0 0 0 4,340,654 0 0
Org Code 300-00-000-0000-000000-000
2,053,877
38 Other Financing Sources 0 0 0 0 4,340,654 0 0 2,053,877
90 Operating Transfers In
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 0 0 0 0 0 1,375,000498950 Trans Fr Schools Operating
0 0 4,516,039 3,524,566 2,867,916 2,260,000 2,300,000 0499100 Trans Fr General Fund
0 0 5,375,495 6,393,738 7,358,007 8,355,771 8,355,771 4,209,659499420 Trans Fr Stormwater Mgmt Fund
0 0 9,891,534 9,918,304 10,225,923 10,615,771 10,655,771
Org Code 300-00-000-0000-000000-000
5,584,659
300-25-401-4020-000000-000 Engineering
0 0 0 0 0 0 0 0499101 Transfer from General Fund to
Capital Reserve - Courts
0 0 0 0 0 0 0
Org Code 300-25-401-4020-000000-000
0
90 Operating Transfers In 0 0 9,891,534 9,918,304 10,225,923 10,615,771 10,655,771 5,584,659
91 Bond Proceeds
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 14,039,289 19,327,303 1,600,000 1,500,000 1,500,000 8,142,301999999 Future Bond Issuance
0 0 14,039,289 19,327,303 1,600,000 1,500,000 1,500,000
Org Code 300-00-000-0000-000000-000
8,142,301
91 Bond Proceeds 0 0 14,039,289 19,327,303 1,600,000 1,500,000 1,500,000 8,142,301
99 Fund Balance
300-00-000-0000-000000-000 Capital Improvements Fund
0 0 560,000 560,000 1,070,000 0 0 0390098 Budgetary Fund Balance
0 0 560,000 560,000 1,070,000 0 0
Org Code 300-00-000-0000-000000-000
0
99 Fund Balance 0 0 560,000 560,000 1,070,000 0 0 0
0 0 24,540,823 39,855,607 20,164,047 12,165,771 12,205,771
300 Capital Improvements Fund
18,308,337
8 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
400 Behavioral Healthcare Svc Fund
32 Intergovernmental Revenue
400-00-000-0000-000000-000 Behavioral Healthcare Svc Fund
93,590 93,590 0 0 0 0 0 0423110 St-MH CSA Non-Mandated
52,642 52,642 0 0 0 0 0 0423111 St-MH Discharge Assist Project
0 46,713 0 0 0 0 0 45,838423112 St-MH Emergency
Preparedness
120,000 120,000 0 0 0 0 0 0423113 St-MH PACT
16,850 25,000 0 0 0 0 0 10,000423114 St-MH Regional DAP
25,000 25,000 0 0 0 0 0 0423115 St-MH State Children's Svcs
2,251,474 2,248,474 0 0 0 0 0 0423116 St-MH State General Funds
21,631 30,000 0 0 0 0 0 0423117 St-MH Medicaid Clinic
30,376 45,000 0 0 0 0 0-10,000423118 St-MH Medicaid Medallion II
632,451 750,000 100,000 100,000 0 0 0 100,000423119 St-MH Medicaid SPO
0 22,712 0 0 0 0 0 22,712423120 St-MH SED
0 11,463 0 0 0 0 0 0423121 St-MH Children's Outpatient
265,194 265,194 0 0 0 0 0 0423122 St-MH Law Reform
91,042 93,704 0 0 0 0 0 50,000423123 St-MH Jail Diversion
153,348 150,000 0 0 0 0 0 78,000423124 St-MH Adult Restoration Svcs
50,000 50,000 0 0 0 0 0 0423125 St-MH Reinvestment
250,063 250,000 0 0 0 0 0 100,000423129 St-MH Fees Other
8,500 8,500 0 0 0 0 0-41423130 St-MR OBRA
432,196 408,774 0 0 0 0 0 20,000423131 St-MR General Funds
1,656,921 878,318 0 0 0 0 0-1,171,369423132 St-MR Medicaid
82,222 20,000 60,000 60,000 0 0 0 10,000423149 St-MR Other
0 42,597 0 0 0 0 0 0423150 St-SA Facility Diversion
61,486 61,486 0 0 0 0 0 0423151 St-SA Region V Residential
1,105,074 1,105,074 0 0 0 0 0 42,597423152 St-SA General Funds
25,409 40,000 0 0 0 0 0-5,000423153 St-SA Fees-Counseling
215,209 400,000 0 0 0 0 0-50,000423154 St-SA Fees-Methadone
3,000 5,000 0 0 0 0 0-3,000423155 St-MH NGRI
0 7,500 0 0 0 0 0 0423156 St-MR Guardianship
93,374 28,269 0 0 0 0 0 0423158 St-SA SARPOS
28,269 93,374 0 0 0 0 0 0423159 St-SA HIV Aids
5,676 6,500 6,500 6,500 0 0 0 6,500423160 SA MEDICAID SPO
71,933 31,000 72,000 72,000 0 0 0 31,000423165 PART C MEDICAID
0 25,000 0 0 0 0 0 0423170 St-Prevention-Client Fees
-78,850 45,000 0 0 0 0 0 5,000423203 St-Food and Nutrition
376,588 376,588 0 0 0 0 0 0423211 St-Transformation Funds
134,504 134,504 134,504 134,504 0 0 0 134,504423212 St-MH-Pharmacy
0 6,000 6,000 6,000 0 0 0 6,000423215 St-MR Start-Up Funds
156,996 500,000 160,000 160,000 0 0 0 500,000423217 St DMAS VICAP Indep Clinical
0 3,000 3,000 3,000 0 0 0 3,000423218 St SA Women
0 0 75,000 75,000 0 0 0 0423219 St-Transitional Funding
0 0 0 0 0 0 0-150,000423999 St-Other Categorical
22,712 0 0 0 0 0 0 0432110 Fed-MH FBG POMS
136,039 136,039 0 0 0 0 0-4,246432111 Fed-MH FBG SMI
50,716 0 0 0 0 0 0-49,239432112 Fed-MH Path
649,058 649,058 0 0 0 0 0-672432151 Fed-SA FBG Alcohol/Drug Treat
16,201 16,801 0 0 0 0 0-23,176432152 Fed-SA FBG Co-Occurring
-83 9,670 0 0 0 0 0 0432153 Fed-SA FBG Facil Div Alcohol
166,288 180,948 0 0 0 0 0 0432155 Fed-SA FBG Prevention
84,205 84,205 0 0 0 0 0 0432156 Fed-SA FBG SARPOS
143,367 143,367 0 0 0 0 0 0432157 Fed-SA FBG Women
133,942 396,000 0 0 0 0 0 136,000432300 Fed-MR Early Intervention
9,834,611 10,122,064 617,004 617,004 0 0 0
Org Code 400-00-000-0000-000000-000
-165,592
9 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
400 Behavioral Healthcare Svc Fund
32 Intergovernmental Revenue
400-30-501-5011-000000-000 Mental Health
0 0 93,590 93,590 0 0 0 93,590423110 St-MH CSA Non-Mandated
0 0 52,642 52,642 0 0 0 52,642423111 St-MH Discharge Assist Project
0 0 875 875 0 0 0 875423112 St-MH Emergency
Preparedness
0 0 120,000 120,000 0 0 0 120,000423113 St-MH PACT
0 0 70,000 70,000 0 0 0 15,000423114 St-MH Regional DAP
0 0 25,000 25,000 0 0 0 25,000423115 St-MH State Children's Svcs
0 0 2,248,474 2,248,474 0 0 0 2,248,474423116 St-MH State General Funds
0 0 40,000 40,000 0 0 0 30,000423117 St-MH Medicaid Clinic
0 0 55,000 55,000 0 0 0 55,000423118 St-MH Medicaid Medallion II
0 0 650,000 650,000 0 0 0 650,000423119 St-MH Medicaid SPO
0 0 11,463 11,463 0 0 0 11,463423121 St-MH Children's Outpatient
0 0 265,194 265,194 0 0 0 265,194423122 St-MH Law Reform
0 0 87,400 87,400 0 0 0 43,704423123 St-MH Jail Diversion
0 0 155,000 155,000 0 0 0 72,000423124 St-MH Adult Restoration Svcs
0 0 50,000 50,000 0 0 0 50,000423125 St-MH Reinvestment
0 0 250,000 250,000 0 0 0 150,000423129 St-MH Fees Other
0 0 8,000 8,000 0 0 0 8,000423155 St-MH NGRI
0 0 85,000 85,000 0 0 0 40,000423203 St-Food and Nutrition
0 0 376,588 376,588 0 0 0 376,588423211 St-Transformation Funds
0 0 136,039 136,039 0 0 0 140,285432111 Fed-MH FBG SMI
0 0 47,066 47,066 0 0 0 49,239432112 Fed-MH Path
0 0 0 0 0 0 0 23,176432152 Fed-SA FBG Co-Occurring
0 0 4,827,331 4,827,331 0 0 0
Org Code 400-30-501-5011-000000-000
4,520,230
400-30-501-5012-000000-000 Mental Retardation
0 0 8,440 8,440 0 0 0 8,541423130 St-MR OBRA
0 0 408,774 408,774 0 0 0 388,774423131 St-MR General Funds
0 0 1,859,395 1,859,395 0 0 0 2,049,687423132 St-MR Medicaid
0 0 90,000 90,000 0 0 0 10,000423149 St-MR Other
0 0 7,500 7,500 0 0 0 7,500423156 St-MR Guardianship
0 0 197,448 197,448 0 0 0 260,000432300 Fed-MR Early Intervention
0 0 2,571,557 2,571,557 0 0 0
Org Code 400-30-501-5012-000000-000
2,724,502
400-30-501-5013-000000-000 Substance Abuse
0 0 0 0 0 0 0 42,597423150 St-SA Facility Diversion
0 0 61,486 61,486 0 0 0 61,486423151 St-SA Region V Residential
0 0 1,105,074 1,105,074 0 0 0 1,062,477423152 St-SA General Funds
0 0 30,000 30,000 0 0 0 45,000423153 St-SA Fees-Counseling
0 0 250,000 250,000 0 0 0 450,000423154 St-SA Fees-Methadone
0 0 28,269 28,269 0 0 0 28,269423158 St-SA SARPOS
0 0 93,374 93,374 0 0 0 93,374423159 St-SA HIV Aids
1,049 0 0 0 0 0 0 0423175 ST SA CLINIC
0 0 150,000 150,000 0 0 0 150,000423999 St-Other Categorical
0 0 649,730 649,730 0 0 0 649,730432151 Fed-SA FBG Alcohol/Drug Treat
0 0 16,801 16,801 0 0 0 16,801432152 Fed-SA FBG Co-Occurring
0 0 9,670 9,670 0 0 0 9,670432153 Fed-SA FBG Facil Div Alcohol
0 0 166,288 166,288 0 0 0 166,288432155 Fed-SA FBG Prevention
0 0 84,205 84,205 0 0 0 84,205432156 Fed-SA FBG SARPOS
0 0 143,367 143,367 0 0 0 143,367432157 Fed-SA FBG Women
1,049 0 2,788,264 2,788,264 0 0 0
Org Code 400-30-501-5013-000000-000
3,003,264
10 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
400 Behavioral Healthcare Svc Fund
32 Intergovernmental Revenue
400-30-501-5014-000000-000 Prevention
0 0 25,000 25,000 0 0 0 25,000423170 St-Prevention-Client Fees
0 0 25,000 25,000 0 0 0
Org Code 400-30-501-5014-000000-000
25,000
32 Intergovernmental Revenue 9,835,660 10,122,064 10,829,156 10,829,156 0 0 0 10,107,404
33 Charges For Services
400-00-000-0000-000000-000 Behavioral Healthcare Svc Fund
3,557 3,000 0 0 0 0 0 3,000413800 Svcs-MH Local Other
24,811 0 40,000 40,000 0 0 0 0413840 Svcs-SA Local Other
3,917 250,000 0 0 0 0 0 0418999 Miscellaneous Revenue
32,285 253,000 40,000 40,000 0 0 0
Org Code 400-00-000-0000-000000-000
3,000
400-30-501-5010-000000-000 Administration
0 0 250,000 250,000 0 0 0 250,000418999 Miscellaneous Revenue
0 0 250,000 250,000 0 0 0
Org Code 400-30-501-5010-000000-000
250,000
400-30-501-5011-000000-000 Mental Health
0 0 5,000 5,000 0 0 0 0413800 Svcs-MH Local Other
0 0 5,000 5,000 0 0 0
Org Code 400-30-501-5011-000000-000
0
33 Charges For Services 32,285 253,000 295,000 295,000 0 0 0 253,000
34 Revenue from Use of Money
400-00-000-0000-000000-000 Behavioral Healthcare Svc Fund
439 0 0 0 0 0 0 0417100 Investment Income-Realized
439 0 0 0 0 0 0
Org Code 400-00-000-0000-000000-000
0
34 Revenue from Use of Money 439 0 0 0 0 0 0 0
90 Operating Transfers In
400-00-000-0000-000000-000 Behavioral Healthcare Svc Fund
365,988 595,734 0 0 0 0 0 360,991499100 Trans Fr General Fund
365,988 595,734 0 0 0 0 0
Org Code 400-00-000-0000-000000-000
360,991
400-30-501-5011-000000-000 Mental Health
0 0 462,088 462,088 0 0 0 153,688499100 Trans Fr General Fund
0 0 462,088 462,088 0 0 0
Org Code 400-30-501-5011-000000-000
153,688
400-30-501-5012-000000-000 Mental Retardation
0 0 75,380 75,380 0 0 0 23,549499100 Trans Fr General Fund
0 0 75,380 75,380 0 0 0
Org Code 400-30-501-5012-000000-000
23,549
400-30-501-5013-000000-000 Substance Abuse
0 0 154,945 154,945 0 0 0 57,506499100 Trans Fr General Fund
0 0 154,945 154,945 0 0 0
Org Code 400-30-501-5013-000000-000
57,506
90 Operating Transfers In 365,988 595,734 692,413 692,413 0 0 0 595,734
10,234,372 10,970,798 11,816,569 11,816,569 0 0 0
400 Behavioral Healthcare Svc Fund
10,956,138
405 Public Law Library Fund
11 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
405 Public Law Library Fund
33 Charges For Services
405-00-000-0000-000000-000 Public Law Library Fund
31,734 31,026 31,026 31,026 0 0 0 31,026413130 Fees-Library Fines
31,734 31,026 31,026 31,026 0 0 0
Org Code 405-00-000-0000-000000-000
31,026
33 Charges For Services 31,734 31,026 31,026 31,026 0 0 0 31,026
31,734 31,026 31,026 31,026 0 0 0
405 Public Law Library Fund
31,026
410 Social Services Fund
32 Intergovernmental Revenue
410-00-000-0000-000000-000 Social Services Fund
15,458,510 19,669,673 18,659,742 18,659,742 0 0 0 19,669,673423204 St-Public Assistance Grants
36,975 36,975 36,975 36,975 0 0 0 36,975423999 St-Other Categorical
9,831 25,000 25,000 25,000 0 0 0 25,000431120 Fed-FEMA
15,505,316 19,731,648 18,721,717 18,721,717 0 0 0
Org Code 410-00-000-0000-000000-000
19,731,648
32 Intergovernmental Revenue 15,505,316 19,731,648 18,721,717 18,721,717 0 0 0 19,731,648
33 Charges For Services
410-00-000-0000-000000-000 Social Services Fund
14,803 196,981 196,981 196,981 0 0 0 196,981418999 Miscellaneous Revenue
14,803 196,981 196,981 196,981 0 0 0
Org Code 410-00-000-0000-000000-000
196,981
33 Charges For Services 14,803 196,981 196,981 196,981 0 0 0 196,981
36 Miscellaneous Revenue
410-00-000-0000-000000-000 Social Services Fund
72,737 250,000 250,000 250,000 0 0 0 250,000418930 C.A.R.E.S. from CSA
72,737 250,000 250,000 250,000 0 0 0
Org Code 410-00-000-0000-000000-000
250,000
36 Miscellaneous Revenue 72,737 250,000 250,000 250,000 0 0 0 250,000
40 Recovered Costs
410-00-000-0000-000000-000 Social Services Fund
71,421 85,000 85,000 85,000 0 0 0 85,000414999 RC- Other Recovered Costs
71,421 85,000 85,000 85,000 0 0 0
Org Code 410-00-000-0000-000000-000
85,000
40 Recovered Costs 71,421 85,000 85,000 85,000 0 0 0 85,000
90 Operating Transfers In
410-00-000-0000-000000-000 Social Services Fund
5,042,639 4,772,167 4,772,167 4,772,167 0 0 0 4,772,167499100 Trans Fr General Fund
5,042,639 4,772,167 4,772,167 4,772,167 0 0 0
Org Code 410-00-000-0000-000000-000
4,772,167
90 Operating Transfers In 5,042,639 4,772,167 4,772,167 4,772,167 0 0 0 4,772,167
20,706,916 25,035,796 24,025,865 24,025,865 0 0 0
410 Social Services Fund
25,035,796
415 Community Services Fund
12 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
415 Community Services Fund
32 Intergovernmental Revenue
415-00-000-0000-000000-000 Community Services Fund
2,472,835 4,902,374 3,772,950 0 0 0 0 4,902,374423999 St-Other Categorical
2,472,835 4,902,374 3,772,950 0 0 0 0
Org Code 415-00-000-0000-000000-000
4,902,374
32 Intergovernmental Revenue 2,472,835 4,902,374 3,772,950 0 0 0 0 4,902,374
90 Operating Transfers In
415-00-000-0000-000000-000 Community Services Fund
911,667 2,764,093 1,529,079 0 0 0 0 2,764,093499100 Trans Fr General Fund
911,667 2,764,093 1,529,079 0 0 0 0
Org Code 415-00-000-0000-000000-000
2,764,093
90 Operating Transfers In 911,667 2,764,093 1,529,079 0 0 0 0 2,764,093
3,384,502 7,666,467 5,302,029 0 0 0 0
415 Community Services Fund
7,666,467
420 Stormwater Management Fund
33 Charges For Services
420-00-000-0000-000000-000 Stormwater Management Fund
6,623,560 7,511,148 7,511,148 6,483,263 0 0 0 7,511,148413235 Fees-Stormwater
17,677 0 0 0 0 0 0 0418704 Sale of Equipment
884 0 0 0 0 0 0 0418999 Miscellaneous Revenue
6,642,121 7,511,148 7,511,148 6,483,263 0 0 0
Org Code 420-00-000-0000-000000-000
7,511,148
33 Charges For Services 6,642,121 7,511,148 7,511,148 6,483,263 0 0 0 7,511,148
34 Revenue from Use of Money
420-00-000-0000-000000-000 Stormwater Management Fund
827 0 0 0 0 0 0 0417100 Investment Income-Realized
827 0 0 0 0 0 0
Org Code 420-00-000-0000-000000-000
0
34 Revenue from Use of Money 827 0 0 0 0 0 0 0
99 Fund Balance
420-00-000-0000-000000-000 Stormwater Management Fund
0 0 1,000,000 1,000,000 0 0 0 0390098 Budgetary Fund Balance
0 0 1,000,000 1,000,000 0 0 0
Org Code 420-00-000-0000-000000-000
0
99 Fund Balance 0 0 1,000,000 1,000,000 0 0 0 0
6,642,948 7,511,148 8,511,148 7,483,263 0 0 0
420 Stormwater Management Fund
7,511,148
435 Willett Hall Fund
33 Charges For Services
435-00-000-0000-000000-000 Willett Hall Fund
15,765 30,000 20,000 20,000 0 0 0 30,000413055 Fees-Concession
0 1,866 1,866 1,866 0 0 0 1,866418999 Miscellaneous Revenue
15,765 31,866 21,866 21,866 0 0 0
Org Code 435-00-000-0000-000000-000
31,866
13 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
435 Willett Hall Fund
33 Charges For Services 15,765 31,866 21,866 21,866 0 0 0 31,866
34 Revenue from Use of Money
435-00-000-0000-000000-000 Willett Hall Fund
72 0 0 0 0 0 0 0417100 Investment Income-Realized
72 0 0 0 0 0 0
Org Code 435-00-000-0000-000000-000
0
34 Revenue from Use of Money 72 0 0 0 0 0 0 0
40 Recovered Costs
435-00-000-0000-000000-000 Willett Hall Fund
107,747 250,000 125,000 125,000 0 0 0 250,000414999 RC- Other Recovered Costs
107,747 250,000 125,000 125,000 0 0 0
Org Code 435-00-000-0000-000000-000
250,000
40 Recovered Costs 107,747 250,000 125,000 125,000 0 0 0 250,000
60 Use Of Property
435-00-000-0000-000000-000 Willett Hall Fund
63,596 105,000 70,000 70,000 0 0 0 105,000417809 Rental-Other
63,596 105,000 70,000 70,000 0 0 0
Org Code 435-00-000-0000-000000-000
105,000
60 Use Of Property 63,596 105,000 70,000 70,000 0 0 0 105,000
90 Operating Transfers In
435-00-000-0000-000000-000 Willett Hall Fund
2,683 0 92,812 92,812 0 0 0 0499100 Trans Fr General Fund
2,683 0 92,812 92,812 0 0 0
Org Code 435-00-000-0000-000000-000
0
90 Operating Transfers In 2,683 0 92,812 92,812 0 0 0 0
189,863 386,866 309,678 309,678 0 0 0
435 Willett Hall Fund
386,866
440 Recreation Fund
33 Charges For Services
440-00-000-0000-000000-000 Recreation Fund
625,384 600,000 640,437 640,437 0 0 0 600,000413185 Fees-Registr-Before & After
625,384 600,000 640,437 640,437 0 0 0
Org Code 440-00-000-0000-000000-000
600,000
33 Charges For Services 625,384 600,000 640,437 640,437 0 0 0 600,000
34 Revenue from Use of Money
440-00-000-0000-000000-000 Recreation Fund
41 0 0 0 0 0 0 0417100 Investment Income-Realized
41 0 0 0 0 0 0
Org Code 440-00-000-0000-000000-000
0
34 Revenue from Use of Money 41 0 0 0 0 0 0 0
625,425 600,000 640,437 640,437 0 0 0
440 Recreation Fund
600,000
500 Cemetery Fund
14 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
500 Cemetery Fund
33 Charges For Services
500-00-000-0000-000000-000 Cemetary Fund
0 50,000 50,000 50,000 0 0 0 50,000413040 Fees-Burial
0 50,000 50,000 50,000 0 0 0
Org Code 500-00-000-0000-000000-000
50,000
33 Charges For Services 0 50,000 50,000 50,000 0 0 0 50,000
34 Revenue from Use of Money
500-00-000-0000-000000-000 Cemetary Fund
0 50,000 50,000 50,000 0 0 0 50,000417100 Investment Income-Realized
0 50,000 50,000 50,000 0 0 0
Org Code 500-00-000-0000-000000-000
50,000
34 Revenue from Use of Money 0 50,000 50,000 50,000 0 0 0 50,000
0 100,000 100,000 100,000 0 0 0
500 Cemetery Fund
100,000
620 Other Post-Employment Benefits
90 Operating Transfers In
620-00-000-0000-000000-000 Other Post-Employment Benefits
0 0 0 0 0 0 0 0499830 Trans Fr Health Insurance Fund
0 0 0 0 0 0 0
Org Code 620-00-000-0000-000000-000
0
90 Operating Transfers In 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0
620 Other Post-Employment Benefits
0
630 New Port Community Development Authority
33 Charges For Services
630-00-000-0000-000000-000 New Port Community Development Authority
1,022,550 1,022,642 1,019,903 1,019,903 0 0 0 1,022,642413330 Fees-Special Assessments
1,022,550 1,022,642 1,019,903 1,019,903 0 0 0
Org Code 630-00-000-0000-000000-000
1,022,642
33 Charges For Services 1,022,550 1,022,642 1,019,903 1,019,903 0 0 0 1,022,642
1,022,550 1,022,642 1,019,903 1,019,903 0 0 0
630 New Port Community Development Authority
1,022,642
700 Public Utility Fund
33 Charges For Services
15 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
700 Public Utility Fund
33 Charges For Services
700-00-000-0000-000000-000 Public Utility Fund
324,414 299,040 310,000 310,000 0 0 0 299,040413105 Fees-Fire Hydrant
1,500 2,000 1,000 1,000 0 0 0 2,000413115 Fees-Fishing Concession
345,190 400,000 375,000 375,000 0 0 0 400,000413145 Fees-On and Off Charges
176,591 120,000 100,000 100,000 0 0 0 120,000413210 Fees-Service Lines
29,374 60,000 60,000 60,000 0 0 0 60,000413215 Fees-Sewer Connection
8,651,355 9,511,329 9,511,329 9,511,329 0 0 0 9,511,329413220 Fees-Sewer Customers
1,175 2,000 2,000 2,000 0 0 0 2,000413225 Fees-Sewer Lateral & Plugging
281,489 292,938 292,938 292,938 0 0 0 292,938413275 Fees-Water Sales Chesap
Direct
9,316,318 9,906,121 9,906,121 9,906,121 0 0 0 9,906,121413276 Fees-Water Sales Chesap Bulk
3,902,808 4,055,064 4,055,064 4,055,064 0 0 0 4,055,064413280 Fees-Water Sales Suffolk
16,254,780 17,839,269 17,054,342 17,054,342 0 0 0 17,839,269413285 Fees-Water Sales Portsmouth
257,772 190,000 225,000 225,000 0 0 0 190,000418201 Late Charges
1,900 0 0 0 0 0 0 0418704 Sale of Equipment
7,968 6,000 6,000 6,000 0 0 0 6,000418709 Sale of Materials
-461 0 0 0 0 0 0 0418901 Cash Over/Under
31,321 95,000 95,000 95,000 0 0 0 95,000418999 Miscellaneous Revenue
39,583,494 42,778,761 41,993,794 41,993,794 0 0 0
Org Code 700-00-000-0000-000000-000
42,778,761
33 Charges For Services 39,583,494 42,778,761 41,993,794 41,993,794 0 0 0 42,778,761
34 Revenue from Use of Money
700-00-000-0000-000000-000 Public Utility Fund
6,320 0 0 0 0 0 0 0417100 Investment Income-Realized
6,320 0 0 0 0 0 0
Org Code 700-00-000-0000-000000-000
0
34 Revenue from Use of Money 6,320 0 0 0 0 0 0 0
38 Other Financing Sources
700-00-000-0000-000000-000 Public Utility Fund
1 0 0 0 0 0 0 0419115 Proc-Bonds 2001
433 0 0 0 0 0 0 0419121 Proc-Bonds 2005A
9,051 0 0 0 0 0 0 0419124 Proc-Bonds 2006A
37,008 0 0 0 0 0 0 0419220 Invest Income-2010B
0 0 477,050 477,050 0 0 0 0419250 Build America Bonds Subsidy
46,492 0 477,050 477,050 0 0 0
Org Code 700-00-000-0000-000000-000
0
38 Other Financing Sources 46,492 0 477,050 477,050 0 0 0 0
40 Recovered Costs
700-00-000-0000-000000-000 Public Utility Fund
3,006 15,000 3,000 3,000 0 0 0 15,000414205 RC-Construction Project
5,195 0 0 0 0 0 0 0414235 RC-Insurance Recoveries
6,861 25,000 15,000 15,000 0 0 0 25,000414240 RC-Inventory Utilization
14,786 8,700 15,000 15,000 0 0 0 8,700414285 RC-Suffolk Taxes Paid
56,565 120,000 128,000 128,000 0 0 0 120,000414290 RC-Taxes Paid
86,413 168,700 161,000 161,000 0 0 0
Org Code 700-00-000-0000-000000-000
168,700
40 Recovered Costs 86,413 168,700 161,000 161,000 0 0 0 168,700
50 Licenses And Permits
16 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
700 Public Utility Fund
50 Licenses And Permits
700-00-000-0000-000000-000 Public Utility Fund
8,994 7,000 7,000 7,000 0 0 0 7,000416145 Permits-Fishing
8,994 7,000 7,000 7,000 0 0 0
Org Code 700-00-000-0000-000000-000
7,000
50 Licenses And Permits 8,994 7,000 7,000 7,000 0 0 0 7,000
60 Use Of Property
700-00-000-0000-000000-000 Public Utility Fund
2,250 1,000 1,000 1,000 0 0 0 1,000417802 Rental-Boat
47,955 42,192 42,192 42,192 0 0 0 42,192417804 Rental-Elevated Water Tanks
1,853 15,000 15,000 15,000 0 0 0 15,000417805 Rental-Equipment
52,058 58,192 58,192 58,192 0 0 0
Org Code 700-00-000-0000-000000-000
58,192
60 Use Of Property 52,058 58,192 58,192 58,192 0 0 0 58,192
91 Bond Proceeds
700-00-000-0000-000000-000 Public Utility Fund
341 0 0 0 0 0 0 0419237 SNAP Income-2012 COI
341 0 0 0 0 0 0
Org Code 700-00-000-0000-000000-000
0
91 Bond Proceeds 341 0 0 0 0 0 0 0
99 Fund Balance
700-00-000-0000-000000-000 Public Utility Fund
0 2,013,075 1,000,000 1,000,000 0 0 0 2,013,075390098 Budgetary Fund Balance
0 2,013,075 1,000,000 1,000,000 0 0 0
Org Code 700-00-000-0000-000000-000
2,013,075
99 Fund Balance 0 2,013,075 1,000,000 1,000,000 0 0 0 2,013,075
39,784,111 45,025,728 43,697,036 43,697,036 0 0 0
700 Public Utility Fund
45,025,728
710 Public Utility CIP
31 Taxes
710-00-000-0000-000000-000 Public Utility CIP
0 0 900,000 0 0 0 0 2,000,000419132 Bond Authorized Unissued (BAU
2012)
0 0 900,000 0 0 0 0
Org Code 710-00-000-0000-000000-000
2,000,000
31 Taxes 0 0 900,000 0 0 0 0 2,000,000
38 Other Financing Sources
710-00-000-0000-000000-000 Public Utility CIP
0 0 0 0 0 0 0 0419121 Proc-Bonds 2005A
0 0 0 0 0 0 0
Org Code 710-00-000-0000-000000-000
0
38 Other Financing Sources 0 0 0 0 0 0 0 0
90 Operating Transfers In
17 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
710 Public Utility CIP
90 Operating Transfers In
710-00-000-0000-000000-000 Public Utility CIP
0 0 2,883,816 0 0 0 0 5,000,000499700 Trans Fr Public Utility Oper
0 0 2,883,816 0 0 0 0
Org Code 710-00-000-0000-000000-000
5,000,000
90 Operating Transfers In 0 0 2,883,816 0 0 0 0 5,000,000
91 Bond Proceeds
710-00-000-0000-000000-000 Public Utility CIP
0 0 30,473,284 32,057,100 43,657,100 28,064,350 15,272,600 13,200,000999999 Future Bond Issuance
0 0 30,473,284 32,057,100 43,657,100 28,064,350 15,272,600
Org Code 710-00-000-0000-000000-000
13,200,000
91 Bond Proceeds 0 0 30,473,284 32,057,100 43,657,100 28,064,350 15,272,600 13,200,000
0 0 34,257,100 32,057,100 43,657,100 28,064,350 15,272,600
710 Public Utility CIP
20,200,000
720 Golf Fund
33 Charges For Services
720-00-000-0000-000000-000 Golf Fund
45,000 45,000 45,000 45,000 0 0 0 45,000413055 Fees-Concession
65,138 68,561 65,206 65,206 0 0 0 68,561413085 Fees-Driving Range
837,046 925,873 846,000 846,000 0 0 0 925,873413120 Fees-Golf
1,823 2,816 2,000 2,000 0 0 0 2,816413170 Fees-Putting Course
150,329 0 0 0 0 0 0 0413900 Contributions
1,099,335 1,042,250 958,206 958,206 0 0 0
Org Code 720-00-000-0000-000000-000
1,042,250
33 Charges For Services 1,099,335 1,042,250 958,206 958,206 0 0 0 1,042,250
40 Recovered Costs
720-00-000-0000-000000-000 Golf Fund
2,405 0 0 0 0 0 0 0414999 RC- Other Recovered Costs
2,405 0 0 0 0 0 0
Org Code 720-00-000-0000-000000-000
0
40 Recovered Costs 2,405 0 0 0 0 0 0 0
60 Use Of Property
720-00-000-0000-000000-000 Golf Fund
306,703 311,842 294,050 294,050 0 0 0 311,842417803 Rental-Cart
100,000 100,000 100,000 100,000 0 0 0 100,000417812 Rental-Suffolk Golf Course
406,703 411,842 394,050 394,050 0 0 0
Org Code 720-00-000-0000-000000-000
411,842
60 Use Of Property 406,703 411,842 394,050 394,050 0 0 0 411,842
90 Operating Transfers In
720-00-000-0000-000000-000 Golf Fund
611,460 1,116,739 1,271,332 1,116,739 0 0 0 1,116,739499100 Trans Fr General Fund
611,460 1,116,739 1,271,332 1,116,739 0 0 0
Org Code 720-00-000-0000-000000-000
1,116,739
90 Operating Transfers In 611,460 1,116,739 1,271,332 1,116,739 0 0 0 1,116,739
2,119,903 2,570,831 2,623,588 2,468,995 0 0 0
720 Golf Fund
2,570,831
18 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
740 Waste Management Fund
32 Intergovernmental Revenue
740-00-000-0000-000000-000 Waste Management Fund
680,000 280,000 0 0 0 0 0 280,000423205 St-VDOT
680,000 280,000 0 0 0 0 0
Org Code 740-00-000-0000-000000-000
280,000
32 Intergovernmental Revenue 680,000 280,000 0 0 0 0 0 280,000
33 Charges For Services
740-00-000-0000-000000-000 Waste Management Fund
12,799,822 11,890,742 12,000,000 12,000,000 0 0 0 11,890,742413180 Fees-Refuse
0 11,250 0 0 0 0 0 11,250418708 Sale of Trash Cans
-43,168 0 0 0 0 0 0 0418925 Gain(Loss) Disposal of Assets
1,438 4,800 4,800 4,800 0 0 0 4,800418999 Miscellaneous Revenue
12,758,092 11,906,792 12,004,800 12,004,800 0 0 0
Org Code 740-00-000-0000-000000-000
11,906,792
33 Charges For Services 12,758,092 11,906,792 12,004,800 12,004,800 0 0 0 11,906,792
34 Revenue from Use of Money
740-00-000-0000-000000-000 Waste Management Fund
1,321 0 0 0 0 0 0 0417100 Investment Income-Realized
1,321 0 0 0 0 0 0
Org Code 740-00-000-0000-000000-000
0
34 Revenue from Use of Money 1,321 0 0 0 0 0 0 0
90 Operating Transfers In
740-00-000-0000-000000-000 Waste Management Fund
0 0 280,000 280,000 0 0 0 0499100 Trans Fr General Fund
0 400,000 0 0 0 0 0 400,000499420 Trans Fr Stormwater Mgmt Fund
0 400,000 280,000 280,000 0 0 0
Org Code 740-00-000-0000-000000-000
400,000
90 Operating Transfers In 0 400,000 280,000 280,000 0 0 0 400,000
13,439,413 12,586,792 12,284,800 12,284,800 0 0 0
740 Waste Management Fund
12,586,792
750 Portsmouth Parking Authority
33 Charges For Services
750-00-000-0000-000000-000 Portsmouth Parking Authority
342,491 351,110 312,850 312,850 0 0 0 351,110413065 Fees-Daily Receipts and Meters
44,101 56,415 55,226 55,226 0 0 0 56,415413090 Fees-Event Parking
3,450 0 0 0 0 0 0 0418704 Sale of Equipment
518 800 800 800 0 0 0 800418999 Miscellaneous Revenue
390,560 408,325 368,876 368,876 0 0 0
Org Code 750-00-000-0000-000000-000
408,325
33 Charges For Services 390,560 408,325 368,876 368,876 0 0 0 408,325
34 Revenue from Use of Money
750-00-000-0000-000000-000 Portsmouth Parking Authority
0 1,650 1,650 1,650 0 0 0 1,650417100 Investment Income-Realized
0 1,650 1,650 1,650 0 0 0
Org Code 750-00-000-0000-000000-000
1,650
19 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
750 Portsmouth Parking Authority
34 Revenue from Use of Money 0 1,650 1,650 1,650 0 0 0 1,650
35 Fines and Forfeitures
750-00-000-0000-000000-000 Portsmouth Parking Authority
261,279 259,896 232,133 232,133 0 0 0 259,896415125 Fines-Parking Violations
261,279 259,896 232,133 232,133 0 0 0
Org Code 750-00-000-0000-000000-000
259,896
35 Fines and Forfeitures 261,279 259,896 232,133 232,133 0 0 0 259,896
60 Use Of Property
750-00-000-0000-000000-000 Portsmouth Parking Authority
724,679 754,620 818,420 818,420 0 0 0 754,620417808 Rental-Monthly
600 550 550 550 0 0 0 550417899 Use of Property-Other
725,279 755,170 818,970 818,970 0 0 0
Org Code 750-00-000-0000-000000-000
755,170
60 Use Of Property 725,279 755,170 818,970 818,970 0 0 0 755,170
90 Operating Transfers In
750-00-000-0000-000000-000 Portsmouth Parking Authority
124,238 261,475 64,397 64,397 0 0 0 261,475499100 Trans Fr General Fund
124,238 261,475 64,397 64,397 0 0 0
Org Code 750-00-000-0000-000000-000
261,475
90 Operating Transfers In 124,238 261,475 64,397 64,397 0 0 0 261,475
1,501,356 1,686,516 1,486,026 1,486,026 0 0 0
750 Portsmouth Parking Authority
1,686,516
800 City Garage Fund
33 Charges For Services
800-00-000-0000-000000-000 City Garage Fund
20,853 14,000 14,000 14,000 0 0 0 14,000413135 Fees-Motor Pool
191,308 220,000 220,000 220,000 0 0 0 220,000413265 Fees-Vehicle Impound
8,283,528 8,040,499 8,040,499 8,040,499 0 0 0 8,040,499413310 Fees-City Garage
174,908 0 0 0 0 0 0 0418704 Sale of Equipment
-107,360 0 0 0 0 0 0 0418925 Gain(Loss) Disposal of Assets
1,426 0 0 0 0 0 0 0418999 Miscellaneous Revenue
8,564,663 8,274,499 8,274,499 8,274,499 0 0 0
Org Code 800-00-000-0000-000000-000
8,274,499
33 Charges For Services 8,564,663 8,274,499 8,274,499 8,274,499 0 0 0 8,274,499
34 Revenue from Use of Money
800-00-000-0000-000000-000 City Garage Fund
489 0 0 0 0 0 0 0417100 Investment Income-Realized
489 0 0 0 0 0 0
Org Code 800-00-000-0000-000000-000
0
34 Revenue from Use of Money 489 0 0 0 0 0 0 0
36 Miscellaneous Revenue
800-00-000-0000-000000-000 City Garage Fund
457 0 0 0 0 0 0 0419240 Invest Inc-BAPCC Sch 4
457 0 0 0 0 0 0
Org Code 800-00-000-0000-000000-000
0
20 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
800 City Garage Fund
36 Miscellaneous Revenue 457 0 0 0 0 0 0 0
90 Operating Transfers In
800-00-000-0000-000000-000 City Garage Fund
0 0 44,000 44,000 0 0 0 0499420 Trans Fr Stormwater Mgmt Fund
0 0 44,000 44,000 0 0 0
Org Code 800-00-000-0000-000000-000
0
90 Operating Transfers In 0 0 44,000 44,000 0 0 0 0
99 Fund Balance
800-00-000-0000-000000-000 City Garage Fund
0 485,806 1,614,249 1,614,249 0 0 0 485,806390098 Budgetary Fund Balance
0 485,806 1,614,249 1,614,249 0 0 0
Org Code 800-00-000-0000-000000-000
485,806
99 Fund Balance 0 485,806 1,614,249 1,614,249 0 0 0 485,806
8,565,609 8,760,305 9,932,748 9,932,748 0 0 0
800 City Garage Fund
8,760,305
810 Information Technology Fund
33 Charges For Services
810-00-000-0000-000000-000 Information Technology Fund
4,965,034 5,082,219 5,025,310 5,025,310 0 0 0 5,082,219413136 Fees-Information Technology
-3,105 0 0 0 0 0 0 0418925 Gain(Loss) Disposal of Assets
27,435 34,375 30,000 30,000 0 0 0 34,375418999 Miscellaneous Revenue
4,989,364 5,116,594 5,055,310 5,055,310 0 0 0
Org Code 810-00-000-0000-000000-000
5,116,594
33 Charges For Services 4,989,364 5,116,594 5,055,310 5,055,310 0 0 0 5,116,594
34 Revenue from Use of Money
810-00-000-0000-000000-000 Information Technology Fund
254 10,000 5,000 5,000 0 0 0 10,000417100 Investment Income-Realized
254 10,000 5,000 5,000 0 0 0
Org Code 810-00-000-0000-000000-000
10,000
34 Revenue from Use of Money 254 10,000 5,000 5,000 0 0 0 10,000
4,989,618 5,126,594 5,060,310 5,060,310 0 0 0
810 Information Technology Fund
5,126,594
820 Risk Management Fund
33 Charges For Services
820-00-000-0000-000000-000 Risk Management Fund
5,658,241 5,685,363 5,768,536 5,768,536 0 0 0 5,685,363413137 Fees-Risk Management
5,658,241 5,685,363 5,768,536 5,768,536 0 0 0
Org Code 820-00-000-0000-000000-000
5,685,363
33 Charges For Services 5,658,241 5,685,363 5,768,536 5,768,536 0 0 0 5,685,363
34 Revenue from Use of Money
820-00-000-0000-000000-000 Risk Management Fund
2,448 0 0 0 0 0 0 0417100 Investment Income-Realized
2,448 0 0 0 0 0 0
Org Code 820-00-000-0000-000000-000
0
21 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
820 Risk Management Fund
34 Revenue from Use of Money 2,448 0 0 0 0 0 0 0
40 Recovered Costs
820-00-000-0000-000000-000 Risk Management Fund
163,303 50,000 50,000 50,000 0 0 0 50,000414235 RC-Insurance Recoveries
194,155 0 0 0 0 0 0 0414295 RC-Workers Compensation
343 0 0 0 0 0 0 0414999 RC- Other Recovered Costs
357,801 50,000 50,000 50,000 0 0 0
Org Code 820-00-000-0000-000000-000
50,000
40 Recovered Costs 357,801 50,000 50,000 50,000 0 0 0 50,000
6,018,490 5,735,363 5,818,536 5,818,536 0 0 0
820 Risk Management Fund
5,735,363
830 Health Insurance Fund
33 Charges For Services
830-00-000-0000-000000-000 Health Insurance Fund
248,341 248,592 130,000 130,000 0 0 0 248,592413142 Fees-Medicare Reimbursement
3,161,429 4,817,135 3,599,998 3,599,998 0 0 0 4,817,135413915 Contributions-EE
9,192,150 12,046,073 14,986,413 14,986,413 0 0 0 12,046,073413920 Contributions-ER
3,411,360 2,753,496 3,314,952 3,314,952 0 0 0 2,753,496413925 Contributions-Retiree
148 0 0 0 0 0 0 0418999 Miscellaneous Revenue
16,013,428 19,865,296 22,031,363 22,031,363 0 0 0
Org Code 830-00-000-0000-000000-000
19,865,296
33 Charges For Services 16,013,428 19,865,296 22,031,363 22,031,363 0 0 0 19,865,296
34 Revenue from Use of Money
830-00-000-0000-000000-000 Health Insurance Fund
641 0 0 0 0 0 0 0417100 Investment Income-Realized
641 0 0 0 0 0 0
Org Code 830-00-000-0000-000000-000
0
34 Revenue from Use of Money 641 0 0 0 0 0 0 0
36 Miscellaneous Revenue
830-00-000-0000-000000-000 Health Insurance Fund
399,605 0 0 0 0 0 0 0432365 FED-E.R.R.P.
399,605 0 0 0 0 0 0
Org Code 830-00-000-0000-000000-000
0
36 Miscellaneous Revenue 399,605 0 0 0 0 0 0 0
16,413,674 19,865,296 22,031,363 22,031,363 0 0 0
830 Health Insurance Fund
19,865,296
900 Portsmouth City Public Schools
40 Recovered Costs
85010 Portsmouth City Public Education
0 700,000 0 0 0 0 0 700,000400100 School Grants Fund
0 7,604,000 0 0 0 0 0 7,604,000400200 School Cafeteria Fund
0 8,304,000 0 0 0 0 0
Org Code 85010
8,304,000
40 Recovered Costs 0 8,304,000 0 0 0 0 0 8,304,000
22 4/1/2013GovMax V5
Revenue Description Budget Budget Budget Budget Budget
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
City of Portsmouth Fiscal Year 2014
Revenue Line Item Budget Report grouped by Fund, Account Major
Amended
FY 2013
FY 2012
Actual
Code
Account
Adopted
FY 2013
900 Portsmouth City Public Schools
92 Schools
85010 Portsmouth City Public Education
0 83,537,452 0 0 0 0 0 83,537,452400000 State Funds - Schools
0 72,799,262 0 0 0 0 0 72,799,262400300 Other Funds - Schools
0 156,336,714 0 0 0 0 0
Org Code 85010
156,336,714
92 Schools 0 156,336,714 0 0 0 0 0 156,336,714
0 164,640,714 0 0 0 0 0
900 Portsmouth City Public Schools
164,640,714
910 Community Development
32 Intergovernmental Revenue
22000 Community Development And Planning Progra
0 1,958,877 1,432,498 1,432,498 0 0 0 1,958,87765000 Federal Direct Revenues - CDBG
and HOME
0 1,958,877 1,432,498 1,432,498 0 0 0
Org Code 22000
1,958,877
32 Intergovernmental Revenue 0 1,958,877 1,432,498 1,432,498 0 0 0 1,958,877
0 1,958,877 1,432,498 1,432,498 0 0 0
910 Community Development
1,958,877
Report Grand Total
398,908,755 550,397,025 446,307,294 445,112,982 63,821,147 40,230,121 27,478,371 583,000,536
23 4/1/2013GovMax V5